SMCC Computing Journal Peer Reviewed Journal
ISSN Print: 2508-0539 · ISSN Online: 2508-0547
Volume 1 · June 2018
Electronic Form-138 And Form-137
Implementation For Basic Education
JORHEMAVIC APRIL E. BALINTON
http://orcid.org/0000-0001-7685-1467
[email protected] Saint Michael College of Caraga, Nasipit
Agusan del Norte, Philippines
MIRALYN D. BUENAFE
http://orcid.org/0000-0003-2833-3889
[email protected]
Saint Michael College of Caraga, Nasipit
Agusan del Norte, Philippines
ROWENA A. GULTIANO
http://orcid.org/0000-0002-0393-0495
[email protected]
Saint Michael College of Caraga, Nasipit
Agusan del Norte, Philippines
JERWIN D. OCBA
http://orcid.org/0000-0003-1633-9837
[email protected]
Saint Michael College of Caraga, Nasipit
Agusan del Norte, Philippines
Gunning Fog Index: 14.53 Originality: 99% Grammar Check: 99%
Flesch Reading Ease: 36.46 Plagiarism: 1%
ABSTRACT
The proponents’ purpose of this system is to develop an Electronic form-138 and
form-137 to be implementing for Basic Education that will generate form 138 into
form 137 of the student. The adviser will be the one to register the students and capable
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SMCC Computing Journal
of inputting the grades of the particular students using LRN. When the ranking was
turned over to the Office of Registrar, the adviser is not allowed to edit the grades of
the students who are under his/her advisory. Only the administrator has authority in
editing/ updating the grades of the students that had been inputted incorrectly by the
adviser. This system helps to reduce the workload and lessen the paper works of the
Administrator as well as the Adviser. In the currently used software, the Administrator still
inputs the grades manually. There’s a higher tendency of having errors and inconsistency
of records. Based on the tests that the proponents’ have made that this Electronic form-
137 and form-138 is a very useful system that will generate the student’s form 137
and form 138 it is more accurate, consistent and quicker than the present system. To
establish a system that helps to lessen the workload of the Administrator in inputting,
editing or updating the grades of the learners. The system will be available online with
the intention that student or the parents of the student can be able to view the grades of
their children mostly for the OFW.
KEYWORDS
Electronic Form-138 and Form-137, Basic Education, Agusan del Norte,
Philippines
INTRODUCTION
The DepEd Order 31, series 2012 of the Philippines entitled “Policy Guidelines
on the Implementation of Grades of the BEC (Basic Education Curriculum) Active
School year 2012-2013 is directing all school advisers and heads in the public of basic
education to follow the amplification in the filling- up of School Forms 137 and 138.
According to Knight & Wood (2005), it refers to the performance of the students in the
K to 12 Curriculum for Grades I to III respectively, the percentage expertise in every
period shall display in the Report Card (School Form 138). It is abbreviated as follows:
beginning, evolving, skilled, and final grade for each learning area shall submit as the
average of the quarterly ratings. The overall average shall be the average of final grades
of the different knowledge and learning. Furthermore, it is expressed as the level of
proficiency but with the numerical equivalent in parenthesis.
The proponents’ points of view are to build a system that only the administrator has
the full access in inputting, deleting data as well as updating it and the data will be stored
directly in the database. It helps to reduce the workload and lessen the paper works of
either the Administrator or the Teacher. Unlike the system that the Administrator uses
today that the grades inputted manually and there is a higher tendency of occurring
errors and inconsistency of records (Leung, (2008).
The said system will be able to produce a generated form 137 and form 138 meant
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for the Basic Education. In releasing the form 138, the student’s grades will automatically
generate a form 138 in every grading period for the parents’ signature. Thus, in student’s
Form-137 it will not take a long time to be released since the improvised system will
automatically generate the grades of the student’s from Form-138 into Form-137 that is
ready to print (Tang, Li, Jiang, & Chen, 2014).
FRAMEWORK
Clarifications within the Filling-Up of faculty Forms 138 and 137 for the tip of
the varsity Year Report under DepEd Order thirty-one, Series 2012, entitled “Policy
Guidelines on the Implementation of Grades I to ten of the K to twelve Basic Education
program (BEC) Effective year 2012-2013.” This workplace is guiding all schoolroom
advisers and faculty heads within the public elementary and secondary personnel to
follow the clarifications within the filling from faculty Forms 138 and 137, to confirm
conformity with the department’s issuances. In describing the performance of the
scholars within the K to twelve programs for Grades, I to III and Years I to III respectively,
the equivalent level of proficiency all told grading periods shall solely seem within the
info (School kind 138). Abbreviated as follows: Beginning; Developing; Approaching
Proficiency; skillful; and advanced for the final Grade for every learning space shall be
rumored because of the average of the four quarterly ratings, likewise uttered regarding
the amount of proficiency. The overall average shall be typical of the final grades of the
various learning areas, additionally spoke regarding a level of ability however with the
numerical equivalent in parenthesis (Knight & Wood (2005).
Computer Generated Forms
In accordance to de Jesus et al., (2017) “ to submit an info required to a common
or optional kind may be deferred to a portable computer-generated version of the form,
provided there isn’t any modification to the name, content, or sequence of the data parts
on the way, and on condition that the document carries the standard or optional kind
and edition date. The form provided there isn’t any modification to the name, content,
or sequence of the data parts on the shape and provided the form carries the agency
structure and edition date. If the Contractor submits a portable computer-generated
version of a form that is fully different than the specified kind, then the rights and
obligations of the parties supported the content of the systematic method”.
K To 12 Educations in Southeast Asia
Torralba, Dumol, & Manzon, (2007) said that the Philippines is the only country
in Southeast Asia that requires ten years of combined elementary and secondary
education aforementioned to entering a college or a university. This relatively short
period spent in school has been said to subsidize graduates’ unpreparedness for work
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SMCC Computing Journal
and too poor recognition of college degrees that subsequently curtail their contributions
to overall national development. The Department of Education (DepEd), from side to
side the NEC (National Education for All Committee), adopted Critical Task No. 5 of
the Philippine EFA Plan of Action 2015, which commanded the expansion of primary
education so that by 2015. The Philippines will have elongated its cycle of Elementary
and Secondary Education to 12 years. As a contribution to its curriculum reform efforts,
the DepEd engaged SEAMEO INNOTECH to conduct a relational analysis of the
Philippine education system with that of selected Southeast Asian realms that follow
a 12- year teaching cycle and are acknowledge for meeting international standards.
Moreover, the four benchmarked realms (Brunei Darussalam, Malaysia, Singapore, and
Hong Kong) have also undergone reviews and modifications of their prospectus to align
them with the requirements of the twenty-first century.
Philippines Curriculum development
Mariñas & Ditapat (1995) cited that the learning segment along with other
government organizations has the task of giving to a triumph of national development
objectives espoused in the country’s development plan. The general purpose and
objectives of education in the Philippines is cited in the national Constitution.
OBJECTIVES OF THE STUDY
The objectives are as follows:
1. To develop an Electronic form 137 and form 138 implementation for Basic
Education is a system that will generate the student’s form 137 and form 138
more accurate, consistent and quicker than the present system;
2. To build a system that will be available online with the intention the student
and the parents of the student can access the grades of their children for the
most of the Overseas Filipino Workers; and
3. To implement this system entitled Electronic form 137 and form 138
implementation for Basic Education at Saint Michael College of Caraga
TECHNICAL BACKGROUND
The administrator has the full access in inputting and can be able to update the
grades of the students that will be stored directly in the database. This system helps to
reduce the workload and lessen the paper works of the Administrator nor the Teacher.
Unlike the system that the Administrator used today that they still input the grades
manually and there’s a higher tendency of having errors and inconsistency of records
(Lie, 2005) The proponent use Cascading Style Sheets (CSS) or even Bootstrap, to
make the website more interactive and find easy to use by the user. CSS is what the
proponent used to make this Capstone Project more interactive. CSS used for labeling
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Peer Reviewed Journal
the presentation of a document written in a markup language and it describes how
elements must be written on the screen, on paper, or in other media. (Wall et al., 2015)
Dreamweaver is a powerful Hypertext Markup Language software where we can develop
and enhance a website; it will help build up and design the system and make dynamic
and interactive web pages and to generate codes to create web pages that display as it
should be on different computer platforms. (Spry-XML & Javascript, n.d.) MySQL is
the world’s most popular open-source database with its proven reliability and ease-of-
use. According to Welling & Thomson (2003), MySQL has become the leading web-
based applications database choice, covering the unified variety of personal projects and
websites, via e-commerce and information services for the high profile web properties.
For the Proponents system, they use MySQL to secure the data; it collects information
that will organize so that it can easily get into, managed, and updated. And for the
Proponents’ system, which is Electronic Form-137 and Form-138 Implementation
for Basic Education needs a database that helps us manage to update, organized and
generates the grades of the students.
Figure 1. Architecture Diagram
This Architecture Diagram shows that the adviser’s data, student’s data, student’s
grades, subjects, year level, school year and personal traits need to input or save in
the MySQL. Since the system is online, it is capable of providing services online
such as viewing grades using internet-connected computers (wireless or wired). The
administrator and advisers are capable of printing the Student’s Form-137 and Form-
138.
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METHODOLOGY
Figure 2. Model View
The developed Electronic Form-137 and a Form-138 system are accessible online so
that it needs a fast internet connection which the Internet Service Provider will provide.
The router must connect to the modem given by the Internet Service Provider to have
a wide range of Internet connection. The user can use either a personal computer or a
laptop to have access to the system and to print data gathered in the database.
Figure 3. Admin Activity Diagram
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Peer Reviewed Journal
The administrator is the Registrar’s Office Personnel which has full authority and
responsibility to handle all Students data. To access this system, it requires an internet
connection and admin must log in first, yet the system will process the inputted
username and password if it’s correct otherwise it displays login error. Once the login is
successful, admin page will appear and can now register students, search or even sight
the recorded students. In registering Advisers Information, only the administrator has
full power to ensure such accurate information to provide security in inputting grades to
the particular students. However, Admin has the full authority to edit student’s grades
when Adviser overlooked and entered grades incorrectly, but then again Adviser should
present a reliable proof. Thus, the admin can see in the activity log/history whose are the
Advisers currently using the system.
Therefore, the admin can print either student’s Form-138 or Form 137.
Figure 3.1 Adviser Activity Diagram
The Adviser activity diagram shows that in every section of different year level is in
control to record student’s grades. To have the right of entry, then he/she must enter the
correct username/Adviser’s Id and password that provided by the admin or else login
error. If so, the Adviser must have to answer the follow-up questions to ensure safety
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whether he/she is the real owner of the account before getting the main page. When
he/she successfully answers the questions, the adviser can now register his/her students.
Furthermore, search students through its category: gender, year level or show
all students. At the time registration is done then, he/she inputs their grades in the
respective subjects, term level, grading period and school year through its correct LRN
as well as rate the students in their traits and number of days present every month. Once
completed, the Adviser can show/view and print out the Student’s Form-138.
Figure 4. Use Case Diagram
This diagram shows that the administrator has the full power to manage the entire
system such as input, delete and update well as the storage of Student’s data. Every
single detail or datum that has been inputted by the admin and adviser will save in the
MySQL. Moreover, a fast internet connection must need to be able to use this system,
and through the computer network, the user can view the particular student Form-138
and Form-137 using student identity which is LRN.
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Figure 5. Sequence Diagram
The Electronic Form-138 and Form-137 system structure, the index page will
appear, at the same time either the administrator or adviser will log in and provide
the designated username and password if an error occurs the index page will reappear.
When the process through login_exec.php is successful, then it can access the main page
and register student’s data via register students.php. Afterward, the Adviser can search
students through gender, year level or even to show the list of students checking if there
are mistakes in recording datum. As soon as confirmation is done, at that point, advisers
can now go on to the target blank forms that he/she must input the grades according
to the grading period. Every single datum will gather in MySQL with MySQL query.
Afterward, advisers can view the results and print out either the Form-138 or Form-137
of the students and once completed then now end the access.
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Testing
Functionality Test
Function Success Failed
(ADMIN)
Login window
Authentication process for login
Advisory Categories:
• Search all Adviser
• Search Adviser with the exact ID number
Subject categories:
• Upload subject
• Search subject by its code
• Search subject by its level
• Display all subject
• Drop subject
Edit grades according to its Student’s LRN and year level
(ADVISER)
Authentication process for login
Students registration
Search students by category:
• Gender
• LRN
• All students
Input grades with the specific Student identity using LRN
Update Grades in every grading period with a particular year level of the
student
Rate Student’s Traits
Fill up Form-138 for Student’s days of present and days of school year
Search Form-138 of his/her students
Student’s Final Average is automatically calculated
Student’s General average is automatically calculated
(User)
View student’s Form-138 using LRN
View Student’s Form-137 using LRN
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Reliability Test
Trial Data Processed Success Failed
(ADMIN)
Advisory Categories:
1 • Search all Adviser
2 • Search Adviser with the exact ID number
Subject categories:
3 • Upload subject
4 • Search subject by its code
5 • Search subject by its level
6 • Display all subject
7 • Drop subject
8 Edit grades according to its Student’s LRN and year level
(ADVISER)
9 Students registration
Search students by category:
10 • Gender
11 • LRN
12 • All students
13 Input grades with the specific Student identity using LRN
14 Update Grades in every grading period with a particular year level of
the student
15 Rate the student’s Traits
16 Fill up Form-138 for Student’s days of present and days of school
year
17 Accurateness of Form-138 using the correct LRN of the student
18 Student’s Final Average is automatically calculated
19 Student’s General average is automatically calculated
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Security Test
Function Success Failed
Login Window <Admin/Adviser>
Authentication Process for Login <Admin>
Authentication Process for Login <Adviser>
CONCLUSIONS
As a student, grades are the most important as a requirement for the next level. The
Electronic Form-137 and Form-138 are not an easy task to work. The different tests
have been done to check the data correctly.
Based on the proponents’ reliability and functionality test, the system has a
consistency of recording or inputting grades of the students. The researchers’ perform a
security test and found out that the system is secured. And make sure that this Electronic
Form-137 and Form-138 is a working system which is very useful when it comes to
grades that will automatically generate the grade of a student.
RECOMMENDATIONS
Based on the findings, the researchers made the following recommendations to the
school management: The school administrator must implement and adopt the system,
only Office of the Registrar personnel specifically I.T personnel has full authority to
operate and manage the system for they have advanced knowledge of this system. The
management can have additional system security to obtain much-secured data and to
increase its security measures to keep away from tracking student’s records.
LITERATURE CITED
de Jesus, E., Candelaria, A. K., Mendoza, R. U., Caleda, M., Yap, J. A., & Abaquin, L.
(2017). K-12: Sustaining Education Under the Duterte Presidency. Retrieved on
January 16, 2019 from https://goo.gl/A3Vwfj\
Torralba, A., Dumol, P., & Manzon, M. (2007). Schooling in the Philippines. Going to
school in East Asia, 275-300. Retrieved on January 16, 2019 from
Knight, J. K., & Wood, W. B. (2005). Teaching more by lecturing less. Cell biology
education, 4(4), 298-310. Retrieved on January 16, 2019 from https://goo.gl/
gsVWJG
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Leung, W. L. A. (2008). Teacher concerns about curriculum reform: The case of project
learning. The Asia-Pacific Education Researcher, 17(1), 75. Retrieved on January 16,
2019 from https://goo.gl/gedcRM
Tang, L., Li, T., Jiang, Y., & Chen, Z. (2014). Dynamic query forms for database
queries. IEEE transactions on knowledge and data engineering, 26(9), 2166-2178.
Retrieved on January 16, 2019 from https://goo.gl/EQLFB9
Mariñas, B. O., & Ditapat, M. P. (1999). Philippines: Curriculum
Development. International Bureau of Education. Retrieved on January 16, 2019
from https://goo.gl/HEC8Lz
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