Table: attendance

Column Type Constraints Description

Unique identifier for each

at_id int(11) Not Null attendance

emp_id int(20) Not Null Foreign key to employee table

NOT NULL COMMENT '1 = AM IN,2 = AM out, 3= PM IN,

log_type tinyint(1) 4= PM out\r\n' Log type (1-4)

datetime_log datetime NOT NULL DEFAULT current_timestamp() Log date and time

NOT NULL DEFAULT current_timestamp() ON UPDATE

date_updated datetime current_timestamp() Date and time of update

Table: deductions

Column Type Constraints Description

Ded_id int(30) Not Null Primary key

name text Not Null Deduction name

description text Not Null Deduction description

Table: department
Column Type Constraints Description

Dept_id int(30) NOT NULL Primary key

name text NOT NULL Department name

Table: employee

Column Type Constaints Description

Emp_id int(20) NOT NULL Unique identifier for

employee_no varchar(100) NOT NULL Employee number

firstname varchar(50) NOT NULL Employee first name

middlename varchar(20) NOT NULL Employee middle name

lastname varchar(50) NOT NULL Employee last name

Dept_id int(30) NOT NULL Foreign key to department

pos_id int(30) NOT NULL Foreign key to position table

salary double NOT NULL Employee salary

table: employee_allowances
Column Type constraints Description

allow_id int(30) NOT NULL Primary key

Emp_id int(30) NOT NULL Foreign key to employee table

EA_id int(30) NOT NULL Foreign key to allowances table

type tinyint(1) NOT NULL Allowance type (1-3)

amount float NOT NULL Allowance amount

date_created datetime NOT NULL Date and time of creation

Table: employee_deductions

Column Type Constraints Description

NOT NULL, PRIMARY KEY,

Ed_id int(30) AUTO_INCREMENT Primary key

Emp_id int(30) NOT NULL Foreign key to employee table

ded_id int(30) NOT NULL Foreign key to deductions table

NOT NULL, COMMENT '1=Monthly,

type tinyint(1) 2=Semi-Monthly, 3=Once' Deduction type (1-3)

amount float NOT NULL Deduction amount

NOT NULL, DEFAULT

date_created datetime CURRENT_TIMESTAMP() Date and time of creation

Table: payroll
Column Type Constraints Description

NOT NULL, PRIMARY KEY,

Pay_id int(30) AUTO_INCREMENT Primary key

ref_no text NOT NULL Reference number .

date_from date NOT NULL The start date of the payroll period

date_to date NOT NULL The end date of the payroll period

NOT NULL, DEFAULT 0, COMMENT '0=New, Indicates the status of the payroll record
status tinyint(1) 1=Computed' (new or computed)

NOT NULL, COMMENT '1=Monthly, 2=Semi- Indicates the frequency of the payroll period
type Tinyint(1) Monthly' (monthly or semi-monthly)

NOT NULL, DEFAULT The date and time when the payroll record
date_created datetime CURRENT_TIMESTAMP() was created.

Table: allowances

Column Type constraints Description

id int(30) NOT NULL Primary key

allowance text NOT NULL Allowance name

description text NOT NULL Allowance description

USER TABLE

Column Type constraints Description

User_id int(11) NOT NULL Unique identifier for each attendance

User_name int(20) NOT NULL Foreign key to employee table

type tinyint(1) NOT NULL Type of user acoount:1

Column Type constraints Description

For admin,2

For staff

name VARCHAR(100) NOT NULL Full name of the user

address text NOT NULL Address of the user

contact text NOT NULL Contact information for the user

passsword VARCHAR(200) NOT NULL Password for the user account

Table:-Position

Column Type Constraints Discription

NOT NULL, PRIMARY KEY,

pos_id int(30) NOT NULL AUTO_INCREMENT

name text NOT NULL Name of position

dep_id int(30) NOT NULL Foreign key

Table:-payroll item

USER TABLE

Column Type constraints Description

User_id int(11) NOT NULL Unique identifier for each attendance

User_name int(20) NOT NULL Foreign key to employee table

Unique identifier for the payroll item

pay_item_id Int(30) NOT NULL record

Pay_id Int(30) NOT NULL Foreign key

Emp_id Int(30) NOT NULL Foreign key

Numbur of days the employee was

present Int(30) NOT NULL present

Numbur of days the employee was

absent Int(10) NOT NULL absent

late text NOT NULL Numbur of days the employee was late
Column Type constraints Description

salery double NOT NULL Employee salary

Total amount of allowance received by

allow_amount double NOT NULL the employee

Total amount of deduction made from

ded_amount double NOT NULL the employee salary

Details of the deduction made from

deduction text NOT NULL employee salary

Details of allowance received by the

allowances text NOT NULL employee for payroll period

Total amount of deductions made from

net Int(11) NOT NULL employee salary

Date and time the payroll item was

date_created date-time NOT NULL created