The Construction Supervision of Dodola –S/Washa –Goba

Heavy Maintenance Road Project Monthly Progress Report No.14

TABELS OF CONTENTS

1. BACKGROUND.................................................................................................................................3

1.1 DESCRIPTION OF PROJECT...................................................................................................3

2. EXECUTIVE SUMMARY...........................................................................................................6
2.1 BASIC CONTRACT DATA.........................................................................................................9
2.2 PROBLEMS ENCOUNTERED AND RECOMMENDED ACTIONS..................................10
2.2.1 PROBLEMS ENCOUNTERED................................................................................................10
2.2.2 ACTIONS TAKEN/ TO BE TAKEN.........................................................................................11
3. CONTRACTUAL MATTERS...................................................................................................13
3.1 COMMENCEMENT OF WORKS............................................................................................13
3.2 BONDS AND INSURANCE.......................................................................................................13
3.3 SUMMARY OF CLAIMS..........................................................................................................14
3.4 STATUS OF CHANGE ORDER/VARIATIONS/...................................................................15
4. MOBILIZATION........................................................................................................................16
4.1 MOBILIZATION OF CONSULTANT STAFF.......................................................................16
4.2 SITE ESTABLISHMENT AND CONTRACTOR’S MOBILIZATION...............................16
4.2.1 CONTRACTOR’S MANPOWER MOBILIZATION.............................................................17
4.2.2 CONTRACTOR’S EQUIPMENT AND PLANT.....................................................................18
4.3 MATERIALS REPORT.............................................................................................................19
4.3.1 GENERAL....................................................................................................................................19
4.3.2 TESTING OF MATERIALS......................................................................................................19
4.3.3 QUARRY /BORROW/ MATERIAL.........................................................................................20
4.3.4 SAND SOURCE..........................................................................................................................20
4.3.5 WATER SOURCE......................................................................................................................21
4.3.6 DELIVERY OF CONSTRUCTION MATERIALS...............................................................21
5. WORKS (PERFORMANCE) PROGRAMME........................................................................22
5.1 CURRENT STATUS...................................................................................................................22
5.2 PROGRAMME OF WORKS.....................................................................................................22
6. PROGRESS OF THE WORKS.................................................................................................23
6.1 NARRATIVE REPORT.............................................................................................................23
6.2 PROBLEMS ENCOUNTERED AND ACTIONS TAKEN/ TO BE TAKEN........................23
6.3 PROGRESS BY ACTIVITY......................................................................................................25
6.3.1 Series 1000 –General...................................................................................................................25
6.3.2 Series –Labour Based Maintenance works...............................................................................25
6.3.3 Series – Mechanized Pavement Works......................................................................................26
6.3.4 Series –Road Side Works............................................................................................................27
7. SUPERVISION AND MONITORING......................................................................................29
7.3 ROAD CONDITION SURVEY..................................................................................................30
7.4 SURVEY WORK.........................................................................................................................30
7.5 SITE MEETINGS........................................................................................................................31
7.6 SITE VISITS................................................................................................................................31
7.7 KEY CORRESPONDENCE.......................................................................................................31
7.8 DELIVERABLES........................................................................................................................31
8. FINANCIAL REPORT...............................................................................................................32
8.1 CONTRACTOR’S FINANCIAL REPORT..............................................................................32
8.1.1 FINANCIAL STATEMENT.......................................................................................................32
8.1.2 VARIATIONS..............................................................................................................................32
8.1.3 PAYMENT AND/OR MEASUREMENT MADE....................................................................32
8.1.4 CASH FLOW...............................................................................................................................33
8.2 FINANCIAL REPORT OF SUPERVISION CONSULTANT...............................................35

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The Construction Supervision of Dodola –S/Washa –Goba
Heavy Maintenance Road Project Monthly Progress Report No.14
9. METEOROLOGICAL REPORT..............................................................................................36
9.1 NARRATIVE REPORT.............................................................................................................36
9.2 MONTHLY RAINFALL............................................................................................................36
10. ENVIRONMENTAL AND SOCIAL ISSUES...........................................................................37
10.1 GENERAL....................................................................................................................................37
10.2 POSITIVE EFFECTS OF THE PROJECT..............................................................................37
10.3 NEGATIVE EFFECTS OF THE PROJECT...........................................................................37
10.4 EMPLOYMENT OPPORTUNITY...........................................................................................38
11. APPENDICES.............................................................................................................................40
11.1 CONTRACTOR WORK SCHEDULE.....................................................................................40
11.2 KEY CORRESPONDENCE.......................................................................................................40
11.3 MINUTES OF MEETINGS........................................................................................................40
11.4 ACCIDENT RECORD................................................................................................................40
11.5 SITE ACTIVITY PICTURES....................................................................................................40

List of Tables

Table 1 Summary of Physical Project Status................................................................................................8

Table 2 Slippage of the Project Progress against Schedule and Contract Time...........................................9
Table 3 Contractual details of Works Contract and Service Contract........................................................10
Table 4 summary of bonds and insurance..................................................................................................12
Table 5 Mobilization of consultant staff.....................................................................................................14
Table 6 Contractor’s Manpower.................................................................................................................16
Table 7 Contractor’s Equipment.................................................................................................................16
Table 8 Summary Quarry/borrow Sources.................................................................................................19
Table 9 Summary of Construction Material delivered..............................................................................19
Table 10 Status of Work Program.............................................................................................................20
Table 11 Mobilization of consultant staff...................................................................................................28
Table 12 Deliverables.................................................................................................................................29
Table 13 Status of Interim Payments..........................................................................................................31
Table 14 Status of Interim Payments..........................................................................................................32
Table 15 Status of Consultant Invoice........................................................................................................33
Table 16 Employment Opportunity for Local People (Consultant Staffs).................................................37
Table 17 Employment Opportunity for Local People (Contractor staffs)..................................................37

List of figures

Figure 1 Project Location Map………………………………………………………………..……4

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The Construction Supervision of Dodola –S/Washa –Goba
Heavy Maintenance Road Project Monthly Progress Report No.14

MONTHLY Progress Report

1. BACKGROUND

1.1 DESCRIPTION OF PROJECT

Dodola –Sebsebewasha –Goba road heavy maintenance project was located under Shashemene
Road Network & Safety Management Director jurisdiction. This Road Project is found along
Shashemene – Kofele – Dodola - Goba road which is located in Oromia national regional state,
south east of Addis Ababa. The project starting station was from Kofele town, which is 280 km
from Addis Ababa, the road traverses through Dodola, Adaba, Wesha, Dinsho, Robe, and Goba
towns (this is project end) and the project has a total length of 178 km.

The project road has an Asphaltic Concrete pavement structure. The road has deteriorated
sometime after taking over, especially the segment from S/Washa to Dinsho has failed and
Shashemene RN&SM Directorate intervened by ordering the construction of Rigid pavement in
2015 & 2016 to prevent further damage and collapses of the segment.

This road maintenance project has passing through Flat and Rolling terrain for the first 90 Kms,
30 km then traverses through Mountainous and escarpment sections especially at Sebsebewasha
area and the rest of the project length traverses through at rolling terrain.

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The Construction Supervision of Dodola –S/Washa –Goba
Heavy Maintenance Road Project Monthly Progress Report No.14

Figure 2 Project Location Map

The total contract project cost of Dodola - Sebsebewasha - Goba Heavy Maintenance Road
Project is ETB 202,683,706.38 out of which ETB 159,906,092.00 is direct executable amount
that includes ETB 2,763,992.00 of day works and ETB 350,000.00 of a sum set for provisional
items of works.

Shashemene RN&SMD has an approved budget for the maintenance of the aforementioned road
project, and from this 18.2% of project activities were covered in 2013 EFY and the contractor
have planned to complete the remaining project activities within the contract period.

The supervision consultant has commencement was on July 22nd, 2021 after kick off meeting
held in client office (Shashemene RN&SMD).

In general the road would require the following intervention

- Asphalt concrete overlay

- Asphalt patching

- Prime coat and tack coat application

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Heavy Maintenance Road Project Monthly Progress Report No.14
- Pavement reconstruction

- Common excavation to waste on pumped sections

- Ditch clearing and culvert cleaning

- Shoulder blading and rehabilitation

- Repair erosion damages (selected fill and rock fill)

- Paved water way construction and Gabion structure

- Accommodation of traffic passing throughout the construction period

- Day works

2. EXECUTIVE SUMMARY

The Government of Federal Democratic Republic of Ethiopia (FDRE) represented by the

Ethiopian Roads Authority (ERA) has allocated funds for the Maintenance of Package 2:

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The Construction Supervision of Dodola –S/Washa –Goba
Heavy Maintenance Road Project Monthly Progress Report No.14
Aposto-H/Selam and Dodola-Sebsebewasha-Goba Heavy Maintenance Road Projects (Dodola-
Sebsebewasha -Goba Heavy Maintenance Road Project) which is a part of Shashemene – Kofele
–Dodola - Goba trunk road.

The work’s contract was signed on June 23, 2020 between Ethiopian Roads Authority -ERA
(hereinafter called “The Public Body”) and Afework Gidey General Contractor - AGGC
(hereinafter called “The Contractor”). The commencement date of the contract is considered to
be July 23, 2020 in accordance with Sub clause GCC 71.1 of the special condition of contract.
The time of completion is 24 months (730) calendar days which will flag on July 23, 2022.

Likewise the Ethiopian Roads Authority has allocated budget for the construction supervision of
this heavy road maintenance project and has a consultancy service agreement with Whiteknight
Construction Management Consultant plc. on June 30, 2021 with a commencement date of 22 nd
July 2021 after tri –party meeting held on Shashemene RN&SMD.

In this contract, we supervise heavy maintenance construction of Dodola – Sebesbewasha -

Goba road project. The project has a total length of 178 km (i.e. from Kofele –Bale Goba)
asphalt paved road.

The total contract project cost of Dodola - Sebsebewasha - Goba Heavy Maintenance Road
Project is ETB 202,683,706.38 out of which ETB 159,906,092.00 is direct executable amount
that includes ETB 2,763,992.00 of day works and ETB 350,000.00 of a sum set for provisional
items of works.

Main activities to be carried out during the project period includes Asphalt concrete overlay,
asphalt patching, prime coat and tack coat application, pavement reconstruction, ditch clearing,
shoulder blading, shoulder rehabilitation and other protection works i.e. check dam/ retaining
wall construction, gabion structures and paved water way maintenance and construction.

This Executive summary report is Monthly Executive Report No. 14 which provides summary
of the activities undertaken both by the Contractor and the Engineer during the month of August
2022 second month of 2015 EFY. It also covers the problems encountered in the period and
action taken by the parties.

The Contractor has not submitted revised work schedule yet, has no approved work program.
However the contractor has done 0.09% (0.16 Km) of the project during this reporting month.

During this the reporting period the contractor has done common excavation on failed section,
gabion structure, ditch clearing by machine and manual, class B masonry work for pipe head
wall construction and maintenance of deteriorated road section. The contractor was responsible

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Heavy Maintenance Road Project Monthly Progress Report No.14
for emergency works along the road project to make the roads accessible for traffic; accordingly
the contractor has done emergency repair for deteriorated road section from 376+000-379+000
and from 410+000-430+000 to make the road passible.

The table below (table 1) provide summary of Physical and Financial status of the project.

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Heavy Maintenance Road Project Monthly Progress Report No.14

Road This month To Date Accomplishment Remark Action

Original Origina
Maintenance Revised Revised
Yearly l Yearly % % (problem) taken
No Project Budget Plan Physical Financial Physical Financial
Budget Plan
(section) (Fin)
Plan Actual
(10^6 (10^6 Plan Actual Plan Actual Plan Actual
(Km) (Km) (10^6 (10^6 Fin. Phy.
Birr) Birr) (Km) (Km) (Km) (Km) (Birr) (Birr)
Birr) Birr)
III Capital Projects (Heavy Maintenance)
1 Dodola 0.16 0.12 42.30 32.85 Low Revise work
–S/Washa - progress schedule
Goba

Table 1 Summary of Physical Project Status

Notes:
- The contractor has not submitted his revised work schedule yet, has no approved/ agreed work programme.
- The revised budget is to be determined after the approval of Variation order No. 1 submitted to the client for approval
- This report is only for permanent works i.e. excluding general provision and day works

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Heavy Maintenance Road Project Monthly Progress Report No.14
Up to the end of this reporting month 87.90% (762 calendar days) of the contract time has
elapsed. The progress of the project work is 23.76% of the work contract and has a slippage
of 64.14% behind contract time. Summary of slippage of the project against schedule and
time is shown below.
N.B: the client has granted the contractor for 138 calendar days, for the extension of the
intended project completion date, the revised project completion becomes December 08,
2022.
UP TO PREVIOUS THIS MONTH
DESCRIPTION UNIT MONTH (August 2022) TO DATE
Time Elapsed Cal. Days 732 31 763
% 84.33 3.57 87.90
Work Planned (excluding general provision Birr
and day works) %
Work Executed (excluding general Birr 32,728,980.92 121,120.00 32.850,100.92
provision and day works) % 23.68 0.09 23.76
Slippage from Elapsed Time % 60.66 3.48 64.14
Slippage from Planned %

Table 2 Slippage of the Project Progress against Schedule and Contract Time

2.1 BASIC CONTRACT DATA

The Contract details for works contract and consultancy service contract are summarized
below:

Works Contracts
Funding Source Federal Democratic Republic of Ethiopia (FDRE)
Type of Project Heavy Maintenance Road Project
Employer/Contracting Authority Ethiopian Roads Authority (ERA)
Shahsmene Road Network& Saftey Management
Directorate Director (Shashmene RN&SMD)
Contractor Afework Gidey General Contractor
Engineer/Supervisor WHITEKNIGHT Construction Management Consultants
Plc.
Engineer/Supervisor’s Representative Eskindir Masresha (Resident Engineer)
Notification of Award (Date) June 08,2020
Date of Contract Signature June 23, 2020
Commencement Date July 23, 2020
Type of Contract (e.g. measurement or Admeasurement (BoQ)

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Heavy Maintenance Road Project Monthly Progress Report No.14
lump sum etc.)
Accepted Contract Amount ETB 202,683,706.38 (including VAT (15%) and
Contingency (10%))
Value of Change order/Variations ETB 0,000,000.00
Revised Total Contract Amount ETB 202,683,706.38 (including VAT (15%) and
Contingency (10%))
Contract Length (original and final) 24 months
Minimum Value of Payment Certificate ETB 1,500,000.00
Delay Damages/Liquidated damage 0.1% of the value of remaining works
Original Time for Completion July 23, 2022
Revised Completion Date December 08, 2022
Actual Completion Date
Original Completion Date July 23, 2022
Extensions of Time Granted 138 calendar days (EOT –No 1)
Minimum Length for Provisional N/A
Acceptance
Defects Notification Period A maximum of 1 year depending on the type of
maintenance activity performed
Supervision Contracts
Name of Supervision consultant WHITEKNIGHT Construction Management Consultants
Plc.
Funding Federal Democratic Republic of Ethiopia (FDRE)
Original Contract Price ETB 27,739,834.14 (including 15% VAT)

Table 3 Contractual details of Works Contract and Service Contract

2.2 PROBLEMS ENCOUNTERED AND RECOMMENDED ACTIONS

2.2.1 PROBLEMS ENCOUNTERED
The under listed major problems encountered to date has been contributing for the slippage of
the project work. The parties had been tried to take appropriate mitigation action to enhance
the project progress.

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Heavy Maintenance Road Project Monthly Progress Report No.14
- Late mobilization of contractor (at the project stating time and after releasing of
his employees from detainment, February 2022)
- Late establishment of laboratory (the contractor has delivering laboratory
equipment for soil quality test only, but other laboratory equipment’s were not
delivered, asphalt quality test and concrete quality tests were not conducted at
project level)
- lack of experience for such kind of works contract both the contractor and his
staffs
- Contractor’s failure to mobilize both crusher and asphalt plant as per the schedule
- Poor site management from (has no approved work plan)
- Maintained section in 2013 EFY including asphalt paving were failed again which
is related to quality of material that the contractor has used, workman ship
(inexperienced contractor’s staff) and some seasonal effects (rain). However for
some section of the deteriorated road sub surface water and drainage (has no
proper side drain) problem has contribution, which needs special treatment.
- Work load variation and the road requiring additional work items i.e. sub base
layer and class B masonry retaining wall, structural excavation, granular backfill,
ditch clearing by machine.
- The project was temporarily closed due to Imprisonment contractor’s project staff
from November 14, 2021- January 25th 2022 that has effect on the project
progress.
- Continuous breakdown of construction machineries, grader
- Variation order No.1 was not approved by the client.
- Failure of retaining wall/check dams due to seasonal rain and flooding occurred at
station 359+117-547.

2.2.2 ACTIONS TAKEN/ TO BE TAKEN

For completing the project within the stipulated contract period and to the required quality
level, the Consulting Engineer has also advised both the Contractor and the Employer
accordingly.

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Heavy Maintenance Road Project Monthly Progress Report No.14
- The contractor shall to deliver all required resource manpower, materials,
construction equipment’s and plant (crusher and asphalt)
- The Client need to take on time action for revision and approval of unit rate for
new work items
- Instructing and supporting the contractor to establish project site laboratory
- Instruct the contractor to extend his working hour to compensate elapsed time
without significant project progress
- Instructing the contractor to do emergency works for maintain the road passible,
for traffic during the upcoming rainy season.

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Heavy Maintenance Road Project Monthly Progress Report No.14

3. CONTRACTUAL MATTERS

3.1 COMMENCEMENT OF WORKS

The works contract agreement for the project is signed on 23 rd July of 2020 between
Ethiopian Roads Authority and Afework Gidey General Contractor with a contract amount of
ETB 202,683,706.38 (including VAT (15%) and Contingency (10%)). Subsequently, the
Contractor was commenced the works on 23 rd July 2020, however the contractor has failed to
mobilize his staffs and resources to the project site due to security related issues in the project
area, accordingly the actual mobilization date was on September 2020.

The contract period for completion of the project works is 730 calendar days with a
maximum of 365 days of defect liability period which is dependent on maintenance activities.
Accordingly, the completion date of the project is 23rd of July 2022.

The Consultant has received copy of the signed contract agreement and/or addendum to the
original agreement between the Employer and Afework Gidey General Contractor. Thus far,
contract administration task is being undertaken according to the contract document.

3.2 BONDS AND INSURANCE

So far the contractor has provided both advance payment guarantees and performance
security in accordance with sub clauses 60.7 and 10.1 of the particular condition of the
contract respectively. The details are presented in the table below.
Insurances and Bonds
Amount Type (Bond, Source Sub. Date Exp. Date Remarks
I. No Description Guarantee, /Bank/ (Active/
ETB
Policy) Insurer Fully Paid)
1 Dodola –S/Washa- 20,272,395.64 Performance Tsehay 13/06/23 + 365
Insurance days (DLP) Renewed
Goba Heavy Road Bond 08/06/20
Maintenance 36,142,683.00 Advance Bond 04/08/20 04/08/23 Renewed

Table 4 summary of bonds and insurance

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Heavy Maintenance Road Project Monthly Progress Report No.14
3.2.1 RETENTION MONEY AND PAYMENT OF RETENTION MONEY

The proportion of retention money is 5% of each interim payment certificate up to a

maximum of 5% of the contract price less Provisional Sums. Accordingly retention money
(5%) was deducted from each monthly statement with a total to date amount of ETB
1,846,762.74.

3.2.2 INSURANCES

The contractor should submit an insurance policy as per the provisions of the work’s contract
and get the approval of the Engineer but no information has been found regarding insurance
policies from the contractor.

The required policies are (a) Insurance of works and contractor materials and equipment (All
Risk Policy) as per Clause 39 (a), Insurance of plant and machineries for Contractor’s
equipment as per Clause 40.1 (a), insurance of property as per Clause 40.2 and Insurance
against contractor workmen accidents or injuries as per Clause 40.3.

3.2.3 POSSESSION OF SITE

The Employer will provide to the Contractor, free of charge, such land as the Contractor may
reasonably require for camps, workshops, diversion roads, borrow pits and quarries.

As the work is the maintenance of existing road there is no significant problem associated
with access to the site. However there are some problems in relation to construction materials
quarry and borrow pits which are successively solved in cooperation with respective
administrations (Woreda and Zone).

Right now Row related issues were resolved, as per the contractor request’s all borrow sites
and quarry sites are free for the contractor to use. During this reporting month no request for
quarry site, borrow pit or other production area from the contractor.

3.3 SUMMARY OF CLAIMS

The contractor has submitted his time claim, request for extension of intended project
completion date, EOT No. 01 for additional 287 calendar days. Then the engineer has
recommended, the 147 Calendar days out of the requested 287 calendar days by evaluating
the enclosed documents of the contractor, and the client has grant the contractor to revise the
intended project completion date by 138 calendar days, and the revised project completion
date becomes 08, December 2022.

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Heavy Maintenance Road Project Monthly Progress Report No.14
The contractor has submitted request for extension of intended project completion time by
202 calendar days EOT No 02, dated on July 14, 2022, the engineer has rejected time claim
request through Engineer’s letter with Ref. No. WK/AGGC/DSRG/10/22 dated 25 th August
2022.

The contractor has submitted a cost compensation claim No.01with an amount of ETB
14,048,672.09 through his letter with Ref. No. AGGC/065/2014 dated on August 02, 2022
which is under Engineer’s review.

3.4 STATUS OF CHANGE ORDER/VARIATIONS/

The contractor has requested for approval of unit rate for pay items not included in the
contract agreement (sub base material provision and Class B masonry construction for
retaining walls (has provisional rate), structural excavation, granular backfill and ditch
clearing by machine, concrete with grade C-30, reinforcement bar, while the activities were
required to complete the project. Commented and forwarded to the contractor by the engineer
for resubmission.
Variation order No.1 was submitted to the client’s approval through Engineers letter
WK/ERA/DSRG/17/22 dated on 18th May 2022, after incorporating client’s comment revised
variation order No.1 through Engineer’s letter WK/ERA/DSRG/26/22 dated on 21 st July
2022.

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Heavy Maintenance Road Project Monthly Progress Report No.14

4. MOBILIZATION

4.1 MOBILIZATION OF CONSULTANT STAFF

The supervision consultant has commenced the service since July 22, 2021 after kick off
meeting held in client’s office (Shashemene RN&SMD). The consulting firm has rented
office in Adaba town and well-furnished it by delivering necessary office furniture and
equipment, computer, printer and office consumables. In addition to this the consultant has
deployed two vehicles for the project exclusive use as per the contract entered with the client.
However the allocated vehicles in the contract is not proportional to staffs that the firm has
agreed to deliver, accordingly we have requested the client for the provision of two additional
vehicles and waiting client’s response on regard.
Most of the consulting staffs are mobilized to the project area starting from the issuance of
commencement date by the employer.

The following table shows the mobilization of key and supportive staffs of the consultant.
# Name of staff Position Mobilization Remark
date
A. KEY STAFF
1 Eskindir Masresha Resident Engineer 08/01/2021
2 Abebe Asnake Quantity Surveyor 08/12/2021 1st Replaced
3 Zerihun Kuma Senior Surveyor 08/05/2021 1st Replaced
4 Hiowt G/Mechiel Work Inspector 08/05/2021
5 Mohammed Kemal Material Inspector 08/23/2021 1st Replaced
6 Medhanit Amare Material Inspector 05/02/2022 2nd Replaced
B. SUPPORT STAFF
1 Tigist Melese Secretary 08/09/2021
2 Habtom Bereket Soil Laboratory Technician 05/14/2021 1st Replaced

Table 5 Mobilization of consultant staff

4.2 SITE ESTABLISHMENT AND CONTRACTOR’S MOBILIZATION

In accordance with the contract agreement for the maintenance construction of Dodola
–S/Washa –Goba Road Maintenance Project, the contractor has to start resource mobilization
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Heavy Maintenance Road Project Monthly Progress Report No.14
after two months (in September 2020) in relation with security related issues even after the
receipt of notice to commence the works of the project from the acting Engineer.

The Contractor ,in accordance with Special Technical Specification requirement, shall
establish all camps, with the approval of the Engineer and the ERA-EMSB in collaboration
with local officials, at appropriate sites taking into consideration, not only the permanent
works but also the peculiar environmental and social situation of the area and it should not be
located in fertile farmlands away from streams and rivers and shall not be located close to
residential area and forested lands that are either owned by farmers’ Cooperative or
government organizations like that of the Forest priority Areas and other sensitive areas or
NGOs.

The Contractor camp was resides at Adaba Town, by renting residential houses for his staffs
housing, office and laboratory.

4.2.1 CONTRACTOR’S MANPOWER MOBILIZATION

Mobilization of the required key staff of the project is far behind the schedule that the
contractor has submitted and also the revised work program. The Contractor has been advised
to mobilize the required manpower as per the current project work demand. Accordingly, the
contractor has to mobilize Construction/Site Engineer, office Engineer, Material Engineer,
Material Inspector, Supper Intendant, additional Structure Foreman and Quarry Foreman.

The table below summarizes Contractor’s staff mobilization status in this reporting month.

No. Planned Mobilized Demobilized Actual number

S. No. Position
for the month (This Month) (This Month) this month Remark

1 Project Manager - - 1
2 Super Intendant 1 -
3 Laboratory Technician - - 1
4 Surveyor - - 1
5 Earth work Forman 2 - 1
6 Driver (DT & ST) 4 - 3 3
7 Driver Light vehicle 4 - 1 1
8 Loader Operator 2 - 2
9 Grader operator 1 - 1
10 Excavator Operator 1 - 2
11 Rollo Operator 2 - 1

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Heavy Maintenance Road Project Monthly Progress Report No.14
12 Structural Forman 1 - 1
13 Joint man 4 - -
14 Sensor man 1 - -
15 Asphalt paver operator 1 - -
16 Light equ. operator 2 - -
17 Asphalt Forman 1 - -
18 Day labours 46 - 10

Table 6 Contractor’s Manpower

4.2.2 CONTRACTOR’S EQUIPMENT AND PLANT

The Contractor has mobilized some equipment as per the requirements of the contract and the
list of contractor’s equipment mobilised to the site are shown hereunder in Table. However
the contractor has not mobilized crusher for production of base course, asphalt and concrete
aggregate and asphalt plant yet, these are critical for on time completion of the project.

Equipment Equipment Equipment

No. Required/
I. No available Demobilized Additional Under
Planned for the
(This Month) (This Equipment repair/idle Remarks
month
Equipment type Owned Rental Month) needed
1 Dozer - - - - -
2 Excavator 1 1 1 - - -
3 Shower trucks 2 1 - - 1 -
4 Dump trucks 0 2 - - 3 -
5 Grader 1 1 - - 1 -
6 Carrier Truck 1 1 - - - -
7 Roller 2 1 - 1 -
8 Loader 2 2 - - - -
9 Asphalt Cutter 1 1 - - - -
10 Light vehicles 4 - 1 - 3 -
11 Back hoe loader - - - - - -
12 Asphalt paver 1 - - - - -
13 Prime distributer 1 - - - - -
14 Pneumatic roller - - - - - -
15 Roller (Double dram - - - - -1 -
16 Hand Roller - 2 - - - -

Table 7 Contractor’s Equipment

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The Construction Supervision of Dodola –S/Washa –Goba
Heavy Maintenance Road Project Monthly Progress Report No.14
4.3 MATERIALS REPORT

4.3.1 GENERAL

Construction Material sources are located within economically feasible hauling distances for
Dodola - S/Washa - Goba Heavy Maintenance Road Project along with the route as observed
during our site visit (borrow pits and quarry sties that was developed during construction
phase and routine maintenance by Shashemene own force contractor).
The Contractor’s crews have been investigating possible sources of construction materials
along the project route corridor. Accordingly, several sources would be identified and
samples have to be taken for laboratory testing and submit sample test result for the
consultant. Due consideration has been given in respect of the following factors while the
investigation is not carried out:

 Suitability (quality) of material

 Quantity available

 Overburden

 Accessibility, and

 Hauling distance

Before the main construction is started, the Contractor should started to carryout
identification, sampling and testing sources of materials by himself and after satisfying
himself as to the quality of the proposed material, submits the location and test result for site
possession.

4.3.2 TESTING OF MATERIALS

The Contractor is instructed to provide test results as per the ERA specification requirements
and the following were indicated as a minimum:

 Natural Gravel: AASHTO soil classification, Liquid Limits (AASHTO T89 - 94),
Plastic Limits (AASHTO T90 – 94) , 3 -point CBR (AASHTO T193 - 93) at modified
compaction (AASHTO T180-93), 4 days soaked, Grading, T27 - 93

 Rock for Masonry and Crushed Aggregate: Comprehensive Strength, Soundness (as
per AASHTO T 104-94), ACV (as per BS-812 Part 110:1990), Specific Gravity and

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Water Absorption (as per AASHTO T-84 and T-85-91), 10% FACT and PSV as the
relevant specification requirements

 Sand: as per ERA‘s Technical Specification, 2002 & AASHTO M6-81,

 Water: such as PH, TDS, Chloride and Sulphate content, etc. provide tests

 The mix design for the Asphalt Concrete along with test results of the constituent
materials
4.3.3 QUARRY /BORROW/ MATERIAL

Quarry materials will be required for production of aggregate to be used for asphalt and
concrete and used as crushed base course. Good quality rock source that can be used for this
purpose is required that satisfies the project requirement.

For this road section fresh rocks that can be quarried for road side works (Gabion, Paved
Waterway and class ‘B’ Retaining wall) works are available as shown in the table below.
However, the contractor has not yet proposed/use to produce base coarse material, asphalt
and concrete aggregate rather purchase from nearby established contractors. In relation to
selected material for backfill and sub base layer for failed sections the contractor has
proposed the following borrow pits which are under investigation by the supervision
consultant according to the project requirement. The table below shows list of borrow pits;

S.No. Quarries/ Borrow Abundance Method of

Location Left/Right Date of Approved
Pits type (low/high) Processing
1 Hard rock 329+500 RHS H Rejected
2 345+000 RHS H Approved
3 384+600 RHS H
4 Borrow material/ RHS H Rejected
337+000
selected material
5 RHS H Approved for selected
/Natural sub base 345+000
granular fill, shoulder
6 371+200 LHS H For sub base
material and sub base
7 RHS H by blending it with
379+000
8 other non PI material
388+200 LHS H
Table 8 Summary Quarry/borrow Sources

4.3.4 SAND SOURCE

Sand in large quantity is found at various locations along the project area, the prime and the
nearest sources for that to be used for concrete work and masonry work (i.e. Retaining wall

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and paved water way) construction is located on the way Dodola - Assela road around Asasa
town.

Type of Quantity Quantity Abundance Any test carried out Remarks

Material available required (low/high) Type Pass Fail
Sand 10 m3 400 m3 low All test satisfactory

4.3.5 WATER SOURCE

Potential sources of water were investigated along the existing route. Most of the rivers in the
project area are non-perennial (intermittently flowing). But a limited numbers of perennial
rivers were identified along the project road. These rivers are proposed as water sources for
the period of construction.

4.3.6 DELIVERY OF CONSTRUCTION MATERIALS

S. Type of Quantity Quantity Abundance Any test carried out Remarks

No. Material available required (low/high) Type Pass Fail
1 Cement 45 400 low
2 Gabion Box 176 681 Low

Table 9 Summary of Construction Material delivered

WHITEKNIGHT Construction Management Consultant plc. 21 August 2022

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Heavy Maintenance Road Project Monthly Progress Report No.14

5. WORKS (PERFORMANCE) PROGRAMME

5.1 CURRENT STATUS

The project was commenced in September 2020 (due to late mobilization of contractor in
relation with security related issues in the project area) and the site was active but the
contractor can do only few activities, selected material production, dumping and placing for
emergency repair in Dodola town, quarry stone production, hauling for gabion structure and
ditch clearing. The contractor was not performing as per the plan submitted; these is due poor
site management of the contractor and quarry/borrow pit related problems in relation with
local administration and local dwellers that reside on that vicinity, which is resolved now.

5.2 PROGRAMME OF WORKS

The contractor has not yet submitted his revised work programme after incorporating the
comments for our review and subsequent approval.
# Status of submittal of Contractual Actual date Date of Status of approval Remarks
the work program date for of approval (consent) /rejected)
(submitted or not) submission submission (consent)
1 Submitted July 26 ,2021 Commented for By Acting Engineer
resubmission and Engineer
2 Submitted 15/09/2021 07/10/2021 Commented for By Engineer
resubmission on
15/10/21
3 Submitted 28/02/2022 08/03/2022 Commented for By Engineer
resubmission on
17/03/22
4 Submitted 23/06/2022 Commented for By Engineer
resubmission on 07
and 21 July 22

Table 10 Status of Work Program

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6. PROGRESS OF THE WORKS

6.1 NARRATIVE REPORT

Contract’s commencement date was on July 23, 2020 the actual commencement date was on
September 2020 /due to late mobilization of the contractor in relation with security related
issues in the project vicinity/; accordingly the contractor has elapsed 87.90% (including EOT
No. granted by the client for 138 calendar days) of the contract period including this reporting
month, with physical accomplishment of 23.76%, which is delayed by 64.24% from time.
Late mobilization of contractor due to security problem in the project area, and delay in
mobilization /not yet mobilized/ of crusher and asphalt plant are the main causes for the
project slippage.

6.2 PROBLEMS ENCOUNTERED AND ACTIONS TAKEN/ TO BE TAKEN

The under listed major problems encountered to date has been contributing for the slippage of
the project work. The parties had been tried to take appropriate mitigation action to enhance
the project progress.

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- Late mobilization of contractor
- Late establishment of laboratory (the contractor has delivered laboratory
equipment for soil tests only but not yet calibrated for conduct quality test at
project level)
- lack of experience for such kind of works contract both the contractor and his
staffs
- Contractor’s failure to mobilize both crusher and asphalt plant as per the schedule
- Poor site management from contractors side
- Maintained section in 2013 EFY including asphalt paving were failed again which
is related to quality of material that the contractor has used, workman ship
(inexperienced contractor’s staff) and some seasonal effects (rain). However for
some section of the deteriorated road sub surface water and drainage (has no
proper side drain) problem has contribution, which needs special treatment.
- Temporary project closing due to detention of contractor’s site staffs from
November 14th, 2021- January 26th 2022.
- Work load variation and the road requiring additional work items i.e. sub base
layer and class B masonry retaining wall, structural excavation, granular backfill,
ditch clearing by machine.

For completing the project within the stipulated contract period and to the required quality
level, the Consulting Engineer has also advised both the Contractor and the Employer
accordingly.

- The contractor shall to deliver all required resource manpower; construction

materials construction equipment’s and plant (crusher and asphalt).
- The Client need to take on time action for revision and approval of unit rate for
new work items
- Instructing and supporting the contractor to establish project site laboratory, the
contractor has deliver only laboratory equipment for soil quality test, now
instructed to deliver for asphalt and concrete laboratory equipment
- Instruct the contractor to extend his working hour to compensate elapsed time
without significant project progress
- Instructing the contractor to work emergency works to maintain the road
accessible for traffic on the upcoming rainy season.

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Heavy Maintenance Road Project Monthly Progress Report No.14
6.3 PROGRESS BY ACTIVITY

This reporting period covers from July 26, 2022 – August 25, 2022.
6.3.1 Series 1000 –General

- Division 1400- Accommodations, Services and Attendance for the Engineer’s Staff

During this reporting month the contractor has no planned and executed activities in this bill
group. From the commencement of the project - to date the contractor has done some quality
testes by delivering laboratory equipment.

- Division 1500-Traffic Management

Up to this reporting month, the contractor has planned to accommodate diverted traffic due
maintenance construction of the main road (Construction, Repair and maintenances of
Temporary Diversion and accommodating Traffic) to undertake 20.0 km of detour
construction and accomplished 9.01 km which is 45.05% of revised contract amount to date.

6.3.2 Series –Labour Based Maintenance works

 Activity No 121- Culvert Clearing (By Manual)

Up to this reporting month, the contractor has planned for clearing pipe, slab and box culverts
along the road project (Manually) with quantity of 218 m 3, while the contractor can managed
pipe culvert clearing with a quantity of 1440.1 m3 which is >100% of plan to date.

 Activity No 122- Ditch cleaning (manual)

Up to this reporting month, the contractor has planned for cleaning road side ditches
(manually) with a total quantity of 488 m3 while the contractor has executed ditch clearing
manually with a total quantity of 4773.5 m3 which is excess of planned quantity due to rain
season.

 Activity No 123- Repair Erosion damage (select fill)

Up to this reporting month, the contractor has no plan for providing selected fill material on
for repairing road portion affected by erosion and has no executed amount under this
category.

 Activity No 124- Repair Erosion damage (Rock fill)

Up to this reporting month, the contractor has planned for providing rock fill material on for
repairing road portion affected by erosion with a total quantity of 500 m3 and the contractor
has executed 637.97 m3 which is excess of planned quantity 500m3.

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 Activity No 125– Mortared Masonry Repair

Up to this reporting month, the contractor has no plan for repairing damaged masonry
ditches, pipe headwalls, paved waterway and retaining walls however the contractor has no
executed amount under this category.

 Activity No 126– Dry Masonry Repair

Up to this reporting month, the contractor has no either planned or executed amounts under
this category.

 Activity No 127– Gabion Structures

Up to this reporting month, the contractor has planned 13,621.50 m 3 of Gabion Structures and
the contractor has managed only 9.32% from the revised project quantity by executing 1270
m3.

6.3.3 Series – Mechanized Pavement Works

 Activity No 214– Asphalt patching (Hot Mini Mix)

Up to this reporting month, the contractor has planned for executing 55.59 m 3 of Asphalt
patching (Hot Mini Mix) as per the revised project quantity and the contractor has managed
only 66.02% by executing 36.94m3.

 Activity No 313– Asphaltic Concrete Overlay

Up to this reporting month, the contractor has planned for executing 12,420.86 m 3 of
Asphaltic Concrete Overlay as per the revised project quantity and the contractor has
managed 8.17% of the total revised project quantity by executing 1014.69 m3.

 Activity No 314– Bitumen Prime Coat

Up to this reporting month, the contractor has planned for executing 107,328.16 Lt (MC -30)
of Prime coat application as per the revised project quantity and the contractor has managed
21.28% of the total revised project quantity by executing 22,843.94Lt.

 Activity No 315– Bitumen Tack Coat

Up to this reporting month, the contractor has planned for executing 49,942.93 Lt (RC -70) of
tack coat application as per the revised project quantity and the contractor has managed
0.68% of the total revised project quantity by executing 337.33 Lt.

 Activity No 316– Pavement Reconstruction (Aggregate Road Base)

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Heavy Maintenance Road Project Monthly Progress Report No.14
Up to this reporting month, the contractor has planned for executing 11,859.27 m 3 of base
course construction on failed section as per the revised project quantity and the contractor has
managed 30.23% of the total revised project quantity by executing 3,585.35 m3.

 Pay item No 44.04(4) –Rock fill

Up to this reporting month, the contractor has planned for executing 28,264.89 m 3 of rock fill
as per the revised project quantity and the contractor has managed 104.14% of the total
revised project quantity by executing 29,435.84.

 Pay item No 42.03(a)–Common excavation to waste of pumped road sections

Up to this reporting month, the contractor has planned for executing 57,388.9 m 3 of
excavation to waste in pumped sections as per the revised project quantity and the contractor
has managed 94.19% of the total revised project quantity by executing 52,639.90 m3.

 Pay item No 51.01 (b) –Sub Base Construction

Up to this reporting month, the contractor has planned for executing 18.698.21m 3 of sub base
layer construction as per the revised project quantity and the contractor has managed 72.12%
of the total revised project quantity by executing 13,485.07 m3.

 Pay item No. 81.08 (c) Granular backfill

Up to this reporting month, the contractor has planned for executing 70 m3 of granular
backfill construction as per the revised project quantity and the contractor has managed
>100% of the total revised project quantity by executing 1,242.63 m3.

6.3.4 Series –Road Side Works

 Activity No 240– Shoulder Blading

Up to this reporting month, the contractor has no either planned or executed amounts under
this category.

 Activity No 241– Shoulder Rehabilitation

Up to this reporting month, the contractor has planned for executing 45,494.98 m 3 of shoulder
rehabilitation by providing material as per the revised project quantity and the contractor has
managed 26.32% of the total revised project quantity by executing 11,976.34 m3.

 Pay item No 34.01(b)–Paved Water Way Construction

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Heavy Maintenance Road Project Monthly Progress Report No.14
Up to this reporting month, the contractor has planned to complete all paved waterway
construction however the contractor has not yet executed activities under this category.

 Pay item No 89.01(a)–Class B Masonry

Up to this reporting month, the contractor has planned for executing 993.84 m 3 of Class B
masonry on retaining walls, check dams and other masonry structures as per the revised
project quantity and the contractor has managed 77.93% of the total revised project quantity
by executing 769.20 m3.

WHITEKNIGHT Construction Management Consultant plc. 28 August 2022

The Construction Supervision of Dodola –S/Washa –Goba
Heavy Maintenance Road Project Monthly Progress Report No.14

7. SUPERVISION AND MONITORING

7.1 NARRATIVE REPORT

The objective of the consulting service is to conscientiously fulfil to the highest professional
standards the role of the Engineer/Engineer’s Representative, as defined under the works
Contract and set in the TOR and to supervise construction of the works (on behalf of the
Employer) throughout the entire routine maintenance period, including the defects liability
(maintenance) period.

The consultant is required (but not limited to):

I. To ensure that the road is maintained in accordance with the Technical

Specifications and Engineering quality standards

II. To optimize the use of available material resources to minimize costs to the client
to maximize the quality of the works and to expedite construction and to optimize
the use of natural resources and ensure environmentally as well as socially
sustainable construction and;

III. To ensure that the road is constructed with in the contract Price and Time for
completion allowed under the contract or any agreed amendments thereto;

Accordingly, the Supervision Consultant, during the month under review, committed itself to
ensure that the Construction work will be commenced at the intended time. Accordingly, up
on receipt of written and oral confirmation of approval of the site supervision staff, the
Consultant has mobilized the resident Engineer and Work inspectors. So far, the Supervision
staffs were conducting the following (but not limited to) tasks:

- Identification of material sources

- Collecting samples from failed section(road way), borrow pits and quarries for quality
test

- Advising, clarifying and instructing the Contractor about different issues with regard
to the execution of the works according to the Contract Agreement

- Obstruction identification and clearing of the same

- Work inspection and supervision as per the Contract requirement

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- Conducting condition survey

7.2 MOBILIZATION OF CONSULTANT STAFF

Most of the consulting staffs are mobilized to the project area starting from the issuance of
commencement date by the employer.
The following table shows the mobilization of key and supportive staffs of the consultant.
# Name of staff Position Mobilization Demobilization Remark
date date
1. KEY STAFF 2.
1 Eskindir Masresha Resident Engineer 08/01/2021 1st replaced
2 Abebe Asnake Quantity Surveyor 08/12/2021 1st replaced
3 Zerihun Kuma Senior Surveyor 08/05/2021 1st replaced
4 Hiowt G/Mechiel Work Inspector 08/05/2021 Original
5 Mohammed Kemal Material Inspector 08/23/2021 1st replaced
6 Medhanit Amare Material Inspector 05/02/2022 2nd replaced
2. SUPPORT STAFF 1.
1 Tigist Melese Secretary 08/09/2021
2 Habtom Bereket Soil Laboratory Technician 05/14/2022 1st replaced

Table 11 Mobilization of consultant staff

7.3 ROAD CONDITION SURVEY

The consultant has started conducting detail road condition survey to determine the work load
and interventions to be taken for deteriorated road along the road project. And the compiled
condition survey report was submitted to the client for his review and subsequent approval as
per the TOR we agreed up on.

7.4 SURVEY WORK

There are no design document and survey bench mark and reference which could be used as a
basis for the work contract and as such measurement and payment, but as built reading was
taken before and after for payment, to determine the thickness of the surfacing material.

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Heavy Maintenance Road Project Monthly Progress Report No.14

7.5 SITE MEETINGS

None

7.6 SITE VISITS

None

7.7 KEY CORRESPONDENCE

Key correspondences made between the three parties during the reporting period are included
in Annex No. 01.

7.8 DELIVERABLES

# Type of Report Submittal date as per Submitted on

the contract/MoU
1 Monthly Progress Report Submitted starting from August 2021
2 Quarterly Progress Report Submitted starting from September 2021
3 Inception Report Final Submitted on Nov. 12, 2021
4 Condition Survey Report Final Submitted on November 26, 2021
5 Quality Assurance Manual Final Submitted January 31, 2022
6 Material Report Final Submitted February 16, 2022

Table 12 Deliverables

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Heavy Maintenance Road Project Monthly Progress Report No.14

8. FINANCIAL REPORT

8.1 CONTRACTOR’S FINANCIAL REPORT

8.1.1 FINANCIAL STATEMENT

This section of the quarterly progress report mainly discusses the financial and contractual
matters of the project and provides information regarding the status of interim payments. The
total Works Contract amount for this project is ETB 202,683,706.38 including provisional
sums, 10% (contingency including 15% VAT) and the total amount for the executed work
measured to date is 33,537,489.96 ETB.

8.1.2 VARIATIONS

Variation order No. 1 was submitted to the clients approval following to the addition of new
items trough the Engineer’s letter WK/ERA/DSRG/17/22 dated on 18 th May 2022 with a total
cost increment of ETB 47,653,731.91which is 23.51% from the original contract amount.
Revised Variation Order No.01 was submitted to the client after incorporating comments
from the client through Engineer’s letter with Ref. No. WK/ERA/DSRG/26/22 dated on 21
July 2022, which is within the contract limit.

8.1.3 PAYMENT AND/OR MEASUREMENT MADE

The Contractor has collected an advance payment with an amount of ETB 36,142,683.00
(including 15% VAT) as per his request and the amount that the contractor has received is
20% of the project cost with less provisional sum as per the agreement entered with the
client, the contractor has not yet started advance repayment.

Up to date the Contractor has submitted the under listed IPC’s that are approved by the
Acting Engineer. Accordingly retention money (5%) was deducted from each monthly
statement with a total to date amount of ETB 1,846,762.74. During this reporting month the
Engineer has Certified/approved contractor’s monthly statement No. 09 with an amount ETB
3,483,475.31 including 15% VAT for activities carried out for the month of May and June
2022.

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Heavy Maintenance Road Project Monthly Progress Report No.14

Amount (ETB)
IPC No For the Month of Date of certification
Requested Approved
1 For November 2020 03/12/2020 3,903,162.51 3,903,162.51
2 For December 2020 05/03/2021 2,740,630.16 2,740,630.16
3 For January 2021 05/03/2021 4,144,512.34 4,144,512.34
4 For February 2021 08/04/2021 3,537,666.81 3,537,666.81
5 March 2021 29/04/2021 2,278,752.19 2,278,752.19
6 April-June 2021 30/06/2021 11,933,830.74 11,933,830.74
7 October 2021 24/02/2022 5,924,161.99 6,018,692.06
8 Feb- April, 2022 02/06/2022 6,907,320.70 2,378,070.56
9 May –June 2022 02/08/2022 5,213,497.93 3,483,475.31

Total To date 46,583,535.37 40,418,792.68

Table 13 Status of Interim Payments

8.1.4 CASH FLOW

The cash flow estimate prepared by the contractor and the actual cash inflow in monthly basis
is provided in here under, (table 14).

N.B:- the contractor has not summited revised work schedule yet. Due to this only income
statement was shown on the table below;

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Heavy Maintenance Road Project Monthly Progress Report No.14

2021 2022
Description July August Sep. Oct. Nov. Dec. Jan. Feb. Mar Apr May June July
Plan Cash inflow (10^6 Birr) 2.72 7.70 4.04 12.72 10.50 12.62 11.34 11.31 11.31 11.16 11.07 9.28
Cumulative (10^6) Birr 2.72 10.41 14.46 27.18 37.68 50.30 61.64 72.96 84.27 95.43 106.50 115.78
Actual cash inflow (10^6 Birr) 0.00 0.55 0.29 1.28 1.25 0.00 0.00 0.17 1.10 0.42 0.69 1.26 1.44
Cumulative (10^6) Birr 0.00 0.55 0.82 2.10 3.35 3.35 3.35 3.52 4.62 4.94 5.63 6.89 8.33

Table 14 Status of Interim Payments

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 The Construction Supervision of Dodola –S/Washa –Goba
Heavy Maintenance Road Project Monthly Progress Report No.14

8.2 FINANCIAL REPORT OF SUPERVISION CONSULTANT

The consultant has submitted 12 invoices amounting ETB 9,240,479.77 for the consultancy
services rendered till end of July 2022. The consultant has not taken an advance payment; no
advance payment deduction.

In this reporting month the Consultant will submit Invoice No 13 for the consulting services
rendered in the month of August 2022 amounting ETB 783,173.25 including 15% VAT. List
of invoices submitted to the employer for the services rendered up to the end of this reporting
period is presented in tabular form below.
Amount Amount Certified date
# Invoice No. Description Claimed Certified
1 Invoice No. 01 For the supervision Service Rendered 527,605.65 527,605.65 17/09/21
on the month of August 2021
2 Invoice No.02 For the supervision Service Rendered 757,298.95 757,298.95 04/10/21
on the month of September 2021
3 Invoice No.03 For the supervision Service Rendered 783,173.95 783,173.95 11/11/21
on the month of October 2021
4 Invoice No.04 For the supervision Service Rendered 783,173.95 783,173.95 05/01/22
on the month of November 2021
5 Invoice No.05 For the supervision Service Rendered 830,472.34 830,472.34 25/01/22
on the month of December 2021
6 Invoice No.06 For the supervision Service Rendered 783,173.95 783,173.95 16/02/22
on the month of January 2022
7 Invoice No.07 For the supervision Service Rendered 783,173.95 783,173.95 16/03/22
on the month of February 2022
8 Invoice No.08 For the supervision Service Rendered 802,025.74 802,025.74 6/04/22
on the month of March 2022
9 Invoice No. 09 For the supervision Service Rendered 783,173.95 783,173.95 12/05/22
on the month of April 2022
10 Invoice No. 10 For the supervision Service Rendered 840,859.44 840,859.44 16/06/22
on the month of May 2022
11 Invoice No. 11 For the supervision Service Rendered 783,173.95 783,173.95 14/07/22
on the month of June 2022
11 Invoice No. 12 For the supervision Service Rendered 783,173.95 783,173.95 10/08/22
on the month of July 2022
Total to date 9,240,479.77 9,240,479.77

Table 15 Status of Consultant Invoice

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Heavy Maintenance Road Project Monthly Progress Report No.14

9. METEOROLOGICAL REPORT

9.1 NARRATIVE REPORT

The project was located in Oromia regional state and in wet weather part of the Shashemene
RN&SM. Rainfall was has not been recorded during the reporting period.

9.2 MONTHLY RAINFALL

Though there is no rainfall measuring gauge installed on project site and the rainfall data was
not taken, but annual weather data for some of our project areas were shown in the following
tables below;
A. WEATHER DATA FOR ADABA
Months Jan Feb Mar April May June July Aug. Sept. Oct. Nov Dec.
Avg. Temperature (°C) 15.1 16.25 16.11 15.40 15.52 16.0 15.5 15.3 15.4 14.07 13.60 14.13
Min. Temperature (°C) 7.48 8.77 9.43 9.75 8.99 9.04 9.76 9.78 9.68 8.07 7.75 7.10
Max. Temperature (°C) 19.63 20.75 20.06 18.79 19.05 19.7 18.8 18.6 18.9 17.7 17.32 18.34
Precipitation / Rainfall
20.67 38.77 97.16 195.1 130.9 71.5 119.7 130.6 93.62 78.72 18.85 91.21
(mm)

B. WEATHER DATA FOR DODOLA

Months Jan Feb Mar April May June July Aug. Sept. Oct. Nov Dec.
Avg. Temperature (°C) 15.31 16.45 16.32 15.6 15.7 16.2 15.5 15.17 15.56 14.25 13.78 14.31
Min. Temperature (°C) 7.58 8.89 9.55 9.88 9.11 9.16 9.89 9.91 9.80 8.17 7.85 7.19
Max. Temperature (°C) 19.88 21.02 20.31 19.03 19.30 19.90 19.04 18.81 9.12 17.95 17.54 18.57
Precipitation / Rainfall
20.93 39.27 98.40 197.6 132.6 72.4 121.2 132.3 100.0 94.82 79.72 19.09
(mm)

C. WEATHER DATA FOR ROBE

Months Jan Feb Mar April May June July Aug. Sept. Oct. Nov Dec.
Avg. Temperature (°C) 14.69 15.79 15.66 14.97 15.06 15.52 15.06 14.87 14.93 13.68 13.22 13.74
Min. Temperature (°C) 7.58 8.89 9.55 9.88 9.11 9.16 9.89 9.91 9.80 8.17 7.85 7.19
Max. Temperature (°C) 19.08 20.17 19.49 18.26 18.52 19.1 18.27 18.05 18.35 17.23 16.83 17.82
Precipitation / Rainfall
20.09 37.68 94.43 189.6 127.3 69.51 116.3 128.0 95.99 90.99 76.51 18.32
(mm)

D. WEATHER DATA FOR GOBA

Months Jan Feb Mar April May June July Aug. Sept. Oct. Nov Dec.
Avg. Temperature (°C) 14.18 15.25 15.12 14.46 14.54 14.98 14.54 14.36 14.42 13.21 12.77 13.26
Min. Temperature (°C) 7.02 8.23 8.85 9.15 8.44 8.49 9.16 9.18 9.08 7.57 7.28 6.66
Max. Temperature (°C) 18.42 19.48 18.82 17.63 17.89 18.44 17.64 17.43 17.72 16.63 16.25 17.21
Precipitation / Rainfall 19.4 36.39 91.18 183.1 122.9 67.1 112.6 122.6 92.69 87.86 73.88 17.69

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Heavy Maintenance Road Project Monthly Progress Report No.14
(mm)
Source: - https://tcktcktck.org weather and climate

10. ENVIRONMENTAL AND SOCIAL ISSUES

10.1 GENERAL

Implementation of such kind of Heavy road maintenance projects have generally various
social and economic advantages for the local people, for the region and for the country at
large but there would be unavoidable negative impacts as well. Therefore, mitigation of the
negative consequences would be given due attention on the course of execution, specifically,
in carrying out the execution of the permanent and temporary works of the project, the
Contractor has to implement the Environmental Protection and Mitigation Measures
according to all applicable contractual specifications. However, the Contractor has not
submitted his environmental and social problems mitigation plan as part of the work
methodology.

10.2 POSITIVE EFFECTS OF THE PROJECT

The project has so many advantages both during the maintenance work and after completion.
The positive outcomes expected include:
 Reduced travel time and vehicle operation cost;
 Improve the riding comfort of the road;
 Better access to health and education facilities;
 Better access for local producers to central markets;
 Initiates investors to come to the area and to invest;
 Job opportunities and construction skill development in the area;
 And others

10.3 NEGATIVE EFFECTS OF THE PROJECT

The main negative effect of the project is the direct and indirect influences of some activities
on the environment during their execution process; its effect is considerably high.
Accordingly, the Contractor must employ the appropriate measures for the following negative
impacts:

 Smoke dust

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 Vibration and noise

 Water resource

 Effect of development of borrow pits and quarries

 Pressure on local services and facilities

In addition, due attention must be given to ecological resources, resource with archaeological
value, landscapes etc. and acted upon to minimize the negative effect.
As far as safety is concerned, at least the Contractor must strictly execute the following:

 Traffic safety assurance

 Working safety assurance

 Safety assurance for the public

10.4 EMPLOYMENT OPPORTUNITY

One of the positive impacts of any project is creating Job Opportunity for the local
community. The creation of temporary job can be considered as positive impact of the road
construction to the local people. Some individuals may gain skills that can be applied in
other road construction projects too. Further direct opportunities include entrepreneurial
development as a result of increased road usage. This includes items such as supplies,
accommodations, food outlets, restaurants etc. The general economic growth of the region
expected due to increased access and increased traffic flow will create further indirect job
opportunities. Markets will much more accessible, thereby providing people the opportunity
to increase production and access to external markets with their produces. In general, the
local employment record during this reporting period is given in Table below.

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Heavy Maintenance Road Project Monthly Progress Report No.14

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Heavy Maintenance Road Project Monthly Progress Report No.14

Employment Grand Total/Gender Based/ Beneficiaries' Employment Type Youth & Above Gender Based Beneficiaries Report
by Skill
Permanent/Employment on Contract Age ≤ 29 Age ≥ 30

Male Female Total Female Male Total Female Male Total Female Male Total Female Male Total
Skilled 6 2 8 2 6 8 0 0 0 1 2 3 1 4 5
Semi-Skilled 4 1 5 1 2 3 0 2 2 1 0 1 0 4 4
Unskilled 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Total 10 3 13 3 8 11 0 2 2 2 2 4 1 8 9

Table 16 Employment Opportunity for Local People (Consultant Staffs)

Employment Grand Total/Gender Based/ Beneficiaries' Employment Type Youth & Above Gender Based Beneficiaries Report
by Skill
Permanent/Employment on Contract Age ≤ 29 Age ≥ 30

Male Female Total Female Male Total Female Male Total Female Male Total Female Male Total
Skilled 48 0 48 0 41 41 0 7 7 0 15 15 00 33 33
Semi-Skilled 8 0 8 0 0 0 0 8 8 0 8 8 0 0 0
Unskilled 67 4 71 0 0 0 4 67 71 4 67 71 0 0 0
Total 123 4 127 0 41 41 4 82 86 4 90 94 0 33 33

Table 17 Employment Opportunity for Local People (Contractor staffs)

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Heavy Maintenance Road Project Monthly Progress Report No.14

11. APPENDICES

11.1 CONTRACTOR WORK SCHEDULE

The contractor’s has not yet submitted revised work schedule

11.2 KEY CORRESPONDENCE

11.3 MINUTES OF MEETINGS

11.4 ACCIDENT RECORD

No such formal report has yet been lodged.

11.5 SITE ACTIVITY PICTURES

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