Document preparation and uploading process for joining formalities
It is mandatory to carry hard copies of below-mentioned documents with you on the day of physically
reporting to your TCS work location.
Note: This Documents and details are only valid, if you received it directly through TCS HR or Xplore
support.
List of documents to be prepared and uploaded in respective link for HR verification
SL# Document list Uploading link for HR verification When
Hardcopy of Service Agreement to be submitted
1 Service Agreement On the day of joining
to your Onboarding Manager
iON Get the approval for this
Onboarding forms (Retiral
2 communityhttps://www.tcs.com/careers/Xplore document at least 12 days
nominations)
Onboarding Retiral Nomination Form Folder) before the Date of Joining
Offer Letter all the pages
Hardcopy of offer letter to be submitted to your
3 (Confidentiality, IP, Data On the day of joining
Onboarding Manager
Protection agreement)
4 Non-Criminal Affidavit Next Step Portal BGC Link
5 Medical Certificate Next Step Portal BGC Link
6 Other Affidavits Next Step Portal BGC Link Get the approval for these
documents at least 12
Course Completion Letter
days before the Date of
7 or Bonafide Letter Next Step Portal BGC Link
Joining
How to prepare the documents
(Please check the Annexure in NextStep for more details)
Document 1) Service Agreement (Not applicable for C1 & above Grade associates based on the offer
letter)
1. Should be prepared on original Stamp paper of total value Rs.100 or you can use two stamp
papers of Rs 50, duly filled and signed by both Surety & candidate on every page (Pages 1 to 5).
2. The Surety Verification format is given on the 6th page of Service Agreement. Fill it up and get
the page attested by a Gazetted Officer/Notary/Employer of Surety)
3. Surety’s PAN Card (self-attested by Surety)
4. Date of agreement should be updated as “Date of Joining” (Page 1)
Document 2) Onboarding forms (Retiral nominations)
1) Retiral forms (PF Form2 & Form 9, Form F - Gratuity nomination)
2) Forms should be filled, signed by you in all the place wherever Subscriber or Member is
mentioned. Please do not sign in place of the employer.
3) Print the forms on the A4 sheet- one copy of Form 2 & Form F and 2 copies of Form9, submit
based on the above table for HR verification
Document 3) Offer Letter all pages (Confidentiality, IP, Data Protection agreement)
1) Print the Offer Letter on A4 sheet and Sign at the bottom of every page (1st page to last page)
and submit based on the table given above, for HR verification.
Document 4) Declaration Kit
1) Document will be shared on the iON document upload folder, a day after the Joining. Print it and
fill in the details as explained in the Declaration kit video, and upload in the Document upload
folder in iON
2) The Declaration kit has been updated to accommodate the Virtual mode of Onboarding. Use
Declaration Kit version 6.1 for creating the Declaration kit
Document 5) Non-Criminal Affidavit
1. Should be prepared on original Stamp paper of total value Rs.100 or you can use two stamp
papers of Rs 50 and must be notarized on all the pages and two witnesses to sign on Page 2, and
submit based on the table given above, for verification.
2. Candidate sign should be present on each page of non-criminal affidavit
3. Some part of the text of the Non-criminal affidavit must be printed on the first page which has
the stamp imprint (first page)
Document 6) Medical Certificate
1) Pre-joining Medical Fitness Form – This must be filled and signed by a registered medical
practitioner (Qualified MBBS Doctor).
2) Your photograph needs to be affixed and attested by the doctor on the 1st page and the doctor
must sign on page 2 as well.
3) Your signature should be there on 1st page.
4) You can download the Pre-joining Medical Fitness Format from the NextStep portal.
Document 7) Other Affidavits
1. All affidavits should be prepared in original Stamp paper and total value of the stamp paper
should be Rs.100 and must be notarized in all the pages.
2. The following should be prepared, if applicable
• Gap affidavit- If you have a total gap of more than 6 month after your 10th till highest
qualification you must prepare an affidavit which mentions your total gap period and
the reason for the gap.
• Name change affidavit- If there is any difference in your ID proof name compared to
birth certificate or 10th certificate, please prepare an affidavit which mentions your
correct name.
• Address affidavit- If there is no proof for current living location you have to prepare the
affidavit with mentioned the current address
• Birth affidavit- If you do not have your birth certificate you should prepare the birth
affidavit with mentioned correct name.
Document 8) Course completion/Bonafide letter
Proof of Course Completion: The preferred document to be uploaded is the Degree Certificate or the
Provisional Degree Certificate. If you do not have this, you can prepare a Course Completion certificate
or a Bonafide Certificate keeping in mind the below points:
1) The document must be signed or Digitally signed /verified by Principal/Director/Controller of
Examinations
1. Should state the status of your course (including Viva, Labs, Supplementary/Pending backlogs)
and all examinations till the final semester have been attempted.
2. The name and roll number of the candidate
3. Percentage or CGPA till final semester
4. All backlog details to be mentioned (If any)
Please note -General eligibility and ION folder document process flow
General Eligibility
1. If Applicable, Last company’s relieving/experience letters is mandatorily to be submitted, in
Next step portal for BGC verification.
2. Candidate should have 60% overall or 6 CGPA overall (Except BCA, BA,BSc /CA Candidates: They
should be have 50 Overall or 5 CGPA overall )
3. Please let us know in advance if there is any gap of more than 24 months between 10th to
completion of highest qualification
ION Folder Document process note
1. An iON Community page and a Document Upload Course page will be created for your
Joining in the TCS careers/Xplore link. Url: https://www.tcs.com/careers/Xplore
2. The iON Community & Document upload course page will be made available to you, 3 to 4
days after you get your joining letter.
3. Given below are the document that you must upload in the "iON document Upload
assignments page" for HR verification:
• Onboarding forms (Retiral nominations)- Form 2, Form F & Form 9
4. Onboarding Forms should be approved atleast 12 days prior to the date of joining
5. iON folder uploading documents and links are mentioned in above table.
6. Access to the iON folder will be revoked from day 5 after Date of Joining
