INTEGRATED PROCEDURE DOC. NO.
IP-22
CWT CONTAINER LOGISTICS SDN. BHD. REVISION 0
TITLE: EMERGENCY PREPAREDNESS & PAGE 1 OF 11
RESPONSE
REVISION HISTORY
Rev. Detail of Revision Date
00 Initial Release 2/5/2023
APPROVALS
PREPARED BY REVIEWED & APPROVED BY
Signature : Signature :
Name SHETHURAJ S/O APPASAMY Name KARTHIKAN A/L KESEVAN
Designation MANAGER Designation SENIOR MANAGER
Date 2/5/2023 Date 2/5/2023
INTEGRATED PROCEDURE DOC. NO. IP-22
CWT CONTAINER LOGISTICS SDN. BHD. REVISION 0
TITLE: EMERGENCY PREPAREDNESS & PAGE 2 OF 11
RESPONSE
1.0 PURPOSE
To identify the potential emergency situation relevant to company operation and the response
to the emergency situation for preventing and mitigate the likely illness and injury and
damage to environment associate to the emergency situation.
2.0 SCOPE
This procedure covered from identification of potential emergency situation until emergency
investigation and reporting.
3.0 REFERENCE
IMS Manual IM-01
Guidelines on First-Aid Facilities in the Workplace, DOSH
Factories and Machinery Act 1967 (Act 139), Section 25
Machinery (Safety, Health and Welfare) Regulations 1970, Regulation 38
Occupational Safety and Health Act 1994 (Act 514), Section 15(1)
4.0 DEFINITION / ABBREVIATION
Situation Explanation Example
Emergency A situation, involving unusual conditions and Fire
hazards, which if not corrected or prevented could Chemical
lead to significant environmental impacts. Spillage
Emergencies may result from natural or human
causes and include, among other occurrences, fire,
explosion, floods, earthquakes, chemical spillage,
structural collapse and major technical failures.
First Aid A provision of first-aid facilities, services and
personnel required for the initial treatment of persons
suffering from injury or illness at a workplace
First-aider a person who has successfully completed a first-aid
course conducted by an institution recognised by the
Ministry of Health and has been awarded with a
certificate of proficiency in first-aid treatment;
MR - Management Representative
SM - Senior Manager
HSEC - Health, Safety & Environmental Committee
INTEGRATED PROCEDURE DOC. NO. IP-22
CWT CONTAINER LOGISTICS SDN. BHD. REVISION 0
TITLE: EMERGENCY PREPAREDNESS & PAGE 3 OF 11
RESPONSE
ERT - Emergency Response Team
5.0 RECORDS
First Aid Box Checklist IP-22/F01
First Aid Record IP-22/F02
Fire Extinguisher Inspection Checklist IP-22/F03
Fire Drill Report IP-22/F04
Chemical Spillage Drill Report IP-22/F05
6.0 PROCEDURE OUTLINE
INTEGRATED PROCEDURE DOC. NO. IP-22
CWT CONTAINER LOGISTICS SDN. BHD. REVISION 0
TITLE: EMERGENCY PREPAREDNESS & PAGE 4 OF 11
RESPONSE
Responsibility Activity Interface
Identification of Potential
HSEC Emergency Situation
Setup the ERT ERT Organization
HSEC
Chart
Employee Action on Discovering an
Emergency
Communication
Employee
MR/ERT Training & Drills
Drill Report
Handling of Emergency after
ERT
Working Hours
Performing During
ERT
Emergency
Emergency Investigation and Accident /Incident
MR/ERT Reporting Investigation Report
7.0 PROCEDURE DETAILS
INTEGRATED PROCEDURE DOC. NO. IP-22
CWT CONTAINER LOGISTICS SDN. BHD. REVISION 0
TITLE: EMERGENCY PREPAREDNESS & PAGE 5 OF 11
RESPONSE
7.1 Identification of Potential Emergency Situation
The relevant potential emergency situations have been identified as below;
a) Fire Accident
b) Major Incident/Accident
c) Chemical Spillage
d) Explosion
7.2 Set up the ERT
a) HSEC shall establish the Emergency Response Team (ERT) to respond
to emergencies and to attempt to bring the situation under control.
b) ERT is also to assist the management in carrying out a certain safety
management program for the company.
c) ERT shall comprise of employees from various departments, who have
knowledge or have been trained in responding to emergencies. The
team shall have a team leader.
d) ERT organization chart, role & responsibilities are defined in
Attachment 1.
e) ERT member will go through drills to practice the skills they acquired
during training.
7.3 Roles & Responsibilities
a) As per Attachment 1
7.4 First-Aid Box
a) First-aid boxes should be made of sturdy material and be portable so
that it can be taken to the site of an incident. The boxes should also be
clearly marked with a green crescent on a white background.
b) Each first-aid box shall be placed in a clearly identifiable, well
illuminated and accessible location.
c) The box shall be kept locked and the key thereto kept by a responsible
person available during all working hours. The employees should be
informed of the location of all first-aid boxes.
d) First-aid boxes shall contain a sufficient quantity of suitable first-aid
materials (refer to First Aid Box Inspection Check List).
a) First-aid boxes be checked on monthly basis so as to make sure they
are fully equipped and all items are usable (refer to First Aid Box
Inspection Check List).
INTEGRATED PROCEDURE DOC. NO. IP-22
CWT CONTAINER LOGISTICS SDN. BHD. REVISION 0
TITLE: EMERGENCY PREPAREDNESS & PAGE 6 OF 11
RESPONSE
7.5 Fire Extinguisher
a)
7.6 Training & Drills
b) HSEC shall identify & organize a training/briefing on the emergency
response and preparedness for the ERT members, chemical handler
and other emergency responder to enhance their duty performance.
c) Besides the ERT members, all employees shall also be given
emergency response training.
d) The drills shall be conducted at least once a year to ensure all the
procedures are followed correctly.
e) All drills shall be recorded and reviewed the effectiveness of the
procedure, function or equipment, mobility of ERT and the duration of
the evacuation.
f) If required, the drills shall be alerted to the Fire & Rescue authority on
the fire drills.
g) Any special problem encountered should be noted together with the
corrective actions.
7.7 Emergency Response Plan (ERP)
a) HSEC and the ERT Leader who has the knowledge of the site
conditions and local regulations shall prepare the ERP for all
emergency situations identified.
b) The Emergency Response Team (ERT) may be involved in the
preparation of the plan or at least in the continual improvement of the
plan over time.
c) All employees shall be given emergency response training.
d) ERP will be amended when important components become outdated or
business and regulatory changes occur. The ERP shall be up-dated if
significant changes have occurred
INTEGRATED PROCEDURE DOC. NO. IP-22
CWT CONTAINER LOGISTICS SDN. BHD. REVISION 0
TITLE: EMERGENCY PREPAREDNESS & PAGE 7 OF 11
RESPONSE
7.8 Emergency Contact Number
a) Emergency Contact Number shall be maintained for the contact
numbers of the ERT (during work hours) or the relevant personnel
(during off-work hours) and the external rescue team e.g. Fire & Safety
Rescue, ambulance, etc.)
7.9 Evacuation Plan and Assembly Points
a) ERT shall prepare the evacuation plan. The evacuation plan or route
shall be updated promptly whenever there are changes in the premise
affecting the evacuation route.
b) The evacuation route shall be displayed in the necessary area. All exit
doors must be labelled.
c) The evacuation plan shall show the closest exits, backup exits, location
of the fire extinguisher, eyewash / toilets, PPE, chemical spill cleanup
supplies, first aid supplies, assembly points and other key elements.
d) All employees must know the primary exit route in case an emergency
occurs.
7.10 Evacuation Procedure
a) In the case of emergency, employees must walk calmly to the nearest
exit as described in the evacuation route. Exit the building and report
to the assembly area. Do not RUN but WALK calm and orderly.
b) Note: In case the gazetted exit route is blocked or affected by the
emergency; use the nearest exit route (alternative), otherwise; follow
the ERT's instruction.
c) Employees shall leave the rescue for those who are trained. It is not
necessary to try to help the ERT or stop to ask questions during the
evacuation process
d) For those who are away from the work area (either at training,
restroom, canteen etc.) follow the evacuation route posted for the area.
It is imperative to inform the ERT member of your whereabouts to
avoid problems during the roll call.
e) Employees shall gather at the assembly point and wait for further
instruction.
INTEGRATED PROCEDURE DOC. NO. IP-22
CWT CONTAINER LOGISTICS SDN. BHD. REVISION 0
TITLE: EMERGENCY PREPAREDNESS & PAGE 8 OF 11
RESPONSE
f) Unless instructed otherwise, after the ALL CLEAR signal by the
authority; all employees shall return to their department calmly and
orderly; to resume work.
g) Evacuation plan or route shall be updated promptly whenever there are
changes in the premise affecting the evacuation route. The evacuation
route shall be displayed in the necessary area. All exit doors must be
labelled.
h) Communication during an emergency shall be either through telephone
or P.A. System or whistles or fire alarm.
i) HSEC/Designated charge shall set their On-Shift Emergency Response
Team into motion and shall also summon additional help from other
members of the staff, as deemed necessary to response to the
emergency situation beyond normal hours.
1.2 Investigation & Reporting
a) For any HSE incident; ERT shall investigate by using the
Accident/Incident Investigation Report as soon as practicable, and in
any case within 24 hours after standing down and submit a report to
the HSER.
b) HSEC and ERT leader shall determine the adequacy of the corrective
action taken.
c) Respective emergency response plan and scenario shall be reviewed
for suitability and effectiveness by ERT.
INTEGRATED PROCEDURE DOC. NO. IP-22
CWT CONTAINER LOGISTICS SDN. BHD. REVISION 0
TITLE: EMERGENCY PREPAREDNESS & PAGE 9 OF 11
RESPONSE
Detection of Fire
Big Fire Small Fire
Extinguish Fire
Notify HSEC/ERT Fire Not Fire
Extinguished Extinguished
Emergency Evacuation Assist in Fire Head Count Report to
Fighting Superior
Continue Fire Investigate
Fighting case
Search &
Rescue
Take
Call for Help (Fire necessary
Dept. / Hospital / action to
BOMBA) prevent
recurrence
FIRE CASE FLOWCHART Compile
Report
Review
Aspect Impact
Register/
HIRARC
INTEGRATED PROCEDURE DOC. NO. IP-22
CWT CONTAINER LOGISTICS SDN. BHD. REVISION 0
TITLE: EMERGENCY PREPAREDNESS & PAGE 10 OF 11
RESPONSE
CHEMICAL SPILLAGE FLOWCHART
INTEGRATED PROCEDURE DOC. NO. IP-22
CWT CONTAINER LOGISTICS SDN. BHD. REVISION 0
TITLE: EMERGENCY PREPAREDNESS & PAGE 11 OF 11
RESPONSE
Chemical Spillage
CheckCheck
chemical
SDSMSDS Isolate / barricade
spillage
Wear PPE
Clear Up Spillage
Report of
contaminated racks as
Scheduled Wastes
Reporting
Reportingto to
SM/HSEC
HOD /
MD
Investigation and take
necessary action to
prevent recurrence
Report Compilation
Review of HSE
Risk Assessment
