Shortcut Key

Description
of MS word
Ctrl + 0 Toggles 6pts of spacing before a paragraph.
Ctrl + A Select all contents of the page.
Ctrl + B Bold highlighted selection.
Ctrl + C Copy selected text.
Ctrl + D Open the font preferences window.
Ctrl + E Aligns the line or selected text to the center of the screen.
Ctrl + F Open find box.
Ctrl + I Italic highlighted selection.
Ctrl + J Aligns the selected text or line to justify the screen.
Ctrl + K Insert a hyperlink.
Ctrl + L Aligns the line or selected text to the left of the screen.
Ctrl + M Indent the paragraph.
Ctrl + N Opens new, blank document window.
Ctrl + O Opens the dialog box or page for selecting a file to open.
Ctrl + P Open the print window.
Ctrl + R Aligns the line or selected text to the right of the screen.
Ctrl + S Save the open document. Just like Shift + F12.
Ctrl + T Create a hanging indent.
Ctrl + U Underline the selected text.
Ctrl + V Paste.
Ctrl + W Close the currently open document.
Ctrl + X Cut selected text.
Ctrl + Y Redo the last action performed.
Ctrl + Z Undo last action.
Ctrl + Shift + L Quickly create a bullet point.
Ctrl + Shift + F Change the font.
Ctrl + Shift + > Increase selected font +1pts up to 12pt and then increase font +2pts.
Ctrl + ] Increase selected font +1pts.
Ctrl + Shift + < Decrease selected font -1pts if 12pt or lower; if above 12, decreases font by +2pt.
Ctrl + [ Decrease selected font -1pts.
Ctrl + / + c Insert a cent sign (¢).
Insert a character with an accent (grave) mark, where <char> is the character you
Ctrl + ' + want. For example, if you wanted an accented è you would use Ctrl + ' + e as
<char> your shortcut key. To reverse the accent mark use the opposite accent mark, often
on the tilde key.
Ctrl + Shift + * View or hide non printing characters.
Ctrl + <left
Moves one word to the left.
arrow>
Ctrl + <right
Moves one word to the right.
arrow>
Ctrl + <up
Moves to the beginning of the line or paragraph.
arrow>
Ctrl + <down
Moves to the end of the paragraph.
arrow>
Ctrl + Del Deletes word to right of cursor.
Ctrl +
Deletes word to left of cursor.
Backspace
Ctrl + End Moves the cursor to the end of the document.
Ctrl + Home Moves the cursor to the beginning of the document.
Ctrl + Spacebar Reset highlighted text to the default font.
Ctrl + 1 Single-space lines.
Ctrl + 2 Double-space lines.
Ctrl + 5 1.5-line spacing.
Ctrl + Alt + 1 Changes text to heading 1.
Ctrl + Alt + 2 Changes text to heading 2.
Ctrl + Alt + 3 Changes text to heading 3.
Alt + Ctrl + F2 Open new document.
Ctrl + F1 Open the Task Pane.
Ctrl + F2 Display the print preview.
Ctrl + Shift + > Increases the selected text size by one.
Ctrl + Shift + < Decreases the selected text size by one.
Ctrl + Shift +
Switches to another open Microsoft Word document.
F6
Ctrl + Shift +
Prints the document.
F12
F1 Open Help.
F4 Repeat the last action performed (Word 2000+)
F5 Open the Find, Replace, and Go To window in Microsoft Word.
F7 Spellcheck and grammar check selected text or document.
F12 Save As.
Change the text in Microsoft Word from uppercase to lowercase or a capital letter
Shift + F3
at the beginning of every word.
Shift + F7 Runs a Thesaurus check on the selected word.
Shift + F12 Save the open document. Just like Ctrl + S.
Shift + Enter Create a soft break instead of a new paragraph.
Shift + Insert Paste.
Shift + Alt + D Insert the current date.
Shift + Alt + T Insert the current time.

You can also utilize the mouse to perform some common actions. The following section contains
examples of mouse shortcuts.

Mouse Description
 shortcuts
Click, hold, and
Selects text from where you click and hold to the point you drag and let go.
drag
Double-click If double-clicking a word, selects the complete word.
Double-clicking on the left, center, or right of a blank line makes the alignment
Double-click
of the text left, center, or right aligned.
Double-click Double-clicking anywhere after text on a line will set a tab stop.
Triple-click Selects the line or paragraph of the text that the mouse triple-clicked on.
Ctrl + Mouse

Excel Shortcut Key

Shortcut Of
Description
Excel
F2 Edit the selected cell.
F3 After a name has been created, F3 will paste names.
Repeat last action. For example, if you changed the color of text in another cell,
F4
pressing F4 will change the text in cell to the same color.
F5 Go to a specific cell. For example, C6.
F7 Spell check selected text or document.
F11 Create chart from selected data.
Ctrl + Shift + ; Enter the current time.
Ctrl + ; Enter the current date.
Alt + Shift +
Insert New Worksheet.
F1
While typing text in a cell, pressing Alt + Enter will move to the next line,
Alt + Enter
allowing for multiple lines of text in one cell.
Shift + F3 Open the Excel formula window.
Shift + F5 Bring up search box.
Ctrl + 1 Open the Format Cells window.
Ctrl + A Select all contents of the worksheet.
Ctrl + B Bold highlighted selection.
Ctrl + I Italic highlighted selection.
Ctrl + K Insert link.
Ctrl + S Save the open worksheet.
Ctrl + U Underline highlighted selection.
Ctrl + 1 Change the format of selected cells.
Ctrl + 5 Strikethrough highlighted selection.
Ctrl + P Bring up the print dialog box to begin the printing process.
Ctrl + Z Undo last action.
Ctrl + F3 Open Excel Name Manager.
Ctrl + F9 Minimize current window.
Ctrl + F10 Maximize currently selected window.
Ctrl + F6 Switch between open workbooks or windows.
Ctrl + Page up Move between work sheets in the same document.
Ctrl + Page
Move between work sheets in the same document.
down
Ctrl + Tab Move between Two or more open Excel files.
Alt + = Create a formula to sum all of the above cells.
Ctrl + ' Insert the value of the above cell into the cell currently selected.
Ctrl + Shift +
Format number in comma format.
1
Ctrl + Shift +
Format number in currency format.
4
Ctrl + Shift +
Format number in date format.
3
Ctrl + Shift +
Format number in percentage format.
5
Ctrl + Shift +
Format number in scientific format.
6
Ctrl + Shift +
Format number in time format.
2
Ctrl + Arrow
Move to next section of text.
key
Ctrl + Space Select entire column.
Shift + Space Select entire row.
Ctrl + - Delete the selected column or row.
Ctrl + Shift +
Insert a new column or row.
=
Ctrl + Home Move to cell A1.
Ctrl + ~ Switch between showing Excel formulas or their values in cells.
Microsoft PowerPoint Keyboard Shortcuts
 2007

Action Shortcut Key

Switch between outline and slide view Ctrl + Shift + Tab
Insert a new slide Ctrl + M
Duplicate the current side Ctrl + D
Increase font size Ctrl + Shift + >
Decrease font size Ctrl + Shift + <
Display the font dialog box Ctrl + T
Change case Shift + F3
Promote a paragraph in an outline Alt + Shift + Left arrow
Demote a paragraph in an outline Alt + Shift + Right arrow
Move selected outline paragraphs up Alt + Shift + Up arrow
Move selected outline paragraphs down Alt + Shift + Down arrow
Display outline heading level 1 Alt + Shift + 1
Expand outline text below a heading Alt + Shift + +
Collapse outline text below a heading Alt + Shift + –
Collapse or show all text or headings Alt + Shift +A
Show or hide the grid Shift + F9
Show or hide the guides Alt + F9
Run a presentation F5
Activate the pen tool during a show Ctrl + P
Erase pen tool drawings during a show E
Turn off the pen tool Esc
Change the pen to a pointer Ctrl + A
Hide the pointer or pen Ctrl + H
Move to the next hyperlink Tab
Make the screen go black during a show B
Make the screen go white during a show W
Stop or restart an automatic show S
Return to the first slide 1 + Enter
Group Items (with items selected) Ctrl + G
Ungroup Ctrl + Shift + G
During presentation, Go to slide number Slide number + Enter
Move clockwise among panes
F6
in Normal view
Move counterclockwise among panes
Shift + F6
in Normal view
Copy formatting of selected shape Ctrl + Shift + C
Paste formatting only to another shape Ctrl + Shift + V
Insert hyperlink Ctrl + K
 PowerPoint shortcut keys
Action PowerPoint shortcut
Bold Ctrl-B
Close Ctrl-W
Close Ctrl-F4
Copy Ctrl-C
Find Ctrl-F
Italics Ctrl-I
Menu bar F10
New slide Ctrl-N
Next window Ctrl-F6
Open Ctrl-O
Paste Ctrl-V
Print Ctrl-P
Repeat Find Shift-F4
Repeat/Redo Ctrl-Y
Replace Ctrl-H
Save Ctrl-S
Slide Show: Begin F5
Slide Show: Black screen show/hide B
Slide Show: End Esc
Slide Show: Erase annotations E
Slide Show: Go to next hidden slide H
Slide Show: Hide pointer and button
Ctrl-L
always
Slide Show: Hide pointer and button
Ctrl-H
temporarily
Slide Show: Mouse pointer to arrow Ctrl-A
Slide Show: Mouse pointer to pen Ctrl-P
Slide Show: Next slide N
Slide Show: Previous slide P
Slide Show: Set new timings while
T
rehearsing
Slide Show: Stop/restart automatic slide
S
show
Slide Show: Use mouse-click to advance
M
(rehearsing)
Slide Show: Use original timings O
Slide Show: White screen show/hide W
Spelling and Grammar check F7
Switch to the next presentation window Ctrl-F6
Ctrl-Tab / Ctrl-Page
Switch to the next tab in a dialog box
Down
Switch to the previous presentation
Ctrl-Shift-F6
window
Ctrl-Shift-Tab / Ctrl-
Switch to the previous tab in a dialog box
Page Up
Turn character formatting on or of Num /
Underline Ctrl-U
Undo Ctrl-Z

All Excel Keyboard Shortcuts

F1 Displays the Office Assistant or (Help > Microsoft Excel Help)

F2 Edits the active cell, putting the cursor at the end

F3 Displays the (Insert > Name > Paste) dialog box

F4 Repeats the last worksheet action (Edit > Repeat)

F5 Displays the (Edit > GoTo) dialog box

F6 Moves to the next pane in a workbook (if the window is split)

F7 Displays the (Tools > Spelling) dialog box

F8 Toggles whether to extend a selection with the arrow keys

F9 Calculates All the worksheets in All the open workbooks

F10 Toggles the activation of the Menu Bar

F11 Displays the (Insert > Chart) dialog box that creates a chart (on a chart sheet) using the
highlighted range
F12 Displays the (File > Save As) dialog box

Shift + F2 Inserts or edits a cell comment (Insert > Comment)

Shift + F3 Displays the (Insert > Function) dialog box

Shift + F4 Repeats the last Find, the same as (Edit > Find Next)

Shift + F5 Displays the (Edit > Find) dialog box

Shift + F6 Moves to the previous pane in a workbook (if the window is split)

Shift + F8 Toggles between switching Add Mode on or off*

Shift + F9 Calculates just the active worksheet

Shift + F10 Displays the (Shortcut) menu for the selected item

Shift + F11 Inserts a new worksheet (before the active sheet) into the active workbook (Insert >
Worksheet)

Shift + F12 Saves, Displays the (File > Save As) dialog box if a new workbook

Ctrl + F1 Closes and reopens the current task pane (ribbon in 2007)

Ctrl + F2 Print Preview

Ctrl + F3 Displays the (Insert > Name > Define) dialog box

Ctrl + F4 Closes the selected workbook window

Ctrl + F5 Restores the size of the active workbook or window

Ctrl + F6 Moves to the next open workbook or window

Ctrl + F7 Activates the Move window command

Ctrl + F8 Activates the Resize window command

Ctrl + F9 Minimises the size of the active workbook or window

Ctrl + F10 Maximises the size of the active workbook or window

Ctrl + F12 Displays the (File > Open) dialog box

Alt + F1 Creates a chart (on a chart sheet) using the highlighted range
Alt + F2 Displays the (File > Save As) dialog box

Alt + F4 Closes all the workbooks (saving first) and exits Excel (File > Exit)

Alt + F8 Displays the (Tools > Macro > Macros) dialog box

Alt + F11 Toggles between the Visual Basic Editor window and and the Excel window

Alt + Ctrl + F9 Calculates All cells on All worksheets in All workbooks

Alt + Shift + F1 Inserts a new worksheet (before the active sheet) into the active workbook
(Insert > Worksheet)

Alt + Shift + F2 Displays the (File > Save As) dialog box

Alt + Shift + F4 Closes all the workbooks (saving first) and exits Excel (File > Exit)

Alt + Shift + F10 Displays the drop-down menu for the corresponding smart tag

Alt + Shift + F11 Activates the Microsoft Script Editor window

Ctrl + Shift + F3 Displays the (Insert > Name > Create) dialog box

Ctrl + Shift + F6 Moves to the previous open workbook or window

Ctrl + Shift + F10 Activates the Menu Bar or Shortcut Characters in 2007

Ctrl + Shift + F12 Displays the (File > Print) dialog box

Ctrl + 0 Hides the columns in the current selection

Ctrl + 1 Displays the formatting dialog box

Ctrl + 2 Toggles bold on the current selection

Ctrl + 3 Toggles italics on the current selection

Ctrl + 4 Toggles underlining on the current selection

Ctrl + 5 Toggles the strikethrough of text on the current selection

Ctrl + 6 Toggles between hiding, displaying

Ctrl + 8 Toggles the display of Outline symbols on the active worksheet

Ctrl + 9 Hides the rows in the current selection (Format > Row > Hide)
Ctrl + Shift + 0 Unhides the columns in the current selection

Ctrl + Shift + 2 Enters the value from the cell directly above into the active cell

Ctrl + Shift + 8 Selects the current region (surrounded by blank rows and columns)

Ctrl + Shift + 9 Unhides the rows in the current selection

Ctrl + A Displays formula palette given a function name or selects the whole worksheet or
current date

Ctrl + B Toggles bold on the current selection

Ctrl + C Copies the current selection to the clipboard

Ctrl + D Copies the first cell in the selection downwards

Ctrl + F Displays the Find dialog box

Ctrl + G Displays the GoTo dialog box

Ctrl + H Displays the Replace dialog box

Ctrl + I Toggles italics on the current selection

Ctrl + K Displays the Insert Hyperlink dialog box

Ctrl + L Displays the Create Table dialog box

Ctrl + N Creates a new workbook

Ctrl + O Displays the Open dialog box

Ctrl + P Displays the Print dialog box

Ctrl + R Copies the leftmost cell in the selection to the right

Ctrl + S Saves, Displays the Save As dialog box if a new workbook

Ctrl + U Toggles underlining on the current selection

Ctrl + V Pastes the entry from the clipboard

Ctrl + W Closes the active workbook or window

Ctrl + X Cuts the current selection to the clipboard

Ctrl + Y Repeats the last workbook action Ctrl + Z Undo the last workbook action

Ctrl + Shift + F Activates the Font Tab of the format cells

Ctrl + Shift + O Selects all the cells with comments

Ctrl + Shift + P Activates the Font Size tab of the format cells

Enter Enters the contents of the active cell and moves to the cell below (by default)

Shift + Enter Enters the contents of the active cell and moves to the cell above (by default)

Tab Enters the contents of the active cell and moves one cell to the right

Shift + Tab Enters the contents of the active cell and moves one cell to the left

Alt + = Enters the SUM() function (AutoSum) to sum the adjacent block of cells

Alt + 0128 Enters the euro symbol (€) (using Number keypad)

Alt + 0162 Enters the cent symbol (¢) (using Number keypad)

Alt + 0163 Enters the pound sign symbol (£) (using Number keypad)

Alt + Enter Enters a new line (or carriage return) into a cell

Ctrl + ' Enters the contents from the cell directly above into the active cell

Ctrl + Shift + 2 Enters the value from the cell directly above into the active cell

Ctrl + ; Enters the current date into the active cell

Ctrl + Shift + ; Enters the current time into the active cell

Ctrl + Shift + Enter Enters the formula as an Array Formula

Shift + Insert Enters the data from the clipboard

Alt + Down Arrow Displays the Pick From List drop-down list Esc Cancels the cell entry and
restores the original contents

Delete Deletes the selection or one character to the right

Backspace Deletes the selection or one character to the left Shift + Delete Cuts the selection to
the clipboard
Ctrl + Delete Deletes text to the end of the line Ctrl + - Displays the Delete dialog box

Ctrl + Shift + = Displays the Cells dialog box

Ctrl + \ Selects the cells in a selected row that do not match the value in the active cell

Ctrl + Shift + \ Selects the cells in a selected column that do not match the value in the active
cell

Ctrl + / Selects the array containing the active cell ??

Alt + ; Selects the visible cells in the current selection

Ctrl + Shift + (8 or *) Selects the current region (surrounded by blank rows and columns)

Ctrl + * Selects the current region (using the * on the number keyboard)

Ctrl + [ Selects all the cells that are directly referred to by the formula in the active cell
(precedents)

Ctrl + Shift + [ Selects all the cells that are directly (or indirectly) referred to by the formula in
the active cell

Ctrl + ] Selects all the cells that directly refer to the active cell (dependents)

Ctrl + Shift + ] Selects all the cells that directly (or indirectly) refer to the active cell

Ctrl + Shift + Page Down Selects the active worksheet and the one after it

Ctrl + Shift + Page Up Selects the active worksheet and the one before it

Ctrl + Shift + Spacebar Selects all the objects on the worksheet when an object is selected or
selects the whole worksheet

Ctrl + Spacebar Selects the current column

Shift + Arrow keys Selects the active cell and the cell in the given direction

Shift + Backspace Selects the active cell when multiple cells are selected

Shift + Spacebar Selects the current row

Ctrl + Shift + Arrow Key Extends the selection to the next cell adjacent to a blank cell in that
direction

Ctrl + Shift + End Extends the selection to the last used cell on the worksheet
Ctrl + Shift + Home Extends the selection to the beginning of the worksheet

Shift + Arrow Keys Extends the selection by one cell in that direction

Shift + Home Extends the selection to the first column

Shift + Page Down Extends the selection down one screen

Shift + Page Up Extends the selection up one screen

End + Shift + Arrow Keys Extends the selection to the next non-blank cell in that direction

End + Shift + End Extends the selection to the last cell in the current row*

End + Shift + Home Extends the selection to last used cell on the worksheet

Alt + ' Displays the Style dialog box

Ctrl + Shift + ( ' or ) Applies the Time format "hh:mm" to the selection

Ctrl + Shift + (1 or !) Applies the Comma separated format "#,##0.00" to the selection

Ctrl + Shift + (4 or $) Applies the Currency format "£#,##0.00" to the selection

Ctrl + Shift + (5 or %) Applies the Percentage format "0%" to the selection

Ctrl + Shift + (6 or ^) Applies the Exponential format "#,##E+02" to the selection

Ctrl + Shift + (# or ~) Applies the General format to the selection

Ctrl + (# or ~) Applies the Custom Date format "dd-mmm-yy" to the selection

Ctrl + Shift + (7 or &) Applies the outline border to the selection

Ctrl + Shift + (- or _ ) Removes all the borders from the selection

Arrow Keys Moves to the next cell in that direction

Ctrl + Tab Moves to the next open workbook or window

Alt + Tab Moves to the next application open on your computer

Alt + Shift + Tab Moves to the previous application open on your computer

Enter Moves to the cell directly below

Tab Moves to the next cell on the right (or unprotected cell)

Home Moves to the first column in the current row

End + Arrow Keys Moves to the next non empty cell in that direction

End + Enter Moves to the last cell in the current row that is not blank

End + Home Moves to the last used cell on the active worksheet*

End + Home Moves to the last used cell on the active worksheet*

Page Down Moves to the next screen of rows down

Page Up Moves to the previous screen of rows up

Shift + Enter Moves to the cell directly above (opposite direction to Enter)

Shift + Tab Moves to the cell directly to the left (opposite direction to Tab)

Alt + Page Down Moves you one screen of columns to the right

Alt + Page Up Moves you one screen of columns to the left

Ctrl + Home Moves to cell "A1" on the active sheet

Ctrl + End Moves to the last used cell on the active worksheet*

Ctrl + Up Arrow Moves to the first row in the current region

Ctrl + Down Arrow Moves to the last row in the current region

Ctrl + Left Arrow Moves to the first column in the current region

Ctrl + Right Arrow Moves to the last column in the current region

Ctrl + Page Up Moves to the previous worksheet in the workbook

Ctrl + Page Down Moves to the next worksheet in the workbook

Ctrl + Shift + Tab Moves to the previous open workbook or window

Scroll Lock + Arrow Keys Moves the workbook or window one cell the corresponding
direction

Scroll Lock + End Moves to the last cell in the current window
Scroll Lock + Home Moves to the first cell in the current window

Scroll Lock + Page Down Moves you down one screen (current selection unchanged

Scroll Lock + Page Up Moves you up one screen (current selection unchanged)

Enter Moves from top to bottom within a selection

Tab Moves from left to right within a selection

Ctrl + . Moves clockwise to the next corner within a selection

Shift + Tab Moves from right to left within a selection (opposite direction to Tab)

Alt + Ctrl + Left Arrow Moves to the left between non adjacent cells in a selection

Alt + Ctrl + Right Arrow Moves to the right between non adjacent cells in a selection

= Starts a Formula

Ctrl + ` Toggles between the value layer and the formula layer

Ctrl + Insert Copies the current selection to the clipboard

Ctrl + Shift + ( Unhides any hidden rows within the selection

Ctrl + Shift + ) Unhides any hidden columns within the selection

Ctrl + Shift + \ Select unequal cells

Alt Toggles the activation of the old Menu Bar

Alt + Shift + Left Arrow Displays the (Data > Group and Outline > UnGroup) dialog box

Alt + Shift + Right Arrow Displays the (Data > Group and Outline > Group) dialog box

Alt + Spacebar Activates the Control Box in the top left hand corner

End Toggles between switching End Mode on or off

Scroll Lock Toggles between switching Scroll Lock on or off

Shift + Insert Pastes the entry from the clipboard