PHILIPPINE NATIONAL COLLECTION OF MICROORGANISMS Doc. No.

: BD-8
National Institute of Molecular Biology & Biotechnology (BIOTECH) Rev.: 12
University of the Philippines Los Baños
College, Laguna 4031, Philippines Supersedes: BD-XI
BASIC DOCUMENT Date of Effectivity: 10 Nov 2021
CULTURE RATES AND REQUIREMENTS Page No.: 1 of 6

1. Rates and Schedule of Culture Release

NON-COMMERCIAL
COMMERCIAL
RATES
RATES RELEASE
FORM TYPE OF CULTURE (Students/
(Private Individuals/ SCHEDULE
Government
Companies)
Institutions)
Liquid-dried/ Aerobic Bacteria PhP 473.00 PhP 842.00 Same day
preserved form Anaerobic Bacteria PhP 836.00 PhP 1419.00 depending on the
(in ampoules) Yeasts PhP 473.00 PhP 842.00 availability of prepared
Molds PhP 473.00 PhP 842.00 ampoules,
otherwise,
4-6 weeks
estimated(1.3)

Active cultures Aerobic Bacteria PhP 520.00 PhP 926.00 4-6 weeks
Anaerobic Bacteria PhP 920.00 PhP 1560.00 estimated(1.3)
Yeasts PhP 520.00 PhP 926.00
Molds PhP 520.00 PhP 926.00

1.1. Some cultures held in the PNCM are not preserved in liquid-dried form, i.e., non-spore forming multicellular
fungi, hence, may only be released in active form.
1.2. Active culture rates will apply to these requests (10% on top of preserved rates).
1.3. Preparation of active cultures may take longer depending on the microorganism being requested and the
stocks that we have of the said microorganism. Some microorganisms grow slowly, as such may require
more time to prepare. The release schedule was adjusted following current work arrangements in
response to the pandemic.
1.4. Prices may change without prior notice.

2. Requirements for Requesting Cultures

2.1. The end user should have been properly trained in handling and disposal of microbial cultures,
and the laboratory have the equipment for proper handling of the culture(s) requested and the
laboratory have the equipment for proper handling of the culture(s) requested. These should be
explicitly indicated in the request letter of the adviser of the student.

2.2. The required documents (letter of request, MTA, AOR, EUC and copy of valid Government-issued
IDs) must be submitted as single file in PDF format to the PNCM official e-mail address.

2.2.1. LETTER OF REQUEST

 PHILIPPINE NATIONAL COLLECTION OF MICROORGANISMS Doc. No.: BD-8
National Institute of Molecular Biology & Biotechnology (BIOTECH) Rev.: 12
University of the Philippines Los Baños
College, Laguna 4031, Philippines Supersedes: BD-XI
BASIC DOCUMENT Date of Effectivity: 10 Nov 2021
CULTURE RATES AND REQUIREMENTS Page No.: 2 of 6

2.2.1.1. Address the letter of request to the Director of BIOTECH, cc the Head Curator of
PNCM. Indicate in the letter the following:

2.2.1.2. the microorganism/s requested,

2.2.1.3. the purpose for requesting the microorganism/s,

2.2.1.4. the requestor’s or supervisor’s CAPABILITY to handle the

microorganism and if laboratory to be used is properly equipped with
a Class 2 biohazard safety cabinet particularly for biosafety level II
organisms such as Salmonella and if cultures will be handled by a
microbiologist, and/or if will be used under the supervision of a trained
microbiologist. (Please visit the following URL:
http://en.wikipedia.org/wiki/Biosafety_level to check for the biosafety
requirement of the organism/s that you will request or
download https://drive.google.com/open?id=1iqQsCi7bDnTdryEYNZ
yZr7kCwC2fh9A7.

2.2.1.5. FOR PROFESSIONALS FROM THE ACADEME,

GOVERNMENT/PRIVATE INSTITUTION/COMPANY, the letter
written by the staff should be noted by the person with the next higher
rank of the institution/company.

2.2.1.6. FOR COLLEGE AND POST GRADUATE STUDENTS, the letter of

request should be written and signed by the student’s adviser (or a
highly trained individual who is ultimately responsible for supervising
the student’s research) on the student’s behalf indicating everything
mentioned in 2.1.1.1, 2.1.1.2, and 2.1.1.3. The letter written by the
adviser should be noted by the person with the next higher rank e.g.
Department Chair, Dean, Director, Principal and etc. STUDENTS
should not write the letter. Letters written and signed by students will
not be accepted.

2.2.1.7. HIGH SCHOOL STUDENTS will only be allowed to request for GRAS
(generally recognized as safe) microorganisms. For letter
requirement, see 2.2.1.6).

2.2.2. FORMS

2.2.2.1. The PNCM forms as listed below will be sent by e-mail.

 PHILIPPINE NATIONAL COLLECTION OF MICROORGANISMS Doc. No.: BD-8
National Institute of Molecular Biology & Biotechnology (BIOTECH) Rev.: 12
University of the Philippines Los Baños
College, Laguna 4031, Philippines Supersedes: BD-XI
BASIC DOCUMENT Date of Effectivity: 10 Nov 2021
CULTURE RATES AND REQUIREMENTS Page No.: 3 of 6

2.2.2.2. Material Transfer Agreement (MTA) form (PNCM Form FS-17) duly accomplished
and signed by the end recipient. Students must let their adviser (or a highly trained
individual who is ultimately responsible for supervising the student’s research) fill out
and sign the said form. Please fill-out only ITEMS 2, 3, and 5.

2.2.2.3. Acceptance of Responsibility form (PNCM Form FS-18) duly accomplished and
signed. For professionals, the “Authorized Representative” may be company technical
analysts or their supervisors or company owners who are also the end recipient
signatory in 2.1.2. The scientist field may be filled out by the said technical analysts or
company or non-company consultants who are experts in the field.
Students must let their adviser and a highly trained individual who is ultimately
responsible for supervising the student’s research fill out and sign the said form. The
adviser should fill out both the “Authorized Representative” and “Scientist” fields in the
absence of other supervising individuals. However, if a highly trained individual will be
supervising the student, e.g. a DOST Microbiologist, etc. the said individual should fill
out the “Scientist” field and the adviser should fill out the “Authorized Representative”
field. The adviser must be knowledgeable in microbiology and microbiological
techniques.

2.2.2.4. End-Use Certificate (EUC) (PNCM Form FS-19) duly accomplished and signed by
the head/authorized person of the company/organization. A filled-out example may be
requested as reference.

2.2.3. GOVERNMENT IDENTIFICATION CARDS OF SIGNATORIES

2.2.3.1. A scanned copy of at least one of the following valid or Government-issued ID of all
signatories:

2.2.3.1.1. School/Company ID (with signature)

2.2.3.1.2. Passport
2.2.3.1.3. SSS/GSIS
2.2.3.1.4. Professional License (PRC)
2.2.3.1.5. Driver’s License

2.3. The full payment for the cultures. A customer may pay in cash in person or may send the payment via
LBC Pesopak (Door-to-Door Delivery) or any door-to-door delivery service. SEND PAYMENT TO:
Philippine National Collection of Microorganisms (PNCM), National Institute of Molecular Biology
and Biotechnology (BIOTECH) c/o Dr. Rosario G. Monsalud, University of the Philippines Los
Baños, College, Laguna 4031. Cheque payments are also accepted, provided they are payable to UPLB.
Personal cheques will not be accepted.
 PHILIPPINE NATIONAL COLLECTION OF MICROORGANISMS Doc. No.: BD-8
National Institute of Molecular Biology & Biotechnology (BIOTECH) Rev.: 12
University of the Philippines Los Baños
College, Laguna 4031, Philippines Supersedes: BD-XI
BASIC DOCUMENT Date of Effectivity: 10 Nov 2021
CULTURE RATES AND REQUIREMENTS Page No.: 4 of 6

2.4. Checklist for Customer:

2.4.1. Please fill-out the table below and send it via e-mail along with the required documents.

2.4.2. For payments and courier service fees sent through courier please indicate the tracking number
in items 6 and 7.

CUSTOMER NAME:
CUSTOMER ADDRESS:

COMPANY/SCHOOL OR ORGANIZATION:
ADDRESS:

REQUIREMENTS SIGNATORY/IES CHECK

1. Letter of Request Professionals (2):
1. Analyst, End-recipient ☐
2. Supervisor, Company Owner ☐
Students (2):
1. Adviser/Supervising Individual ☐
2. Principal/Dean/University Official ☐
2. MTA Form Professionals (1): End-recipient ☐
(PNCM Form FS-17) Student (1): Adviser/Supervising Individual ☐
3. AOR Form Professionals (2):
(PNCM Form FS-18) 1. Analyst, End-recipient ☐
2. Supervisor, Company Owner ☐
Students (2):
1. Adviser/Supervising Individual ☐
2. Principal/Dean/University Official ☐
3. EUC Professional (1): Company Head or Supervisor ☐
(PNCM Form FS-19)
Student (1): Principal/Dean/University Official ☐
4. IDs All applicable signatories above ☐
5. Payment (indicate courier service and tracking N/A ☐
number when applicable):
_______________________________

6. Courier Fee (indicate courier service and N/A ☐

tracking number when applicable):
_______________________________

7. Document requirements scanned into one All applicable signatories above ☐

(1) PDF and emailed to
[email protected]
 PHILIPPINE NATIONAL COLLECTION OF MICROORGANISMS Doc. No.: BD-8
National Institute of Molecular Biology & Biotechnology (BIOTECH) Rev.: 12
University of the Philippines Los Baños
College, Laguna 4031, Philippines Supersedes: BD-XI
BASIC DOCUMENT Date of Effectivity: 10 Nov 2021
CULTURE RATES AND REQUIREMENTS Page No.: 5 of 6

3. Processing of Requests and Culture Release

3.1. The processing of a customer’s request shall commence ONLY UPON RECEIPT OF ALL THE
REQUIREMENTS (2.1 and 2.2) and will follow the processing schedule as in section 1 (release schedule).
An e-mail will be sent for confirmation of receipt and approval of request.

3.2. A customer may choose to personally pick up the cultures in person once they are ready. However, this
is NOT an option for HS students as cultures will be sent directly to their adviser.

3.3. The customer may also opt for the cultures to be shipped to their desired addresses (as indicated in
EUC). This option will require a courier fee for every 5 cultures. As shipping prices are subject to change
without prior notice, we will follow the current shipping rates of courier companies. We may require
additional courier fee if the requested active cultures cannot be released in one batch due to viability
issues, e.g. Vibrio spp. (can only be stored for a week) and sporulating multicellular fungi (can be stored
for a month or more).

3.4. The PNCM preferably ships cultures via LBC. One may consult LBC or other shipping companies for their
effective shipping rates.

3.5. The courier fee should not be included in the cheque payment and must be sent separately via LBC
Pesopak (Door-to-door delivery) or any door-to-door delivery service.

3.6. Official receipts will be sent together with the culture/s.

4. Denial of Requests

4.1. The PNCM reserves the right to deny requests from parties for any reasons deemed fit.

4.2. Affected parties will be e-mailed after a review of the requirements.

5. Refunds

5.1. Payments from requests that were denied will be sent back to the buyer (as indicated in EUC 1.b and
1.c). The courier fee for this will be deducted from the payment made. However, the client may claim
the payment personally.

5.2. For cultures that cannot be revived from stocks, the PNCM will inform the customer and refund the
amount of each culture. In this case, the courier fee will be shouldered by the PNCM.
5.3. Requests that have been approved and paid are no longer subject to refund. There can be no
cancellation of requests once approved.
 PHILIPPINE NATIONAL COLLECTION OF MICROORGANISMS Doc. No.: BD-8
National Institute of Molecular Biology & Biotechnology (BIOTECH) Rev.: 12
University of the Philippines Los Baños
College, Laguna 4031, Philippines Supersedes: BD-XI
BASIC DOCUMENT Date of Effectivity: 10 Nov 2021
CULTURE RATES AND REQUIREMENTS Page No.: 6 of 6

6. For Inquiries and Follow-ups

6.1. Telefax: +63 49 536 2721

6.2. CP Number: +63 946 200 1853
6.3. E-mail: [email protected] (Submit document requirements here)

7. Disclaimer

7.1. This document may be updated by the PNCM without prior notice. Contact the PNCM before
submitting your requirements to ensure correctness of requirements.

8. End of Document
 PHILIPPINE NATIONAL COLLECTION OF MICROORGANISMS Doc. No.: FS-17
National Institute of Molecular Biology & Biotechnology (BIOTECH) Rev.: 4
University of the Philippines Los Baños
College, Laguna 4031, Philippines Supersedes: F-XXVI-U

PNCM FORMS Date of Effectivity: 01 May 2019

MATERIAL TRANSFER AGREEMENT
For Non-Profit Recipients of the Collection Materials from PNCM Page No.: 1 of 2

Philippine National Collection of Microorganisms (PNCM),

1. PROVIDER OF
National Institute of Molecular Biology and Applied Microbiology (BIOTECH)
MATERIAL
University of the Philippines Los Baños (UPLB)

2. AUTHORIZED ROSARIO G. MONSALUD HEAD CURATOR

_______________________________________________________________________
REPRESENTATIVE
Printed Name Designation
OF PROVIDER

________________________________________________________________________
Printed Name Designation

3. RECIPIENT OF ________________________________________________________________________
THE MATERIAL Institution

________________________________________________________________________
Address

Scientific Name Accession Number

Pseudomonas aeruginosa 1335

________________________________________________________________________
4. DESCRIPTION OF
THE MATERIAL ________________________________________________________________________

________________________________________________________________________

a. The MATERIAL described above, including any progeny, portions and/or unmodified
derivatives therefore is being provided to you by the Provider for RESEARCH AND
ACADEMIC PURPOSES ONLY. The MATERIAL must be used with prudence and
appropriate caution since not all of its characteristics are known. The Material shall not be
used for any commercial purpose or for work on human subjects, including diagnostic and
testing. The Recipient assumes all risk and responsibility in connection with the receipt,
handling, storage, disposal and use of the Material, taking all appropriate safety and
5. TERMS AND handling precautions to minimize health or environmental risk. Furthermore, the Recipient
CONDITIONS is solely responsible for compliance with all applicable guidelines, laws and regulations.

b. The Recipient shall not distribute, sell, lend, or otherwise transfer the Material or its
Replicates for any reason. Any third party requesting a sample shall be referred to the
PNCM.

c. The PNCM and/or its contributor (depositor) shall retain ownership of all right, title and
interest in the Material and Replicates. The recipient agrees to acknowledge the PNCM

PREPARED BY: CHECKED BY: APPROVED BY:

NIK SHAWN C. TABAO ARMI R. CREENCIA ROSARIO G. MONSALUD, Ph.D.

Date: 22 April 2019 Date: 22 April 2019 Date: 22 April 2019
 PHILIPPINE NATIONAL COLLECTION OF MICROORGANISMS Doc. No.: FS-17
National Institute of Molecular Biology & Biotechnology (BIOTECH) Rev.: 4
University of the Philippines Los Baños
College, Laguna 4031, Philippines Supersedes: F-XXVI-U

PNCM FORMS Date of Effectivity: 01 May 2019

MATERIAL TRANSFER AGREEMENT
For Non-Profit Recipients of the Collection Materials from PNCM Page No.: 2 of 2

and the contributor (depositor) indicated by the PNCM as the source of the Material in all
publications that refers to the Material.

d. The PNCM only warrants for the viability of the Material, and only for a period of 30
days upon shipment. If otherwise, the PNCM has the option to either refund the fee paid
to the PNCM for such Material (exclusive of shipping and handling charges), or, replace
the Material. The Recipient must report the lack of viability to the PNCM in writing within
the warranty period. Except as expressly provided above, the PNCM gives no
guarantee, express or implied, for the material, including merchantability, or fitness
for a particular purpose.

e. The PNCM makes no representation that the use of the Material will not infringe any patent
or other proprietary right. The Recipient will hold the PNCM and its staff harmless from
any claims or liabilities that might arise as a result of the use of the Material by the
Recipient.

By affixing my signature hereunder, I acknowledge that I have read, understand and agree
to comply with the terms and conditions of this agreement.

______________________________________________________________________
Signature of Recipient Date

Name: ______________________________________
Position: ______________________________________
Affiliation: ______________________________________
Address (Office): ______________________________________
6. CONFORME
______________________________________
______________________________________
Address (Home): ______________________________________
______________________________________
______________________________________
Tel #: ______________________________________
Fax #: ______________________________________
Email address: ______________________________________

PREPARED BY: CHECKED BY: APPROVED BY:

NIK SHAWN C. TABAO ARMI R. CREENCIA ROSARIO G. MONSALUD, Ph.D.

Date: 22 April 2019 Date: 22 April 2019 Date: 22 April 2019
 PHILIPPINE NATIONAL COLLECTION OF MICROORGANISMS Doc. No.: FS-18
National Institute of Molecular Biology & Biotechnology (BIOTECH) Rev.: 3
University of the Philippines Los Baños
Supersedes: F-XXVI-V
College, Laguna 4031, Philippines
PNCM FORMS Date of Effectivity: 01 Oct 2022
ACCEPTANCE OF RESPONSIBILITY FOR
POTENTIALLY PATHOGENIC MATERIALS* Page No.: 1 of 1

To: PHILIPPINE NATIONAL COLLECTION OF MICROORGANISMS (PNCM)

BIOTECH-UPLB, College, Laguna 4031 Philippines

The RECIPIENT acknowledges that the material listed possesses a potential pathogenicity. The RECIPIENT assures
that the investigator and his or her co-workers concerned are qualified through proper education and training to work
with such material. The RECIPIENT hereby assumes all risks and responsibility in connection with the receipt, storage,
handling, use and disposal of this material.

BIOTECH BIOSAFETY
SCIENTIFIC NAME QUANTITY
ACCESSION NO. LEVEL
1335 Pseudomonas aeruginosa II 1

RECIPIENT

AFFILIATION

ADDRESS

AUTHORIZED _____________________________________________________________________
REPRESENTATIVE
Printed Name Designation Signature Date

_____________________________________________________________________
SCIENTIST/ANALYST
Printed Name Designation Signature Date

*adapted from the Japan Collection of Microorganisms (JCM) Form M-13

 PHILIPPINE NATIONAL COLLECTION OF MICROORGANISMS Doc. No.: FS-19
National Institute of Molecular Biology & Biotechnology (BIOTECH) Rev.: 2
University of the Philippines Los Baños
College, Laguna 4031, Philippines Supersedes: F-XXVI-II
PNCM FORMS Date of Effectivity: 01 Oct 2022
END-USE CERTIFICATE (EUC)* Page No.: 1 of 2

SECTION 1: PARTIES CONCERNED

A. Provider PHILIPPINE NATIONAL COLLECTION OF MICROORGANISMS (PNCM),

National Institute of Molecular Biology and Biotechnology (BIOTECH),
University of the Philippines Los Baños (UPLB)
B. Name of Buyer

C. Buyer Official
Representative
(if buyer is an organization or
company)
D. Laboratory of Department of Agriculture - National Fisheries Research and Development Institute
Destination (LOD)

E. Complete Address of Corporate 101 Bldg. Mother Ignacia Ave. South Triangle, Diliman, Quezon City, 1103
LOD

F. Authorized Recipient Kishiro Miguel I. Leyritana

G. Contact Details (phone +63 945 895 0676; [email protected]

and email)
H. Supervising Individual Bryan E. Tanyag

I. Contact Details (phone +63 956 136 9163; [email protected]

and email)

J. End-User

K. Contact Details (phone

and email)

NOTES: Buyer – the organization, company, person officially buying or paying for the culture(s)
Buyer Official Representative – person officially authorized to represent the organization or company (e.g. Director, Owner, School Dean, and etc.)
End-user(s) – the person(s) handling and disposing the culture other than supervising individuals from laboratory of destination other than end-user’s,
company’s or organization’s own laboratory
Laboratory of Destination – specific laboratory where items will be shipped and handled. The PNCM does not ship cultures to client’s home address.
Supervising Individual – person assigned to supervise students in the laboratory of destination
 PHILIPPINE NATIONAL COLLECTION OF MICROORGANISMS Doc. No.: FS-19
National Institute of Molecular Biology & Biotechnology (BIOTECH) Rev.: 2
University of the Philippines Los Baños
College, Laguna 4031, Philippines Supersedes: F-XXVI-II
PNCM FORMS Date of Effectivity: 01 Oct 2022
END-USE CERTIFICATE (EUC)* Page No.: 2 of 2

SECTION 2: ITEMS

A. Description of Item(s) and Quantity Microorganism Quantity

Scientific name and Accession Number, e.g. Pseudomonas aeruginosa BIOTECH 1335 1 culture
Microorganism Quantity
E. coli BIOTECH 1634 2 cultures

B. Date Requested:
C. PNCM Number:

SECTION 3: COMMITMENT

A. Purpose of
Microbial
Cultures
(Please provide
details)
B. Disposal of Cultures will be placed in an autoclavable biohazard bag and will be rendered non-infectious using
Microbial sterilization techniques prior disposal. Sterilization conditions to be used would be 121°C, 15 psi, for
Cultures 30 minutes.
(Please provide
details)
C. Commitment The above-mentioned Item(s) and/or replica thereof will NOT be used for the development, production and/or use of the weapons of mass
destruction (WMD). The item(s) will only be used for civil purpose and handled and disposed only as stated above.
Statements
The above-mentioned item(s) will only be used by the end-user(s) and only for the purpose indicated above and, in the MTA, and remain / be
consumed only in the laboratory of destination indicated in SECTION 1.

We (I) shall not re-sell or re-export the above-mentioned item(s).

We have been made aware and surely understand the contents of “Notice relating to EUC”.
D. Conforme
__________________________________________________ Kishiro Miguel I. Leyritana
______________________________________________
Buyer (1B) or Official Representative (1C) Name and Signature LOD Authorized Representative (1K) Name and Signature

Date:_____________________________________________ February 8, 2023

Date:____________________________________________
_

__________________________________________________ Bryan E. Tanyag

______________________________________________
End-User (1H) Name and Signature LOD Supervising Individual (1L) Name and Signature

Date:_____________________________________________ February 8, 2023

Date:____________________________________________
_
*This form is patterned from the EUC Form of Japan Culture of Microorganisms (JCM), RIKEN Bioresource Center, designed by the Ministry of Economy, Trade and Industry
(METI), Japan.