Understanding

Word-Processing
Applications
LESSON 1
Word processing Word processing is the term used to
describe the writing of letters, reports,
and other documents using a computer.
It helps you save time and improve the
appearance of your document. A word
processor is an application designed to
use the computer as a useful electronic
writing tool that can edit, save, and
print documents.
Most common
word processor
and the
operating
system
 Used of word
processing GETTING FAMILIAR
WITH WORD PROCESSING
Word processors offer a wide
variety of features that can help Microsoft Word (MS Word)
people produce different
is one of the most common
documents for a specific purpose.
Teachers use word processors to
word processors available in
create letters, newsletters, the market. It can be
certificates, brochures, and many accessed from Microsoft
other desktop publications. Office's productivity tools
Students can also create letters, that have different
research papers, projects, and
programs for different tasks.
notes. Professionals and
employees can produce resumes, The latest version today is
reports, application letters, Microsoft Word 2019.
Back to Agenda Page letterheads, and any work- related
documents.
How to Create a New Document Based on the
Different Available Templates

Opening Microsoft Word will lead

you to the New command where
you will see different options to
create a new document, including
Blank document and other
templates. Templates are
predesigned documents that you
can use to make your document
look visually appealing.There are
templates for business cards,
flyers, invitation cards, letters,
resumes, calendars, etc. All you
must do is to select your desired
template.
 1. Select a template (e.g., Blue
curve business cards). Once it is
selected, a window will appear with
details about the template. Click
Create.

2. Next, you will see the selected

business card template ready for
editing contents.

3. To put contents in the

business card, you just need to
edit the first card; it will be
automatically applied to the
rest of the cards.
4. To insert a logo, select each LOGO HERE box,
5. A window will appear, letting you locate your
right-click and choose Change Picture, and then
image to be inserted. Once located, just click on the
click From a File. It means that the image to be
inserted is stored in a folder in the computer.
desired image and then click Insert.
 6. To save a new document, press Ctrl+S on 7. A dialog box will appear asking for a File Name.
the keyboard, or click the Save buttonon the Under Choose a Location, you can choose where the
upper left corner of the document. You may file will be stored. To locate a folder, click the arrow
also click the File tab then select Save. on Choose a Location or More save options then

press Save.

 8. You can also save the files in a different 9. To save under a different file name, delete the
location, with a different file name, and with existing file name and type a new one. Documents
can also be saved in a different file format. Just click
a different file type. Just click on the File tab,
the arrow on the file type and select your desired file
then select Save As. type. It can be saved as a template, Portable
Document Format (PDF), web page, rich text format,
or any file type you want to use.
10. Click Browse to locate the folder or drive. A dialog box will appear on the left side.
Click Save to finish the process.

 Switching

Views
You can open more than one file when working on word processors,
just like any other software. All open programs can be seen on the
taskbar, usually located at the bottom of the screen. If you open
two or more documents, they will appear as a single icon; but when
you hover your mouse over the icon, you can see other documents
that are currently open.
Click the document you want to
view in the screen

On the upper right corner of

the document, click Restore
Down beside Close for both
documents, and then arrange
the documents in the screen.

 As a user of word processors, you likely

How to Switch know that viewing your document in
different modes can help you understand
Between Word what other people will see. Word 2019 can
Document Page View display your document in one of five views,
which can help you better understand the
Modes layout, margins, and page breaks in your
document.
1. Read Mode displays pages that require you to slide them horizontally to view
adjacent pages.
2. Print Layout displays page breaks as thick, dark horizontal bars so you can
clearly see where a page ends and begins. (This is the default view.)
1. Read Mode displays pages that require you to slide them horizontally to view
adjacent pages.
2. Print Layout displays page breaks as thick, dark horizontal bars so you can
clearly see where a page ends and begins. (This is the default view.)
3. Web Layout displays your
document exactly as it
would appear if you saved it
as a web page.

4. Outline displays your

document as outline
headings and subheadings.

5. Draft displays the

document without top or
bottom page margins and
with page breaks as dotted
lines.

 SWITCHING BETWEEN PAGE VIEWS IN

WORD
Microsoft Word gives you two ways to switch between different document views:

1. Click the view icons at the bottom-right corner of your document window. The
only view icons in the bottom-right corner of the document window are Read Mode,
Print Layout, and Web Layout.
2. Click the View tab and then click what you want to use,
such as Print Layout or Draft view.

 USING The help feature within Microsoft Office

AVAILABLE HELP applications is usually the fastest and easiest

way to get help. In Windows, access it by
FUNCTIONS pressing F1 from within the application or just
click the Help tab.
Once the help feature opens, you can
use the search feature on the right-
side task pane to find answers to
your questions that are related to
using Microsoft Word. To browse,
open Recommended Topics.

 INSERTING SYMBOLS OR SPECIAL CHARACTERS

Some symbols and special characters are not

available on the keyboard. These characters can

be inserted to add more detail to your
documents. Microsoft Word has a feature for
inserting the symbols and special characters.

1. Click the Insert tab. From the Symbols

group, select Symbol and click More
Symbols. A dialog box will appear,
displaying different symbols and special
characters.
 2. Under Font, browse
through the Webdings,
Windings, Windings 2, and
Windings 3 fonts. These are
fonts that feature symbols
and special characters.
Choose which symbols you
want to insert. You can insert
as many as needed.
DISPLAYING AND HIDING NONPRINTING CHARACTERS

Nonprinting characters help you edit a document. They indicate the

presence of various types of formatting, but they do not print with the
document, even when they are displayed on the screen. It is easier to
understand the spacing and layout in your document when these special
characters are displayed.

To show or hide nonprinting characters, click the nonprinting

characters icon at the Home tab of the top toolbar.
Alternatively, you can press Ctrl+Shift+8.

 Templates can be helpful when thinking of an initial design for a

document, as these serve as a starting point in case you run out of
concepts or ideas. Getting to know various features of a word
processor can help you flawlessly create a document.
Thankyou for
Listening!