Scribd
Upload
344 views

Lesson 1 - Introduction - Grade 8

The document provides an overview of the Microsoft Word 2016 interface and how to navigate it. It describes key areas like the Ribbon, Quick Access Toolbar, document views, and zooming options. It also explains how to access Backstage view and use the Tell Me feature.

Uploaded by

david
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
344 views

Lesson 1 - Introduction - Grade 8

The document provides an overview of the Microsoft Word 2016 interface and how to navigate it. It describes key areas like the Ribbon, Quick Access Toolbar, document views, and zooming options. It also explains how to access Backstage view and use the Tell Me feature.

Uploaded by

david
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
You are on page 1/ 10

Introduction

Microsoft Word 2016 is a word processing application that allows you to create a variety of
documents, including letters, resumes, and more. In this lesson, you'll learn how to navigate the
Word interface and become familiar with some of its most important features, such as the
Ribbon, Quick Access Toolbar, and Backstage view.

Getting to know Word 2016

Word 2016 is similar to Word 2013 and Word 2010. If you've previously used either version,
then Word 2016 should feel familiar. But if you are new to Word or have more experience with
older versions, you should first take some time to become familiar with the Word 2016 interface.

The Word interface

When you open Word for the first time, the Start Screen will appear. From here, you'll be able to
create a new document, choose a template, and access your recently edited documents. From the
Start Screen, locate and select Blank document to access the Word interface.

©1998-2020 Goodwill Community Foundation, Inc. All rights reserved.


GCFlearnfree.org
1. The Quick Access Toolbar lets you access common commands no matter which tab is selected.
By default, it includes the Save, Undo, and Redo commands.
2. The Tell me bar allows you to search for commands, which is especially helpful if you don't
remember where to find a specific command.
3. The Ribbon contains all of the commands you will need to perform common tasks in Word. It
has multiple tabs, each with several groups of commands.
4. The Ruler is located at the top and to the left of your document. It makes it easier to make
alignment and spacing adjustments.
5. Each group contains a series of different commands. Simply click any command to apply it.
Some groups also have an arrow in the bottom-right corner, which you can click to see even
more commands.
6. From here, you can access your Microsoft account information, view your profile, and switch
accounts.
7. Click and drag the vertical scroll bar to move up and down through the pages of your document.
8. This is where you'll type and edit text in the document.
9. From here, you can quickly see the number of words and pages in your document.
10. Web Layout shows how your document would look as a webpage.

©1998-2020 Goodwill Community Foundation, Inc. All rights reserved.


GCFlearnfree.org
11. Click and drag the slider to use the zoom control. The number to the right of the slider bar
reflects the zoom percentage.

Working with the Word environment

Like other recent versions, Word 2016 continues to use features like the Ribbon and the Quick
Access Toolbar—where you will find commands to perform common tasks in Word—as well as
Backstage view.

The Ribbon

Word uses a tabbed Ribbon system instead of traditional menus. The Ribbon contains multiple
tabs, which you can find near the top of the Word window.

Each tab contains several groups of related commands. For example, the Font group on the Home tab
contains commands for formatting text in your document.

Some groups also have a small arrow in the bottom-right corner that you can click for even more
options.

©1998-2020 Goodwill Community Foundation, Inc. All rights reserved.


GCFlearnfree.org
Showing and hiding the Ribbon

If you find that the Ribbon takes up too much screen space, you can hide it. To do this, click the
Ribbon Display Options arrow in the upper-right corner of the Ribbon, then select the desired
option from the drop-down menu:

 Auto-hide Ribbon: Auto-hide displays your document in full-screen mode and


completely hides the Ribbon from view. To show the Ribbon, click the Expand Ribbon
command at the top of screen.
 Show Tabs: This option hides all command groups when they're not in use, but tabs will
remain visible. To show the Ribbon, simply click a tab.
 Show Tabs and Commands: This option maximizes the Ribbon. All of the tabs and
commands will be visible. This option is selected by default when you open Word for the
first time.

©1998-2020 Goodwill Community Foundation, Inc. All rights reserved.


GCFlearnfree.org
The Quick Access Toolbar

Located just above the Ribbon, the Quick Access Toolbar lets you access common commands
no matter which tab is selected. By default, it shows the Save, Undo, and Redo commands, but
you can add other commands depending on your needs.

To add commands to the Quick Access Toolbar:

 Click the drop-down arrow to the right of the Quick Access Toolbar.

 Select the command you want to add from the menu.

 The command will be added to the Quick Access Toolbar.

©1998-2020 Goodwill Community Foundation, Inc. All rights reserved.


GCFlearnfree.org
The Ruler

The Ruler is located at the top and to the left of your document. It makes it easier to adjust your
document with precision. If you want, you can hide the Ruler to create more screen space.

To show or hide the Ruler:

Click the View tab.

Click the checkbox next to Ruler to show or hide the Ruler.

Backstage view

Backstage view gives you various options for saving, opening a file, printing, and sharing your
document. To access Backstage view, click the File tab on the Ribbon.

©1998-2020 Goodwill Community Foundation, Inc. All rights reserved.


GCFlearnfree.org
1. You can use the arrow to close Backstage view and return to Word.
2. The information pane will appear whenever you access Backstage view. It contains information
on the current document. You can also inspect the document to remove personal info and
protect it to keep others from making further changes.
3. From here, you can create a new blank document, or you can choose from a large selection of
templates.
4. From here, you can open documents saved to your computer or to your OneDrive.
5. You'll use Save and Save As to save documents to your computer or your OneDrive.
6. From the Print pane, you can change the print settings and print your document. You can also
see a preview of your document.
7. From here, you can invite people to view and collaborate on your document.

©1998-2020 Goodwill Community Foundation, Inc. All rights reserved.


GCFlearnfree.org
8. From here, you can export your document in another file format, such as PDF/XPS.
9. Click here to close the current document.
10. From the Account pane, you can access your Microsoft account information, modify your theme
and background, and sign out of your account.
11. Here, you can change various Word options. For example, you can control the spelling and
grammar check settings, AutoRecover settings, and language preferences.

Document views and zooming

Word has a variety of viewing options that change how your document is displayed. You can
choose to view your document in Read Mode, Print Layout, or Web Layout. These views can
be useful for various tasks, especially if you're planning to print the document. You can also
zoom in and out to make your document easier to read.

Switching document views

Switching between different document views is easy. Just locate and select the desired
document view command in the bottom-right corner of the Word window.

 Read Mode: This view opens the document to a full screen. This view is great for reading large
amounts of text or simply reviewing your work.

 Print Layout: This is the default document view in Word. It shows what the document will look
like on the printed page.

©1998-2020 Goodwill Community Foundation, Inc. All rights reserved.


GCFlearnfree.org
 Web Layout: This view displays the document as a webpage, which can be helpful if you're using
Word to publish content online.

©1998-2020 Goodwill Community Foundation, Inc. All rights reserved.


GCFlearnfree.org
Zooming in and out

To zoom in or out, click and drag the zoom control slider in the bottom-right corner of the
Word window. You can also select the + or - commands to zoom in or out by smaller
increments. The number next to the slider displays the current zoom percentage, also called the
zoom level.

Using the Tell me feature

If you're having trouble finding command you want, the Tell Me feature can help. It works just
like a regular search bar: Type what you're looking for, and a list of options will appear. You can
then use the command directly from the menu without having to find it on the Ribbon.

©1998-2020 Goodwill Community Foundation, Inc. All rights reserved.


GCFlearnfree.org

You might also like