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UCI 104 Lecture 1 Introduction To Spreadsheets

The document discusses the introduction to spreadsheets including their components, types, uses, advantages and disadvantages. Spreadsheets are applications designed to store, organize and manipulate numerical data and charts. They allow users to perform calculations, analyze data and present information visually through charts.

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78 views13 pages

UCI 104 Lecture 1 Introduction To Spreadsheets

The document discusses the introduction to spreadsheets including their components, types, uses, advantages and disadvantages. Spreadsheets are applications designed to store, organize and manipulate numerical data and charts. They allow users to perform calculations, analyze data and present information visually through charts.

Uploaded by

aroridouglas880
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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UCI 104

Introduction to Data
Manipulation and Analysis
with Spreadsheets

1
Lecture 1
Topic 1: Introduction to
Spreadsheets

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Lecture Overview

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Spreadsheets
•application package designed to store,
organize and manipulate numerical data
and charts.
•Also called electronic ledger.
•Examples : MS Office Excel, Open Office
Calc, Word Perfect Office Quattro Pro,
iWork Numbers, Google Sheets etc.

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Components of Spreadsheets
1. Worksheet – Spreadsheets’ working area.
It is a grid of rows and columns.
2. Database engine – for holding and
manipulating records.
3. Formula engine – component that
processes mathematical expressions.
4. Functions library – component that holds
inbuilt mathematical expressions.
5. Graph generator – for creating charts.
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Types of Spreadsheets
1. Proprietary Spreadsheets – purchase a
license e.g. MS Excel.
2. Open source Spreadsheets– available
free of charge e.g. Open Office Calc.
3. Web Spreadsheets – available online
e.g. Google Sheets.
4. Spreadsheets as a Service – available
as cloud service e.g. Excel 365.
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Uses of Spreadsheets
1. Accounting
•Prepare budgets
•Accounting reports
2. Statistical analysis
•Calculating statistical values e.g. mean,
median etc.

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3. Records management
•Organizes data in tabular manner making it
suitable for records storage
• they also come with records manipulation
operations e.g. sorting, filtering etc.
4. Forecasting
•Its automatic recalculation feature enables
‘what-if ’ analysis.
•Can be used to track the value of assets
(appreciation and depreciation).
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5. Financial analysis
•Comes with many features that can perform
financial analysis e.g. loan repayments.
6. Decision Support System
•Spreadsheets come with advanced features
e.g. solver that can be used in decision
making by top level management of an
organization.

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7. Payroll
•Used to prepare monthly payment
summary for employees of a company.
8. Education
•Used to process exam results e.g.
subject grading, best of 7, mean score
etc.

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Advantages and Disadvantages
of Spreadsheets
Advantages
1. It makes it easy to create instant
calculations/manipulation of data.
2. They present data in a neat manner
3. They are easy to change or edit.
4. It keeps data organized efficiently.
5. Most spreadsheets offer third-party
support- file can be opened by another
program.
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6. There are integration options thus
enabling data sharing between programs.
7. You can create multiple spreadsheets
within one file making it easy to see
trends.
8. Can present data in chart form
9. The automatic recalculation feature
enables what-If Analysis to be conducted.
10.Allows multiple user access.
11.Some are available free of charge.
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Disadvantages
1. It takes time to learn the formulas.
2. Formulas differ from one Spreadsheets to
another
3. Not good at handling errors.
4. Some spreadsheet Apps may be
incompatible.
5. Some Spreadsheets Apps are costly.
6. Security is compromised.
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