Guide to Completing an EU Settlement Scheme Application

This guide is for Queen Mary students who are applying to the EU Settlement Scheme to continue
residence in the UK after the UK exits the European Union (Brexit)

You should also ensure that you read the Brexit: EU Settlement Scheme information on the Queen
Mary Advice & Counselling webpages, the United Kingdom Council for International Student Affairs
(UKCISA) & the UK Government websites.

Note: This guide is based on applicants to the EU Settlement Scheme using the app. For those who
don’t have access to an Android phone, it is possible to book an appointment in an ID Document
Scanning Location but there is usually a charge of around £14. Alternatively, you can send your ID
documents to the Home Office by post*

*NB: there services are not currently available due to the Covid-19 situation.

Note: If applying to the EU Settlement Scheme while you are outside the UK, you can only apply
using the Android app

UKCISA

UK Government

The UK Government website has information about the existing (pre Brexit) options for EU, EEA &
Swiss nationals and their family members as well as information about the EU Settlement Scheme.

You should also read the information in the EU Settlement Scheme Caseworker Guidance which
explains in detail the EU Settlement Scheme requirements. Pages 99-101 provide a list of documents
that you can use to evidence your residence in the UK. The Suitability Requirements document
explains some of the circumstances where an application may be refused. Ensure you meet the
requirements before applying to avoid having a refusal on your immigration history

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If you are not sure whether to apply for the EU Settlement Scheme, you can use the online tool on
the UK Government website to help you decide whether you need to apply

This guide is divided in to 11 sections

A: Completing the Identity section of the application using the EU Exit: ID document App
B: Continuing your application after using the EU Exit: ID document App
C: Application type section of the application
D: Residence in the UK section of the application
E: Criminal convictions section of the application
F: Submitting your EU Settlement Scheme application
G: Consideration for Settled of Pre-Settled Status
H: Applications by people under 21
I: Applications by non EU/ EEA/ Swiss nationals who are family members
J: Post Application: Certificate of Application, requests for more information & grant of status
K: Proving your right to work to an employer

Completing the EU Settlement Scheme Application

Step 1.

 Go to the UK Government website and

read the information on the EU
Settlement Scheme
www.gov.uk/settled-status-eu-citizens-
families

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A: Downloading and Using the EU Exit: ID Document Check App – Completing
the Identity section of the EU Settlement Scheme application

Step 2.

 Download the EU Exit: ID Document Check

app onto an Android device. You will need to
provide your email and phone number
through the app, and have ready access to
them, as you will need to confirm them to
receive security codes to complete your
application. Follow the steps through the app.

Read the UK Government guidance on using the app. Check the instructions, as the guidance differs
depending on whether you are using an Android phone or iPhone.

Step 3:.

 Follow the instructions on the app to scan your passport (or National Identity card or Biometric
Residence Card), read the biometric chip, scan your face and take a digital photo. You will also need
to provide your email and phone number in order to confirm your identity and complete your
application

B: Continuing Your Application After Using EU Exit: ID Document Check App

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Step 4.

 Return to UK Government
website and follow links to
Apply.
 Click on Point 4 on right side of
screen “Apply”

Step 5.

 After clicking on “Start Now”

click on “Log In” if you have
already used the app to prove
your identity.

Step 6.

 Choose identity document

used.

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Step 7. Enter your Identity Document
details.

 This example is using a passport

but you may have used your
national identity card or
biometric residence permit

Step 8.

 Enter your date of birth

Step 9.

 Choose to confirm your identity

either by having a code sent by
SMS or email.

Step 10. Input the code

 Input the code that was sent to

you by SMS or email.
 Click on confirm.

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 C: Application Type section
This section of the application form consists of four main yes or no questions about whether you
hold dual nationality, a Permanent Residence document in the UK or Indefinite Leave to Remain in
the UK with follow up questions if you answer yes to any of them.

Step 11. Application type

 Choose Application Type

 Your ID and digital photo will
already have been uploaded
to the form through the app.

Note: The Identity section and Digital photo section is already complete if you have used the app. If
you choose to prove your identity by sending your identity document to the Home Office, the digital
photo will not be completed, you will need to upload a digital photo as part of the online application.

Step 11. Dual Nationality

 Confirm whether you have

dual nationality

If you answer yes to this question, you will have two follow up questions:

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Step 11.a

 If you answered yes to the dual

nationality question, provide the
other nationality

Step 11.b

 If one of your dual nationalities is

EU, you are asked to confirm
whether it was from birth or the
year you acquired the nationality

Step 12. Previous Nationalities

 Confirm if you have held any

previous nationalities
 If you answer yes, you should
provide details

Step 13. Permanent residence card

 If you already have a UK permanent

residence card choose Yes and then
provide the details of your card.

 If not, choose No

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Step 13.a

 If you answered yes to the question

on Permanent Residence Card, you
should provide the card number here

Step 14. Indefinite Leave to Remain

 If you already have Indefinite Leave to

Remain (ILR) choose Yes and then
provide the details of your ILR

 If not, choose No

Step 14.a

 If you answered yes to the question

about ILR provide the date

Step 15. Check your answers

 Check your answers and make any

changes as necessary before
progressing through the form.

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 D: Residence in the UK section
This section of the application consists of three main questions: your address in the UK, any previous
names and your National Insurance Number

Step 16. Residence in the UK

 Click on Residence in the UK

Step 17. Address

 Provide your UK address here.

Step 18. Previous names

 Give the details of any other

names by you have been known.
This can also include alternate
spellings on official documents.

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 Step 18.a.

 If you answered yes to the other

names question, provide other
names here.

Step 19. National Insurance Number

(NINo)

 If you have a NINo answer Yes and

then provide the number.

 If you do not have a NINo because

you haven’t worked, answer no.

If you have been working within the last six months, the government can use your NINo to establish
your residence for Pre-Settled status, without any further evidence necessary.

If you have been working continuously for the last five years, your NINo may be able to confirm your
residence to obtain Settled Status without any further evidence necessary.

If your NINo does not confirm five years of work you will be considered for Pre-Settled status. If you
believe this is incorrect you can challenge this later in the application process before finalising.

If you haven’t applied for a NINo because you haven’t been working you will be able to use other
evidence to show residency in the UK (eg. Student Status letter from Queen Mary). However, if you
are working you should ensure you get a NINo.

Step 20. Check your answers

 Check your answers on residency

and make any changes as
required.

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 E: Criminal Convictions Section
The UK Government department responsible for Visas & Immigration (UKVI) asks about criminal
convictions in all immigration applications. There are three questions in this section. You should
answer all of the questions in this section truthfully. If you are unsure, contact the Advice &
Counselling Service. Depending on the nature of the conviction, we may refer you for external
advice.

Step 21. Criminal Convictions

 Click on Criminal Convictions

Step 22. Criminal Convictions

 Answer yes or no
 Read the guidance if you are unsure
about offences

Step 22.a.

 If you answered yes to the question

in Step 22, this is a follow up
question.

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Step 22.b.

 If you answered yes to the

question in Step 22, this is another
follow up question.

Step 22.c.

 If you answered yes to the

question in Step 22, this is
another follow up question.

Step 23. Terrorism

 Answer this question yes or no

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F. Submitting your EU Settlement Scheme Application

Step 21. Check all sections

 Check your answers and make any

further changes where necessary.

 Check all sections are highlighted

then click on Submit Answers

Step 22. Security questions

 Choose one option from each of

the three sets of security questions.

 Provide an answer to the questions

you have chosen.

 Click on submit.

 Remember them next time you log

in.

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 Step 24. Declaration

 Make any changes before completing

the declaration. Usually once the
declaration is submitted you cannot
make any further changes.

 Confirm you have provided the

correct information and meet the
requirements.

 Confirm how you wish to be

contacted.

G. Consideration for Settled or Pre-Settled Status

After completing the declaration the Home Office will immediately check your National Insurance
records (if you have a National Insurance number) in order to determine whether you will be
considered for settled status or pre-settled status. You will be notified within a few seconds which
status you are being considered for.

Once you have confirmed if you accept the status you are being considered for, or not and provided
evidence, your application will be considered and you can normally expect to receive your decision
within a few working days.

If your National Insurance records show that you have been continuously resident in the UK for at
least 5 years, you will be considered for Settled Status.

Step 25. Settled Status

 If you agree that you should be

considered for settled status,
click on submit application.

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If you are being considered for Settled Status after a check of your National Insurance record, your
application is now complete and you only need to await the decision notice.

If your National Insurance record does not show that you have been continuously resident in the UK
for at least 5 years, you will be considered for pre settled status.

Step 25.a. Pre Settled Status

 If you agree that you should

be considered for pre settled
status, click on the first
option and continue.
 If you don’t agree and you
think you should be
considered for settled status,
click on the second and
continue.

Step 26.

 If you are wish to be

considered for Settled
Status, you will be given the
opportunity to provide
documents to prove your
settled status

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Step 27. Providing evidence

 If your National Insurance record

check didn’t show 5 years of
residence, you will be informed of
the years for which you will need to
provide evidence

Step 28. Uploading evidence

 Check pages 99-101 of the guidance

before you choose documents to
upload as proof of your residence in
the UK
 Follow the instructions for uploading
 Assign dates for the documents

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 H. Applications by people under the age of 21
If you are under the age of 21 at the time of your application to the EU Settlement Scheme and your
parent(s) are in the UK, you have the option to apply for settlement based on your parent(s) status
or your own.

You may choose to do this if, for example, your parent(s) have been resident in the UK for more than
5 years and will be/ have already been granted Settled Status. In this case, you would not need to
provide evidence of your own residence in the UK and you can be granted the same status as your
parent (even if you have been resident in the UK for less than 5 years).

Alternatively, if your parents are not resident in the UK, or if you choose to apply based on your own
residence for any other reason, you will be considered for status dependent on your length of
residence in the UK. You need to evidence your residence either through your National Insurance
record or by uploading evidence (eg: student status letter)

Under 21s

 If you are under 21 you can choose to

apply based on your parent(s)
residence in the UK (if applicable) or
on your own residence.
 If your parent(s) have already applied
and have an application reference
number, you can link your application
to their status in the UK
 Choose and click continue

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Under 21s

 If you have chosen to apply based

on your parent(s) residence in the
UK, you must provide the name
and application number for your
parent.
 Here sponsor refers to a parent
resident in the UK

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I. Non EU/ EEA/ Swiss nationals applying as the family member of an EU/EEA
or Swiss national (Sponsor) resident in the UK.
If you are a national of another country not an EU or EEA member’s state or Switzerland, you may be
able to apply to the EU Settlement Scheme based on the residence in the UK of your family member
if they are an EU/ EEA or Swiss national.

Family members who can apply are defined in the Immigration Rules as spouse/ civil partner or
partner, children under the age of 21 (including direct descendants such as grandchildren), parents
(including direct ascendants such as grandparents) and other dependent relatives

More details on family members can be found in the EU Settlement Scheme Guidance

Non EU/EE/ Swiss nationals

 Applications made by non

EU/EEA/ Swiss nationals who are
family members will need to
provide evidence of the sponsor
resident in the UK
 Family members can either
provide the sponsor’s application
number or if the sponsor has not
applied, by providing evidence of
the sponsor’s identity and
residence in the UK

Non EU/ EEA/ Swiss nationals

 Click on the applicable answer yes

or no

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Non EU/ EEA/ Swiss nationals

 If your sponsor has already applied to

the EU Settlement Scheme, provide
their details here

Non EU/ EEA/ Swiss nationals

 If your sponsor has not applied to

the EU Settlement Scheme, provide
their details here
 You will also need to provide
evidence of their identity and their
residence in the UK as part of your
application

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J. Post Submission of Application: Certificate of Application & Grant of Status
After you submit your application, you will receive an email confirming that your application has
been submitted and with an attached Certificate of Application.

Your application will then be considered and a decision will be communicated to you by email
normally within a few working days.

Email confirming application

Example of Certificate of
Application

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If there are any questions about your application or if your application evidence is not sufficient to
grant you the status that you have confirmed you should be considered for, the Home Office should
email you to request information or additional documents.

Example of email
requesting extra
information

Your Settled or Pre Settled Status is issued digitally and if you are an EU/ EEA or Swiss national you
won’t be granted a status document but a letter confirming grant.

Examples of letter confirming grant of Settled Status and Pre-Settled Status

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 K. Proving your Right to Work in the UK to an Employer
You can check your status online and you can in the future grant employers (and others) permission
to check your status

Check your status

 Follow the Right to Work link

 Click on Start now
 Confirm if you have applied to the EU
Settlement Scheme and the ID
document used
 Provide requested details (ID
document number and date of birth)
 Confirm identity through code sent to
your phone or email

Check your status

 If you have settled status this will

show you can work in the UK with no
deadline
 If you have pre settled status, this
will show that you can work in the
UK for 5 years

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