AUDIT SLIP TO ACCOMPINING THE WORK BILL

(R&B)DHAMAVARAM DIVISION
(R&B)KADIRI SUB-DIVISION

Improvements to the riding surface from Km 10/2 to 19/0 of Rekkamanu-Kokkanti road in Sri
Satya Sai District

I Original………………………..

E.E C.R Agree.No. /2023-24

Estimate Amount in Rs :302.00 Lakhs
II Estimate Revised……………………..
Work slip sanctioned………………………

S.E CR Agreement No. 26/2023-24

III NC: M/s SV Constructions

DL NO of the P.W agreement……..

IV Remarks of Explanation
1 Are the items of this bill in the order of and as given in the
Yes
estimate without any change whatever
2 Are the items not provided for in the Estimate entered in red ink
Yes
in column 4of bill
3 Are the authorities quoted in the following Cases………….

(a) Items not in the estimate but billed for

No
(b) Items of excesses over the sanctioned estimate
No
Note:-the authority beeing a sanctioned work slip special orders of E.E/
S.E
4 (a) Have the entries in the M.Book in Connection with this bill been
yes
checked and found Carrect
(b) Have all the points referred to in paragraph 296 of the
yes
Madras public works Account Code been Attended to intes pact of
Have all the items in the bill been arithmetically checked And
5 entries in the measurement Book so far as it
found correct? yes
6 Have all the items been checked with agreement and found
yes
Correct
7 Explain delay in the following
(i) Date of measurement …..20 (maximum and date of bill -----20
days.)

(ii) Actual days taken

(a) Date of sub miss on of bill Dy the Section Officer
(b) Date of receipt of the bill in Sub-Division Office
(c) Date of check measurement
(d) Explanation for delay in check measurement
(iii) Date of bill----- ---- 20 (maximum and date of Dispatch to E.E
days)
8 Have the recoveries on account of fines cost of materials yes
Issued to the contractor part payment for materials applied by
Contractor hire tools and plant lent to pieces-worker and losses yes
Thereof, if any, etc, been noted?

9 Has contractor signed the Certificate in the M.Book as to yes

accoptance of mesure ment

10 Give numbers of the M.Books sent with thies bill 517 A (one book)

V (1) Have the metal gravel etc., meterials bilied for been taken to yes
accounts
(2) Have materials obtained by blasting distmantling of old Deputy Executive Engineer, Sub-Division Clerk
structur etc, been properly accounted for and entered of (R&B) Sub-Division Kadiri Sub- Division
Measurment Book and bil
 PART II
DIVISION
VI (a) No. of bill
(b) No.of Mesurement Book which accompanied the bill :

VII Date of receipt

VIII Result of Audit :
(a) Arithmatical Check
Estimate
Chick with …………….
Workslip
(C) Check with Agreement No :
Chick with Ledger Vol Page
Saving
IX ……………..
Excess
(i) Booked outlay to end of
(ii) Unexpended balance:
(iii) Amount of the bill
………………….

(IV) Total

Estimate
(V) Amount …………………………..
Workslip

Saving
(Vi) ……………………
Excess

X Remarks by the Accountant

XI Passed for payment as follows

Balance as per Ledger value of work
done snce last bill Rs

………………………………….

Total

Subject to the deduction of Rs on account of

Accounttent

Executive Engineer
(R&B) Division Dharmavaram
XII Date of payment in Division office or date of despatch to Sub-
Divisionl offce
No. 37 M P.W.D. Old VI-75 (b), New M.A.C. XXII-2,000-9-6-89
LUMP SUM CONTRACT
FINAL BILL
(See Chapter X, paragraph 303: Madras P.W. Accounts Code)
(TO BE USED FOR "FINAL PAYMENTS" TO CONTRACTORS ON LUMP SUM CONTRACTS)
Cash Book Voucher No………………dated…… Number and date of his previous bill for this work:….

Schedule Docket No………………………… ……………………………………………………………….

Name of contractor:-D.Govardhan Reddy Reference to Agreement…

Improvements to the riding surface from Km 10/2 to 19/0 of Date of commencement of work:- 13-9-2023
Rekkamanu-Kokkanti road in Sri Satya Sai District
DHS:

Serial number of the bill:- Ls 1st & final bill Date of actual completion of work of supplies. 12-03-2024

I. ACCOUNT OF WORK EXECUTED

Rs
(i) Total lump sum amount as entered in the contractors agreement
Add:--
(ii) Value of Additional work done up to date as "Authorised extas" the details of
which are given in the attached statement in form P.W.D. VI-74, Inner)
(iii) Value of items actually measured under cluse 62 (a) and (b) of the
preliminary specifications of the M.D.S.S forming part of the contract (item I)
the details of which are given in the attached statement in form P.W.D. VI-74
(Inner)

Total:-

Deduct:- Rs P.
(iv) Value of items omitted to be executed as "Authorised
omissions" the details of which are given in the
attached statement in form P.W.D. VI-74 (Inner)

(v)
Value as per lump sum contract for items of work
covered by actual mesurements - vide item (iii) above.

Net total value of work done F

II - CERTIFICATES AND SIGNATURES

1. Certify that the work has been completed in accordance with the prescribed specification and after
taking into account all the authorised additions and alterations the value of work done up to date,
conformable with the items of the contractor's agreement is Rs

2. The detailed measurements of the authorised additions and alterations mentioned above and of the
items of work specified in item I of account I of last bill are recorded at page of Measurement Book
No. 3790 A and I am satisfied that they are correct.

Dated Signature of the certifying Asst., Executive Engineer

Engineer
Signature of Contractor R&B Section Kadiri
Date of handing over site in the case of work, or date of written order to commence supply in the case
of supply of materials.

This certifiacte must be signed by an officer of not less than that of an Executive Engineer in respect of
wroks costing more than Rs 5000 and of not less than rank that of s Subdivisional Officer in respect of
works costing Rs 5000 and less.
 III MEMORANDUM OF PAYMENTS
1. Total value of work done up to date as per 'F' of Account I of this Bill Rs Ps.
2. Deduct:-
(i) Amount to be withheld at percent on amount in item I above
and certified to the head 'Public works Deposits".

(ii) Up-to-date intermediate payment already made according to I

entry 'K' of Account of previous Bill No. dated
D
3 Payments now to be made:- G
(a) by recovery of amounts credibitable to this work
(b) by recovery of amounts creditable to other works or H
heads of account.
(c) By cheque.

Pay (Rs ) Rupees

Dated Signature and rank of
Officer authorised payment

Here specify the net amount payable, vide item 3 (c) of account III, both in words and figures.

IV - ACQUITTANCE

Received (Rs. ) Rupees as above, in full settlement

of all demands on account of the contract
Amount in vernacular.

STAMP

Dated:- ……………………..

% Witness…………………………….. Signature of Contractor

Cash
Paid by me by ----------------- dated
Cheque No
Dated initials of person actually
making paymnet

The payee's acknowledegment should be for the gross amount as per item 3 (a+b+c) of account III, both
in words and figures.

% Payment should be attested by some known person when the payee's acknowledgement is given by a
mark, seal or thumb impression.

V - REMARKS
 I - ACCOUNT OPF WORK DONE OF SUPPLIES MODE - CONT
AMOUNT
Quatity
executed or Item of work or supplies
Unit (sopplied) (grouped under "sub-heads" or Rate Since previous bill present qty / amount
upto date as "sub- works" of estimate. Upto date (Total for each sub-
per M.B. head)

Brought forward Rs ps Rs ps Rs ps
1
Scarifying the existing B.T surface to a depth of 50 mm by Mechanical means and disposal
of scarified material with all leads and lifts upto 1000 Mtrs as per MoRT&H (5th Revision)
Specn. No.305.4.3

sqm 3780.410 Vide P.No: 1 of 5137 10.10 38182.14 38182.14 3780.41 38182.14
2
Forming earthen shoulders with selective soils obtained from side earth having MDD of not
less than 1.75 gms/cc by mechnical means with all leads and lifts including pre-watering of
soil at borrow area, removal of top soil, excavation of soils at borrowed area, conveyance of
soil, depositing the soils on the embankment, spreading soils, breaking clods, sectioning and
consolidation with vibratory road roller @ OMC to meet requirement of table 300-2 of
MORT&H including all hire and operational charges of T&P , complete for finished item of
work as per MORT&H specification 305 (5th revision) (Payment will be made based on levels
for finished item of work)

Cum 902.245 Vide P.No: 2 of 5137 167.00 150674.92 150674.92 902.25 150674.92
2
Forming shoulders with borrowed useful seclected earth having MDD of not less than 1.75
gms/cc from outside road boundary by mechnical means with all leads and lifts including pre-
watering of soil at borrow area, removal of top soil, excavation of soils at borrowed area,
conveyance of soil, depositing the soils on the embankment, spreading soils, breaking clods,
sectioning and consolidation with vibratory road roller @ OMC to meet requirement of table
300-2 of MORT&H including all hire and operational charges of T&P , complete for finished
item of work as per MORT&H specification 305 (5th revision) (Payment will be made based
on levels for finished item of work)

Cum 1570.215 Vide P.No: 2 of MB 5137 258.00 405115.47 405115.47 1570.22 405115.47
2
Providing, Laying, Spreading and compacting graded HBG crushed stone aggregate to Wet
Mix macadem specification including cost of all materials and including premixing the material
with water at OMC in Mechanical mix plant carriage of mixed material by tipper to site , laying
in uniform layers with paver in base courses on well prepared surface and compacting with
Vibratory roller to acheive the desired density etc., as directed by the Engineer-in-Charge and
as per MoRT&H specification.406 (5 th revision) for finished item of work.

Cum 627.520 Vide P.No: 3 of MB 5137 2585.00 1622139.20 1622139.20 627.52 1622139.20
 3 Providing and applying prime coat with bitumen emulsion (SS1) Bulk using emulsion pressure
distributor on prepared surface of granular base including clearing of road surface and
spraying emulsion at the rate of 0.70 kg/sqm using emulsion pressure distributor for finished
item of work etc., complete as per MoRT&H Specification 502 (5th revision) and as directed
by the Engineer-in-charge
sqm 3780.410 Vide P.No: 04 of MB 5137 35.70 134960.64 134960.64 3780.41 134960.64
4 Providing and applying tack coat with bitumen RS emulsion (Bulk) using Bitumen pressure

distributor at the rate of 0.25 kgs per sqm on the prepared bituminous surface cleaned with
mechanical broom for finished item of work as per MoRT&H Specification 503 (5th revision)
and as directed by the Engineer-in-Charge.
sqm 3780.410 Vide P.No: 04 of MB 5137 14.50 54815.95 54815.95 3780.41 54815.95
5 Providing and applying tack coat with bitumen RS emulsion (Bulk) using Bitumen pressure

distributor at the rate of 0.20 kgs per sqm on the prepared bituminous surface cleaned with
mechanical broom for finished item of work as per MoRT&H Specification 503 (5th revision)
and as directed by the Engineer-in-Charge.
sqm 34474.000 Vide P.No: 5 of MB 5137 12.10 417135.40 417135.40 34474.00 417135.40
6 Providing and laying of 50mm thick Bituminous Macadam with 100 -120 TPH hot
mix plant producing an average output of 75 tonnes per hour using hard blasted
granite crushed aggregates of Grading - II as per table 500-7 of MoRT&H
specificaion 504 (5th Revision) premixed with bituminous binder of VG-30 grade @
3.4 % by weight of total mixture, transported to site, laid over a previously prepared
surface with Hydrostatic paver finisher with sensor control to the required grade,
level and alignment and rolled as per Clauses 501.6 and 501.7 to achieve the
desired compaction for finished item of work as directed by the Engineer-in-Charge
including hire and opeational charges all T&P and all other contingent charges
necessary , complete and as per MoRTH specification No. 504 (5th Revision) .

cum 414.862 Vide P.No: 6 of MB 5137 7616.00 3159588.99 3159588.99 414.86 3159588.99
7 Providing and laying of 30 mm thick Bituminous Concrete with 100 - 120 TPH batch type hot
mix plant producing an average output of 75 tones per hour using hard blasted trap crushed
aggregates of Grading – II as per Table 500-17 of specification 507 of MoRT&H (5th
revision), premixed with Bituminous binder of VG 30 Grade @ 5.4 % of mix and filler,
transporting the hot mix to work site, laying with hydrostatic sensor paver finisher to the
required grade, level and alignment, rolling with smooth wheeled, vibratory and tandem
rollers to achieve the desired compaction as per MoRT&H Specification 507 (5th revision)
complete for finished item of work in all respects as directed by Engineer-in-Charge

cum 898.720 Vide P.No: 07 of MB 5137 10066.00 9046515.52 9046515.52 898.72 9046515.52
 present amount 15029128.22
[email protected] % excess
639112.17464
Total 15668240.395

Asst Exe Engineer Deputy Exe Engineer

(R&B) Section Kadiri (R&B) Sub-Division Kadiri

Executive Engineer
(R&B) Division Dharmavaram
Division:- (R&B) Division, Dharmavaram

(R&B)Sub Division, Kadiri

Cash Book Voucher No:-

Schedule Docket No:-

Month:- Nov-23

RUNNING ACCOUNT BILL C

Name of work:-
Improvements to the riding surface from Km 10/2 to
19/0 of Rekkamanu-Kokkanti road in Sri Satya Sai
District

Purpose of supply:- Work bill

Serial number of the bill:- Ls 1st & part bill

Number and date of his last bill for this work:-

Reference to aggreement:- C.R Agt No: 26/2023-24

 3

Quantity AMOUNT
executed (or
Since

Remarks
supplied) up
Items of work or supplies groped under Previous bill
Unit to date as Rate
"sub-heads" or "sub-works" of estimate) Upto (Total for
per
measuremen each sub
t book head)

1 2 3 4 5 6 7
Brought forward Rs. Ps. Rs. Ps. Rs. Ps.

Total Value of work done or supplies made to date (A)

Deduct value of work or supplies shown on previous bill

Net value of work or supplies since previous bill (F)

(F) In words

II-CERTIFICATES AND SIGNATURES

The measurements were made by Assistant Engineer (R&B) section Mudigubba

and or recorded at Page 1-May of measurement book No. 1000052535

has been made Previously without detailed measurement.

Dated Singnature of Officer
Preparing the bill

Deputy Executive Engineer Assistant Executive Engineer

R&B Sub division Kadiri R&B Section Mudigubba

Dated Singnature of
Contractor
Dated Singnature of Officer authorizing payment

Executive Engineer,
(R&B) Division, Dharmavaram
The signature is necessary only when the officer who prepares the bill is not the officer who authorise the payment. In such a
case two signatures are essential
 Improvements to the riding surface from Km 10/2 to 19/0 of Rekkamanu-
N.W:-
Kokkanti road in Sri Satya Sai District

Calculation of Seigniorage Charges

Si. No. Description of item Quantity Coefficient Rate Amount

1 WMM 627.52 1.32 90 74549.376

2 BM 414.862 1.415 90 52832.6757

3 BC 898.72 1.486 90 120194.8128

4 Shoulders with Carted earth 902.245 1 45 40601.025

5 Shoulders with side earth 1570.215 1 45 70659.675

Total 358837.56

Overall recovery charges Rs. 358838.00

Asst. Executive Engineer Dy. Executive Engineer

(R&B) Section, Mudigubba (R&B) Sub-Division, Kadiri

Executive Engineer,
(R&B) Division, Dharmavaram
 N.W:- Improvements to the riding surface from Km 10/2 to 19/0 of Rekkamanu-Kokkanti road in Sri Satya Sai
District

CERTIFICATES

1 Certified that the work is completed.

2 Certified that there are no further dues to be recovered other than proposed in this bill.

3 Certified the contractor has engaged technical assistant during execution of this work

4 Certified that no quality control recovery proposed in this bill

5 Certified that the contractor has procured meteriels at his own cost and engaged his own mach
Certified that there are no IR audit paras and court attachments on this work
6
Certified that the Check measurements by Executive Engineer (R&B) Division Dharmavaram
7 are covering not less than 30% of the total value of work done.

Certified that the Check measurements by Superintending Engineer (R&B) Circle Anantapuramu
8 covering not less than 2/3rd stage of the total value of work done.

9 Certified that Contractor has accepted the measurements.

Asst Exe Engineer Deputy Exe Engineer

(R&B) Section Kadiri (R&B) Sub-Division Kadiri

Executive Engineer
(R&B) Division Dharmavaram