HALVERSTOWN CRICKET CLUB

CONSTITUTION and RULES

1. NAME of the CLUB

1.1 The name of the Club is Halverstown Cricket Club.

2. PURPOSE

2.1 The purpose of the Club is the promotion of the amateur sport of cricket
in Halverstown and the surrounding areas and of its enjoyment through
playing it in the spirit of fair play and sportsmanship associated with the
game.

3. RULES of CRICKET

3.1 The Club shall be affiliated to the Leinster Cricket Union or any other
governing body appointed in its place.

3.2 The rules of the game of cricket as adopted from time to time by Leinster
Cricket Union, except insofar as they are modified by the local rules or bye-
laws of the Club, shall be observed.

3.3 The Club has Codes of Conduct and Disciplinary Procedures to which all
members must adhere. See Appendices 1 and 2.

3.4 The Club has a Junior Policy for the protection and well-being of its
younger members to which all members must adhere. See Appendix 3.

3.5 The Club is cognisant of its duty to comply with the principles of General
Data Protection Regulation (EU 2016/679, “GDPR”) ensuring that privacy of
members is respected. Members’ data including telephone numbers and
email addresses will not be made available publicly without explicit, informed
consent.

4. MEMBERSHIP

4.1 The Club shall consist of members in the following categories:

(a) Senior members- aged 18 and over, not being student members.
(b) Student members- members aged between 18 and 25 years who
are whole time students of a recognised third level educational
establishment.
 (c) Youth members- members aged under 18 years of age.

4.2 The Committee has the authority to decline any application for
membership or, following disciplinary action, to revoke any membership
without reimbursement of membership fees.

4.3 Senior and Student members shall alone be entitled to vote or to hold
office. In these Rules ,“Member”, unless otherwise stated shall refer to Senior
and Student Members only.

4.4 The Secretary shall ensure that a copy of these Rules are on display in a
room of the Clubhouse and posted on the Club website and shall ensure that
Captains will bring these Rules to the attention of all new Members.

4.5 When a new Member has either asked or been asked to join the Club and
has paid his/her first subscription (either annual or match-related fee) such
person shall be deemed to be a Member of the Club and to have agreed to be
bound by these Rules.

4.6 The annual membership shall be deemed to be from the period April 1 st in
the year of payment until March 31st in the following year. If a Member has
not paid the annual portion of his/her Membership by the end of August in
any calendar year, the Committee may, at its discretion, annul such
Membership.

4.7 A one-off payment for life membership may be offered at the discretion
of the Committee at terms and at a rate agreed at the AGM. Honorary
membership can be bestowed upon individuals for service to the Club should
it be passed at an AGM. Such Honorary Membership shall not necessitate
payment of an annual Membership fee.

5. SUBSCRIPTION AND LEVIES

5.1 The Committee will recommend both the annual portion and the match-
related element of Membership fees to the Annual General meeting each
year.

5.2 Should a levy of Members be required this shall be recommended by the

Committee to the Annual General Meeting (“AGM”) or to any Emergency
General Meeting (“EGM”) which may be convened.

6. OFFICERS of the CLUB

6.1 The Officers of the Club shall be:

Chairman, Secretary, Treasurer and Fixture Secretary
No person shall hold more than one Office. The Officers shall be proposed,
seconded and duly elected by ballot at each AGM and shall hold Office until
the next AGM when they shall retire, but shall be eligible for re-election.

6.2 The Club shall have a President, who shall be elected at the AGM by a
majority of Members. The President may attend Committee meetings at the
invitation of the Chairman but shall not have a vote.

6.3 The Club may have any number of Honorary Vice-Presidents, whose
appointments by a majority of Members at an AGM shall be until resignation
or death or unless they are removed from their position by a vote of a
majority of Members at a General Meeting.

7. COMMITTEE

7.1 The management of the Club (except as otherwise provided by these

Rules) shall be deputed to a Committee of not more than eleven persons who
shall be elected at the AGM.

7.2 The Committee shall comprise the following:

Officers of the Club (Four in total)
Captains of the Senior Cricket Teams
Youth Officer (if appointed)
Groundsman
Member(s) of the Club, as proposed , seconded and voted at the AGM up
to a maximium total Committee membership of 11.

7.3 The Committee shall have the power to co-opt a Member to fill any
casual vacancy arising on the Committee, such person retaining office until
the following AGM.

7.4 The Committee shall meet a minimum of twice in the year and five
members shall form a quorum. The Chairman, in the event of a tied vote ,
shall have a casting vote in addition to his/her ordinary vote.

7.5 A member of the Committee who misses two consecutive meetings

without what is considered, in the view of the Committee, to be reasonable
cause shall be deemed to have resigned from the Committee.

7.6 Minutes shall be taken of the proceedings of the Committee and, if signed
by the Chairman, shall be considered conclusive evidence without further
proof of the facts stated therein.

7.7 From time to time the Committee may appoint from among the Members
such other sub-committees as they deem necessary and depute to them such
powers and duties of the Committee as it may determine. Any such sub-
committees shall report their proceedings to the Committee and shall
conduct their business in conformity with the direction of the Committee.

7.8 The Chairman or the Secretary shall convene meetings of the Committee
at their discretion, provided due notice is given. However, a meeting can also
be convened upon written request of at least six members of the Committee
stating the nature of the business to be transacted. If such be refused or
neglected within seven days then said meeting can be convened by a notice
signed by six members of the Committee.

8. ROLES

8.1 The Secretary shall conduct the correspondence of the Club and shall
have custody of the documents of the Club. He/ she shall keep full and
correct minutes of all proceedings of the Committee and General Meetings.

8.2 The Treasurer shall keep correct accounts and books of the financial
affairs of the Club and submit same, on request, to each meeting of the
Committee and to the AGM, as well as to any EGM as appropriate. All
accounts and books shall be open to inspection by another Officer at all
reasonable times. All cheques, withdrawal slips or other negotiable
instruments shall be signed by the Treasurer and one other Officer. Any
cheque, withdrawal slip or negotiable instrument exceeding €2500 must be
counter-signed by the Chairman.

9. GENERAL MEETINGS

9.1 The AGM of the Club shall be held no later than the last day of January in
each year upon a date and time set by the Committee for the following
purposes:
(a) To receive Officers and Senior Team Captains reports and a balance sheet
and statement of account for the previous year.
(b) To elect Officers and Committee members
(c) To decide on any other resolution which may be submitted to the Meeting

9.2 Fourteen days notice of the AGM shall be given to Members of the Club
as well as notice of any special resolution, which must be submitted to the
Secretary within seven days of such AGM.

9.3 An EGM may be called at the request of the Committee or on a request to

the Secretary signed by a minimum of 15 Members. Such meeting will also
receive fourteen days notice, which notice shall include the purpose for which
the said EGM has been called. No other Club business shall be transacted at
such EGM.
9.4 All General Meetings will be chaired by the Chairman. In the Chairman’s
absence the President or another Officer of the Club shall act as Chairman.
Ten Members attending shall be deemed a quorum.The Chairman shall have
a casting vote in addition to a normal vote.

9.5 No Member may be entitled to vote at an Annual General Meeting unless

the full current year’s subscription has been paid. For an EGM this must be
the current year’s subscription.

9.6 All votes shall be by show of hands unless a secret ballot is demanded by
a majority of Members present.

9.7 No Rule of the Club may be repealed or altered except at a General

Meeting. Any changes or additions to Rules must be by two-thirds majority.

10. PROPERTY

10.1 Members shall not incur any debts to the Club, borrow from Club funds
nor, except for professional services rendered at the request of the
Committee, receive any profit, salary or emoluments from the Club.

10.2 No Member may take away nor permit to be taken away from the
Clubhouse or grounds any property of the Club except as directed by a
member of the Committee.

10.3 All personal belongings of Members, visitors or others on or in the Club

property shall be at the sole risk of the owner and the Club or the Committee
shall not be responsible for any loss or damage thereto.

11. TRUSTEES

11.1All property of the Club(other than the cash which shall be under the
control of the Treasurer) shall be vested in a minimum of two and a
maximum of three trustees who shall be Members or, if not, ex-officio
Members of the Committee and once elected shall hold office until death, or
resignation, or until removed from office by resolution of the Committee and
approval of a General Meeting.

11.2 Trustees shall be elected by a normal majority vote of the AGM.

11.3 The Trustees shall be indemnified against any claim or demand in

respect of any liability properly incurred on behalf of the Club. The Trustees
shall deal with the property of the Club as directed by a resolution of a
meeting of the Committee of which any Minutes signed by the Chairman shall
be deemed conclusive evidence.

11.4 The Trustees shall be empowered to sign any rental or leasing

agreement on behalf of the Club, which agreement has previously been
approved by either of a General Meeting or the Committee.

12. COMPLAINTS

12.1 All complaints must be made in the first instance to the relevant
Captain, who, if unable to resolve the matter, shall refer the matter to the
Chairman and the Committee. If the unresolved complaint concerns the
conduct or action of a Member or Members then the Chairman must refer it
to a Disciplinary Sub-committee which shall be formed from Committee
members. This Sub- committee shall comprise three members, including at
least one Team Captain, and shall report its findings and recommendations to
the Committee. The Committee may then, by a majority of those present,
vote to either suspend the Member for such period as the Committee may
determine or terminate membership of the Club. Voting shall be by secret
ballot and the Chairman shall not have a casting vote.

12.2 Complaints of a criminal nature must be reported with immediate effect

to the Gardai or other relevant authority.

12.3 A Member may appeal to the Committee against suspension or

termination of membership but must do so in writing within fourteen days of
notification of the decision. This appeal will be heard by the President and the
determination of this Appeal will be final.

11.3 The Member shall be deprived of all rights and privileges of membership
during the Appeal process and shall not enter Club property or use Club
facilities.

12. DISSOLUTION

12.1 The members may vote to wind up the Club if not less than three-
quarters of those present at a properly convened General meeting vote for
dissolution.

12.2 In such event the Committee and/or the Trustees shall be responsible
for the orderly winding-up of the Club’s affairs. After settling the liabilities of
the Club, the Committee and/or the Trustees shall dispose of any net assets
remaining to one or more of the following:
(a) To another club with similar sports purposes.
(b) To the Club’s governing body for use by them for related community
sports
(c) To a registered charity.
 13.OPERATIVE DATE

13.1 These Rules supersede all or any previous rules and shall come into
effect on……………………………………………

Adopted at a meeting on…………………………….. at ………………………………………….

Signed……………………………………………..

Title………………………………………………

Witnessed…………………………………………..

Title…………………………………………………………

Witnessed……………………………………………..

Title………………………………………………