PQ ID No ______________

PRE-QUALIFICATION DOCUMENT

Financial Competence
Completio Required
Description of Work, Location & Engineer’s Bid Security
Sr. Contract No. n Period (Rs.in Million)
Route Estimate (Rs.) (Rs.)
# (Months)
CF AWC AATO
* ** ***
Highway Safety Works at 2% of
SM-PN-23-
1 KM 1544~1630 25,820,255/- Engineer’s 03 12 09 39
05-26 Estimate
(NBC&SBC), N-5

March 06, 2024

NATIONAL HIGHWAY AUTHORITY

Office of The General Manger (Maintenance) Punjab-North)
Shahpur Interchange, Thokar Niaz Baig Multan Road, Lahore.
Tel 99232556, Fax 99232557
[email protected]
Say No to Corruption Pre-Qualification Document

Contents

PART 1 – Prequalification Procedures ..........................................................................

Section I. Instructions to Applicants ..................................................................................

Section II. Prequalification Data Sheet ..............................................................................

Section III. Qualification Criteria and Requirements ..........................................................

Section IV. Application Forms ...........................................................................................

PART 2 – Works Requirements ......................................................................................

Section V. Scope of Works................................................................................................

SM-PN-23-05-26 Page 1
Say No to Corruption Pre-Qualification Document

PART - 1
Prequalification Procedures
Section I. Instructions to Applicants

A. General
Procurement of Works is being done through NHA e-Bidding system. It is required to send
their PQ Applications electronically (herein after called e-Applications) and submit the hard
copy of e-Applications as mentioned herein under. Access to ‘NHA e-Bidding System
(upgraded version)’ for participation in the PQ process will be granted upon submission of
pre-requisite documents as per guide line.

Specific data (Prequalification Data Sheet) Section -II shall compliment, amend or
supplement the provisions in the Instructions to Applicants. Wherever, there is a conflict,
the provisions in the Prequalification Data Sheet shall prevail over those in the Instructions
to Applicants.

1. Scope of Application 1.1 In connection with the Invitation for Pre-qualification indicated in
Section II, Pre-qualification Data Sheet (PDS), the Employer, as
defined in the PDS, issues this Pre-Qualification Document (PQD)
to applicants interested in bidding for the works described in
Section V, Scope of Works. The name of Project, number of
contracts and the name and identification of each contract,
corresponding to this pre-qualification, are provided in the PDS.

2. Source of Funds 2.1 The source of funds shall be Government of Pakistan (GOP).

3. Fraud and Corruption 3.1 The Employer requires that Applicants, Bidders, Suppliers,
Contractors, and Consultants under these contracts, observe the
highest standard of ethics during the procurement and execution
of such contracts. In pursuit of this policy, the Employer:
(a) Defines, for the purposes of this provision, the terms set
forth below as follows:
(i) “corrupt practice” means the offering, giving,
receiving, or soliciting, directly or indirectly, of
anything of value to influence the action of a public
official in the procurement process or in contract
execution;
(ii) “fraudulent practice” means a mis-representation or
omission of facts in order to influence a procurement
process or the execution of a contract;
(iii) “collusive practice” means a scheme or arrangement
between two or more bidders, with or without the
knowledge of the Employer, designed to establish bid
prices at artificial, noncompetitive levels; and
SM-PN-23-05-26 Page 2
Say No to Corruption Pre-Qualification Document
(iv) “coercive practice” means harming or threatening to
harm, directly or indirectly, persons or their property to
influence their participation in the procurement
process or affect the execution of a contract;
(b) will reject a proposal for award if it determines that the
Bidder recommended for award has, directly or through an
agent, engaged in corrupt, fraudulent, collusive or coercive
practices in competing for the Contract in question;
(c) will sanction a firm or individual, including declaring them
ineligible, either indefinitely or for a stated period of time, to
be awarded a contract if it at any time determines that they
have, directly or through an agent, engaged, in corrupt,
fraudulent, collusive or coercive practices in competing for,
or in executing, a contract; and
(d) will have the right to require that a provision be included in
Bidding Documents and requiring bidders, suppliers,
contractors and consultants to permit the Employer to
inspect their accounts and records and other documents
relating to the bid submission and contract performance and
to have them audited by auditors appointed by the
Employer.

4. Eligible Applicants 4.1 An Applicant shall be a private, public or government owned legal
entity, subject to ITA 4.6, or any combination of them in the form
of association(s) including Joint Venture (JV) with the formal
intent, as evidenced by a letter of intent, to enter into an
agreement or under an existing agreement. In the case of a JV,
unless otherwise specified in the PDS, (i) all parties shall be jointly
and severally liable, and (ii) there shall be no limit on the number
of partners.
4.2 The eligibility criteria listed in this Clause 4 shall apply to the
Applicant, including the parties constituting the Applicant, i.e., its
proposed partners, subcontractors or suppliers for any part of the
Contract including related services.
4.3 An Applicant and all parties constituting the applicant, shall have
been registered with Pakistan Engineering Council (PEC) and shall
have a valid registration Certificate in Category as mentioned in PDS.
4.4 Applicants and all parties constituting the Applicant shall not
have a conflict of interest. Applicants shall be considered to have
a conflict of interest, if they participated as a consultant in the
preparation of the design or technical specifications of the Works
that are the subject of this prequalification. Where a firm, or a
firm from the same economic or financial group, in addition to
consulting, also has the capability to manufacture or supply goods
or to construct works, that firm, or a firm from the same economic
or financial group, cannot normally be a supplier of goods or works,
if it provided consulting services for the contract corresponding to
this prequalification, unless it can be demonstrated that there is not
a significant degree of common ownership, influence or control.
4.5 An Applicant shall submit only one application in the same
Prequalification process, either individually as an Applicant or as a
partner of a joint venture. No Applicant can be a subcontractor while
submitting an application individually or as a partner of a joint
venture in the same Prequalification process. A Subcontractor in any

SM-PN-23-05-26 Page 3
Say No to Corruption Pre-Qualification Document
application may participate in more than one application, but only in
that capacity. An Applicant who submits, or participates in, more
than one application will cause all the applications in which the
Applicant has participated to be disqualified.
4.6 Applicants shall not be under execution of a Bid–Securing
Declaration.
4.7 Applicants and all parties constituting the Applicant shall provide such
evidence of their continued eligibility satisfactory to the Employer,
as the Employer shall reasonably request including legal and
financial autonomy and compliance with Commercial Law in case of
Government owned entities of Pakistan.
4.8 In case of JVs, one of the partners who is responsible for
performing a key function in contract management or is executing
a major component of the proposed contract shall be nominated
as being in charge during the Pre-qualification and bidding
periods and in the event of a successful bid, during contract
execution. The partner in charge shall be authorized to incur
liabilities and receive instructions for and on behalf of any and all
partners of the joint venture; this authorization shall be evidenced
by submitting a power of attorney signed by legally authorized
signatories of all the partners.

B. Contents of the Prequalification Document

5. Sections of 5.1 The document for the prequalification of Applicants (hereinafter -
Prequalification “prequalification document”) consists of parts 1 and 2 which
Document comprise all the sections indicated below, and should be read in
conjunction with any Addendum issued in accordance with ITA 7.
PART 1 Prequalification Procedures
• Section I. Instructions to Applicants (ITA)
• Section II. Prequalification Data Sheet (PDS)
• Section III. Qualification Criteria and Requirements
• Section IV. Application Forms

PART 2 Works Requirements

• Section V. Scope of Works
5.2 The “Invitation for Prequalification Applications” issued by the
Employer is not part of the prequalification document.
5.3 The Employer accepts no responsibility for the completeness of
the prequalification document and its addenda unless they were
obtained directly from the Employer.
5.4 The Applicant is expected to examine all instructions, forms, and terms
in the Prequalification Document and to furnish all information or
documentation required by the Prequalification Document.

SM-PN-23-05-26 Page 4
Say No to Corruption Pre-Qualification Document
6. Clarification of 6.1 A prospective Applicant requiring any clarification of the
Prequalification Prequalification Document shall contact the Employer in writing at
Document the Employer’s address indicated in the PDS. The Employer will
respond in writing to any request for clarification provided that such
request is received no later than five (05) days prior to the latest
deadline for submission of applications. The Employer shall
forward copies of its response to all applicants who have acquired
the prequalification document directly from the Employer including
a description of the inquiry but without identifying its source.
Should the Employer deem it necessary to amend the
prequalification document as a result of a clarification, it shall do so
following the procedure under ITA 7 and in accordance with the
provisions of ITA 16.2.

7. Amendment of 7.1 At any time prior to the deadline for submission of applications,
Prequalification the Employer may amend the Prequalification Document by
Document issuing addenda.
7.2 Any addendum issued shall be part of the Prequalification
Document and shall be communicated in writing to all who have
obtained the prequalification document from the Employer.

C. Preparation of Applications
8. Cost of Applications 8.1 The Applicant shall bear all costs associated with the preparation and
submission of its application. The Employer will in no case be
responsible or liable for those costs, regardless of the conduct or
outcome of the prequalification process.

9. Language of 9.1 The application as well as all correspondence and documents

Application relating to the prequalification exchanged by the Applicant and the
Employer, shall be written in the language specified in the PDS.
Supporting documents and printed literature that are part of the
application shall also in same language.

10. Documents 10.1 The application shall comprise the following:

Comprising the (a) Application Submission Form, in accordance with ITA 11;
Application (b) documentary evidence establishing the Applicant’s eligibility
to pre-qualify, in accordance with ITA 12;
(c) documentary evidence establishing the Applicant’s
qualifications, in accordance with ITA 13; and
(d) any other document required as specified in the PDS.

11. Application 11.1 The Applicant shall prepare an Application Submission Sheet
Submission Form using the form furnished in Section IV, Application Forms. This
Form must be completed without any alteration to its format.

12. Documents 12.1 To establish its eligibility in accordance with ITA 4, the Applicant
Establishing the shall complete the eligibility declarations in the Application
Eligibility of the Submission Form and Forms ELI (eligibility) 1.1 and 1.2, included
Applicant in Section IV, Application Forms.

13. Documents 13.1 To establish its qualifications to perform the contract(s) in

Establishing the accordance with Section III, Qualification Criteria and
Qualifications of Requirements, the Applicant shall provide the information
SM-PN-23-05-26 Page 5
Say No to Corruption Pre-Qualification Document
the Applicant requested in the corresponding Information Sheets included in
Section IV, Application Forms.

14. Signing of the 14.1 The Applicant shall prepare one original of the documents
Application and comprising the application as described in ITA 10 and clearly mark
Number of Copies it “ORIGINAL”. The original of the application shall be typed or
written in indelible ink and shall be signed by a person duly
authorized to sign on behalf of the Applicant.
14.2 The Applicant shall submit copies of the signed original application,
in the number specified in the PDS, and clearly mark them
“COPY”. In the event of any discrepancy between the original and
the copies, the original shall prevail.

D. Submission of Applications
15. Sealing and 15.1 The Applicant shall enclose the original and the copies of the
Identification of application in a sealed envelope that shall:
Applications (a) bear the name and address of the Applicant;
(b) be addressed to the Employer, in accordance with ITA 16.1;
and
(c) Bear the specific identification of this pre-qualification
process indicated in the PDS 1.1.
15.2 The Employer will accept no responsibility for not processing any
envelope that was not identified as required.

16. Deadline for 16.1 Applications shall be received by the Employer at the address and
Submission of no later than the deadline indicated in the PDS. A receipt will be
Applications given for all applications submitted. Applicants may always
submit their applications by mail or by hand. When so specified
in the PDS. Applicants shall also submit an electronic copy of
their applications as specified in PDS. Applications shall be
received by the Employer at the address and no later than the
deadline indicated in the PDS. A receipt will be given for all
applications submitted.
16.2 The Employer may, at its discretion, extend the deadline for the
submission of applications by amending the Prequalification
Document in accordance with ITA 7, in which case all rights and
obligations of the Employer and the Applicants subject to the
previous deadline shall thereafter be subject to the deadline as
extended.

17. Late Applications 17.1 The Employer may at its discretion, accept the application after the
deadline for submission of applications prescribed in ITA 16.

18. Opening of 18.1 Employer shall open the applications as per its standard
Applications procedures and shall prepare a record of the opening of
applications that shall include, as a minimum, the name of the
Applicant. A copy of the record may be distributed to all
Applicants.

SM-PN-23-05-26 Page 6
Say No to Corruption Pre-Qualification Document

E. Procedures for Evaluation of Applications

19. Confidentiality 19.1 Information relating to the evaluation of applications, and
recommendation for pre-qualification, shall not be disclosed to
Applicants or any other persons not officially concerned with
such process until the notification of results of pre-qualification is
made to all Applicants.
19.2 From the deadline for submission of applications to the time of
notification of the results of the prequalification in accordance with
ITA 26, any Applicant that wishes to contact the Employer on any
matter related to the prequalification process, may do so but only
in writing.

20. Clarification of 20.1 To assist in the evaluation of applications, the Employer may, at
Applications its discretion, ask any Applicant for a clarification of its application
which shall be submitted within a stated reasonable period of time.
Any request for clarification and all clarifications shall be in writing.
20.2 If an Applicant does not provide clarifications of the information
requested by the date and time set in the Employer’s request for
clarification, its application may be rejected.

21. Responsiveness of 21.1 The Employer may reject any application which is not responsive to
Applications the requirements of the prequalification document.
22. Subcontractors 22.1 Applicants planning to subcontract any of the key activities
indicated in Section III, Qualification Criteria, shall specify the
activity(ies) or parts of the works to be subcontracted in the
Application Submission Form. Applicants shall clearly identify the
proposed specialist subcontractors in Forms ELI-1.2 and EXP
(experience)-4.2 in Section IV. Such proposed specialist
subcontractor(s) shall meet the corresponding qualification
requirements specified in Section III, Qualification Criteria and
Requirements.
22.2 At this time, the Employer does not intend to execute certain
specific parts of the Works by subcontractors selected in advance
by the Employer (Nominated Subcontractors) unless otherwise
stated in the PDS.

F. Evaluation of Applications and Prequalification

of Applicants
23. Evaluation of 23.1 The Employer shall use the factors, methods, criteria, and
Applications requirements defined in Section III, Qualification Criteria and
Requirements to evaluate the qualifications of the Applicants. The
use of other methods, criteria, or requirements shall not be
permitted. The Employer reserves the right to waive minor
deviations in the qualification criteria if they do not materially affect
the capability of an Applicant to perform the contract.
23.2 The Employer shall also evaluate the performance of the applicant
against its completed and ongoing project on the basis of
recommendations and submission of performance report by field
authorities/concerned maintenance Directorate. NHA may
disqualify the Applicants to whom a slow progress
SM-PN-23-05-26 Page 7
Say No to Corruption Pre-Qualification Document
notice/unsatisfactory performance report has been
issued/received.
23.3 Only the qualifications of subcontractors that have been identified
in the application may be considered in the evaluation of an
Applicant. However, the general experience and financial
resources of subcontractors may not be added to those of the
Applicant for purposes of prequalification of the Applicant.
23.4 In case of multiple contracts, the Employer shall pre-qualify each
Applicant for the maximum number and types of contracts for
which the Applicant meets the appropriate aggregate
requirements of such contracts, as specified in Section III,
Qualification Criteria and Requirements.

24. Employer’s Right 24.1 The Employer reserves the right to accept or reject any
to Accept or Reject application, and to annul the prequalification process and reject
Applications all applications at any time, without thereby incurring any liability
to Applicants.

25. Prequalification of 25.1 All Applicants whose applications have met or exceeded
Applicants (“passed”) the specified threshold requirements will, to the
exclusion of all others, be pre-qualified by the Employer.

26. Notification of 26.1 Once the Employer has completed the evaluation of the
Prequalification applications it shall notify all Applicants in writing of the names of
those applicants who have been pre-qualified.

27. Invitation to Bid 27.1 Promptly after the notification of the results of the prequalification
the Employer shall invite bids from all the Applicants that have
been pre-qualified.

28. Changes in 28.1 Any change in the structure or formation of an Applicant after
Qualifications of being pre-qualified in accordance with ITA 25 and invited to bid
Applicants shall be subject to a written approval of the Employer prior to the
deadline for submission of bids. Such approval shall be denied if
as a consequence of the change the Applicant no longer
substantially meets the qualification criteria set forth in Section III,
Qualification Criteria and Requirements, or if in the opinion of the
Employer, a substantial reduction in competition may result. Any
such changes shall be submitted to the Employer not later than
seven (07) days after the date of the Invitation for Bids.

SM-PN-23-05-26 Page 8
Say No to Corruption Pre-Qualification Document

PART – 1:
Prequalification Procedures

Section – II:
Prequalification Data Sheet

SM-PN-23-05-26 Page 9
Say No to Corruption Pre-Qualification Document
Section II. Prequalification Data Sheet
A. General
Following specific data (Prequalification Data Sheet) shall compliment, amend or supplement the
provisions in the Instructions to Applicants. Wherever, there is a conflict, the provisions herein shall
prevail over those in the Instructions to Applicants.
Procurement of Works is being done through NHA e-Bidding system. It is required to send their PQ
Applications electronically (herein after called e-Applications) and submit the hard copy of e-
Applications as mentioned herein under. Access to ‘NHA e-Bidding System (upgraded version)’
for participation in the PQ process will be granted upon submission of pre-requisite documents as per
guide line.

A Helpdesk is established to facilitate the prospective applicants for creating their user account for
NHA e-Bidding System at room no G-3, old building, NHA HQ, 28 Mauve Area, G-9/1, Islamabad
(Help line No 0340-0026666). Prospective applicants are invited to contact at the Helpdesk regarding
User Account Creation (upgraded version), PQ application preparation and PQ application
submission through e-Bidding System.

It is to be noted that Hard Copy of e-Application generated through e-Bidding System must be
submitted before the deadline time for submission of PQ application, failing which the e-Application
received on the e-Bidding system will be evaluated as non-responsive.

Applicant has to start the PQ application Submission well in advance so that the submission process
is completed within the scheduled period. Applicant is responsible to plan their time sufficient to
complete the documents upload, fill-in required online forms, e-Application submission, prepare the
hard copy of e-Application and its submission as stipulated herein under.
PDS 1.1 The Employer
Member (Central Zone)
National Highway Authority, Shahpur Interchange, Multan Road, Lahore.
Phone # 92-42-99232696, Fax # 92-42-99232547
PDS 1.1 Name of the Project
Highway Safety Works at KM 1544 ~ 1630 (NBC&SBC), N-5

PDS 1.1 Identification of the Contract

SM-PN-23-05-26
PDS 4.1 A. Eligible Applicants (Qualification Criteria)
a. The procurement shall be done through NHA e-Bidding System. Constructors, having valid
PEC registration are required to create their “On-line User Account” in the upgraded version,
for participation in the procurement of Works. User Guide, illustrating the steps to create “On-
line User Account”, is available at www.ebidding.nha.gov.pk Access to NHA e-bidding
system will be granted upon submission of pre-requisite documents as per guide line.
Prequalification Application submitted, by using NHA e-bidding system, will only be
considered.

b. Each individual applicant and all members of JV must be registered with Income Tax and
Sales Tax Departments with Construction being principal activity. Moreover, applicant /
entity must be on Active Taxpayers List of the Federal Board of Revenue. Relevant
documents/certificate are mandatory for provision in Prequalification Document, non-
provision shall lead to disqualification.
SM-PN-23-05-26 Page 10
Say No to Corruption Pre-Qualification Document
c. Each individual applicant and all members of JV must have valid Pakistan Engineering
Council Registration License for the Year 2024 in the categories mentioned in PDS 4.3 and
Annexure- I

d. Foreign Firms will not be eligible to participate in the prequalification individually. Foreign
Firms shall enter into Joint Venture (JV) with Pakistani Firm(s) of appropriate category.

e. An individual applicant or JV meeting the above said conditions (a, b, c & d) will be
considered for further evaluation and will be qualified if it meets the Criteria mentioned in
Section III. Qualification Criteria and Requirements.

B. Articles of Incorporation or Constitution of the Applicant as a legal entity

a. A copy of Articles of Incorporation or Constitution of the Applicant as a legal entity along

with the updated forms A & 29 or any other relevant document must be submitted. The
document shall indicate the Applicant’s name, address and its representative Personnel. Non
provision or out date documents shall lead to disqualification/declaration of documents as
incomplete & non responsive.

b. In case of Joint Venture, the copies of such document of all the partner’s firms shall be
submitted.

c. If the certificate in English is not available, the Applicant shall attach a copy of the accurate
translation in English (as per PDS 9.1).

PDS 4.3 Each individual applicant and all members of JV must have valid Pakistan Engineering Council
Registration License for the Year 2024 in the categories mentioned in Table at Annexure- I.

PDS 4.5 The firm(s) participated as JV in prequalification shall not be allowed to change/ remove/ add
any of their JV partners at any later stage.

PDS 4.8 Joint Venture (JV)

a. Maximum Two (02) number firms are allowed to form Joint Venture (JV). Lead Partner must
have more than 50% share in the Joint Venture Agreement.

b. Attached to Application/ Proposal shall be a Power of Attorney from each of the Joint
Venture partners, appointing and authorizing the named person to act as their representative.
In the case of Single Applicant, no submission is required by the Applicant.

c. Applicant intended to submit the PQ Application as “Joint Venture” are required to create
the same in the e-Bidding system, as mentioned below:

Creating a JV in the e-Bidding System:

i. To apply as a JV, the partner-in-charge shall open the specific tender (PQ) from the
list by clicking the button “Express Interest” against the said Tender (PQ).
ii. The “partner-in-charge” will click on the Tab “Details” and then click on the button
"Create Consortium / Joint Venture".
iii. The partner-in-charge should select the name of the Member Partner (s) (duly
registered with e-Bidding system).
iv. The partner-in-charge will then select the type i.e. “Consortium” or “Joint Venture”
or “Association”.
v. The partner-in-charge will then select the % share of selected Member Partner.

SM-PN-23-05-26 Page 11
Say No to Corruption Pre-Qualification Document
vi. After clicking "Save Changes", request for JV agreement will be received on the
dash board of Member Partner (s).
vii. Member Partner after logging in from their e-Bidding User Account, will click on
the tab "Consortium / JV" in the Side Menu, and click on the “Details” button of the
specific Tender. After reviewing the details, the Member Partner will have to click
the button “Approve” for creating the Consortium / JV.
viii. Joint Venture will be established for that "specific e-Tender" in the e-Bidding
system.
ix. "Partner-in-charge" can form JV with, as many firm(s), as indicated in the Bidding
Document of that "specific tender".
x. After successful creation of the Joint venture in the system, the "Partner-in-charge"
will now use their dashboard to Bid for that specific Tender.

B. Contents of the Prequalification Document

PDS 6.1 Date, Time and Venue for Pre-Proposal Conference:

Shall be informed accordingly if required.

Address for seeking Clarification:

Director (Maintenance) Punjab-North

National Highway Authority, Shahpur Interchange, Multan Road, Lahore.
Phone # 99232552
Fax # 99232557
E-mail: [email protected]

PDS 7.2 The text of clause 7.2 is deleted and replace with the following:

All modifications to the PQ documents will be issued via an addendum. Any addendum thus
issued shall be part of the PQ Documents pursuant to IB 7.1 hereof. Hard copies of the addenda
will not be forwarded. The NHA e-Bidding System will return all submitted e-Applications upon
issuance of Addendum (if any), to the respective Applicants. The Applicant is solely responsible
for reviewing all addenda posted on the NHA e-Bidding System and submit their applications
accordingly.

SM-PN-23-05-26 Page 12
Say No to Corruption Pre-Qualification Document
C. Preparation of Applications
PDS 9.1 Language of Application
The same language in which the Documents are written i.e English, should be used for
preparation of Application/ Proposal, however if an applicant provides any supporting documents
in language(s) other than English, in such case the accurate and authenticated translation of the
documents in English language shall be submitted in the following manner:
a. Notary certificates (original) as per the law of their country have been provided for each such
translated documents and
b. The translated documents have been duly verified [signed and stamped (in original) and with
the written statement of the attester (the authorized officer of the Embassy) that this is a true
copy of the documents translated in English duly notarized and is authentic] from the embassy
of the Applicant’s country of constitution in Pakistan – or – the translated and duly notarized
document shall be attested by the Ministry of Foreign Affairs of the country of the Applicant
duly endorsed by Counsellor of the Embassy of Pakistan in that country.
c. Even English language documents of foreign firms have been attested by Embassy/ Foreign
office as per procedure given in para-b above.
Note: The contents of any supporting Document by foreign firms in
non-English/English language submitted without regard to the procedure as above (a, b
& c) shall not be considered.

PDS PQ Applications which are prepared through e-Bidding system will only be considered for
10.1 submission and evaluation, whereas the other applications will be rejected. Prospective
Applicants shall follow the procedure mentioned below to prepare the application:

a) Log on to www.ebidding.nha.gov.pk the homepage of NHA e-Bidding System.

b) Click on “Tenders” in side menu.
c) After clicking on “Tenders” three tabs will appear i.e. “All opportunities”, “My Applied”
and “Invited Opportunities”.
d) The list of all Tenders (Running & Closed) will appear in “All Opportunities” Tab.
e) The list of Tenders in which the User has already expressed interest will appear in “My
Applied” Tab.
f) The list of Tenders in which the User has been invited by the Employer will appear in
“Invited Opportunities” Tab.
g) A button “Express Interest” will appear at the end of running Tenders only.
h) To view the bidding document of desired tender (PQ), click on “Express Interest”.
i) To respond (i.e. prepare and submit) the tender (PQ Application), Click on “Start Bid
Response”. A screen having data of tender will appear.
j) Click on “Documents” tab to view the PQ Documents.
k) For preparation of e-Application, Prospective Applicants are initially required to fill the
details and attach the documents as per instructions, by clicking the tab “Qualification
Envelope”.
l) Prepare the e-Application by uploading the scanned copy of documents as instructed in the
e-Bidding System:
m) After finalization of all attachments and uploading on the e-Bidding system, Applicant will
click the button “Finalize Response” in the “Submissions & Withdraws” Tab. By this
action, a pop-up will appear indicating whether you are sure to submit the PQ Application.
By clicking the button “Yes, Submit it”, the Applicant will submit its PQ Application
electronically (i.e. e-Application) which will remain confidential in encrypted format.
n) Click the button “Generate PDF”. After downloading of “e-Application” in PDF format,
Applicant is required to print the PDF file.
o) Sign and Stamp each page of the e-Application (i.e. printed PDF file).
p) Bind the pages to prepare the hard copy of e-Application which will be put in envelop prior
to sealing it, which will be called as hard copy of e-Application.

SM-PN-23-05-26 Page 13
Say No to Corruption Pre-Qualification Document
q) Applicant will be required to submit hard copy of e-Application to the address mentioned
in the clause 16.1 of Prequalification Data sheet prior to time mentioned in clause 16.1 of
Prequalification Data sheet.
r) It is to be noted that Hard Copy of e-Application must be submitted before the deadline
time for submission of PQ Applications, failing which the e-Application received on the e-
Bidding system will be evaluated as non-responsive.

PDS 14.1 The Applicant shall prepare and submit the prequalification Applications failing which may lead
to disqualification.

Each page of document must be signed and stamped by legally authorized representative of the firm/
JV. For the said purpose, A Power of Attorney to the signatory of the Application/ Proposal on
following format must accompany the Application/ Proposal:

➢ Principal (issuing authority of Power of Attorney) shall provide the legal documents
establishing his authority of issuing the Power of Attorney on behalf of Firm / Company /
(for all partners of JV);
➢ The name, designation / title in the Firm / Company, country identification number of the
person issuing the Power of Attorney must be mentioned on the Power of Attorney;
➢ The Power of Attorney for local Firm/ Company shall be on Judicial Stamp Paper duly
attested by 1st Class Magistrate; whereas, for foreign Firms on Firm’s/ Company’s
letterhead;
➢ The Power of Attorney shall be in original with original signatures (scanned and electronic
signatures shall not be acceptable);
➢ The Power of Attorney shall bear the name, specimen signature, specimen initial of the
signatory of the Application/ Proposal as well as his designation / title in the Firm Company
& country identification number/ CNIC No.
In case of a joint venture the statement “All partners of our JV shall at all times and under all
circumstances be liable jointly and severally for the execution of the Contract in accordance with
the Contract terms” must be included in the Power of Attorney and signed by all partners.

Each page of document marked as Original must be signed and stamped by authorized
representative. Photocopied / Scanned stamp and signatures shall not be acceptable.

PDS 14.2 Applicants shall submit e-Application as mentioned in Clause 10.1 above.

Number of copies of PQ Application will be as under:

a. e-Application submitted on the e-Bidding System.
b. One hard copy (ORIGINAL) of e-Bid.

D. Submission of Applications
PDS 16.1 The Last date for submission of Application/ Proposal is 6th March, 2024 up to 1100 hours and
will be opened on the same day at 1130 hours at the address mentioned at PDS 6.1 above.
It is to be noted that Hard Copy of e-Bid must be submitted before the deadline time for
submission of bid, failing which the e-Bid received on the e-Bidding system will be evaluated as
non-responsive.

SM-PN-23-05-26 Page 14
Say No to Corruption Pre-Qualification Document
PDS 17.1 Instructions to Applicant Clause 17.1 stands deleted and replaced with the following:
(a) Any application/ proposal received by the Employer after the deadline for submission of
application/ proposal prescribed in PDS Clause 16.1 will be returned unopened to such
applicant.
(b) Delays in the mail, delays of person in transit, or delivery of an application/ proposal to the
wrong office shall not be accepted as an excuse for failure to deliver an application/ proposal
at the proper place and time. It shall be the applicant’s responsibility to determine the manner
in which timely delivery of his application/ proposal will be accomplished either in person,
by messenger or by mail.
(c) The time indicated in the NHA e-Bidding System will be the time by which the PQ
Application submission activity will be allowed till the deadline for submission of PQ
Applications. Once the PQ Application Submission period is over, the Applicant cannot
submit their e-Application. It is to be noted that Hard Copy of e-Application must be
submitted before the deadline time for submission of PQ Application, failing which the e-
Application received on the e-Bidding system will be evaluated as non-responsive.
(d) Applicant has to start the application Submission well in advance so that the submission
process is completed within the schedules period. Applicant is responsible to plan their time
sufficient to complete the documents upload, fill-in required online forms, e-Application
submission, prepare the hard copy of e-Application and its submission as stipulated in the
PDS.

PDS 18.1 Application Opening

(a) All the Applications submitted by the Applicants will remain in encrypted form in the system
till the time of Bid opening. The Employer will open the e-Applications in public at the
address, date and time specified in PDS clause 16.1 in the presence of Applicant’s designated
representatives and anyone who choose to attend. Applicant’s representatives who are
present shall be requested to sign the record. The omission of an Applicant’s signature on
the record shall not invalidate the contents and effect of the record. After authentication from
the PQ Opening & Evaluation Committee, the e-Applications will be decrypted and visible
to the Committee for evaluation. Original Hard Copy of e-Application will subsequently be
opened by the committee member. Where there is a discrepancy between the e-
Application and the hard copy of Application, the e-Application in the e-Bidding
System will govern. In case, an event of Force Majeure occurs that affects the availability
and/ or performance of the e-Bidding System, Employer shall consider the Hard copy of e-
Application for opening and evaluation.

(b) First, the name of applicants is read out at bid opening who submitted the e-Application and
its corresponding hard copy of Application.

(c) Second, if the applicant has despatched the hard copy of e-Application prior to its withdrawal
through e-Bidding System, then the same will not be considered further.

(d) In case of modification and substitution, latest version of e-Application will be considered if
the Applicant has submitted its “hard copy” prior to time of Bid submission, failing which
the e-Application will not be considered.

Modification, Substitution and Withdrawal of e-Applications

(e) Any e-Application may be withdrawn prior to the deadline time designated for submission of
applications upon clicking the tab to “Withdraw Bid Response”. Withdrawn applications
may be modified and resubmitted up to the deadline time designated for the submission of
applications.
(f) After withdrawal, if the Applicant again submits its e-Application prior to application
submission, a new version of e-Bid will be generated. Applicant is required to submit hard
copy of e-Application prior to deadline date & time for submission of applications.

SM-PN-23-05-26 Page 15
Say No to Corruption Pre-Qualification Document
(g) No application may be modified by an applicant after the deadline for submission of
applications.
(h) Prospective Applicant is responsible to plan their time sufficient to submit their Hard copy of
e-Bid prior to deadline for submission of Bid.

F. Evaluation of Applications and Prequalification of Applicants

PDS 26.1 Employer will inform the pre-qualified and disqualified firms separately about their own status
after the completion of evaluation process.

PDS 27.1 The Applicant shall also submit the Undertaking on Judicial Stamp Paper duly signed by
authorized representative of their firm or by JV (if applicable) that he will not agitate in any court
of law regarding furnishing of Bank Security as per PDS 27.1, after Pre-Qualification. (Specimen
attached in Qualification Section of e-Bidding System).
The Employer may Consider / mark the application as non-Responsive to the requirements of the
Prequalification Document upon failing to submit the said Undertaking.

SM-PN-23-05-26 Page 16
Say No to Corruption Pre-Qualification Document

PART - 1
Prequalification Procedures

Section III
Qualification Criteria and Requirements

SM-PN-23-05-26 Page 17
Say No to Corruption Pre-Qualification Document

Section III. Qualification Criteria and

Requirements

This Section contains all the methods, criteria, and requirements that the Employer shall use
to evaluate applications/ proposals. The information to be provided in relation to each
requirement and the definitions of the corresponding terms are included in the respective
Application Forms.

Contents

1. Eligibility ........................................................................................................................

2. Historical Contract Non-Performance ............................................................................

3. Financial Situation .........................................................................................................

4. Experience ....................................................................................................................

5. Equipment Capabilities ..................................................................................................

6. Key Staff........................................................................................................................

SM-PN-23-05-26 Page 18
Say No to Corruption Pre-Qualification Documents

Eligibility and Qualification Criteria Compliance Requirements Documentation

Joint Venture
No. Subject Requirement Single All Parties Each Lead Submission
Entity Combined Partner Partner Requirements
1. Eligibility

1.1 Registration Must be registered with Income Tax and Sales Must - Must - Forms ELI – 1.1
with FBR and Tax Departments with Construction being meet meet and 1.2, with
PEC principal activity. Moreover, applicant / entity attachments.
must be on Active Taxpayers List of the Federal
Board of Revenue. Relevant
documents/certificate are mandatory for
provision in Prequalification Document, non-
provision shall lead to disqualification.

Valid PEC Registration License for year 2024 in

accordance with PDS Sub-Clause 4.3 C-5 or
above having Specialization in CE-01 & CE-
10.

1.2 Conflict of No conflicts of interest in accordance with PDS Must - Must - Application
Interest Sub-Clause 4.4. meet meet Submission Form.

1.3 Ineligibility Not having been declared ineligible by the Must - Must - Application
Employer, as described in PDS Sub-Clause 4.6 meet meet Submission Form.

SM-PN-23-05-26
Page 19
Say No to Corruption Pre-Qualification Documents

Eligibility and Qualification Criteria Compliance Requirements Documentation

Joint Venture
No. Subject Requirement Single All Parties Each Lead Submission
Entity Combined Partner Partner Requirements
2. Historical Contract Non-Performance

2.1 Performance Non-performance of a contract did not occur Must - Must - Form CON-2
of the within the last 10 years prior to the deadline for meet meet
applicant and application/ proposal submission based on all
History of information.
Non- Past or present performance of the applicant as
Performing contractor (individual or all partners of a JV) is
Contracts satisfactory with NHA or any other executing
agency and the Applicant has not been
blacklisted by any government agency/
authority/ organization. Applicant shall provide
an undertaking on the Applicant’s letter head
that the company is not blacklisted by any
government agency/ authority/ organization.
Detail of litigation pending (if any) be also
provided (Form CON-2).

The Employer shall also evaluate the

performance of the applicant against its
completed and ongoing project with the
recommendations of Regional / Maintenance
wing of NHA. NHA may disqualify the Applicants
to whom a slow progress notice has been
issued.
2.2 Failure to Sign Not being under execution of a Bid Securing Must - Must - Application
Contract Declaration pursuant to Sub-Clause 4.6 for 10 meet meet Submission Form
years

2.3 Resolved/ A fully settled dispute or litigation is one that has Must - Must - Form CON – 2
Pending been resolved in accordance with the Dispute meet meet
Litigation Resolution Mechanism under the respective
contract and where all appeal instances available
to the applicant have been exhausted.

SM-PN-23-05-26
Page 20
Say No to Corruption Pre-Qualification Documents

Eligibility and Qualification Criteria Compliance Requirements Documentation

Joint Venture
No. Subject Requirement Single All Parties Each Lead Submission
Entity Combined Partner Partner Requirements
3. Financial Situation
3.1 Financial The applicant has to provide Income Tax Return Must
Performance for the last three years i.e. Financial Year 2021- meet Income Tax
22, 2020-21 & 2019-20. Return for the last
three years
Individual Applicant/ Lead Partner of JV and JV Must
members of JV has to submit along with his meet Certified Audit
application/ proposal Audit Reports for the last Reports for the
three years i.e. Financial Year 2021-22, 2020-21 last three years
& 2019-20 of the applicants which close their Form FIN – 3.1 &
accounts on June 30th every year OR Calendar Form FIN-3.2
Year 2020, 2021 & 2022 of the applicants which
close their accounts on 31st December every
year, prepared by registered Chartered
Accountant appearing on list of firms on ICAP
directory as per International Standard on
Auditing (ISA’s), as mentioned in Table on title
Page.

The current soundness of the applicant’s

financial position and its prospective long-term
profitability, to evaluate;

SM-PN-23-05-26
Page 21
Say No to Corruption Pre-Qualification Documents

(a) The Applicant must demonstrate access Must - Must Must meet Form FIN – 3.1
to, or availability of, financial resources such meet meet as as per their with attachments
as liquid assets, unencumbered real assets, per their JV share
lines of credits, and other financial means, JV share
other than any contractual advance
payments, to meet the financial
requirements of the contract in the amount
to satisfy the Cash Flow requirement
mentioned in Table in Table on title Page.

Following formula will be used for evaluation:

Min Cash Flow = Latest year’s Working Capital
- One month’s average invoicing of Current
Commitments + Credit limit.

(Project Specific Credit Line Facility, if any, shall

only be considered if submitted as per Form CL
– 1 and issued by Bank, for this Contract, within
last six months)

(b) Minimum Working Capital for latest Must - Must Must meet Form FIN – 3.1
year as mentioned in Table in Table on title meet meet as as per their with attachments
Page. per their JV share
JV share

3.2 Average Minimum Average Annual Construction Must - Must Must meet Form FIN – 3.2
Annual Turnover as mentioned in Table in Table on meet meet as as per their with attachments
Construction title Page, calculated as total certified payments per their JV share
Turnover received for contracts in progress or completed, JV share
within the last three (03) years:

SM-PN-23-05-26
Page 22
Say No to Corruption Pre-Qualification Documents

4. Experience
4.1 General General Construction Experience: Experience Must - Must - Form EXP – 4.1
Construction under construction contracts in the role of meet meet
Experience Contractor, Subcontractor or Management
Contractor for at least the last ten (10) years prior
to the application/ proposal submission deadline.
Note: Letter of Award / Acceptance and
Completion Certificate of completed
projects in this regard must be provided
with the Documents. Employer’s approval
as sub-contractor shall be required in
case of experience as sub-contractor on
any project.

4.2. Specific An individual applicant must have completed at Must In case of a joint venture, if one (Lead Form EXP 4.2
Construction least one (01) Contract (limit is of one single meet Firm) of the partners in a JV alone
Experience contract, not summed up value of different fulfills the threshold, others need not be
packages / contracts) of similar size, nature and assessed to fulfill it, otherwise each
complexity as a Contractor or Management partner shall be assessed
Contractor or Nominated Sub-Contractor / Sub- independently to fulfill the part of
Contractor approved by the Employer (Public threshold which will be determined as
Sector Entity) along-with Engineer’s Notification per its share in the JV.
letter with a value of minimum 80% of the E.E.
during last Seven (07) years; in case of a joint
venture, if one (Lead Firm) of the partners in a JV
alone fulfills the threshold, others need not be
assessed to fulfill it, otherwise each partner shall
be assessed independently to fulfill the part of
threshold which will be determined as per its
share in the JV. Experience as Sub Contractor
shall not be acceptable.
Note:
Letter of Award / Letter of Acceptance, BOQs
(as per latest VO) Abstract of Latest/ Final
Interim Payment Certificate or any other
document confirming completion cost of project
must be provided with the Pre-Qualification
documents.

SM-PN-23-05-26
Page 23
Say No to Corruption Pre-Qualification Documents

In case Taking Over Certificate (TOC) is not

issued because of some administrative issue,
then the following document shall be required
for substantiation of completed works:
- Copy of Engineer’s Confirmation
regarding completion of works as per
contract agreement.

- Copy of Employer’s representative

confirmation and forwarding of
request for inspection of completed
works.

4.3 Current Applicants and each partner to an application/ Must - Must - Form EXP 4.3
Commitment proposal should provide information on their current Provide Provide
commitments on all contracts whether of similar
nature or otherwise that have been awarded or for
which a letter of intent or acceptance has been
received, or for Contracts approaching completion,
but for which substantial Completion Certificate has
yet to be issued. The details must be submitted in
line with the format of Form Exp-4.3 to Document.
Note: Letter of Award / Acceptance must be
provided with the Documents.

5. Equipment Capabilities
5.1 (a) Total equipment available with the applicant Must Must meet - - Form Eqp-5.1(A)
is to be listed along with its current meet
mobilization on on-going projects

(b) Proposed arrangements to meet the Must Must meet - - Form Eqp-5.1(A &
requirement of equipment for the execution meet B)
of these works is also to be listed.

The applicant has to fulfill minimum

requirement of Critical Equipment/ Machinery
mentioned in Table at Annexure-V

6. Key Staff

SM-PN-23-05-26
Page 24
Say No to Corruption Pre-Qualification Documents

Total Key Staff available with the applicant is to Must Must meet - -
be listed. meet
The applicant has to fulfill minimum
requirement of Key Staff/ Personnel
mentioned in Table at Annexure-VI.
Applicant shall submit CV’s of above
Candidates. Further, Foreign Constructor
will employ minimum 70% Pakistani
Engineers of relevant discipline/ field.
Physical verification of above Staff will be
conducted by the Employer.

SM-PN-23-05-26
Page 25
Say No to Corruption Pre-Qualification Documents

MINIMUM REQUIREMENT OF AUDITORS - QUALIFICAION CRITERIA – 3.1

Basis of
Sr. Type of Minimum Requirement Basis of Preparation of
Preparation of
No. Organization of Auditors Financial Statements
Audit Reports
Licensed Chartered i. Companies Ordinance 1984
Accountant Firms or Companies Act 2017
Corporate entities
(Minimum Partnership (whichever is applicable).
(Duly registered
Firm with international ii. International accounting
with Securities
1. affiliation) enlisted and
and Exchange and financial reporting
appearing on the list of
Commission of standards as applicable in
firms in ICAP directory
Pakistan) Pakistan at the time of
as at the finalization of
procurement. issuance of the reports.

Licensed Chartered
Accountant Firms International accounting and
(Minimum Partnership financial reporting standards
Partnership Firm/
Firm) enlisted and
2. AOPs/Joint as applicable in Pakistan at
appearing on the list of
Ventures the time of issuance of the
firms in ICAP directory
as at the finalization of reports.
procurement. International
auditing standards
Licensed Cost & as applicable in
Management Pakistan.
Accountant Firms
enlisted and appearing
on the list of firms in
ICMAP directory as at
the finalization of
procurement for
organizations of net
Individuals/ Sole Consistent and acceptable
3. worth up to 10 million
Proprietorship accounting policies.
only.
In all other cases
Licensed Chartered
Accountant Firms
enlisted and appearing
on the list of firms in
ICAP directory as at the
finalization of
procurement.

SM-PN-23-05-26
Say No to Corruption Pre-Qualification Documents

Annexure–V

EQUIPMENT CAPABILITIES – QUALIFICATION CRITERIA – 5.1

The applicant has to fulfill minimum requirement of Critical Equipment/ Machinery mentioned
below:

A. Equipment Capabilities

Equipment Req. (Nos.)

Tractor Trolley 01
Water Tank 01
Concrete Mixer 01
Pick up 01
TP Paint Merking Set (Machine & Boiler) 01

Note:

1. The Equipment Requirement is based on months completion time of the

Project.

2. Physical Verification of the equipment will be conducted by the Employer.

3. Location of Asphalt Plant (Owned or Rental) must be provided with the

coordinates and picture.

SM-PN-23-05-26
Say No to Corruption Pre-Qualification Documents
Annexure–VI

MINIMUM REQUIREMENT OF KEY STAFF – QUALIFICATION CRITERIA – 6

The applicant has to fulfill minimum requirement of Key Staff/ Personnel mentioned
below:

A. Personal Capabilities

Sr. Nos
Position Work Experience Requirement
No. Required

BSc (Civil Engg) having 05 years general experience with 03

Site
1 01 years specific experience in road construction projects of
Engineer
similar size and nature.

DAE (Civil) having 05 years specific experience as Quantity

Quantity
2 01 surveyor on road construction project of similar nature and
Surveyor
size.

DAE (Civil) having 05 years specific experience as Surveyor

3 Surveyor 01
on road construction project of similar nature and size.

Applicant shall submit CV’s of above Candidates. Further, Foreign Constructor will employ
minimum 70% Pakistani Engineers of relevant discipline/ field. Physical verification of above
Staff will be conducted by the Employer.

SM-PN-23-05-26
Say No to Corruption Pre-Qualification Documents

Section IV. Application Forms

Table of Forms

Application Submission Form ............................................................................................

Applicant Information Form ...............................................................................................
Applicant's Party Information Form ...................................................................................
Performance of Applicant ..................................................................................................
Financial Situation .............................................................................................................
Average Annual Construction Turnover ............................................................................
General Construction Experience .....................................................................................
Similar Construction Experience .......................................................................................
Current Commitments .......................................................................................................
Equipment Capabilities......................................................................................................
Credit Line Facility .............................................................................................................

SM-PN-23-05-26
Say No to Corruption Pre-Qualification Documents
Application Submission Form
Date:

Contract:

General Manager (Maintenance) Punjab-North acting as legal successor/authorized

representative of Member Central Zone (The Employer)
National Highway Authority
Address National Highway Authority, Shahpur Interchange, Multan Road, Lahore.

We, the undersigned, apply to be pre-qualified for the referenced work and declare that:

(a) we have examined and have no reservations to the Pre-Qualification Documents, including
Addendum(s) No(s)., issued in accordance with Instructions to Applicants (ITA) Clause 7;

(b) we do not have any conflict of interest, in accordance with ITA Sub-Clause 4.4;

(c) we have not been declared ineligible by the Employer, or under the Government of Pakistan’s
laws, official regulations, or under execution of a Bid Securing Declaration in Pakistan;

(d) we, in accordance with ITA Sub-Clause 22.1 plan not to subcontract the works /or parts of
the works;

(e) We understand that you may cancel the prequalification process at any time and that you are
neither bound to accept any application/ proposal that you may receive nor to invite the pre-
qualified applicants to bid for the contract subject of this pre-qualification, without incurring
any liability to the Applicants, in accordance with ITA Clause 24.

Signed [insert signature(s) of an authorized representative(s) of the Applicant]

_______________________________________________________

Name [insert full name of person signing the application/ proposal]

In the Capacity of [insert capacity of person signing the application/ proposal]

Duly authorized to sign the application/ proposal for and on behalf of: Applicant’s Name [insert full
name of Applicant]

Address [insert street number/town or city/country address] ______

Dated on [insert day number] day of [insert month], [insert year] _________

SM-PN-23-05-26
Say No to Corruption Pre-Qualification Documents
Form ELI -1.1

Applicant Information Form

Date:

Contract:

Page ______of _______

Applicant's legal name:

In case of Joint Venture (JV), legal name of each partner:

Applicant's Actual or Intended country of constitution:

Applicant's actual or Intended year of constitution:

Applicant's legal address in country of constitution:

PEC Registration Category _________________ Validity ______________________

Detail of Owners of Applicants Authorized representative information
Name: Name:
Address: Address:
Telephone/Fax numbers: Telephone/Fax numbers:
E-mail address: E-mail address:
Attached are copies of original documents of:
 Articles of Incorporation or Documents of Constitution, and documents of registration
of the legal entity named above, in accordance with ITA 4.1.
 In case of JV, letter of intent to form JV or JV agreement, in accordance with ITA
4.1.
 Valid Registration Certificate from PEC.
 Certificate of registration with FBR and proof of bidder to be on Active tax payer list.

SM-PN-23-05-26
Say No to Corruption Pre-Qualification Documents
Form ELI -1.2

Applicant's Party Information Form

[The following form shall be filled in for the Applicant's parties including partner(s) of a joint
venture, subcontractors, suppliers and other parties]
Date:

Contract:

Page _____of ________

JV applicant legal name:

Applicant's Party legal name:

Applicant's Party country of registration:

Applicant Party's year of constitution:

Applicant Party's legal address in country of constitution:

Applicant Party's owner or authorized representative information:

Name:
Address:
Telephone/Fax numbers:
E-mail address:
Attached are copies of original documents of:
 Articles of Incorporation or Documents of Constitution, and Registration Documents of the legal entity
named above, in accordance with ITA 4.1.
 Valid Registration Certificate from PEC.
 Certificate of registration with FBR and proof of bidder to be on Active tax payer list .

SM-PN-23-05-26
Say No to Corruption Pre-Qualification Documents
Form CON – 2

Performance of Applicant
[The following table shall be filled in for the Applicant and for each partner of a
Joint Venture]

Date: _________

Applicant’s Legal Name: _______________________________

Joint Venture Party Legal Name: _______________________________

Contract:

Page ______of _____

Non-Performing Contracts in accordance with Section III, Qualification Criteria and

Requirements

Contract non-performance did not occur during the 10 (Ten) years specified in
Section III, Qualification Criteria and Requirements, Sub-Factor 2.1.
Contract(s) not performed during the 10 (Ten) years specified in Section III,
Qualification Criteria and Requirements, requirement 2.1 are indicated below:
Year Non Contract Identification Total Contract
performed Amount current
portion of value Rs.
contract
[insert [insert amount Contract Identification:
year] and
percentage]
Name of Employer: __________________
Address of Employer:

Reason(s) for nonperformance:

Pending Litigation, in accordance with Section III, Qualification Criteria and

Requirements

No pending litigation in accordance with Section III, Qualification Criteria and

SM-PN-23-05-26
Say No to Corruption Pre-Qualification Documents
Requirements, Sub-Factor 2.3.
Pending litigation in accordance with Section III, Qualification Criteria and
Requirements, Sub-Factor 2.3 is indicated below.
Year Outcome as Contract Identification Total Contract
Percentage Amount
of Total (current value,
Assets Rs.)
[insert [insert Contract Identification:
year] percentage]
Name of Employer:

Address of Employer:

Matter in dispute:

SM-PN-23-05-26
Say No to Corruption Pre-Qualification Documents
Form FIN – 3.1

Financial Situation
[The following table shall be filled in for the Applicant and for each partner of a Joint Venture]
Date: ________________

Applicant’s Legal Name: _______________________________

Joint Venture Party Legal Name: _____________________________________

Contract:

Page _______of _____

1. Financial data
Historic information for previous years
Financial information
(Rupees in million)
Year-1 Year-2 Year-3

Information from Balance Sheet

Total Assets (TA)
Total Liabilities (TL)
Net Worth (NW)
Current Assets (CA)
Current Liabilities (CL)
Net working Capital.
Information from Income Statement
Total Revenue (TR)
Profits Before Taxes (PBT)

SM-PN-23-05-26
Say No to Corruption Pre-Qualification Documents
2. Financial documents

The Applicant and its parties shall provide copies of the balance sheets and/or financial
statements for 03 (Three) years pursuant to Section III, Qualifications Criteria and
Requirements, Sub-factor 3.1. The financial statements shall:

(a) reflect the financial situation of the Applicant or partner to a JV, and not sister or
parent companies.

(b) be audited by a certified accountant.

(c) be complete, including all notes to the financial statements.

(d) correspond to accounting periods already completed and audited (no statements
for partial periods shall be requested or accepted).

(Attached are copies of financial statements (balance sheets, including all related
notes, and income statements) for the 03 (Three) years required above; and
complying with the requirements

SM-PN-23-05-26
Say No to Corruption Pre-Qualification Documents
Form FIN - 3.2

Average Annual Construction Turnover

[The following table shall be filled in for the Applicant and for each partner of a Joint
Venture]
Date: ________________

Applicant’s Legal Name: _______________________________

Joint Venture Party Legal Name: _____________________________________

Contract:

Page ____of _____

Annual turnover data (construction only)

Year Amount and Currency Rupees in million
Year-1
Year-2
Year-3
Average
Annual
Construction
Turnover *

* Average annual construction turnover calculated as total certified payments received

for work in progress or completed, divided by the number of years specified in Section
III, Qualification Criteria and Requirements, Sub-Factor 3.2.

Specific proposed sources of financing to meet the cash flow of the Project.

Source of Financing Amount (Pak Rs or

equivalent)
1.
2.
3.
(Attach audited financial statements for the last three years (for individual applicant or
each partner of joint venture)

SM-PN-23-05-26
Say No to Corruption Pre-Qualification Documents
Form EXP - 4.1

General Construction Experience

[The following table shall be filled in for the Applicant and for each partner of a Joint
Venture]
Date: ________________

Applicant’s Legal Name: _______________________________

Joint Venture Party Legal Name: _____________________________________

Contract:

Page ______of _____

[Identify contracts that demonstrate continuous construction work over the past ten [10]
years pursuant to Section III, Qualification Criteria and Requirements, Sub-Factor 4.1.
List contracts chronologically, according to their commencement (starting) dates.]

Date of Date of Role of

Contract Identification
award completion Applicant
Contract Name: _______________________ (insert
"Contractor” or
Brief Description of the Works performed by "Subcontractor
the Applicant: ____________________ ” or "Contract
Manager”]
Amount of Contract: _________________
Name of Employer: ______________________

Address:

Contract Name: ________________________

Brief Description of the Works performed by

the Applicant: ____________

Amount of Contract: ___________________

Name of Employer: ____________________
Address:

SM-PN-23-05-26
Say No to Corruption Pre-Qualification Documents
Form EXP - 4.2

Similar Construction Experience

[The following table shall be filled in for contracts performed by the Applicant, each
partner of a Joint Venture, and specialist sub-contractors]
Date: ________________

Applicant’s Legal Name: _______________________________

Joint Venture Party Legal Name: _____________________________________

Contract:

Page ______ of _____

[Identify similar contracts over the past Seven (07) years pursuant to Section-III,
Qualification Criterial and Requirements, Sub-Factor 4.2. List contracts chronologically,
according to their commencement (starting) dates]
Similar Contract No. Information
Contract Identification
Total Contract Amount
Award date (Letter of Award)
Completion Date
(Completion Certificate)
Management
Role in Contract Contractor Subcontractor
Contractor
%age Amount
If partner in a JV, or subcontractor Total Amount
(specify participation)

Employer's Name:
Address:
Telephone/fax number:
E-mail:
Description of the similarity in
accordance with Sub-Factor
4.2(a) of Section III:
1. Physical size
2. Complexity
3. Method / Technology

SM-PN-23-05-26
 Say No to Corruption Pre-Qualification Documents
Form EXP - 4.3

Current Commitments
(Projects/Works in Hands/ Progress)
[The following table shall be filled in for the Applicant and for each partner of a Joint
Venture]
Date: ________________

Applicant’s Legal Name: _______________________________

Joint Venture Party Legal Name: _____________________________________

Contract:

Page ______of _____

[Identify contracts that demonstrate continuous construction work pursuant to Section

III, Qualification Criteria and Requirements, Sub-Factor 4.3. List contracts
chronologically, according to their commencement (starting) dates.]

Average
Total Total value Average monthly
Total %age Value of Project monthly Balance invoicing of
Value JV of work Completed invoicing Work (as current
Date Leftover
Sr. Contract Name of of Share (as per *Date of (as per IPC over last per JV commitment
of time in
No Identification Employer Work (in JV Completion w.r.t. JV six share) (to complete
Start months
(Rs. in case share) share) months (Rs. in the balance
Million) of JV) (Rs. in (Rs. in (Rs. in Million) work in time
Million) Million) Million) (Rs. in
Million)
L= (H-
F= Base
A B C D E G H I J K = F-I M = K/L
(DxE) Date)/
30

Note: * Latest completion date to be mentioned

- Base date will be the date 28 days prior to the latest date for submission of application/
proposal.
- Letter of Acceptance/ Award has to be provided with the application/ proposal.

[In accordance with Section-III, Qualification Criteria and requirements – Sub-factor 3.1
and Sub-factor 4.3 to substantiate the adequacy of the sources of finance to meet the
applicant’s cash flow requirements on the said contracts].

SM-PN-23-05-26
Say No to Corruption Pre-Qualification Documents
Form EQP – 5.1(A)

Equipment Capabilities
List of Equipment (working) available with the Firm
along with its Current Mobilization
[The following table shall be filled in for the Applicant and for each partner of a
Joint Venture]
Date: ________________

Applicant’s Legal Name: _______________________________

Joint Venture Party Legal Name: _____________________________________

Contract:

Page ______of _____

[Identify equipment resources pursuant to Section III, Qualification Criteria and

Requirements, Sub-Factor 5.1(A). List of Equipment (working) available with the Firm
along with its Current Mobilization on on-going Projects].

Description of Equipment Ownership Currently mobilized

(manufacturer, model, power status
rating, capacity, year of (owned, leased,
manufacture etc.)
Project Location Committed Time
hired)
01
02
03
04
05
06

SM-PN-23-05-26
Say No to Corruption Pre-Qualification Documents
Form EQP – 5.1(B)

Equipment Capabilities
List of Equipment Proposed for these Works
[The following table shall be filled in for the Applicant and for each partner of a Joint
Venture]
Date: ________________

Applicant’s Legal Name: _______________________________

Joint Venture Party Legal Name: _____________________________________

Contract:

Page ______of _____

[Identify equipment resources pursuant to Section III, Qualification Criteria and

Requirements, Sub-Factor 5.1(B). Proposed arrangements to meet the requirement of
equipment’s for the execution of these works is also to be listed].

Ownership Currently mobilized

Description of Equipment
status
(manufacturer, model, power rating, capacity, year
(owned, leased,
Project Committed
of manufacture etc.) Location Time
hired)

SM-PN-23-05-26
Say No to Corruption Pre-Qualification Documents
FORM - 7.1
PROPOSED CONSTRUCTION SCHEDULE
Pursuant to Sub-Clause 43.1 of the General Conditions of Contract, the Works shall be completed
on or before the date stated in pre-qualification document. The Bidder shall provide the
Construction Schedule as specified herein showing the sequence of work items and the period of
time during which he proposes to complete each work item in such a maimer that his proposed
program for completion of the whole of the Works (and parts of the Works) may meet Employer's
completion targets in days noted below and counted from the date of receipt of Engineer's Notice
to Commence.

The bidders are required to submit the Summary of Proposed Construction Schedule as specified
in Bidding Data Sheet. However, the other details of schedule mentioned in subparas (a), (b) &
(c) below, will be submitted by the successful bidder to the Employer after the Contract
Agreement is signed and letter of Commencement is issued.

a) Manpower, Equipment, and other resources must be allocated to each activity

according to their capacity.

b) Critical Path be identified in different color.

c) CD containing the soft copy of schedule in MS Project/Primavera format I Bar

Charts must be provided, in which the linkage between manpower, equipment and
activities must be provided.

(Attach sheets as required for the specified form of Construction Schedule):

Description Time of Completion

Whole Works ______ Months

SM-PN-23-05-26
Say No to Corruption Pre-Qualification Documents
CL-1

CREDIT LINE FACILITY

(Bank’s Undertaking)

To,

Official (Concerned)
National Highway Authority
Address

This is to certify that M/s ________________ (Name & address of the Applicant) is
maintaining their Account No. ____________________________ since
____________________with our Bank / Branch.

We also certify that our Bank (Bank name & address) has committed a credit line facility
upto Pak. Rs. _____________ to M/s (Name of the Applicant) for the project (Project
Name) from *_____________ to _____________ on the basis of their financial strength,
market reputation and securities with us.

1. Name ________________ 1. Name

2. Designation ________________ 2. Designation
3. Official Seal ________________ 3. Official Seal
of Authorized Signatory of Authorized Signatory

Note: *Credit Line Letter should be for the complete duration of the project.

SM-PN-23-05-26
Say No to Corruption Pre-Qualification Documents

PART - 2
Works Requirements

Section V
Scope of Works

SM-PN-23-05-26
Say No to Corruption Pre-Qualification Documents

Section V. Scope of Works

Contents

1. The Project ...............................................................................................................

2. Description of the Works ...........................................................................................

3. Construction Period ..................................................................................................

SM-PN-23-05-26
Say No to Corruption Pre-Qualification Documents

1. The Project

Highway Safety Works at KM 1544 ~ 1630 (NBC&SBC), N-5

SM-PN-23-05-26
Say No to Corruption Pre-Qualification Documents

2. Description of the Works

Highway Safety Works at KM 1544 ~ 1630 (NBC&SBC), N-5

SM-PN-23-05-26
Say No to Corruption Pre-Qualification Documents

3. Construction Period

Completion period of the Project is 90 Days (Approximately)

SM-PN-23-05-26