Multilingual version 3.2.
Instructions for Use
Table of Contents
1 Introduction ..................................................................................................1
2 Installing and Starting Software....................................................................1
3 Using the Software .......................................................................................6
3.1 New ...................................................................................................6
3.2 Close ..................................................................................................7
3.3 Save ...................................................................................................8
3.4 Save As...............................................................................................9
3.5 Save Reports as PDF ..........................................................................9
3.6 Open ................................................................................................10
3.7 Print .................................................................................................11
3.8 Print Setup.......................................................................................16
3.9 Exporting Data.................................................................................16
3.10 Exit...................................................................................................17
3.11 Edit Patient Profile...........................................................................18
3.12 Edit Clinical Details ..........................................................................18
3.13 Edit Patient Notes............................................................................19
3.14 Edit Long Term Report.....................................................................19
3.15 Using a miniSD or SD Card...............................................................20
3.16 Download via USB cable..................................................................21
3.17 Help .................................................................................................25
3.18 Set Device ID....................................................................................26
3.19 Set Clock ..........................................................................................26
3.20 Change Device Settings ...................................................................27
3.21 Patient Profile Tab & Clinical Details Tab.........................................28
3.22 Patient Notes Tab ............................................................................29
3.23 Total Time Tab .................................................................................30
3.24 Compliance Tab ...............................................................................31
3.25 Detail Data.......................................................................................32
3.26 Long Term Data ...............................................................................34
1 Introduction
The Easy Compliance Software is compatible with Apex’s CPAP System which is intended for the
treatment of patients with Obstructive Sleep Apnea (OSA).
The Easy Compliance Software is used with Windows® based PCs and allows you to download
usage data collected by the Apex’s CPAP device after treatment. The memory capacity in the
Apex’s CPAP system can hold up to 730 sessions of summary data.
To ensure proper use of the software, please read all instructions prior to downloading data from
the Apex’s CPAP.
2 Installing and Starting Software
Preparations
1. Make sure your PC is running on Windows® based system. It will not run on Mac systems.
2. There are two steps to the software installation:
i. Download the Easy Compliance software from the CD onto your hard disk.
ii. Install the USB drivers for the Apex’s CPAP.
System requirements
Your computer must meet the following requirements:
Available Windows® supported USB port (USB 2.0)
Pentium-class processor; Pentium III 800-megaherz (MHz) or higher is recommended.
Microsoft Windows® XP SP2, Windows® Vista SP1, or Windows® 7 (32 bit).
128 MB RAM.
CD-ROM drive compatible with multimedia desktop computer specifications.
1024 x 768 or higher resolution VGA monitor.
Minimum 100MB hard disk space for software and data.
Internet Explorer 7 or greater
Steps to Download Easy Compliance software from the CD onto the hard disc.
1. Close all applications before installation.
2. Put the Easy Compliance CD into your computer’s CD-ROM drive.
3. The installation program window will automatically pop up (if not, find the installation
program in the CD and double-click it). The program will guide you through five steps
required to install drivers and Easy Compliance Software on your computer. After the
program finishes one step, press the button for next step to complete the installation.
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Step 1: Install USB-to-Serial: CDM Driver
Step 2: Install USB-to-Serial: PL2303 Driver
Note: Once this step is executed, PC will display the PL-2303 USB-to-Serial InstallShield
WiZARD. It will guide you to complete the installation of the PL-2303 driver. If this
driver has already been installed in your PC, just press “Cancel” button on the
InstallShield WiZARD to skip this step.
Step 3: Install PDF creation
Step 4: Install Easy Compliance Software
Note: Once this step is executed, PC will display the Setup WiZARD. Following the instructions
will guide you to complete the installation of the Easy Compliance Software.
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In the “Destination folder” box, you can type in a directory path or press the “Browse” button
to establish a folder and path on your hard disc that will contain the software. The default path is
“C:\Program Files\Apex Medical\Easy Compliance 3.2\”. Press the “Next” button to complete the
installation. Once the installation process is complete, click “Close” button to exit the program.
Step 5: Installation complete and exit
Note: Once the installation is completed, a confirmation message to ask you to re-start the
PC will pop up.
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Install Software
The software icon will appear in the folder where you installed the software and also on
the desktop.
Installing the USB drivers for Apex’s CPAP
The USB driver should be installed automatically after the setup program is completed. For
the first time to connect the device to PC with the USB cable, the message box below may appear.
Found New Hardware Wizard starts when Windows finish searching for the new hardware.
Windows will ask you if it can connect to Windows Update to search for software. Select "Yes, this
time only" then click "Next".
When the window below appears, select "Install the software automatically
{Recommended}" then click "Next".
The Found New Hardware Wizard will start to search the hardware and show window below.
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During the search process, there may appear the warning message window below, click
"Continue Anyway" to continue installation. The driver installation starts.
Click "Finish" to complete the installation. Now you can download the data via USB Cable.
Note: Some systems may need to restart the computer to complete the installation of the
driver.
Starting the software
To use the software, double-click on the software icon . A new file will be displayed, and all
software functions can be accessed.
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3 Using the Software
3.1 New
If you would like to create a file for a new patient, click the “New” Toolbar button or click
“File” on the Menu Bar and then select the "New" item from the drop-down menu. Note that
when you first start the software, the screen will already have a blank patient profile available (no
need to press the “New” button).
File - > New
Note: Before downloading new user data, it is necessary to have a patient file open first
(create a new file, open an existing file or have a blank profile on the screen). Otherwise,
the download function will fail.
New File
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When you open a new file, the main window with empty patient record will pop up. The
functions of the various parts of the main window are described below:
Patient Record
There are seven tabs in patient record to present the data of patient profile, clinical details,
patient notes, total usage time, compliance usage time, detail and long term report. (Some
models may not have the detail tab.)
Menus
From the menus user can perform several functions to load/save file, edit patient record,
download data from CPAP device, and see help file.
Toolbar
Users also can quickly perform the functions of menu by clicking ten icons.
Icon meaning
3.2 Close
If you would like to close the current patient file, click “File” on the Menu Bar and select the
"Close" item.
File - > Close
Once you execute this function, the current window will be closed and you will be asked to
confirm whether you would like to save the current data or not. It is recommended that you save
data before closing the patient file.
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Confirmation during the Close function
After closing the patient file, the main window will be displayed.
Main Window
3.3 Save
If you would like to save the current data to the hard disk, click “File” from the Menu Bar and
then select the "Save" item. You can also press the “Save” Toolbar button.
File - > Save
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3.4 Save As
Click “File” from the Menu Bar and then click “Save As” to the save data to another file.
File - > Save As
To save the current data to a different filename, type a new name into the “File name” box
and click the “Save” button.
“Save As” window
3.5 Save Reports as PDF
If you would like to save usage data reports as an electronic file, click on “File” from the
Menu Bar and then “Save Reports as PDF”. All the usage data during the selected period will be
converted into a PDF file.
File - > Save Reports as PDF
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3.6 Open
If you would like to open an existing file, click “File” from the Menu Bar and then select the
“Open” item. You can also press the “Open” Toolbar button.
File - > Open
1. When you select the “Open” item, the Open dialog box will appear.
2. Search for your file (with .paf extension) in the dialogue box and select it by double clicking
on it.
3. By default, the Main Window will display the Patient Profile screen for the selected patient
data.
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3.7 Print
If you would like to print the current window, click on “File” from the Menu Bar and then
“Print”. You can also press the “Print” Toolbar button.
File - > Print
When you select the “Print” function, a dialog box appears allowing you to select the reports
to be printed. You can choose to preview the content before printing or to convert the report to a
PDF file.
Report Type
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Summary Report
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Compliance Time Report, with limited 90 days of data
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Daily Detail Report
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Long Term Trend Report, with limited 90 days of data shown in the pressure graph
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3.8 Print Setup
If you would like to adjust the printing options, go to “File” (Menu Bar) -> “Print Setup”. You
can adjust paper size, printer, landscape etc.
File - > Print Setup
3.9 Exporting Data
If you would like to export the long term summary data from the existing patient file to
comma separated value (CSV) files for use with other programs, go to “File” (on Menu Bar) ->
Export.
File - > Export
Before exporting data to CSV files, you need to open an existing file. From the File menu,
choose Export. The Export to CSV File dialog is displayed. Select data you need and the date range
from which to generate the CSV files. Type the file name and save the CSV files in a directory path.
Export to CSV File
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3.10 Exit
If you would like to exit the Easy Compliance software, go to “File” (on Menu Bar) -> Exit.
File - > Exit
When you exit the software, you will be asked to confirm whether you would like to save the
current data or not. It is recommended you save all data before exiting.
Confirmation window while exiting the software
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3.11 Edit Patient Profile
If you would like to edit the patient profile data, click on “Edit” from the Toolbar buttons and
then select the “Patient Profile” tab towards the top of the “Patient Information” window. A
patient profile edit window will then display. Simply fill in or update the appropriate information
and click the “OK” button.
Edit - > Patient Profile
Edit Patient Profile
3.12 Edit Clinical Details
If you would like to edit the clinical data for the patient, click on “Edit” from the Toolbar
buttons and then select the “Clinical Data” tab towards the top of the window. Simply fill in or
update the appropriate information and click the “OK” button.
Edit -> Clinical Details
Edit Clinical Details
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3.13 Edit Patient Notes
You can also add or edit the Patients Notes. When the Edit Patient Notes screen appears, click on
any of the available 20 lines that you want to enter data for. The maximum number of Patient
Notes is 20.
Edit Patient Notes
3.14 Edit Long Term Report
The Edit Long Term Report function allows you to change the parameters for the Long Term
Report (one of the Information Tabs at bottom of main screen).
Go to Long Term Report tab and click “Time Edit”. Here, you can configure the date range
that the report covers. You can also modify the Minimum Compliance hours, which is used to
calculate the percentage of days that the patient reached the “Minimum” hours of treatment
(also reported on the Long Term Report).
Time Edit
Edit Analysis settings
The date range selection only applies to the Long Term Report and will not affect the data on
the “Total Time” or “Compliance” Information Tabs.
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3.15 Using a miniSD or SD Card
The patient can use the miniSD or SD card to backup the most recent compliance data in the
Apex’s CPAP system (for some models). Once the data is backed up, the patient will send the
miniSD or SD card to you and the compliance data can be retrieved and analyzed using the Easy
Compliance software.
Insert the miniSD or SD card to the card reader connected to your PC. Click the “Card” icon to
open the files saved in the miniSD or SD card. The files of type is “CPAP SDCard Files (*.cpe) or
APAP SDCard Files (*.ape).
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3.16 Download via USB cable
This section describes how to download data from the Apex’s CPAP to your PC.
To download data, there are three steps to follow –
Step1. Connect Apex’s CPAP device to your computer with USB cable.
Step2. Start the software and establish an internal connection (between the CPAP
system and PC).
Step3. Download data.
Each step is described in detail below.
Step1: Connect Apex’s CPAP device to your computer with USB cable.
1-1. Plug the power cord into the power socket of the Apex’s CPAP device. Plug the other
end of the cord into a wall outlet. Keep the CPAP system in Standby mode (no airflow).
Download will fail if the device is providing airflow.
1-2. Connect the Apex’s CPAP device to your computer using the USB cable supplied in
package. The Mini-USB end (the smaller end) is for the CPAP system and the standard
USB end (the larger end) is for the computer.
1-3. Start the software on the PC by double-clicking on the icon in the software
directory.
Step2: Start the software and establish an internal connection (between CPAP system and
PC).
Aside from the physical cable connections, it is necessary to establish another internal
connection between the two devices, which is done through the PC’s Serial Ports (not to be
mistaken for the physical Serial connectors).
In most cases, you can have the software automatically establish these connections as
follows:
2-1. Click on the "Download" item in the Menu Bar and select the “COM port Auto
Connect” item.
2-2. The Software will automatically detect an appropriate connection for you.
2-3. If the connection was established successfully, the message “Auto Connect Successful”
will appear. Otherwise, the message “Auto Connect Fail” will appear.
Download / COM Port Auto Connect
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Auto Connect Successfully
Auto Connect Failed
-- PC fails to connect automatically –
If the internal connection to the CPAP system fails, check the following:
Check if the power cord is securely attached to the Apex’s CPAP device, and the CPAP
device is in standby mode
Check if the connecting cable is securely attached to the CPAP system and the computer.
Check the USB driver on the PC. Go to the Device Manager in your system to determine
the appropriate driver installation steps. Open the Device Manager (located in "Control
Panel\System" then select the "Hardware" tab and click "Device Manger…"), and select
"View > Devices by Type" to make sure the device you install is correctly displayed. The
device appears as an additional COM port with the label "USB Serial Port". If you don’t
find an additional "USB Serial Port", try to reinstall the USB driver.
Manually set Connect setting
You can also manually set the connection setting but you must know the correct COM port
number which Apex’s CPAP device uses. Check Device Manager in your system to find the
correct COM port number. Select "View > Devices by Type," and under “Ports (COM & LPT),”
look for a USB Device with “Prolific USB Serial Port (COMn).” Note that n is the number of the
COM port assigned to the Apex’s CPAP device.
2-1. Go into “Control Panel”>System and click the Device Manager button on the Hardware
tab
2-2. Select the menu “COM & LPT,” and find the COM port of “Prolific USB Serial Port
(COMn)”. Right mouse click (or double click) for the “Properties”
2-3. Select the Port Settings Tab. Click the Advanced button.
2-4. Manually set the COM Port number.
2-5. Go back to the menu bar of Easy Compliance and select correct COM port, and click
“OK” button to confirm.
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Click “Device Manager”
Select “COM & LPT” and find “Prolific USB Serial Port”. Right mouse click (or double click) for the
“Properties”.
Select the Port Settings Tab. Click the Advanced button
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Manually set the COM Port number
Set COM port
Step3: Start to Download
3-1. To download the patient data from Apex’s CPAP device, click on "Download" from the
Menu Bar and select the “Extract Data” function; the user’s therapy data will be
copied to your computer’s memory (you can also click the “Download” Toolbar
button).
Note that after a download, the data on the Apex’s CPAP system will not be removed. Data in
Apex’s CPAP system can only be erased through the control panel on the device.
While downloading data, a progress indicator displays the percentage of data retrieved.
Download progress indicator
Download complete indicator
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Once the data retrieval process has been completed, click “OK” and the Patient Profile screen
will appear with the new information.
Software fails to download the data
If the connection to the CPAP Device fails, you will be informed by an error message.
Please check the following:
Check if the Apex’s CPAP device is powered on and in standby mode.
Check if the USB cable is secured at both ends.
Check if the connection between CPAP device and the computer is established by
following Step 2 described above.
To stop the download, simply press the Close button in the top right corner of the progress
window.
Important: Every time you download data to an existing patient file, all existing usage data for
that patient will be erased. So, if it is important to retain existing data, remember to save the
existing data to another file before downloading new data. The other option is to ALWAYS
save the data to a new file after downloading.
3.17 Help
To obtain help for the software, click on the "Help" Tool Bar button.
The Help documentation will appear in PDF format.
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3.18 Set Device ID
The Apex’s CPAP devices (for some models) have ID registration function for machine
management. The ID of these devices can be set from the PC using the “Set Device ID” function.
This function is only workable by using the USB cable, not the miniSD or SD card.
Make sure the CPAP system is in standby mode, and the physical (cables) and internal
connections (Serial Ports) between the CPAP device and computer has been established.
Refer to 3.16 Download for details.
Click the “Device ID” toolbar button and the Set Device ID Window will appear. The
software will display the default number “000000” or if you have edited ID No. on the
Patient Profile Tab, it will display the last 6 digits for the Device ID. You can reset the
number and click the “OK” button to register the ID in the device.
Set Device ID
3.19 Set Clock
The Apex’s CPAP device has a real time clock that maintains the current time of the day. The
real time clock on the CPAP device can be reset from the PC using the “Set Clock” function.
When using this function, you must first make sure that your computer’s system date and
time are correct.
Make sure the CPAP device is in standby mode, and the physical (cables) and internal
connections (Serial Ports) between the CPAP device and computer has been established.
Refer to 3.16 Download for details.
Click the “Clock” toolbar button and the Set Clock Window will appear. The software will
display the system time from your computer. Click the “Set Clock” button to synchronize
the time between Apex’s CPAP system with the PC.
Set Clock
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3.20 Change Device Settings
Device settings can be changed via Easy Compliance Software by using a miniSD or SD card.
Note: If patient data in the miniSD or SD card are not open, the function to change device
settings via miniSD or SD card will not be enabled.
Function disabled if patient data in the miniSD or SD card are not open.
To change device settings, open patient data from the miniSD or SD card first and go to
“Settings” (Menu Bar) -> "Change Device Settings via SD Card".
Browse the Card Location to root directory, ex. F:\. The current settings are shown in the upper
section of the window. Change settings and press “Apply” and a window showing “Settings
Applied Successfully” will pop up.
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3.21 Patient Profile Tab & Clinical Details Tab
General patient information can be viewed from two of the Information Tabs at the bottom of
the main menu. This includes the “Patient Profile” and “Clinical Details” tab. Both tabs have an
“Edit” Button in the lower right corner that you can press to access an “Edit” screen where you
can modify/add information.
Patient Profile View
Clinical Details View
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3.22 Patient Notes Tab
The Patients Notes tab is a simple way to attach your own notes to the current patient file. To
view and edit the patient notes, go to “Edit” (Menu Bar) -> "Patient Notes". When the “Patient
Notes” window appears, you can click on any of the line items where you can add or edit your
notes. The maximum number of notes is 20.
Patient Notes
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3.23 Total Time Tab
Total Time Tab displays a general overview of the device operating records for each day. The
Total Time data has two sections. The left panel is the cumulated operating time for the device
which is defined as the time airflow is flowing through the tube (whether or not the patient has
donned the mask). The right panel shows the times during the day that the device was operating.
Total Time Tab
View of Usage Profile Range (right panel)
The Usage Profile Range (right panel) displays the time of day during which the device is
running. A 24-hour period is shown as a horizontal bar, and starts at 12pm (noon) in order to
capture one night on a continuous single line (since the devices is typically used at night).
View of the cumulated daily device operating time
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3.24 Compliance Tab
Compliance Tab displays an overview of the compliance records for each day. The Compliance
tab is composed of two sections; the left panel is the cumulated daily compliance time recorded
for each day; the right panel is the times during the day that the patient is receiving treatment.
Compliance time is the time that the device is delivering airflow AND the patient is wearing
the mask..
Compliance Tab
View of compliance usage profile range
The Compliance Usage Profile Range displays the times during the day where the patient is
receiving treatment. A 24-hour period is shown as a horizontal bar and begins at 12pm in order to
capture one night on a continuous single line.
Note: In order to leave the patient enough time to settle into a relaxed state, the first 15
minutes of each session is not recorded by the Apex’s CPAP device.
Note: The compliance time and pressure data will be captured every 15-minute in the Apex’s
CPAP system and user may turn off the device by pressing “START/STANDBY” button on
the device. If a usage session is ended up by low pressure auto-off function instead of
normally turning off manually, the compliance record shorter than 15-minute session
will NOT be shown on the compliance view even though it is stored in the device
memory. Therefore, there might be a few minutes difference in the meter record
between software and the device LCD.
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There might be a slight discrepancy between the information on the Compliance tab and the
data on the Apex’s CPAP device. If, at the end of a usage session, there was a drop in pressure in
the mask (mask slips off), the last few minutes of a 15-minute session may NOT show on the
Compliance tab (though it is recorded on the CPAP device).
View of cumulated daily compliance time
3.25 Detail Data
The Detail data shows the latest 72-hour usage data including pressure, detected events and
leak.
Detail data, detailed information for sessions shown in the left graph is listed in the right column.
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Mark a specific session to enlarge the graph
Graph of the specific session is enlarged. You can press the mouse right-click to undo zoom in.
The indication line can point out the pressure & leak at a specific time (numbers shown in the lower right
corner)
Max. P
Min. P
In the pressure graph, the orange line shows the max. P level and the green line shows the min. P level.
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3.26 Long Term Data
The Long Term data shows various statistical information regarding patient data. This tab is
composed of three pages which are average pressure & leakage information, compliance & events.
All three pages have two sections; the left panel is the daily pressure graph and right panel is the
analysis data. This report only covers a date range configured from the Edit Long Term Report
window. (see 3.14 Edit Long Term Report).
Long Term Data – Pressure
Long Term Data – Compliance
Long Term Data – Events
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Pressure Graph
Pressure graph is a histogram that displays the average pressure levels delivered on any
particular a day.
Analysis Data
Days –
1. “Total days”: Are the total number of days in the configurable range.
2. Number of Days: Are the total number of days the patient used the device and the total
number of days the patient did not use the device.
3. % Days/Period: The percentage of days with device usage and without device usage.
Compliance (with usage) –
1. Total Compliance: The accumulated compliance time (in hrs and mins).
2. Average Compliance: The average daily compliance time per day.
3. Min. Compliance: The least amount compliance time for any one day (in hrs and mins)
4. Max. Compliance: The most amount of compliance time for any one day (in hrs and mins)
5. % days with usage >= x h/d: The percentage of days that reached a minimum number of
compliance hours (this “minimum” is defined in Edit->Long Term report configuration
options- 3.14)
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