ATTACHMENT 1 TO FORM 1
QUALIFICATION ASSESSMENT QUESTIONNAIRE
BIDDER shall fill in the table below. It is required to give as much details as possible. In case it is required to provide any document and/or BIDDER
makes a reference to any document in its answer, such document shall be attached hereto.
BIDDER shall include references to specific page in the bid where relevant documents or info are provided.
Minimum
# Criterion Question Bidder’s answer
qualification
criteria
1 Bidder’s company documents in Please provide details, if something is non-compiled
accordance with Chapter V, of the ITB. with Chapter V, of the ITB.
Bidder’s company registration documents:
(a) For Bidders registered in Iraq:
- Bidder shall provide at least one of the following or
more documents: valid Ministry of Planning ID /
Chamber of Commerce ID (or another document as
Bidder’s company registration documents. per the nature of required works or services) to the
2 effect that a Bidder is registered in Iraq and is in
good standing at the date of submitting its bid; or
(b) For foreign Bidders not registered in Iraq:
- A foreign equivalent of the document mentioned in
para (a) above issued by a competent authority in a
foreign country to the same effect. It may be called a
certificate of good standing, a certificate of
existence, etc.
Evidence of ongoing operation (attendance) Submit list of ongoing operation (attendance) and
and maintenance services on Power Plants, maintenance services on Power Plants, with
3
with capacity not less than 100 MW, and
associated equipment in the last three (3)
capacity not less than 100 MW, and associated
equipment in the last three (3) years globally in the
years globally. format specified in Table 1.
Page 1 of 11
Minimum
# Criterion Question Bidder’s answer
qualification
criteria
Submit list of similar projects undertaken in Middle
East during the last five (5) years period in the format
4 Similar projects undertaken in Middle East
during the last five (5) years period.
specified in Table 1 (ongoing or expired not earlier
than 6 months before the announcement of this
tender).
Project Experience with regards to similar Submit list of similar projects undertaken in the
5
projects undertaken in Iraq during the last Republic of Iraq during the last five (5) years period
five (5) years period. in the format specified in Table 1.
Project Experience with regards to Submit list of ongoing or competed refurbishment
6
refurbishment of gas turbine capital spares in projects of gas turbine capital spares in Middle East in
Middle East. the format specified in Table 1.
Availability of relevant procedures for
Provide document/procedure for engineering
7 engineering support in the field of
maintenance change and modification
support in the field of maintenance change and
modification (Management of Change).
(Management of Change).
Availability of existing partnership or authorized Provide evidence of existing partnership or authorized
8
support agreements with the field`s relevant support agreements with the field`s relevant original
original equipment manufacturers (OEMs). equipment manufacturers (OEMs).
Provide document/procedure that describes
9 Development of maintenance programs for oil
development of maintenance programs for oil and gas
and gas facilities.
facilities.
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Minimum
# Criterion Question Bidder’s answer
qualification
criteria
Provide evidence of capability to perform planning,
scheduling, progress tracking, reporting in MS Project
10 and Primavera P6. To this end, CONTRACTOR shall
Project planning tools.
further confirm availability of IT team, ORACLE
partnership certificate and confirm approximate system
mobilization schedule.
Knowledge of SAP Plant Maintenance
Provide evidence of knowledge of SAP Plant
(computerized maintenance management
11 Maintenance and experience in implementation,
system) implementation / working / managing /
working, managing and updating of computerized
updating of computerized maintenance
maintenance management systems (CMMS).
management systems (CMMS).
Guarantees that site personnel will be fully
Provide confirmation that that within 90 days from
equipped with devices and tools (Individual
the Effective Date of the Contract, Bidder will
12 and Collective as specified in the scope of
work) required to execute whole scope of
mobilize to the Worksite all individual and collective
tools specified within Annex 10 to Appendix 1 of the
maintenance and repair works within the
draft of the Contract.
performance of contract's obligations.
Provide information regarding Home Office in the
Ability to support the project from Home
13 format specified in Table 2 and describe its
Office with regards to engineering and
maintenance requirements.
capabilities in terms of supporting the project in
engineering and maintenance requirements.
Provide evidence of availability of an operating
Availability (or intention to establish) of
branch office in the Republic of Iraq to support the
operating branch office in Iraq that can
14 project OR submit a Letter of Confirmation that
maintain close communication with the
Company.
Bidder intends to open an operating branch office in
the Republic of Iraq no later than 3 months from the
Contract award date.
15 Project Execution Plan envisaging roles,
functions and responsibilities. Provide a draft of Project Execution Plan that clearly
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Minimum
# Criterion Question Bidder’s answer
qualification
criteria
describes how bidder plans to execute the project.
Project Execution Plan shall contain as a minimum
the following:
Execution of Scope of Work
Project objectives
Procurement execution
Maintenance execution
Project controls
Coordination with other parties, interfacing,
communication
Value improvement
Productivity Analysis Methods.
In case the same processes are described in other
procedures, the references shall contain in the
Project Execution Plan and their copies to be
provided.
Provide a draft of Project Maintenance Plan, containing
as a minimum:
All department functions and responsibilities.
16 Maintenance Plan.
All phases of the project related to Contractors
Home Office, mobilization, execution, close-out
and demobilization.
Tracking the physical progress at site.
Provide a draft of Co-ordination Procedure
17
Project coordination procedure. addressing anticipated interfaces, as indicated in
Annex 9 to Appendix 1 of the draft of the Contract.
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Minimum
# Criterion Question Bidder’s answer
qualification
criteria
Procedure shall have as minimum the following:
Responsibilities for coordination
Reference to relevant section of Scope of
Work
Coordination with client
Coordination with subcontractors
Coordination with third parties
Coordination with local authorities
Provide corporate organization chart demonstrating the
following:
Corporate management
Project management
Engineering
18
Corporate organogram.
Procurement
Operations
Maintenance
Interface with Company and other parties.
Reporting protocols
Provide manpower chart for the following demonstrating
site and home office support:
Overall project
19
Project organogram.
Engineering
Procurement
Site Maintenance
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Minimum
# Criterion Question Bidder’s answer
qualification
criteria
Site Supervision
Submit CVs of candidates (at least three (3)
candidates for each role) in the format shown in the
Table 4 for the following Key Personnel:
Operations & Maintenance manager
Shift Electrical Supervisor (Operations)
Shift Rotating Engineer (Operations)
Shift Control & Automation Engineer
(Operations)
Shift Engineer-Technologist CCR
(Operations)
Electrical Engineer (Maintenance)
20 Availability of qualified and experienced
personnel up to Project demand.
Relay Protection Engineer (Maintenance)
Mechanical Engineer (Maintenance)
Instrument Engineer (Maintenance)
The submitted CVs shall satisfy the following
minimum requirements:
Education shall be at least of Bachelor's
degree (or acceptable equivalent) that
corresponds with proposed position
At least five (5) years of relevant experience
in Oil and Gas sphere, petrochemical area
At least eight (8) years of total work
experience
At least at upper-intermediate level English
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Minimum
# Criterion Question Bidder’s answer
qualification
criteria
language
In case of contract award, Company reserves the
right to demand staff with experience equal to or
higher than that shown on the CVs submitted as part
of the tender.
Provide evidence of availability of qualified and
21 Availability of qualified and experienced Iraqi
experienced Iraqi staff and specify total number of Iraqi
staff as at least 75% of Project overall staffing.
staff in overall headcount of the bidder.
Provide manpower histogram demonstrating total
number of maintenance personnel available in the
Republic of Iraq, current utilization, and projected
Total number of maintenance personnel in Iraq.
additional requirement for the duration of Project.
The chart shall contain all contractors’ personnel as well
as all subcontractors, for every stage of the Project.
Submit formal training and competency assurance
program planned to be executed on the Project.
The program shall describe the anticipated
organizational structure and include both list and
description of individual training and development
Availability of valid competence assurance programs with objectives and timing for each
22
programs / procedures. position.
Furthermore, the bidder is required to provide
evidence of successful previous experience in
training and competency assurance and describe its
planned hiring practices and performance
management processes.
Page 7 of 11
Minimum
# Criterion Question Bidder’s answer
qualification
criteria
Provide personnel training procedure planned to be
Availability of applicable training procedures. executed on the Project that describes the methods and
sequences of training process specific to Contract
requirements.
Provide evidence of your ability to mobilize key
Ability to mobilize Key Personnel for plant
personnel for plant maintenance activity within a
maintenance activity within three (3) month
23
from the Mobilization Notice, as defined in
three (3) month duration from the Mobilization
Notice, as defined in Scope of Works.
SoW.
Submit copy of valid registration certificate that
demonstrate that bidder's Quality Management
24
ISO 9001 certificate.
System is accredited by one of the recognized
certifying bodies in compliance with ISO standards.
Provide corporate document that describes bidder's
25
QA/QC manual (QMS) and procedures.
Quality Management System and QA/QC manual.
Provide the following quality procedures:
Project Quality Plan
Subcontractor/Vendor Qualification Procedure
Procurement Inspection and Compliance Audit
Procedure
Project management information system,
26 Calibration Procedure
contract administration, project management
network, document control and reporting. Document Control including Project Management
Information System, Contract Administration and
reporting
Material Traceability Procedure
Non-Conformance Procedure
Audit Program and Procedures
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Minimum
# Criterion Question Bidder’s answer
qualification
criteria
Provide a prospective audit schedule that meets the
27 Prospective audit schedule - site specific.
requirements of Scope of Work.
Provide evidence that you have in place an ISO
compliant and accredited Procurement and Logistics
Management System relevant to the Republic of Iraq and
embracing the following aspects:
Procurement procedures
Logistics, material management, customs Evaluation of Vendors and subcontractors
procedures, clearance, storage and
28 Inspection and test plans
preservation of imported materials,
equipment's, spare parts etc. relevant to the Logistics and Material Management
Republic of Iraq. Warehouse procedures
Mobilisation and demobilisation of equipment
Preservation procedures
Custom clearance
Spare parts and tools
Corporate procedures of warehouse material Provide corporate procedures of warehouse material
29
management, storage and preservation. management, storage and preservation.
Confirm and certify your ability and obligation to
Confirm and certify ability to perform all perform the full scope of work (all the activities in
30
activities in accordance with the Scope of accordance with the Scope of Work under the
Work under the Tender. Tender) by the sections and by types of works.
Refers to Table 3.
Page 9 of 11
Minimum
# Criterion Question Bidder’s answer
qualification
criteria
Is the Bidder ready to unconditionally accept the
conditions of the Draft Contract proposed by the
Company, including conditions for payment?
Specify any provisions of the Contract that you
cannot accept, explain why, and propose the
31
Draft Contract.
changes/modifications to these provisions (see
ATTACHMENT #2 TO CHAPTER IV – COMMENTS TO
DRAFT CONTRACT). Please note that full
acceptance of the draft Contract provisions will be a
serious advantage (see ATTACHMENT #1 TO
CHAPTER IV of ITB - CONTRACT ACCEPTANCE
FORM).
Bidder shall furnish audited financial statements for the
past three (3) full years. The financial statements must
be submitted in English (or in any other language with
32
Financial. attached translated notarized copy). The ending date of
the latest financial statement should not be more than
1.5 years prior to the date of current tender
announcement.
Bidder is expected to provide a Bid Bond details of
33
Bid Bond.
which ascribed in the tender documentation.
A valid letter from the General Commission for
Taxes of the Ministry of Finance clearly stating
that Bidder’s company has the right to Please confirm that a valid No-objection letter will be
35
participate in tenders (No-objection letter) provided.
should be provided by the Bidder prior to award
(if applicable).
Are your products / services typically subject to export
36 Export of products / services.
restrictions?
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Minimum
# Criterion Question Bidder’s answer
qualification
criteria
Presence of the products / services in Are your products / services in petroleum industry
37
petroleum industry approved vendor list. approved vendor list?
Availability of e-commerce/web
Do you have e-commerce/web capabilities/computerized
38 capabilities/computerized management
management system?
system.
39 Availability of in-house research and
Do you have in-house research and development?
development.
I, the undersigned, hereby confirm the accuracy and completeness of the above mentioned data.
Authorized representative of ____________________________________
(BIDDER’s name)
(Position) (Signature) (Full name)
Seal here ____________________
(Date)
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