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Data Presentation

The document provides guidelines for presenting data in tables, including formatting of table numbers, titles, headings, content, lines, placement, and spacing. Key points include numbering tables with Arabic numerals and a brief title, using horizontal and vertical lines purposefully, placing tables immediately after first mention in the text, and acknowledging sources of secondary data.

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Jaebert Zalun
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38 views2 pages

Data Presentation

The document provides guidelines for presenting data in tables, including formatting of table numbers, titles, headings, content, lines, placement, and spacing. Key points include numbering tables with Arabic numerals and a brief title, using horizontal and vertical lines purposefully, placing tables immediately after first mention in the text, and acknowledging sources of secondary data.

Uploaded by

Jaebert Zalun
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Data Presentation

1. Every table should have a number and a title which is brief and consistent with content of the table.

2. Each table is numbered by an Arabic numeral after the word Table flushed to the left margin.

3. The first line of the title is typed 2 spaces after the period. The title is punctuated with a period. Only
the first letter and proper nouns or adjectives are capitalized.

4. Every column should have a heading which refers to the subheading or to the tabulation of data
under it. You bear in mind the ff:

a. The stub column at the extreme left of the table identities the data appearing in the in the
columns of the table, row for row.

b. All subheads should derive logically from the box heading under which they stand. All
subheads under one box heading should be parallel in structure.

c. Center all subheadings above the columns or the group of subheads to which they apply.
Leave the same amount of blank space at least one above or below , also at the end of the individual
headings. Type all the box headings single space

e. Categories used in the column headings should be mutually exclusive and all inclusive.

5. On table content, the following are suggested:

a. Quantitative classifications are placed in the stub, and numerical descriptions of class intervals
are placed as row headings.

b. Arrange classes for frequency distribution from highest to lowest.

c. Align all decimal points in the column,

d. Place the peso sign only before the first item and before the total.

e. No percent sign is placed in each entry once percent is used as a column heading.

f. Round off numbers by using the usual rule for such work.

g. use zero to indicate a meaningful entry zero size, never to indicate lack of data or absence
of data or absence of frequency. Use a dash to indicate absence of data due to inability to secure returns
, to loss of records and the like, but have an explanation in the footnote. Better still, a separate category
of “No return” or “No response” is provided.
6. As regards the use of lines and ruling, the following must be observed:

a. Generally, a table has 5 horizontal lines : 2 above the body of the table, another 2 below the
table and one to separate the column headings from the actual data on the table.

b. In 2 o 3 column tables, use wide spacing to separate the columns. Use vertical lines only when a
table crowds the page or when you have a complex table.

c. Use horizontal lines only to indicate a break in the structures to be emphasized or a major
classification is to be set off.

d. Never begin a heading on the line immediately below a horizontal rule, nor rule immediately
under the heading.

7. In the placement of tables, consider the following:

a. Have the table presented immediately after it is first mentioned in the text. If it is not
possible, have it in the next page or pages.

b. If the place which the table is first mentioned is so far down the page that the table is not
accommodated in a single page, continue typing the text to the end of the section or paragraph and
place the table on the succeeding page.

c. If a table is more than one page in length , begin immediately after it is first mentioned in the
text anyway. In that case, just type the table number and insert in parenthesis the word continued.
Likewise, repeat the box headings in the table before typing the other data in the table.

d. Type broadside wide tables. With this style, the table number and title are at the binding side
of the paper.

8. Spacing in tables follow some rules, namely:

A. Have 2 spaces below and after a table.

B. The main body of the table may be single, or one-half space.

C. Observe space above or below the box headings. Never type a text in the same page with
broadside tables.

9. In using tabled data from secondary sources, acknowledge the source and the year the data were
obtained (e.g. DAR 2018). The source is typed below the table.

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