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Mul-Life-1 Habit-3

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57 views30 pages

Mul-Life-1 Habit-3

Uploaded by

Hina Malik
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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COURSE : Life And Learning -I

TOPIC-4 PRINCIPLES OF PERSONAL


MANGEMENT
BEHAVIORAL SCIENCES
(Psychiatry & Psychology)
CREDIT HOURS 3(3-0)

Instructor : Miss Hina Mirza


Clinical psychologist ,Counselor , Educationist
MINHAJ UNIVERSITY LAHORE
Topic-4
Principle of Personal Management
Habit-3 Put First Thing First
Objectives:

Principle of Personal Management

❑ Introduction :Habit-3-Put first things first


❑ The Time Management Matrix
❑ The Four quadrant of time management
❑ The Four Generations Of Time Management
❑ Assignment
Put First Things First
1-Introduction :Habit-3-Put first things first

Habit 3: Put First Things First is the exercise of independent


will toward becoming principle-centered.

✓ Habit 3 is the practical fulfillment of Habits 1 and 2.


✓ Habit 1 says, “You are the creator. You are in charge.”
✓ Habit 2 is the first mental creation, based on imagination, the
ability to envision what you can become.
✓ Habit 3 is the second creation, the physical creation.
According to Stephen:

“Putting first things first means organizing and


executing around your most important priorities. It is
living and being driven by the principles you value
most, not by the agendas and forces surrounding you.”
– Dr. Stephen R. Covey
The power of independent will.

❑ Independent will makes effective self-management possible. It


is the ability to make decisions and choices and act in
accordance with them. It is the ability act rather than be acted
upon, to proactively carry out the program you have
developed.

❑ Management is discipline carrying them out. If you are an


effective manager of your self, your discipline comes from
within; it is a function of your independent will.
2-The Time Management Matrix

Basically, we spend our time in one of four ways, as


illustrated in the Time Matrix™ below. This matrix
defines activities as “urgent” or “not urgent,” and
“important” or “not important.” Let’s see where you
spend most of your time.
3-The Four Quadrants Of Time Management.

We spend our time in one of four ways, depending on the two


factors that define an activity: urgent and important.

▪ Urgent means it requires immediate attention. Urgent things


act on us and are usually visible. A ringing phone is urgent.

▪ Important, on the other hand, has to do with results. It


contributes to our mission, values, and high-priority goals. We
react to urgent matters.
Important matters that are not urgent require more initiative,
more proactivity.
Delete Activity: Responding to junk
emails
Important Urgent Not Urgent

Q1 Q2
Important Important
Urgent Not Urgent
Not Important

P
Q3 Q4
Not Important Not Important
Urgent Not Urgent
Q-4 (Activities)
Results
“ Delete/Drop “
• Busywork • Whole life fail
• Some mail • Temporary happy but
• Some phone calls internally unhappy and
• Time wasters depressed
• Social Media • Irresponsible
• Aimless activities • Dependent on others
Activity: Responding to an email till 3 pm to get
a deal on mobile phone that I do not need
Important Urgent Not Urgent

Q1 Q2
Important Important
Urgent Not Urgent
Not Important

P
Q3 Q4
Not Important Not Important
Urgent Not Urgent
Q-3 (Activities)
Results
“ Delegate/No “
• Interruptions • Short-term focus
• Some calls • Crisis management
• Some mails • See goal and plan as
• Some Report worthless
• Some meetings • Feel victimized out of
• Pressing matters control
• Shallow or broken
relationships
Activity: General checking of emails
Important Urgent Not Urgent

P
Q1 Q2
Important Important
Urgent Not Urgent
Not Important

Q3 Q4
Not Important Not Important
Urgent Not Urgent
Activity: Q2 General checking

Q2 – Degree of success Q-2 (Activities)“ Plan, Results”


“The degree of success of a person is ▪ Vision
directly proportional to the number ▪ Balanced Life
of hours he / she puts in Q2 activities ▪ Discipline
in a day.”
▪ Control Yourself
Activity: Checking an email from a client that sent a
request that has to be responded within two hours
Important Urgent Not Urgent

Q1 Q2

P
Important
Urgent
Important
Not Urgent
Not Important

Q3 Q4
Not Important Not Important
Urgent Not Urgent
Q-1 (Activities)
Results
“ DO “
• Crisis • Stress
• Pressing Problems • Burn out
• Deadline Driven • Crisis
• Daily Problems Management
solving Time=90% • Always putting
out fires
• Urgent solutions
4-Four Generation Of Time Management

▪ Gen 1 Time Management: Notes and Checklists


Generation 1 Time Management is all about consolidating and sorting all the
things you want to get done or have to do.
▪ Gen 2 Time Management: Calendars and Appointment Books
Generation 2 Time Management is all about moving things from “To-Do” lists
onto your calendar.
▪ Gen 3 Time Management: Weekly Plans
Generation 3 Time Management is all about living your values, planning for
goals, and designing your week.
▪ Gen 4 Time Management: Relationships and Results
Generation 4 Time Management is all about relationships and results.
24 Hours (8 + 8 + 8)

8 Hours for
8 Hours for 8 Hours for
Honest Hard
Working 3Fs, 3Hs & 3S Good Sleep

3 Fs : 3 Hs : 3S:
Family Health Soul
Friends Hygiene Service
Faith Hobby Smile
Examples of “ Time Management”
Total Late Time of Tokyo Metro in 2014

• 197 Stations
• Few thousand lines
• Few hundreds trains

• Total late time of all trains of 2014 was

01 : 44
mm : ss
‫وقت کی قدر‬
‫امام ابن جوزی ‪ 80‬فنون پر کتابیں لکھیں اور‬ ‫•‬
‫ایک کتاب آٹھ سو جلد پر مشتمل‬
‫امام ابن جریر نے ‪3‬الکھ ‪ 60‬ہزار صفحے‬ ‫•‬
‫لکھے‬
‫امام سلیم قلم تراشتے بھی ہونٹ ہالتے کے‬ ‫•‬
‫ایک لمحہ ضائع نہ ہو۔‬
‫مسلم سائنسدانوں نے ہزاروں علوم کو ایجاد کیا‬ ‫•‬
‫‪:‬وقت کی قدر‬
Meaningful Life: with Time Management
Habit#2 27
Assignment

Dear Students :
Please find the details of your upcoming task.

Step:1 you have need to prepare following topics :


1-what is procrastination.
2-what are time thieves? How we can overcome.
3-Define Pros and cons of time management.

Step-2:After that you have to present in class.


Questions and Discussion

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