Course outline
Public sector Accounting
Week Topic
Introduction
1st Definition of the public sector, Federal structure, provincial structure.
What is governmental accounting?
Purpose of governmental accounting. Users of governmental accounting information.
Comparison of public and private finance
Accounting cycle
Budget
2nd Definition of budget , objectives, traditional/incremental/ zero based budgeting ,budget
terminology
Budget calendar, process for non-development budget
3rd Budget estimates, BMI BMII SNE Recovery plan, continuation of SNE, Additional
funds. Supplementary grant ,Modified grant
1st and 2nd statements of excesses and surrenders, Re –appropriations, Supplementary
4th Grants, Approval process, chart of classification, (Practical Examples from budget).
Development Budget ,stages ,forums, yard sticks for schemes,(practical examples for
5th A.D.P),Project appraisal
Execution(expenditure)
6th Pay fixation
Pre-requisites for drawl of salary ,procedure , Accountal
H.R.A, G.P Fund, group insurance, benevolent fund, income tax and other deductions.
7th Modes of filling of vacany
Delegation of financial powers
8th Purchase procedure
Detailed study of PPRA RULES with practical examples
9th Inventory maintenance
Check list for drawl of non –salary items
10th Kinds of leaves and rules
Introduction of books /registers/accounts required to be maintained
FINANCIAL REPORTING
11th Compilation, statement of expenditure (development + non-development),
reconciliation. Appropriation accounts. Detailed orientation
BENEFITS
12th Benefits of G.P. funds benevolent funds group insurance financial assistance.
Detailed rules & regulations for eligibility and process.
PENSION
13th Define pension, kinds, documents, calculations. pensionary benefits in case of in
service death
GENERAL
14th Safe guards for cash handling internal control examples of serious irregularities-action
to be taken
Accountability
15th Kinds of audit. Procedures and forums for settlement
Functions & Responsibilities
16th Auditor general of Pakistan
Accountant general of Pakistan
Treasury officer
Drawing &Disbursing Officer
RECOMMENDED BOOKS:
1. PFR Volume I
2. PFR Volume II
3. Delegation of financial powers latest
4. Treasury rules
5. Esta code(updated)
6. Code of classification
7. Planning manual
8. Audit code
9. Budget manual
10. D.D.O Hand book (Publications by the government)
11. Set of books of budget Government of Punjab 2015-16
12. Compendium of pension rules
13. PPRA hand book
14. Latest notifications
Course Contents:
1st Week
Definition of the public sector, Federal structure, provincial structure.
What is governmental accounting?
Purpose of governmental accounting. Users of governmental accounting information.
Comparison of public and private finance
Accounting cycle
The students are made aware about structure of both federals and provincial Governments,
bureaucratic and political setup the country.
They are given understanding about functioning of legislators, judiciary and executives. Three
pillars of the government. Brief orientation is given regarding nature, procedures, authorities and
accounting cycle. Orientation is given regarding different kind of finance and specially
difference in public and nature of finance students are already studying up to the junctive.
2nd, 3rd, 4th, 5th Week
Definition of budget, objectives, traditional/incremental/ zero based budgeting, budget
terminology
Budget calendar, process for non-development budget
Budget estimates, BMI BMII SNE Recovery plan, continuation of SNE, Additional funds.
Supplementary grant, Modified grant
1st and 2nd statements of excesses and surrenders, Re –appropriations, Supplementary Grants,
Approval process, chart of classification, (Practical Examples from budget).
Development Budget, stages, forums, yard sticks for schemes, (practical examples for A.D.P),
Project appraisal
This segment focuses on the process of budget preparation of both developments and Non
development. The formats being used for the purpose consideration, approval stages and
anilities, allocation, distribution, post distribution adjustment and review by the authority of the
ultimate utilization status. Students are given hand on training through original budget books &
examples of documents of different institution. Linkages is tried to be made with bookish and
practice in vogue.
6th, 7th, 8th, 9th, 10th Week
Pay fixation
Pre-requisites for drawl of salary, procedure, Accountable
H.R.A, G.P Fund, group insurance, benevolent fund, income tax and other deductions.
Modes of filling of vacancy
Delegation of financial powers
Purchase procedure
Detailed study of PPRA RULES with practical examples
Inventory maintenance
Check list for drawl of non –salary items
Kinds of leaves and rules
Introduction of books /registers/accounts required to be maintained
Peculiarity of public expenditure is highlighted. They are enlightening standard opportunity
procedure of each and every expenditure.
Predetermined procedures.
a. The procedure of filling of posts through stopgap arrangement, additional charge, current
charges, active charges, promotion, deputation, direct recruitment, Contract appointment,
reemployment and special packages, etc are apprised along with mandatory service rutes,
pre-requisites.
b. They are given acquaintance regarding basic pay scales minimum, running, and
maximum stages. Eligible for increment, authority for pay fixation and disbursement
period as about 70% of budget of every unit salary.
c. Detailed is given regarding detuctors and benefits available to servant, civil servant,
deceased civil servant and his/her family in view of these deductors.
d. Purchase are gets major chunk from portion of non salaried budget. The orientation is
made regarding mode of purchased without quotations limited tender, open tender,
national competitive bidding international competitive bidding, emergent purchase and
purchase from manufacture for vehicles, prequalification. Detailed orientation each and
every sector of Punjab procurement rules authority(PPRA RULES) is given regarding,
planning, specification, securities, rates, FOB, CsF, CIsF, and DDP, one stage two
envelope, two stages one envelope, grievances and arbitration etc. they are trained to
adopt standard purchase procedure.
e. Accountal Is foremost pre-requisite of public expenditure therefore, they given informal
regarding various documents used for accountal like, master stock register, in and out
stock register, sub stock register, repair register, unserviceable stock register, physical
verification and linkages with documents ie repairing vehicle, expenditure will
simultaneously be entered in cash book, budget utilization, log book, register,
unserviceable register (replaced parts),history register for major replacement etc. meter
register, attendance register.
f. The account functionaries are required to keep record of various kind of leave, causal,
earned, vacations, prevented vacations, hospital leave,ex-pakistan, study leave, leave
preparatory, leave due in kind special leave etc, therefore students are informal about
provision of law eligibility and accountal.
11th week
One of the primary responsibilities of finance manager is not only to anticipate, acquire,
allocate, utilize but also conseretive the report his system of governmental accounting
eversible. All authorities to monitor pace of utilize to take decision for remustering of
reason from where these are in excess to needed. Students are provided with format and
actual report of various institutions to understand procedure, preparation, mechanism and
usefulness purposes and authorities.
12th
This portion of the course emphasis of the benefits available to the civil servant, on
retirement, and the family of the civil servant at her/his death.
13th week
Pension is one the sizeable perk of the pay pack. Students are thought kinds like,
premature compulsory, medical grants, death etc. prerequrits and hands on training
regarding calculate of net qualified service, enhancement, increases, commutation
(gratuity). They have better understand by calculation of pension for afferents snarios.
14th week
The students are informed regarding legacy of law like, constitution, bill, act, ordinance
by law, rules and regulation, intercontrol and SOPs. Whereas safeguard in the stop of
check like for entrance, cash book, instructions and fine certificate on it is a rehearsal to
functionalize where procedure.
15th week
Authorities bear responsibilities his order to ensure prudent utilization of authority.
Watch dogs of accurately are placed. Where one knows that he has to give answer so he
behave with ambit of authority and stimulatory tool of audit. The students are given
detailed understanding of kinds of audit in public sector, follow up for settlement and
nature of some common irregularities for comprehension of the system.
16th week
During This portion of course outline, functions and process of these authorities are
signified. This enable students to fantham statues of the prime and key authorities in to
public sector accounting.
