HOUSE CONSTRUCTION I IMPROVEMENT I REPAIRS GUIDELINES & COMPLIANCE –

VELMIRO UPTOWN CDO

The Guidelines for unit Fit-out/ Renovation Works is prepared and designed to aid all Unit Owners
and/or Tenants who wish to have construction or home improvement on their units. No fit-out,
home improvement or renovation is allowed without the proper approval of the Homeowners’
Association and/or Property Management Office (PMO). The user is advised to closely coordinate
with the Property Manager or his representative with regards to the renovation/fit-out process
and for any changes not reflected in this document.

PRE FIT-OUT PHASE

1. No new construction, improvement, renovation, minor repair, etc. is allowed
without the proper approval of the Homeowners’ Association and/or its Property
Management Office (PMO).
2. All houses and auxiliary structures must be of strong materials and be of a type of
architecture that is in harmony with the surrounding landscapes and homes in the
vicinity and consistent with architectural theme of the subdivision.
3. The cost of the construction of the houses in the village/subdivision should not be
less than P8,000.00 per square meter. Such minimum cost of the housing unit may
be adjusted from time to time by the Homeowners Association and/or Property
Management Office (PMO).
4. Plans must be approved by the Property Management Office and applicable
construction bond must be paid before the commencement of any improvement or
construction.

5. Construction Bond and Other Charges

5.1 For House Construction
4.1.1 Php 50,000.00 per house
4.1.2 One-time delivery truck fee - ½ of 1% of Total Bill of Materials

5.2 For House Improvement/ Renovation Works

4.2.1 Php 20,000.00 per house
4.2.2 One-time delivery truck fee – ½ of 1% of Total Bill of Materials
4.2.3 House Improvements below 16sqm is exempted from OBO Permit

5.3 For Minor House Improvement/ Repairs Works (no construction bond)
4.3.1 Installation of window grills.

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 4.3.2 Garden pools for the habitation of water plants and/or aquarium fish not
exceeding 500 millimeters in depth and exclusively for private use.
4.3.3 Garden masonry walls other than party walls not exceeding 1.20 meters in
height, footpaths, residential garden walks and/or driveways.
4.3.4 Repair works not affecting or involving any structural member, such as
replacement of deteriorated roofing sheets or tiles, gutters, downspouts,
facia, ceilings and/or sidings
4.3.5 Repair and/or replacement of non-load bearing partition walls.
4.3.6 Repair and/or replacement of any interior portion or a house not involving
addition or alteration.
4.3.7 Repair and/or replacement work of doors and windows.
4.3.8 Repair and/or replacement work of flooring.
4.3.9 Repair of perimeter fence and walls.
4.3.10 Repair and/or replacement of plumbing fixtures, fittings or piping, such as
toilet bowls, sinks, lavatories, urinals, bidets, pipes, faucets, and the like.

6. Requirements on House Construction/House Improvement/Repairs

6.1 Updated payments on association dues, special assessments and other charges.
6.2 Pre-approval of the following on A3 size of paper
a. Colored perspective according to village theme with paint codes/swatches
b. Draft detailed plans and specifications
c. Elevations (top view, rear view and side view)
6.3 After approval of the proposed house construction design
a. OBO Permit
b. Complete five (5) sets of blue prints signed and sealed from OBO
c. Bill of Materials (BOM)
d. Building and Mayor’s Permit
e. Payment of Construction bond and one-time deliver truck fee
f. List of workers with the requirements (Barangay and Police Clearance,
workers ID and basic PPE)
g. House rules orientation with foreman, contractor and/or homeowner
(presentation will vary by projects)
h. Issuance of Work Permit and Notice to Proceed Construction

7. Prior approval from the Homeowners Association and/or its Property Management
Office (PMO) must be obtained as to the paint color to be used in the exteriors of
the house as well as the fence.

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8. House construction/house improvements to be constructed on the Lot must be of
strong materials and of a type of architecture that is in harmony and balance with
the surrounding landscape and Housing Units in the village/subdivision.
8.1 The Housing Unit design must be signed and approved by respective Licensed
Engineer and/or Architect and building permit must be secured from the City
Engineering Office. Architectural design must conform with the village deed of
restrictions and should be approved by the Homeowners Association and/or its
Property Management Office (PMO).
8.2 The complete plans and specifications of the Housing Unit to be constructed on
the Lot and any subsequent improvements, additions, extensions and/or
expansions of the same, such as the installation of grilles and the construction
of eaves, carports or extensions, shall comply with all existing laws, ordinances
and/or regulations governing the establishment of residences and must be
subject to the prior written approval of the Association. The Owner shall submit
such plans and specifications to the Homeowners Association and/or its
Property Management Office (PMO).
8.3 The housing improvement design must be signed by the Homeowner and
submit to the Property Manager for approval.
8.4 Within twenty (20) working days from receipt of a complete submittal, the
Homeowners Association and/or its Managing Agent with or without
modifications, or deny the proposed improvements, and shall forward such
decision to the applicant.
9. The Housing Unit shall not be higher than nine (9) meters high, measured from the
elevation of the road crown line to the highest protruding part of the roof. For lots which
are elevated or slated upwards, the nine (9) meters maximum height shall be measured
beginning from the highest point of the building to the natural ground below it.
10. The portion of the driveway outside the property line should be of the same elevation as
the sidewalk. The inclined portion of the driveway should start only from inside the
property line. The Owner cannot alter any part of the sidewalk fronting a Lot other than
for the limited purpose of constructing a driveway and subject to the prior written
approval of the Homeowners Association and/or its Managing Agent.
11. Filling of the Lot is allowed; provided that the filling does not exceed 0.5 meters above
the original ground level on the sides and rear of the Lot, and one (1.0) meter above the
original ground level in front of the Lot adjoining a street; and provided further that

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 drainage and other facilities are installed to prevent water from flowing or seeping into
adjacent lots. All other forms of filling are subject to the written approval by the
Homeowners Association and/or its Property Management Office (PMO), which approval
should be obtained prior to filling.
12. Building setback shall mean the distance of the building to be constructed form the
property line measured form the exterior face of the wall of the building including bay
windows, or any wall projection there from, including the carport, perpendicular to the
property line.
12.1 All construction shall comply with the following minimum setback requirements:

Lot Type Location Abutting Min. Setback Req’t

(meters)
Corner Front Roads 3.0
Side Roads 3.0
Side Another Lot 2.0
Side Subdivision Boundary 2.0
Rear Another Lot 2.0
Rear Subdivision Boundary 2.0
Interior Front Road 3.0
Side Another Lot 2.0
Side Subdivision Boundary 2.0
Rear Another Lot 2.0
Rear Subdivision Boundary 2.0
Through Front Subdivision Main Avenue 3.0
Side Another Lot 2.0
Side Roads 3.0

13. Administrative and monetary penalties shall be imposed accordingly to the unit
owner/tenant or their contractor for any violation, non-compliance with this Fit-Out
Guidelines and deviation from the approved plans. The manner of imposing penalty on
minor violations is detailed below:

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 Guidelines of penalties per offense committed as follows;

VIOLATION FIRST OFFENSE FINE AMOUNT

Loitering 500/person
Cooking inside the unit 2,000/offense
Smoking inside the unit 1,000/offense
Gambling or playing cards inside the property 2,000/offense
Unlocked doors after fit-out 2,000/night
Littering/unattended garbage along driveways 1,000/offense
Working without/ expired permits 2,000/day
Usage of common area/s for construction 1,000/day
Leaking or unattended faucets 2,000/day
Unattended lighting after fit-out 1,000/night
3,000/ offense and banning from
Working under the influence of Drugs/Liquor
entry to the Property
Working without IDs 200/day
Sleeping inside the unit 1,000/offense
Bathing inside the unit 1,000/offense
Excessive odor due to improper urinating 2,000/offense
Illegal tapping of utilities 3,000/day
Throwing of any debris at the common areas 1,000/offense
Pullout of tools/equipment without permit 1,000/offense
Entry to the unit without authorization from owner 500/offense
Unattended delivery of materials 1,000/offense
No fire extinguishers during fit-out 1,000/day
No first aid kit and medicines during fit-out 1,000/day
Unavailability of foreman during inspection 500/day
X 10 of item's cost or case filing and
Theft and pilferage of building property
banning from entry to the Property

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Note: Incident Report from the roving guards and monitoring personnel shall serve as a
reference during imposition of penalties with a written notification to unit owners. Should there
be re-occurrence of similar violation the HOA thru its PMO reserves its right to permanently
banned entry of the involved personnel.

Guidelines of penalties per major offense committed as follows;

FINE PER OFFENSE/ VIOLATION
VIOLATION
COMMITED
Unauthorized fit-out /renovation
Disposal of construction debris at the garbage bin.
Tampering or changing the design of unit's original P10,000.00
utility lay-out without approval of the admin
Altering main door design and exterior wall finish/color

Note: If violation were not corrected after the agreed timeline, the HOA thru its PMO reserves
its right to issue work stoppage.

FIT-OUT PHASE

1. Official working hours are from 8:00am to 5:00pm, Mondays to Fridays and 8:00am– 12noon
every Saturday. Overtime work beyond 5:00pm requires prior approval from the Board of
Directors and/or its Managing Agent. No work is allowed during Sundays, holidays and
government declared holidays.
2. Hauling of construction materials is the responsibility of the contractor. In the absence
of a contractor, the owner shall be responsible in hauling construction materials/debris.
3. Any deviation from the approved plan shall entitle the Association and/or its Managing
Agent to prohibit the delivery of materials for, or stop the construction of, the Housing
Unit and/or its improvements, additions, extensions and/or expansion and apply
corresponding monetary penalty which shall be deducted from the construction bond.
4. The Association may adopt construction guidelines pertaining to the construction of
any Housing unit or structure on or within any Lot, uncompleted construction work and
abandoned structures, impose additional conditions in connection therewith and
exercise the power to implement the same.
5. Any alteration or modification by the Owner, which would affect the structural integrity
of the Housing Unit, shall require among others, a duly licensed structural engineer’s
approval. In such cases, the Owner shall be solely responsible for procuring the same.
6. Construction Workers (House Construction)

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 6.1. All construction workers including foremen and supervisors engaged by the
owner/contractor must secure Barangay and Police Clearances as part of the
requirements. No Barangay or Police clearance will not be allowed to work
inside the village.
6.2. Skilled Technical Group (STGs) hired by the contractor must present company
ID prior to entry.
6.3. All construction workers must wear proper ID for identification and log at the
main entrance logbook before entering the subdivision. If contractor cannot
provide company ID, the homeowner or contractor of each construction site
shall be responsible for acquiring the ID cards from the Property Management
Office prior to construction in the Village. Validity is only up to termination of
contract/ completion of project, whichever comes first.
6.4. Property Management Office (PMO) can provide contractors ID (at
P100.00/pc) for the duration of the construction inside the subdivision. The
said ID will be surrendered to the Admin Office upon request of construction
bond release.
Contractor’s ID Application Requirements:
6.4.1 Copy of Original Barangay and Police Clearance
6.4.2 1x1 ID picture
6.4.3 P100.00 per ID
6.5. Roaming or staying of construction workers from the work site is strictly not
allowed unless with prior written approval from the Board of Directors or
Property Management Office (PMO). Curfew for construction workers is
between 8pm to 7am.
6.6. Workers are subject to inspection upon entering and leaving the village the
premises.

7. PENALTY PROVISIONS DURING HOUSE CONSTRUCTION/IMPROVEMENT

7.1 The list of restrictions during construction is indicated in the House

Construction/Improvement Offenses Against Health and Safety. (Annex A) – on-
going
7.2 The list of offenses above shall be penalized and corresponding cost incurred will
be deducted from the construction bond.

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POST FIT-OUT PHASE
1. Owner/contractor shall request for inspection from PMO for the release of construction
bond. Original copy of the Acknowledgement Receipt must be surrendered.

2. Technical Assistant will conduct final inspection of the fit-out/improvement/house

construction. The duly signed Clearance Certificate must be forwarded to the PM with
attached photos of the scope of work. The following shall be included during inspection:
a. Occupancy Permit (for house construction)
b. CEPALCO permanent power (for house construction)
c. Housekeeping

3. The Property Manager will facilitate the request for construction bond refund, make
necessary deductions, if any, submit and recommends CLI or HOA Accounting for the
release of Construction bond. (Applicable Form: Inspection Report)

The following shall be attached on the Inspection Report Form

a. RFP (signed by FA/AA & PM)
b. Original Copy of the Acknowledgement Receipt of the Construction Bond
c. Deposit Slip of the construction bond
d. TIN of Payee’s Name (reflected on the cheque)
e. Payee’s Valid ID
f. Authorization letter (if payee is other than the owner)
g. Valid ID of the Authorized person
h. Bank Details of the cheque’s payee (for bank deposit purposes)

APPLICABLE CLIPM HORIZONTAL FORMS

1. Construction Fit out Orientation

2. Notice to Proceed Construction
3. Waiver of Homeowner (applicable for short term fit-out)
4. Work Permit
5. Contractor’s ID
6. STG List of Offenses and Penalty
7. Clearance Certificate (Endorsed by Technical Team)
8. Inspection Report for the release of Construction bond (Endorsed by PM)

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ANNEXES

A. REQUIRED FENCE HEIGHT (CONCRETE/ STEEL)

Material Specifications
Front – Road side 1.5m Height
Side Boundary – Another Lot 2.0m Height
Rear Boundary – Another Lot 2.0m Height
Bungalow type – 2.0m Height
Rear Boundary – Subdivision Boundary
Two (2) storey type – 3.0m as firewall

B. DETAILED FRONT FENCE HEIGHT

Material Specifications

Concrete Post 1.5m Height

Post interval 2.0m center to center

Concrete wall height 0.6m from ground

Picket height 0.90m from concrete

C. FENCE PERSPERTIVE FOR REFERENCE

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