SUBMITTED ON- 28.10.

2023

ACCOUNTING WITH TALLY

ASSIGNMENT

SUBMITTED TO-
MR.MAYANK

SUBMITTED BY-
NAME-SHIVANGI AGRAWAL
COURSE-BBA IBM (II ND YEAR)
SECTION-D
QUESTION 1-
EXPLAIN SHORTCUT KEYS OF TALLY ERP 9.
ANSWER 1-
Tally ERP 9 is a popular accounting software used by businesses for financial
management and accounting purposes. It offers a range of features and
functionalities to help organizations maintain their financial records and perform
various accounting tasks efficiently. While the specific keys and shortcuts may
vary depending on the version and configuration of Tally ERP 9, here are some
general keys and shortcuts commonly used in Tally:

GENERAL KEYS LIST-

Navigation Keys:
• Arrow Keys: Use arrow keys to navigate through menus, options, and
fields.
• Enter/Return: Press Enter or Return to select an option or confirm an entry.
• Esc: Press Esc to go back to the previous menu or cancel an action.
• Tab: Use Tab to move between fields and sections
Function Keys:
• F1: To access the Help menu.
 • F2: To change the current date.
• F3: To select a company.
• F4: To open the Contra Voucher.
• F5: To open the Payment Voucher.
• F6: To open the Receipt Voucher.
• F7: To open the Journal Voucher.
• F8: To open the Sales Voucher.
• F9: To open the Purchase Voucher.
• F10: To open the Tally Gateway (Main) menu.
• F11: To configure company features.
• F12: To configure printing options.
Numeric Keys:
• 1 to 9: Used for selecting options in menus.
• 0: Used for numeric input.
Alt Key Combinations:
• Alt + F1: To open the Stock Summary.
• Alt + F2: To duplicate a voucher.
• Alt + F3: To open the Company Info menu.
• Alt + F4: To close the current company.
• Alt + F5: To open the Payment Advice.
• Alt + F6: To open the Receipt Advice.
• Alt + F9: To import data.
Other Common Shortcuts:
• Ctrl + A: To accept a voucher or save changes.
• Ctrl + B: To create a budget.
• Ctrl + C: To copy selected text.
• Ctrl + D: To delete a voucher or master.
• Ctrl + E: To export data.
• Ctrl + G: To go to a specific voucher.
• Ctrl + I: To import data.
• Ctrl + N: To open a new company.
• Ctrl + P: To print the current screen or report.
• Ctrl + R: To retrieve a deleted voucher.
 • Ctrl + V: To paste copied text.
• Ctrl + X: To cancel a voucher.
ACCOUNTING INFO KEYS/VOUCHERS-

In Tally ERP 9, you can perform various accounting tasks and create different
types of vouchers to record financial transactions. Each type of voucher
corresponds to a specific type of transaction. Here are some common accounting
vouchers and their associated keys in Tally ERP 9:
Payment Voucher (F5):
• Use this voucher to record payments made to creditors, suppliers, or for any
expense.
• Press F5 to create a Payment Voucher.
Receipt Voucher (F6):
• Use this voucher to record receipts of money, such as income, loans, or
customer payments.
• Press F6 to create a Receipt Voucher.
Journal Voucher (F7):
• Use this voucher for making accounting entries that don't involve cash or
bank transactions, like adjusting entries or transfers between ledger
accounts.
• Press F7 to create a Journal Voucher.
Contra Voucher (F4):
• Use this voucher for recording transactions that involve both cash and bank
accounts.
• Press F4 to create a Contra Voucher.
Sales Voucher (F8):
• Use this voucher to record sales transactions.
• Press F8 to create a Sales Voucher.
Purchase Voucher (F9):
• Use this voucher to record purchases of goods or services.
 • Press F9 to create a Purchase Voucher.
Debit Note Voucher:
• Use this voucher when you need to record a debit note issued to a party.
• Navigate to "Accounting Vouchers" and select "Debit Note" or use the
shortcut key if configured.
Credit Note Voucher:
• Use this voucher when you need to record a credit note issued to a party.
• Navigate to "Accounting Vouchers" and select "Credit Note" or use the
shortcut key if configured.
Sales Return Voucher:
• Use this voucher to record the return of goods by customers.
• Navigate to "Accounting Vouchers" and select "Sales Return" or use the
shortcut key if configured.

INVENTORY INFO KEYS-

In Tally ERP 9, you can manage inventory-related information and perform
various inventory transactions using specific keys and commands. Here are some
common keys and functions related to inventory in Tally ERP 9:

Creating Stock Items (ALT + C):

• Press ALT + C to create a new stock item.
• Enter details such as item name, group, unit of measure, rate, and more.
Displaying Stock Summary (ALT + G):
• Press ALT + G to display the Stock Summary, which provides an overview
of stock items, quantities, and values.
Purchasing Stock (F9):
• Press F9 to create a Purchase Voucher for purchasing stock items.
• Enter supplier details, item details, quantity, and rate.
Selling Stock (F8):
 • Press F8 to create a Sales Voucher for selling stock items.
• Enter customer details, item details, quantity, and rate.
Recording Stock Transfers (ALT + F transfer-type key):

• Use ALT + F and the corresponding key for various types of stock transfers,
such as from one location to another (F), job work (J), or
branch transfers (B)
Stock Journal Voucher (F7):
• Press F7 to create a Stock Journal Voucher for making adjustments in stock
levels, like stock transfers, physical stock adjustments, etc.
Stock Query (ALT + Q):
• Press ALT + Q to inquire about a specific stock item, including its current
balance, value, and transaction details.
Stock Item Allocations (ALT + A):
• Press ALT + A to allocate stock items to different cost centers or categories.
Stock Item Consumption (ALT + F4):
• Use ALT + F4 to record stock item consumption for manufacturing or
production processes.
Batch-wise Details (ALT + B):
• Press ALT + B to view and manage batch-wise details for stock items.
Location-wise Stock Summary (ALT + L):
• Press ALT + L to view stock item details based on different locations or
godowns.
Stock Item Reports (ALT + R):
• Press ALT + R to access various stock item reports, such as Stock Ageing
Analysis, Movement Analysis, and more.
Stock Valuation Methods (ALT + V):
• Press ALT + V to specify different stock valuation methods like FIFO,
LIFO, Average Cost, etc.
REPORTS-
Tally ERP 9 provides a wide range of reports to help you manage your business
finances and operations effectively. These reports can be accessed from the
Gateway of Tally or other relevant menus. Here are some common types of
reports available in Tally ERP 9:
Financial Reports:
• Balance Sheet: Provides a snapshot of a company's financial position,
including assets, liabilities, and equity.
• Profit and Loss Account (Income Statement): Shows the company's
revenues, expenses, and net profit or loss for a specified period.
• Cash Flow Statement: Displays the movement of cash and cash
equivalents in and out of the business.
• Fund Flow Statement: Illustrates the sources and uses of funds in a
company.
• Trial Balance: Lists all ledger account balances to verify the arithmetical
accuracy of your books.
Ledger Reports:
• Account Ledger: Displays detailed transactions for a specific ledger
account.
• Group Summary: Provides a summary of transactions for ledger groups.
• Day Book: Lists all transactions entered on a specific day.
• Outstanding Receivables and Payables: Shows outstanding invoices and
bills for customers and suppliers
Sales and Purchase Reports:
• Sales Register: Displays a list of all sales transactions.
• Purchase Register: Lists all purchase transactions.
• Sales Day Book: Shows daily sales transactions.
• Purchase Day Book: Displays daily purchase transactions.
Inventory Reports:
• Stock Summary: Provides an overview of stock items, quantities, and
values.
 • Stock Item Movement Analysis: Shows movement of stock items in and
out of inventory.
• Stock Ageing Analysis: Displays the age of stock items in inventory.
• Stock Valuation Report: Calculates the value of stock based on different
valuation methods (FIFO, LIFO, Average Cost, etc.).
Taxation Reports:
• GST Reports: Includes GSTR-1, GSTR-2, GSTR-3B, and other GST-
related reports for compliance.
• TDS Reports: Provides details of Tax Deducted at Source (TDS)
transactions.
Banking and Cash Reports:
• Bank Reconciliation: Helps reconcile your bank statements with your
Tally transactions.
• Cash Book: Displays all cash transactions.
Cost Center and Profit Center Reports:
• Cost Center and Profit Center Summary: Summarizes transactions by
cost centers and profit centers.
• Cost Center and Profit Center Break-up: Breaks down transactions for
each cost center and profit center.
Statutory Reports:
• Payroll Reports: Includes reports related to payroll processing and
compliance.
• Income Tax Reports: Helps with generating tax-related reports.
• TDS Returns: For TDS compliance and filing.
MIS (Management Information System) Reports:
• Sales Analysis: Analyses sales data based on various parameters.
• Purchase Analysis: Analyses purchase data based on various parameters.
Exception Reports:
• Negative Stock: Lists stock items with negative balances.
• Reorder Status: Shows items that need to be reordered based on their
reorder levels.
QUESTION 2-
FLOW DIAGRAM OF CREATION OF COMPANY.
ANSWER 2-
Creating a company in Tally.ERP 9 involves several steps. Here's a step-by-step
guide:
Open Tally ERP 9:
Launch Tally.ERP 9 on your computer.
Activate the Software:
If you haven't already activated your Tally software, you'll need to do so by
entering your license information.
Choose Company Info:
From the Gateway of Tally screen, press Alt + F3 or click on "Company Info"
under "Masters."
Create Company:
In the "Company Info" menu, select "Create Company" (Alternatively, you can
press Alt + C).
Fill in Company Details:
You'll need to provide various details about your company, including:
Company Name: Enter your company's full name.
Mailing Name: Enter the name you want to use for mailing purposes (optional).
Address: Fill in your company's address.
Statutory Compliance: Specify if your company is under any specific statutory
compliance (e.g., GST, VAT, TDS).
Financial Year: Set the start and end dates of your financial year.
Security Control: Set up a password to secure your company data.
Use Auditors' and Tax Auditors' Reports: Choose whether you want to use
these reports.
Maintain: Select the type of accounts you want to maintain (e.g., Accounts with
Inventory, Accounts only, etc.).
Accept and Save:
After entering all the required information, press Enter to save the company

OPEN TALLY ERP 9

ACTIVATE
THE SOFTWARE

CHOOSE
COMPANY INFO

FILL COMPANY
DETAILS

ACCEPT
AND SAVE
FLOW DIAGRAM OF CREATION OF COMPANY
STEP 1-

In the "Company Info" menu, select "Create Company" (Alternatively, you can press Alt +
C).

STEP 2-

Fill all company details and accept and save it.

QUESTION 3-
FLOW DIAGRAM OF CREATION OF GROUP AND LEDGER.
ANSWER 3-
Creation of groups-
In Tally ERP 9, you can create a group to classify and organize ledger accounts.
Groups help in better categorization and presentation of financial data. Here are
the steps to create a group in Tally:
Open Tally Software: Launch Tally ERP 9 and open the company in which you
want to create a group.
Go to Gateway of Tally: This is the main menu where you can access various
functions. You can get to the Gateway of Tally by pressing 'Gateway of Tally' or
by using the shortcut key 'G'.
Access Accounts Info: To create a group, you need to navigate to the Accounts
Info menu. You can do this by selecting 'Accounts Info' from the Gateway of
Tally.
Select Groups: In the Accounts Info menu, you'll find various options related to
accounts. Choose 'Groups' to create a new group.
Create a Group: In the Groups menu, you will see a list of existing groups if
any. To create a new group, press 'C' or click on the 'Create' button.
Group Name: Enter a suitable name for your group. This should be a descriptive
name that reflects the purpose of the group.
Under: You need to specify whether the group you're creating is a primary group
or a sub-group. Primary groups are the top-level groups, and sub-groups are
created under primary groups. If it's a sub-group, select the parent (primary)
group from the list.
Alias: You can provide an alias name for the group if needed. This is an
alternative name for the group.
Name (Plurals): Enter the plural form of the group name if required. This is used
for reporting purposes.
Under Group: Select an appropriate category for the group. This determines
how the group will be classified in financial reports.
Configurations: Configure any additional settings such as whether the group is
an income group or an expenses group. This is useful for income statements.
Save: Once you have filled in all the necessary information, press 'Enter' or
'Ctrl+A' to save the group.
Repeat if Necessary: If you need to create more groups, repeat the process
starting from step 5.
Exit: After creating all the required groups, exit the group creation screen and
return to the Gateway of Tally.

Now you have successfully created a group in Tally ERP 9. You can use these
groups to classify ledger accounts and generate various financial reports and
statements based on your accounting needs.
1

OPEN

TALLY SOFTWARE

AND GET THROUGH

GATEWAY

3
CREATE

AND THEN

NAME THE

2 GROUPS

SELECT

ACCOUNTS INFO

AND THEN CHOOSE

GROUPS

CHOOSE

4 GROUP UNDER SAVE AND EXIT

CATEOGRY WHICH IT

FALLS

FLOW DIAGRAM OF CREATION OF LEDGER

STEP 1-

To create a group, you need to navigate to the Accounts Info menu. You can do this by
selecting 'Accounts Info' from the Gateway of Tally.
STEP 2-
In the Accounts Info menu, you'll find various options related to accounts. Choose 'Groups'
to create a new group.

STEP 3-

In the Groups menu, you will see a list of existing groups if any. To create a new group, press
'C' or click on the 'Create' button.

STEP 4-
Enter a suitable name for your group. This should be a descriptive name that reflects the
purpose of the group.

STEP 5-

STEP 6-
You need to specify whether the group you're creating is a primary group or a sub-group.
Primary groups are the top-level groups, and sub-groups are created under primary groups. If
it's a sub-group, select the parent (primary) group from the list.

STEP 7-

Once you have filled in all the necessary information, press 'Enter' or 'Ctrl+A' to save the
group

Creation of ledgers-
Creating a ledger in Tally ERP 9 allows you to maintain a record of individual
accounts, such as customers, suppliers, or specific items. Here are the steps to
create a ledger in Tally ERP:
Open Tally Software: Launch Tally ERP 9 and open the company in which you
want to create a ledger.
Go to Gateway of Tally: Access the main menu by pressing 'Gateway of Tally'
or using the shortcut key 'G'.
Access Accounts Info: To create a ledger, navigate to the Accounts Info menu.
Select 'Ledgers' from the Accounts Info menu.
Create a Ledger: In the Ledgers menu, you will see a list of existing ledgers if
any. To create a new ledger, press 'C' or click on the 'Create' button.
Ledger Name: Enter a unique name for the ledger. This could be the name of a
customer, supplier, bank account, or any other entity you want to track.
Under: Specify the group under which this ledger should be categorized. This
helps in organizing and reporting financial data. For example, you can categorize
it under "Sundry Debtors" or "Sundry Creditors" if it's a customer or supplier,
respectively
Opening Balance: If the ledger has an opening balance (e.g., if it's an existing
account with an existing balance), enter the opening balance amount. Specify the
effective date of the opening balance as well.
Address and Contact Details: You can enter address and contact information for
the ledger if necessary. This is optional.
GST Details: If the ledger is associated with GST (Goods and Services Tax) in
your country, enter the GST-related information such as GSTIN, State, and
Registration Type.
Credit Limit: If applicable, set a credit limit for the ledger. This is used to
control credit transactions with customers.
Bill-wise Details: If you need to track bills and outstanding payments for this
ledger, enable bill-wise details. This is common for accounts receivable or
accounts payable.
Save: After entering all the necessary information, press 'Enter' or 'Ctrl+A' to
save the ledger.
Repeat if Necessary: If you need to create more ledgers, repeat the process
starting from step 4.
Exit: After creating all the required ledgers, exit the ledger creation screen and
return to the Gateway of Tally.

You have now successfully created a ledger in Tally ERP 9. You can use these
ledgers to record transactions, generate reports, and maintain accurate financial
records for your business or organization.
 GATEWAY
OF TALLY

ACCOUNTS
INFO AND
CREATE LEDGER

NAME
THE LEDGER &
SPECIFY IT UNDER
GROUP

FILL
ALL
DETAILS & SAVE
AND EXIT

FLOW DIAGRAM OF CREATION OF LEDGER

STEP 1-

To create a ledger, navigate to the Accounts Info menu. Select 'Ledgers' from the Accounts
Info menu

STEP 2-

In the Ledgers menu, you will see a list of existing ledgers if any.
STEP 3-

To create a new ledger, press 'C' or click on the 'Create' button

STEP 4-

Enter a unique name for the ledger. This could be the name of a customer, supplier, bank account, or any
other entity you want to track. Specify the group under which this ledger should be categorized. This helps
in organizing and reporting financial data. For example, you can categorize it under "Sundry Debtors" or
"Sundry Creditors" if it's a customer or supplier, respectively

STEP 5-

If the ledger has an opening balance (e.g., if it's an existing account with an existing balance), enter the
opening balance amount. Specify the effective date of the opening balance as well.

STEP 6-
After entering all the necessary information, press 'Enter' or 'Ctrl+A' to save the
ledger and then exit.

--------------------------------------
 PRACTICAL - QUESTIONS

1.STARTED BUSSINESS WITH CASH

1(B)
2.PURCHASE GOODS FROM RAMESH

3.BUILDINGS PURCHASED
4. SOLD GOODS TO SURESH

5. CASH SALES
5(B)

6. RENT PAID
7.COMISSION RECEIVED

8.DEPOSIT INTO BANK

8(B)

9.CASH WITHDREW FROM BANK

9(B)

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