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2023 Excel Template Manual Guide

1. The Excel template contains data validations to prevent moving to the next page when inconsistent data is reported. 2. When receiving the file, rename it with the correct province, district, school name, school level, and EMIS code following the provided format. 3. Various pages collect contact details, teacher information, finances, and other data about the school. The template guides users through the data capture process and validation.

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55 views20 pages

2023 Excel Template Manual Guide

1. The Excel template contains data validations to prevent moving to the next page when inconsistent data is reported. 2. When receiving the file, rename it with the correct province, district, school name, school level, and EMIS code following the provided format. 3. Various pages collect contact details, teacher information, finances, and other data about the school. The template guides users through the data capture process and validation.

Uploaded by

stailodgechihowa
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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MINISTRY OF PRIMARY AND SECONDARY EDUCATION

2023 ED 46 USER GUIDELINES FOR THE EXCEL TEMPLATE


The excel template contains data validations which prohibits you to move to next page when inconsistent data is reported.

When you receive the excel file:

EMIS2023_Primary_Deploy.xlsm for primary schools

EMIS2023_Secondary_Deploy.xlsm for secondary schools

Please rename it to the name of your province_district_schoolname_schoollevel_schoolemiscode.xlsm in your computer


for example in the format given below:

MashCentral_Shamva_Bushu_Secondary_1000.xlsm

Make sure you do not temper with the file extension .xlsm when renaming the file

After renaming, open the excel file and this is the first data capturing page that you should see on your computer.

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Please note the following

1. A form that has not been completed will show a message on page 1 that says, “PLEASE ENSURE YOU COMPLETE
THIS FORM UP TO THE LAST PAGE”
2. If this pops up you need to click the enable editing button then close excel from the task manager. You will then
need to free up memory on your computer by closing applications then reopen the file.
3. If your version of Excel opens the worksheets you will need to first enable MACROs in order to gain access to the
forms
How to enable macros in Excel 2019, 2016 and 2013
a. If you want to enable macros in Excel 2013, 2016 and 2019, go to the Trust Center. This options
menu contains a number of settings that ensure the security of your device and data protection
compliance when using Excel. For example, you can define trusted locations or make settings for
general access protection as well as Protected View settings for Excel folders. This security menu
also contains macro settings for enabling or disabling macros in Excel.
b. Start by opening the “File” tab in Excel. By default, the program opens the “Info” menu. Go to the
options by clicking the “Options” button in the side menu on the left:

c. The Microsoft application opens the Excel Options dialog window, where you can choose from
variety of options, including the Trust Center. Click Trust Center and then click the “Trust Center
Settings” button.

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d. In the Trust Center dialog window that appears, select the “Macro Settings” menu. In this area, you
can enable macros in Excel by choosing:
I. Enable all macros: The last option enables all macros, which is why Microsoft alerts you to the
security risk associated with this setting. If you want to use macros from third parties or
publishers, it is entirely your responsibility to assess their safety.
II. “Trust access to the VBA project object model” option

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How to enable macros in Excel 2010
Macros are also disabled by default in Excel 2010 for security reasons. Macros are enabled in the same way as in
newer versions of Excel. However, the Trust Center is called the Security Center. The procedure is therefore as
follows:

1. Open the “File” tab.


2. Click “Options” in the side menu.
3. Select the “Security Center” menu item and then click the “Security Center Settings” button.
4. Select the option you want to use for enabling macros in Excel (e.g., “Enable all macros”).
5. Click “OK” twice to save the changes.

Enabling macros in Excel 2007


Microsoft is not always consistent with menu naming, as shown by Excel 2007: There’s no “Security Center” in this
version. Security and privacy settings are made in the Trust Center. Apart from several different buttons with
different names, the procedure for enabling macros in Excel 2007 is basically the same as the procedure in
Excel 2010 and newer versions:

1. Click the Microsoft Office icon (top left).


2. Click “Excel Options.”
3. Select the “Trust Center” menu item and then click the “Trust Center Settings” button.
4. Go to the “Macro Settings” area and enable the option you want to use for Excel macros.
5. Close the Trust Center and Excel options by clicking the “OK” button for each option.

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As you move to the next pages during capturing the following pages appear in their sequence.

PLEASE NOTE: On School Contact Details and Responsible Authority Mobile Number:

 If your school does not have a school mobile number, enter ten zeros i.e. 0000000000.
 If the school does not have the Responsible Authority Mobile Number, enter 0000000000

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Details of each teacher should be captured and click Save button to save information about the teacher and the details
will then appear on Teachers list below. Capture the second teacher the same way and save until all teachers’ details are
captured.

The Date format for date joined service and date of birth should be dd/mm/yyyy

If there is a correction to be made on teacher details

 Search the teacher using EC number/ID number in the space provided then click the Search button

The details of the teacher will then appear. Go to the item you want to correct. After correcting click the Update button.

If you want to delete a teacher search the teacher using the EC number or ID number, details of the teacher will pop up.
Then click Delete button.

NB: All teacher details should be captured on this page before clicking the Next button

Once you are through capturing all the teachers, move to the next page by clicking the Next button.

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Please Note: Currency is formatted with a decimal point (.) as a separator between the dollars and cents

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After successfully completing the questionnaire the following dialogue box will pop up.

If you click OK you will be redirected to page 1 which will show a message that says, “THIS QUESTIONNAIRE HAS BEEN
SUCCESSFULLY COMPLETED”

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The captured excel template will be ready for submission to the District Office for verification.

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