IJSRD - International Journal for Scientific Research & Development| Vol.

8, Issue 3, 2020 | ISSN (online): 2321-0613

A Research Paper on College Management System

Pranjal Khare1 Deepak Kumar2
1,2
Department of Computer Science and Engineering
1,2
IILM Academy of Higher Learning, Greater Noida, India
Abstract— The objective of this paper is to develop the
online College Management System (CMS). That is of III. SCOPE FOR DEVELOPMENT OF THIS PROJECT
importance to either an educational institution or a college.
− Students can access any information anytime.
College Management System is an internet based web
− Students can change their passwords and other details
application that can be accessed throughout the institution or
after logging in to the system.
a specific department. This system can also be used for
monitoring attendance of the college, attendance of the staff. − User can get feedback on college staff any other
Not only the attendance but at the same time the marks of student.
the students can also be updated by the staff. This system is
mainly focused in engineering college to maintain and IV. OVERVIEW OF DOCUMENT
facilitate easy access to information. For this the registration This document focuses on describing the product, it’s
of user with the system is mandatory after which they can requirement and it’ s constraints. It provides primarily non-
access as well as modify the data as per the guidelines given technical description of the project targeted towards external
to them. CMS is intrabased applications which focus to audience. This section includes information such as data
provide information to different level of management with requirement, functional requirement and general description
an organization. By using this system student/staff that is of the product moreover it’s interaction with the user from
technical /non-technical can easily access the system either the perspective of the client or the user. It also provides
to upload a download some information from the database. specific technical requirement to the team in order to make
Keywords: College Management System them understand and serve the information to the internal
audience.
I. INTRODUCTION
College management system is an integrated web V. GENERAL DESCRIPTION
application that handle various academic and nonacademic A. User Characteristics:
activities of the college institution. This system can access The target audience for this product is college students,
by every student /staff/faculties if the institution through college staff that can be technical or non-technical.
internet connected computers or internet enabled mobile 1) Administrator: -
devices with the aid of his username and password. Every The super user of the system.
user will have customized homepage with his and profile 2) Staff: - A user of the system who has more access right
management facility .Through links that display in the than the normal user or student.
homepage the user can access different options of the 3) Student: - A user who has limited access rights.
website assigned to him. Through is a significant security
risk involved. Through the system allows access to every B. Product Prospective:
one there is a significant security risk involved. This product is a standalone application that can run on
To tackle this problem we suggest modulator multiple system through intranet network. This product will
structure in the proposed system & a complete isolation of require a keyboard, mouse and monitor to interface with the
the financial and administration modules from the public user. The minimum hardware requirements for the product
portal, which can be access by only trusted IP’s. are specified in this document.
The front end will be HTML page for client side
validations with java script where all business logics will be C. Overview of Functional Requirement:
in java reside at middle layer. Third layer of the databases Client requires the following features:
will be interacted with these layers, which would be oracle − The administrator governs the working of the system.
database. The web server would be tomcat 5.5 version. − The staff can view student’s details.
Server have tomcat 5.5 as web server is required to start − The students can view their marks, attendance, exam
working on this project environment and oracle as Database. schedules.
Like java runtime environment as development − The system should have a special feature.

II. PURPOSE OF DOCUMENT VI. NON-FUNCTIONAL REQUIREMENT

The purpose of this document is Software Requirement A. Client:
Specification (SRS) for the College Management System for
College project. The objective of the document is to 1) Hardware Platform: - P111 or Above with RAM of 128
elaborate the functionality, requirement and general or 20GB or Above Hard Disk
interface of College Management System. 2) Software Platform: - Java enabled browser

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 A Research Paper on College Management System
(IJSRD/Vol. 8/Issue 3/2020/191)

B. Server: 3) Infrastructure: This contains the details of assets

1) Hardware Platform: - P111 or Above with RAM of 128 allotted to each department.
or above MB, 20GB or Above hard disk 4) Syllabus: This provide the details of academic
2) Software Platform: - HTML, JAVA, JAVA SCRIPT, syllabus from different branches.
ORACLE 10g, TOMCAT 5.O, windows server 2003. − Staff Information: This module mainly deals with the
following.
VII. USER VIEW OF PRODUCT USE 1) Profile: This contains the personal details about the
staff.
The front view of the system consists of different services 2) Attendance: This provides the details about the
provided by the system and a log in page with which a user attendance of the staff.
is prompted to login into the system through user name 3) Salary: This provides the salary details of the staff.
and password. After this his or her details are uploaded into 4) Feedback: Through this function staff members can
the system. After completing this the students can not only give their feedback to the management.
view their details but also can view their exams and other
− Student Information: This module gives information
various details. When the student's session ends, all the data
about.
is saved. Staff can also login into the system using their Id’s
1) Profile: This provides personal details of the
and passwords and have access to the system.
student.
There will be a special login name and password to
2) Attendance: This provides the attendance details of
allow the teachers to have access to all the student’s data in
the student.
a tabular form. Here, the administrator can add students and
3) Marks: This provides the information about the
the staff to the system and change the details of the students
marks of the student.
as well as the staff.
4) Feedback: Through this option students are allowed
to give feedback to the management.
VIII. SPECIFIC REQUIREMENTS:
1) External interface requirements IX. SYSTEM DESIGN
− Simple, attractive, user friendly.
− Purpose: The main purpose of college management
− Self-contained, consistent, self-explanatory system is to design document in order to describe the
− Re bust design and architecture of CMS. The design is
2) Main modules of the system expressed in such a manner which enables all the
− Campus Information: This contains the information developers to understand the underlying architecture of
about the various campuses of the college. CMS.
− Building / Blocks: This contains the information about − Target Audience: This document is intended to act as a
the various blocks present in the campus and no. of technical reference tool for development of CMS. This
rooms present in each block. document assumes that you have sufficient
− Administration: This module mainly deals with understanding of the following.
following − Concepts:
1) Admission: This mainly deals with registering the • RDBMS
student/ staff as assigning them with a login Id and • SQL
password.
• JAVA and JDBC
2) Accounts: This keeps the records of the financial
• Interaction Diagram
details of the college.
3) Hostel: It gives information about college hostel − PRE- REQUISITIES: CMS requires JAVA JRE 1.5 OR
available for the students. higher. Since CMS is written in Java, it can run on any
platform that supports the java runtime environment 1.5
− Department Information: This module gives
or higher. The compiled files are contained in Java
information about the following.
Archives (JAR’S) and have to be defined in the
1) Course: This contains the information about the
CLASSPATH environment variable.
various courses offered by the college and no. of
seats available.
2) Staff: This contains detailed information about no. X. DIAGRAM:
of faculty or staff members for each department.

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 A Research Paper on College Management System
(IJSRD/Vol. 8/Issue 3/2020/191)

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