Project Specialist- Administrative
Posting Details Job Title: Internal Title: Job Announcement:
Project Specialist- Administrative Project-Specialist - Administrative The University of Southern California (USC), founded in 1880, is located in the heart of downtown L.A. and is the largest private employer in the City of Los Angeles. As an employee of USC, you will be a part of a world-class research university and a member of the "Trojan Family," which is comprised of the faculty, students and staff that make the university what it is. USC's Department of Medicine/HCC is seeking a Project Specialist- Administrative to join its team. The Project Specialist- Administrative provides specialized professional support services to administrators and/or project managers in the administration of research and/or administrative projects. Assists in the administration and coordination of a variety of research and/or administrative projects including planning, budgeting, organizing, research and delivery of services. Coordinates and supervises work assignments of other administrative personnel as assigned. Job Accountabilities:
Organizes and expedites flow of work through supervisor's office and/or administrative department. Initiates follow-up action. Serves as resource to others on departmental and University procedures or in the resolution of moderate to complex problems or issues. Interacts with University offices and/or supervisor's subordinates to facilitate communications and information exchange. Composes and produces a variety of business correspondence, reports, confidential documents and/or forms, and related materials or guides the work of other staff who produce these materials. Reviews and signs, as authorized. Ensures confidentiality and controls access to sensitive information such as faculty or staff personnel files. Researches and gathers data for departmental reports. Conducts preliminary analysis of data. Recommends report content and format to display findings most effectively. Coordinates department public relations functions, as assigned, such as special events, conferences, seminars, etc. Arranges with vendors for sites, facilities, catering, guest
accommodations, etc. Coordinates production and/or distribution of promotional materials. Assists in contracts and grants administration. Monitors budgets, prepares and submits reports. Interacts with University contract administrators and funding agency officers to provide information, resolve problems and coordinate onsite visits. Assists in budget preparation by gathering historical data in a limited area, such as materials and supplies or salaries. Tracks and monitors assigned budget expenditures and/or special actions and reports on variances. Provides projections, as requested. Screens and prioritizes incoming calls, determining what contact or action is required for satisfactory disposition. Responds to inquiries or requests for information or refers to supervisor, as appropriate. Maintains unit or departmental database and related records. Enters and/or verifies database transactions. Provides technical support and design of enhancements. Assists in maintaining office equipment and purchases. Generate detailed practice performance reports, business plans, and cost vs. reimbursement reports. Coordinates Medicine's ancillary programs, including Medical Surveillance Physicals, Employee Hepatitis B Immunization Program, DXA Scan Program. Feasibility studies and analysis of new drugs or equipment to add to the practice. Other administrative/analytical work as required, including preparing meeting agendas and transcribing meeting minutes. The University of Southern California values diversity and is committed to equal opportunity in employment.
Minimum Qualifications: Minimum Education: Minimum Experience: Minimum Field of Expertise: Preferred Qualifications Preferred Experience: Preferred Education:
Bachelor's degree Combined experience/education as substitute for minimum education 2 years Directly related project or administrative experience. 4 years Bachelor's degree
Supervises:
Leads employees performing similar work on a project basis. May oversee student, temporary and/or casual workers. Administrative Clerical/Secretarial Professional/Paraprofessional MBA, MPH, or MHA.
Supervises - Nature of Work: Preferred Field of Expertise:
