Accounts Payable Job Profile
Uploaded by
Chester LowbyteAccounts Payable Job Profile
Uploaded by
Chester LowbyteJob Title: Accounts Payable Specialist
Company: V&S Carpet and Flooring Inc.
Job Summary:
The Accounts Payable Specialist is responsible for overseeing the timely and accurate processing of
all vendor invoices and payments within an organization. They play a critical role in maintaining the
financial health of the company by ensuring that bills and invoices are processed, documented, and
paid in a timely manner. The Accounts Payable Specialist works closely with internal teams and
external vendors to resolve any payment discrepancies and maintain strong vendor relationships.
Job Description:
1 Invoice Processing: Receive, review, and verify vendor invoices for accuracy, completeness, and
adherence to company policies and procedures. Code invoices with proper general ledger
accounts and obtain necessary approvals.
2 Payment Processing: Prepare and process payment batches, including checks, electronic fund
transfers (EFTs), and wire transfers. Ensure payments are accurately applied to vendor
accounts and that any discounts are taken advantage of.
3 Vendor Management: Maintain vendor files, including W-9 forms, contracts, and other relevant
documents. Communicate with vendors regarding billing inquiries, payment issues, and
reconciling discrepancies. Establish and maintain positive relationships with vendors to ensure
smooth payment processes.
4 Expense Reporting: Review and process employee expense reports, ensuring compliance with
company policies. Reconcile expenses, obtain necessary approvals, and prepare reimbursement
payments.
5 Account Reconciliation: Perform regular reconciliation of vendor statements, resolving any
discrepancies or outstanding issues. Ensure accurate recording of accounts payable transactions
in the general ledger.
6 Month-End Closing: Assist in the month-end closing process by preparing necessary reports,
reconciliations, and accruals related to accounts payable. Collaborate with the finance team to
provide accurate financial information.
7 Compliance and Documentation: Ensure compliance with relevant accounting standards,
regulations, and company policies. Maintain accurate and up-to-date records and
documentation related to accounts payable activities.
8 Process Improvement: Identify opportunities to streamline and improve accounts payable
processes. Propose and implement process enhancements to increase efficiency and accuracy.
Qualifications and Skills:
• Bachelor's degree in accounting, finance, or a related field (preferred but not mandatory).
www.vsremodeling.com
• Proven experience working in accounts payable or a similar finance role.
• Strong understanding of accounting principles and concepts.
• Familiarity with financial systems and software, such as ERP systems or accounting software.
• Proficient in MS Excel and other Microsoft Office applications.
• Attention to detail and high level of accuracy in processing invoices and payments.
• Excellent organizational and time management skills to meet deadlines.
• Strong analytical and problem-solving abilities.
• Effective communication skills to collaborate with internal and external stakeholders.
• Ability to work independently as well as in a team-oriented environment.
Note: This job profile may vary depending on the organization and specific
requirements of the role. The above description provides a general overview of the
responsibilities and qualifications for an Accounts Payable Specialist.
