CARL E.

BALITA REVIEW CENTER ENROLLMENT HUB

A Capstone Project
Presented to the Faculty of
College of Computing and Information Sciences
Systems Plus College Foundation

In Partial Fulfillment of the

Requirements for the Degree of
Bachelor of Science in Information Technology

by:

Jamie M. David
Hareil M. Delos Reyes
Amyah Y. Estabillo
Marcus M. Formoso

April 2023
 ACKNOWLEDGEMENT

The researchers are grateful to All-Powerful God for providing them with the wisdom

and fortitude needed to finish this research study. Without His blessing, this accomplishment

would not have been possible. They also want to express their gratitude to their parents for

providing us with moral, financial, and emotional support throughout this Capstone project.

The researchers would also like to thank Dr. Roy Dayrit, our Capstone adviser, for his

guidance. Their capstone panelists, Mr. George M. Granados, Dr. Jeffrey Evangelista, and

Mrs. Bernadette Raon who gave their recommendations for improving their study.

They want to dedicate their work to those who are the main source of inspiration for

them.

Their wonderful parents and relatives, who helped and supported them during their

research study.
 ABSTRACT

A CBRC Enrollment Hub is a innovative solution in processing enrollments for

reviewers who are taking board exam. The study's goal was to develop a system that would
give enrollee another way to enroll while making up for the facility lack of staff and time-
consuming, walk-in procedures. The system contains many functions and stores information
such as student’s account balances, class assessment schedule, announcement. Admin
account, can verify enrollee, can see enrollee who are not fully paid, gross income of the
branch, number of drop students, number of students enrolled, view student’s dues and
balances, can encode lecturers rate, can provide lecturer’s schedule, can view statistics
records. Branch account, post lectures salary, can view statistic record of the branch, can
view also post announcement from admin, can post announcement to students and lecturers,
can verify enrollment, can view student balances, and number of enrollee. Lecturers account,
can view salary, schedule and announcement from the branch. The system reduces enrollment
time, and reduces errors and inaccuracies.
COLLEGE OF COMPUTING AND INFORMATION SCIENCES

Table of Contents

Title Page........................................................................................................................i
Acknowledgement.........................................................................................................ii
Abstract.........................................................................................................................iii
Chapter 1.......................................................................................................................1
Introduction...................................................................................................................6
Project Context.............................................................................................................8
Purpose and Description..............................................................................................8
Objectives of the Study.................................................................................................8
Scope and Limitation of Study....................................................................................9
Significance of the Study............................................................................................10
Chapter 2.....................................................................................................................12
Review & Related Literature.....................................................................................12
Conceptual framework...............................................................................................16
Chapter 3.....................................................................................................................17
Methodology and Design............................................................................................17
Locale...........................................................................................................................17
Research Design..........................................................................................................17
Research Instrument..................................................................................................17
Survey Questionnaire.................................................................................................18
Requirements analysis and Documentation.............................................................18
Context Diagram.........................................................................................................19
System Flowchart........................................................................................................19
Use Case Diagram.......................................................................................................20
Entity Relationship Diagram.....................................................................................20
System Design Specification.......................................................................................21
Output and User Interface Design............................................................................21
Gantt Chart.................................................................................................................21
Rapid Application Development Model (RAD).......................................................22
Development Specification.........................................................................................24
Table 1: Software Specification.................................................................................24
Table 2: Hardware Specification...............................................................................25
Test/Evaluation Plan..................................................................................................25
Test and Evaluation Instruments..............................................................................25
User Accepting Testing...............................................................................................25
Evaluation Questionnaire...........................................................................................26
ISO/IEC 25010............................................................................................................26
Sampling technique.....................................................................................................26
Likert Scale..................................................................................................................27
Implementation Plan..................................................................................................28
Chapter 4.....................................................................................................................28
Results and Discussion...............................................................................................29
Evaluation Results......................................................................................................30
Questionnaire Results.................................................................................................30
Chapter 5.....................................................................................................................32
Conclusion and Recommendation.............................................................................34
References....................................................................................................................36
COLLEGE OF COMPUTING AND INFORMATION SCIENCES
Bachelor of Science Information Technology

Appendices
Appendix A: Grammarian Certification
Appendix B: Plagiarism Scan Certification
Appendix C: Questionnaire
Appendix D: Evaluation
Form Appendix E: System
Flowchart Appendix F: Use
Case Diagram
Appendix G: Entity Relationship Diagram
Appendix H: Gantt Chart
Appendix I: Output and Interface
Design Appendix J: Photo
Documentation Appendix K:
Curriculum Vitae
COLLEGE OF COMPUTING AND INFORMATION SCIENCES
Bachelor of Science in Information Technology

CHAPTER 1
THE BACKGROUND OF THE STUDY

Introduction

As an entrepreneur advocate, publisher of books, and educator, Dr. Carl E. Balita is

one of the Philippines' most well-known figures in the business world. The Asian Wall Street

Journal branded him as the man who can electrify crowds and get audiences on their feet. He

is known as the "Entrepinoy Guru" in the Philippines. He is a successful businessman and a

former president of The Philippine Chamber of Commerce and Industry, Quezon City, the

largest and most prestigious local business group.

The founder's review experiences led to the creation of the Dr. Carl E. Balita Review

Center (CBRC). While holding a position as a lecturer at the graduate school and nursing

college of the Pamantasan ng Lungsod ng Maynila, the founder started working in the review

industry in 1993. Dr. Carl Balita's thirty (30) years of review experience, six (6) years of

university academic experience, and five (5) years as dean led to the creation of the Dr. Carl

Balita Review Center in 2004.

CBRC is the largest, most-awarded, and ONLY ISO-Certified Test Preparation Center

in the world. It was also named an Outstanding Filipino Franchise by the Franchise

Excellence Hall of Fame. Its potential to deliver quality, consistency, superiority, integrity,

and results demonstrates its unmatched track record. Hundreds of thousands of board passes

and 356 topnotchers have both been generated by CBRC. With nearly 125 locations in key

Philippine cities during the past 14 years, the corporation has maintained its dominance and
international presence in places like Indonesia and Hong Kong. Canada, the Middle East, and

Thailand.

The enrollment system is one of the most important and obvious mechanisms present

in educational institutions and at lower levels of education. Potential students will be more

likely to enroll in the Carl E. Balita Review Centre if they have a favorable impression of the

institution due to an accurate and efficient enrollment record. An enrollment procedure is

designed to give staff and faculty a way to record information that is necessary for enrollment

since enrollment grows annually. The enrollment process grew more challenging as it went

on.

According to Kamal Hasan Jihad (2018), it has been found that the manual approach

has a number of drawbacks, including wasted time, data loss, and additional costs for

recording student information. Additionally, there were delays in responding to students'

questions and disregard for their discipline when allocating them to accommodations. The

amount of data that needs to be recorded also grows. This just slows down the lecturers' and

staff's ability to process confusion.

When lines of people form and the waiting period is extended, the enrolling process at

a school becomes exceedingly complicated. The best method to solve this problem is through

technological instruments (Marjorie Chamilco, Alex Pacheco, Cesar Pearanda, Edwin Felix,

Mario Ruiz, 2021). A manual enrollment system requires extra time and effort, which slows

down transactions. They now dread going to school because of the hectic enrollment process.

Instead of complete it in an hour or two, students who enroll must wait. In some cases,

students are required to come back the following day or even a week later in order to be

considered formally enrolled.

Students and parents who would wait in line for hours only to enroll and get paid

would also find the process burdensome. This problem will be eliminated in this proposed
system. Enrollment procedures get more difficult to manage as enrollment numbers rise each

year. This will simply serve to increase the enrollment issue by making it more difficult to

enroll.

Carl E. Balita Review Centre will benefit from having a different system that will

enhance enrollment procedures in order to fulfill the standards that their schools are

attempting to meet. Our daily lives have been impacted by technology. Computers are used

by billions of people, and in order to effectively respond, we need to be aware of everything

around us. Today, technology is a powerful tool for enhancing this type of enrollment system.

Project Context

Administrative tasks such processing enrollment, payments, reports, lectures,

schedules, and announcements take up time at educational institutions. On the other side,

systematizing management tasks can make these activities into efficient and streamlined

processes, freeing up staff members to focus on other crucial tasks like instructing enrollee

and reviewers.

If automation is used, the enrollment and registration information is preserved as a

record for lecturers and reviewers for a span of four months. As a result, enrollee and

reviewers can access their data at any time during their review period and are not required to

repeatedly request copies of their records or visit an administrator's office to review them.

As a result, the proposed system's overall design consists of a enrollment server

system that will be put in the Carl E. Balita Review Center's main branch and other client

servers that will be installed at the review center's branches across several provinces. Only

the administrator will be able to access the main system from the main branch, and the server

will control branch activities via the system.

Objectives of Study

This project's primary goal is to develop a useful system that enables users to

obtain enrollment-related data online, particularly their payment balances, review and

exam schedules, and some significant notifications.

Specifically, the researchers seek to apply the following:

a. To design an enrolment hub system for 120 branches of CBRC

review center with the following features

b. To create a module where the owner can see the enrollment

data summary of each branches including finances and

collections.

c. To develop a module for enrolment of students per branch

d. To design a module of reports per branches and to produce an

adhoc reports

e. To create the system using the following tools: Java, HTML, and CSS
COLLEGE OF COMPUTING AND INFORMATION SCIENCES

Scope and Limitations of the Study

Dr. Carl E. Balita Review Center's website will have the suggested system installed,

and the admin in the main branch will be creating the lecturer's schedule as well as other

announcements. The admin also has access to all the branches and can view reports on

enrollment, payment, dropped classes, and transferee. The staff at each branch will handle

enrollment and admission as well as the distribution of all information and schedules, all the

announcement is from the main branch. On the financial manager, the student will pay for the

lecturer’s expenses such as food, transportation, accommodation, and professional fee, and

for the Operational Expenses when they need to rent a venue, the lecturer’s fee, and all the

expenses that the student needs to pay. The payment for enrollment it’s also under the

financial manager who determines if it’s already fully paid, installment, transferee, or

dropped. Lastly, the student who has permission to view their balance, schedule, and

announcements.

The study's results rely on where the review center's branches are based. Its primary

focus is on developing web-based systems. The suggested system will be installed at all the

Carl Balita Review Center's branches since the main branch will act as the server for all the

other branches. This is carried out to gather the pertinent data that will be used for the overall

design of the suggested system. Given that each branch's information is connected in real-

time, the system will likewise be dependent on the internet. Once users have paid their center

dues, the proposed method will allow them to view their information. As a result, the user

will not need to physically visit the center to complete their requests.
a. The study is limited in terms of its users. Only those reviewers and lecturers who

have been verified by the admin can have and access their portal.

b. To access your account/portal you must have an internet connection.

Significance of the Study

The purpose of the project is to provide hassle-free online enrollment. The project's
beneficiaries are listed below.

a. Admin – Monitoring of data will be more accessible and easier for the

admin and branch staff.

b. Branch – Can easily view and receive announcements from the main

admin, manage and monitor data of specific branches, and efficiently

assist the main admin with organization of data.

c. Lecturers - Have easier way to view salary, students' list,

announcements, and review and exam schedules.

d. Students - Keep track of their payment balance, any significant

announcements, and most importantly, their review and exam schedules.

COLLEGE OF COMPUTING AND INFORMATION SCIENCES
Bachelor of Science in Information Technology

CHAPTER 2

LITERATURE REVIEW

This section are the lists of several literature and relevant articles that the

researchers used as a guide for their research.

Materials and Methods on Digital Enrollment System for Educational Institutions

The enrollment procedure at a school becomes extremely difficult when lines of

people form and the waiting time increases. Technology-based tools are the most effective

way to handle this issue. In order to optimize the processes that make up an enrollment

administration, this project aims to build a computerized enrollment system. It made it

possible for the institution and the students to collaborate remotely, reducing the time needed

for enrollment procedures in a fair and transparent manner while ensuring that everyone had

access to remote learning opportunities during pandemics. (Marjorie Chamilco, Alex

Pacheco, Cesar Peñaranda, Edwin Felix, MarioRuiz (2021)).

Ascendens Asia Singapore – Bestlink College of the Philippines Journal of

Multidisciplinary Research

The suggested system had crucial elements including login and logout services and

database maintenance. For system users, the login form acted as a security precaution. A

login history is additionally accessible to look up registered accounts. The system's backup

data feature enables you to retrieve data that a user mistakenly deleted. This study aimed to

streamline and expedite the manual enrolling process. (Jane Elizabeth Silaya, Genesis

Lanuza, Joyann Cabatuando, Dharyljohn Rumbaoa, Alejandro Adovas (2020)).

Development of a Web-Based Registration and Computerized Enrollment System for

Taal Senior High School

To improve efficiency and ease of use, particularly for CBRC managers, an Online

Registration and Computerized Enrollment System was proposed to supplement the existing

Manual Enrollment System. The performance of the current system during enrollment and

registration is the primary focus of the investigation. By storing the enrollee's file data inside

a database, the developed system aims to retrieve and monitoring the data more quickly,

easily, and safely while requiring less effort from the administrator. These details may be

viewed instantly, so there's no need to worry about any specific data being lost. In addition, it

offers online functionalities that make it simple and quick for users to access and submit data.

The system was created with an emphasis on the data related to enrollment that has been

gathered, which comprises records such as basic information. This will function as a

document that was completed using a digital registration form that can be accessed online and

offline. (Elizalde L. Piol, (2019)).

What is an enrollment system and why does it matter?

Reviewers want timely service as well as attentive care at every level. More than ever,

prospects' selections could be significantly influenced by quick, precise, and pertinent

information. This connects to the current enrollment system, which is the last step. The needs

and motivations of candidates can be better managed by admissions committees when

enrollment management tools are applied properly. From the first point of contact till

conversion, the entire process is streamlined via a single system. (Meenu Joshi, (2021)).
Computerized Enrollment System of Judge Feliciano Belmonte Senior High School

Reviewers desire prompt service in addition to personalized attention at every level.

More than ever, fast, accurate, and pertinent information may have a big impact on prospects'

decisions. Finally, this interfaces to the current enrollment system. When used effectively,

enrollment management systems give admissions committees better control over the needs

and motives of applicants. From initial contact until conversion, the process is easy thanks to

a consolidated system. (Jomar Abrillo, KristineJoy Palacio, Monica Capuz, Patrick Quintos,

Laurence Maglinte, Engr. Joel Cajipe (2020))

Computerized Enrollment System

Every student in every school eagerly anticipates the beginning of the academic year.

It is the activity that is most looked forward to after the summer holiday. However, in

contrast to the aspirations of the student registrants, it has led to problems and difficulties

because it has become laborious and time-consuming. Other students frequently ask their

parents and other family members to enroll them on their behalf. The school's disorganized

admissions process is a major problem now. The plebian dilemma happens during the

enrollment period, when students must wait to be officially registered for the next day, often

for longer than an hour. The researchers decided to look into and address the enrollment issue

by developing and putting into place an enrollment system that would enable a smooth and

less problematic flow of enrolment in Ilog Catholic High School because all of these

presented a challenge. Computerization is used as a control system in an industrial workplace

to manage processes. It decreases human error and processing time, increasing productivity

and allowing for the production of goods of the highest caliber. In information systems,
computerization refers to linking procedures that complete significantly faster and more

precisely than a human method. Ilog Catholic High School will be able to improve their

enrollment process from what it presently has with the aid of this study. The system's

supporters would interact with it so that Ilog Catholic High School's administration could

gain access to fundamental knowledge on how to use the system. (Benny Salde (2019)).

Development of a Computerized Student- Advising and Enrollment System

Every semester, the manual advising and enrollment process has been ruined by the

outdated "paper and pen" manner of processing student records. Bringing the level of student

records into a structured manner was the system's main goal. With this mentality, it was

expected that the system would subsequently improve how the institution conducted its

enrollment operations (Greg Sambaan Campos (2019))

Development and Evaluation of Online Enrollment System

The enrollment process has always been difficult for students. It is challenging for the

office staff and class counselors to acquire data from enrollment forms. To have a method for

gathering and organizing student registration forms, the researchers developed an online

enrollment system. Thanks to the online enrollment method, students may enroll and fill out

paperwork while lounging in their homes. The admin and the class advisers may obtain,

assemble, and sort the information provided by the students online. The administrator and

adviser's administrative chores were made easy by this instrument. (Carlo E. Habahab,

Gilbert Y. Bernas ((2019)).

Input Process Output

Define the
Literature Requirements
Software Prototype Carl E. Balita Review Center
Specification Construction Enrollment Hub
Hardware Deployment
Specification Review
Interview/ Development
Questionnaire Specification

Evaluation

ISO 25010

Figure 1: Conceptual Framework

 CHAPTER 3

METHODOLOGY AND DESIGN

This part covers the procedures the researchers used to finish the study. The research

tools and data collection methods are covered in this chapter.

By using a computerized enrollment system, CBRC will be able to greatly simplify

the enrollment procedure. A computerized enrollment system is essentially a piece of

software that enables enrollment managers to electronically manage all student data. Names

and other personally identifiable information about students at the school will be stored on

the computer. Actually, because they can be customized and applied by different companies

and organizations, computerized enrolment systems are fairly straightforward.

Locale of the Project

Testing of the system was conducted at the CBRC Main Branch.

Research Design

The study design included a description of the procedures and methods utilized to

collect and analyze the data necessary to respond to the questionnaire. The researchers used a

descriptive study as their method. The researchers gathered data from the respondents to

have an understanding of the potential problems consumers would run into when signing up

for CBRC online.

Research Instrument

The tools, techniques, and process used to obtain data for a research endeavor. They

employed a variety of methods and made sure the information collected came directly from

the users. These methods were intended to aid researchers in confirming the system's

current issue. A survey questionnaire was used by the researchers.

Survey Questionnaire

Utilizing Google Forms survey questions, the researchers collected data. If online

enrollment was more convenient and user-friendly, the researchers collected data from

people who had used it. At least 10 respondents took part in the poll and responded to the

questions.

Requirements Analysis and Documentation

There are three types of requirements representations in this section. the system

design, development specification, and requirements modeling. The requirements modeling

displays many diagrams that the researchers used to define how the process operated and how

the user interacted with the system. The output and user interface designs were displayed in

the system design. The hardware and software that the researchers utilized were shown in the

development specification.
Requirements Modeling

Logical Specifications

Admin

Figure 2: Context Diagram of the Proposed System

Context diagram represent the roles of each individual that is part of the system.

Context diagram is a useful tool for understanding the scope and context of a system, and for

identifying the key actors, stakeholders, and inputs/outputs involved in the system or project.

System Flowchart

A system flowchart offers a visual representation of how data or processes move

through a system. It is used to represent the logical and actual flow of information, inputs,

outputs, and system activities.

Object Modeling

Use Case Diagram

A use case diagram is a visual representation of potential tech-user interactions. Use

case diagrams show the various use cases for the system, different user categories, and

additional diagrams are usually introduced as expansions.

Data Modeling

Entity Relationship Diagram

ERD is graphical tool for displaying database tables, columns, and relationships. In an

ERD, data modeling techniques are utilized as a concept for a database and to help with the

approach to business operations.

 COLLEGE OF COMPUTING AND INFORMATION SCIENCES
Bachelor of Science in Information Technology

System Design Specifications

This section describes the viewpoint of the researcher and the solution on how the

system was developed as well as necessary functionalities, architecture, and program

specifications were all stated.

Output and User Interface Design

This section presents the output result or screenshot of the system. The User Interface

Design shows the interaction of the user and how it communicates to the system.

Gantt Chart

Is a representation of a job or objective of the researchers every month. This also

serves as a list of all the tasks that need to be finished up until the project is finished. This

diagram shows the intended steps for the study's advancement for the researchers.
 Figure 3: Rapid Application Development Model
Source: https://kissflow.com/application-development/rad/rapid-application-development/

Rapid Application Development Model

Prototyping and iterative models with no (or less) detailed preparation are the

foundation of the Rapid Application Development (or RAD) methodology. In general, the

RAD method to software development places more focus on prototyping and development

jobs and places less emphasis on planning duties.

1. Define the Requirements

Rapid application development immediately distinguishes itself from conventional

software development techniques. It only asks for a general demand; it does not require you

to sit down with end users and obtain a comprehensive set of specifications. You can

segment particular requirements at various stages of the development cycle because the

criteria are broad.

2. Prototype

The actual construction takes place here. Developers work quickly to produce

prototypes with a variety of features and functions rather than adhering to a strict set of

specifications. The clients are then given these prototypes, and they determine what they like

and don't. These prototypes are frequently quickly created to function in order to highlight

only the most important characteristics. This is typical, and the final result is only developed

when the client and the developer are on the same page regarding the final product.

3. Construction

A vital stage of growth is the construction phase. Engineers and developers put in

endless effort to construct a functioning system from a functioning model. The majority of

problems, issues, and changes are fixed at this stage, which also emphasizes the importance

of feedback and reviews. This step can be very drawn out, especially when clients alter

their minds or the feedback is extensive.

4. Deployment

Deploying the constructed system into a real-time production environment is the last

stage of RAD. In-depth scale testing, technical documentation, issue tracking, last-minute

modification, and system simulation are all part of the deployment phase. Before the

program goes live, teams also spend time troubleshooting it and performing final upgrades

and maintenanc
Review

The researchers are responsible for monitoring the program in this stage, which

includes system repairs and software updates.

Development Specifications

Refers to the detailed description of the software product or solution that the team

developed. It typically includes information on technical requirements of the software and

hardware product.

Table 1. Software Specification

Software Specification

Windows 7 32-64 bit, Minimum of

Operating System
Windows 10 64-bit,

Browser Chrome, Edge, Safari, Opera, Firefox,

Internet Explorer, Microsoft Edge, Etc.

Database MySQL
Table 2. Hardware Specification

Hardware Specification

Intel Core i3 & i7, Athlon, Xeon, Pentinum

Processor II, Sempron, Opteron, Amd Fx, Pentium

M, Celeron, Penium D, Intel Atom,

Pentium

III, Pentium D, Athlon 64

Memory Minimum Of 4GB Ram

Storage Minimum Of 120 SSD

Test/Evaluation Plan

When the researchers met the respondents, they were unable to utilize the

application, so the researchers first demonstrated it to them. After the procedure, the

evaluation tool was provided, and the outcomes were computed. For evaluation, the

researchers consulted IT experts in order to assess how the overall system performs in

relation to its requirements and identify areas for growth and improvement. How well it

operated and whether it could be implemented so that users could use it frequently.

Test and Evaluation Instruments

This section shows what instruments the researchers used to test and evaluate the

system that is given to the users.

User Acceptance Testing

The user will test the system whether it is passed of failed to evaluate changes. It also

allows users to participate with software to ensure that it is working effectively.

Evaluation Questionnaires
The researchers constructed an evaluation questionnaire to evaluate the quality of the

system based on ISO/IEC 25010.

ISO/IEC 25010

Is a standard that outlines a framework for assessing the qualities of software

products. The specification is a component of the ISO/IEC 25000 family of standards, which

offers recommendations for software engineering and software quality control. Eight quality

criteria for software products are outlined in ISO/IEC 25010: functionality, reliability,

usability, efficiency, maintenance, portability, compatibility, and security.

Sampling Technique

Using the non-probability sampling strategy known as "purposeful sampling," the

researchers chose volunteers who were most pertinent to their research topics. The

researchers chose their respondents via purposeful sampling. The researchers conducted

interviews with the co-owners, and a sample of at least 10 students were gathered to

participate in the evaluation and complete the questionnaire.

Statistical Analysis

The statistical methods used to analyze the data was covered in this section, along

with how the Likert scale used in the evaluation questionnaire could be translated into an

equivalent interpretation. The following statistical procedures were used in the Capstone

project to determine the effectiveness of the instrument:

Frequencies and Percentages

This method was used to determine the percentage of the response to scales

response.

Formula: P = (freq / N) x 100

Where: Freq = number of responses per item

N = total number of respondents

Weighted Mean

This method was used to get the average of the result in the distribution of the

respodent’s questionnaires.

Formula: X = ∑wx / ∑w

Where: ∑x = the sum of all response (response x, multiplied by the weights, w)

∑w = the sum of the respondents

Likert Scale

The questionnaires included a five-point Likert scale to give respondents to

describe their level of agreement or disagreement with a certain claim. Each response to the

questionnaire would have a number value that would be used to quantify and analyze the

results from the respondent's responses to each question

Table 3: Likert Scale

Weighted Mean Scale Remarks

4.25 - 5.00 5 Strongly Agree

3.45 - 4.25 4 Agree

2.65 - 3.44 3 Undecided

1.85 - 2.64 2 Disagree

1.00 - 1.84 1 Strongly Disagree

Implementation Plan

An overview of the system and all necessary resources, including hardware and

software requirements, were included in the implementation plan.

 CHAPTER 4
RESULTS AND DISCUSSION

This chapter includes the forms for evaluation that will be given to participants by the

researchers so they can gather information and have conversations.

Evaluation Results

The researchers organized an testing in Angeles City, Pampanga. Right after the

testing, the researchers distributed their questionnaire. A total of fourteen (12) respondents –

ten (12) students, and two (2) IT experts.

Presentation, Analysis and Interpretation of Data

Results of the IT Experts' evaluation form are shown in this section. The system's

front-end and back-end modules were both included in the test. The result was based on two

(2) IT experts.
 Table 4: Acceptability Test on Student/Enrollee

No. of Respondents
Criteria Average Interpretation
5 4 3 2 1 Mean
Fill up registration form as a new enrollee 1 1 0 0 0 4.62 Strongly
Agree
2 0 0 0 0 5.00 Strongly
Log in with an existing account Agree
1 1 0 0 0 4.62 Strongly
Log in using an existing username and incorrect Agree
password or vice-versa
1 1 0 0 0 4.62 Strongly
Upload .JPG or .PNG file type for payment Agree
receipt.

4.81 Strongly
Agree

Table 4 shows the functionality of the system when enrolling, registration, log in. According

to the interpretation based on the answers, IT expert strongly agreed that the system completes

the tasks that the user request. The device has buttons and log in form to easily navigate the

functions of the system.

Table 5: Acceptability Test on Head Admin

No. of Respondents
Criteria Average Interpretation
5 4 3 2 1 Mean
1 1 0 0 0 4.62 Strongly
Log in with an existing username and password Agree
2 0 0 0 0 5.00 Strongly
View salary Agree
1 1 0 0 0 4.62 Strongly
View schedule Agree

View announcement from head-admin 1 1 0 0 0 4.62 Strongly

and branch admin Agree
4.81 Strongly
Agree

Table 5 shows the functions of the head admin. IT experts strongly agreed that admin has the

Access to view all the functions below.

Table 6: Acceptability Test on Lecturer

No. of Respondents
Criteria Average Interpretation
5 4 3 2 1 Mean
1 1 0 0 0 4.62 Strongly
Post announcements for students and lecturers Agree

2 0 0 0 0 5.00 Strongly
View class assessment schedule Agree

1 1 0 0 0 4.62 Strongly
View schedule Agree

1 1 0 0 0 4.62 Strongly
View dues and balances of students Agree
4.81 Strongly
Agree

Table 6 shows the functions of lecturer. IT experts strongly agreed that all of the buttons and

functions are working.

 Table 8: Questionnaire Results
No. of Respondents
Questions Average Interpretation
5 4 3 2 1 Mean
3 7 0 0 0 4.3 Strongly Agree
1. The Online Enrollment System of CBRC saves
time effectively.
2 7 0 0 1 3.9 Agree
2. The Online Enrollment System of CBRC is
considered as an effective tool in enrollment.
3. The Online Enrollment System of CBRC should 3 7 0 0 0 4.3 Strongly Agree
always be implemented.
4. The Online Enrollment System of CBRC is easy 1 9 0 0 0 4.1 Strongly Agree
to comprehend and can be understood without
difficulty.
5. The Online Enrollment System of CBRC is 4 6 0 0 0 4.4 Strongly Agree
important to the reviewers, parents, and guardians.
6. The Online Enrollment System of CBRC serves 3 7 0 0 0 4.6 Strongly Agree
as an advantage for manual/walk in enrollment.
7. The Online Enrollment System of CBRC offers 2 7 1 0 0 3.8 Agree
solution to the problem regarding manual
enrollment.
8. The Online Enrollment System of CBRC plays an 3 7 0 0 0 4.6 Strongly Agree
important role in storing, and retrieving user's
account.
9. The Online Enrollment System of CBRC makes 2 7 1 0 0 3.8 Agree
the review center unique from other review centers.
10. The Online Enrollment System of CBRC is easy 3 7 0 0 0 4.3 Strongly Agree
to use and understand.
11. The Online Enrollment System of CBRC is 3 7 0 0 0 4.3 Strongly Agree
outstanding.
4.21 Strongly
Agree

The performance of the CBRC Online Enrollment System was evaluated through

questionnaire whether this has significance to the respondents or beneficial to the

respondents or not. The survey was given to (11) respondents through distribution of

questionnaire through google forms. Each respondent according to the details above was

given one questionnaire to fill up. The result of the survey is summarized in the table.
 CHAPTER 5

CONCLUSIONS AND

RECOMMENDATIONS

This chapter includes the study's conclusion and recommendations based on the

evaluation results.

Conclusion

The enrolment system was developed to organize all enrollment-related tasks into a

cloud-based platform. Additionally, since the system eliminates the need for paperwork,

workload, and crowded locations, it can help employees complete their tasks more quickly

and easily. The main objective of the enrollment system is to streamline the registration

process for staff members and record-keeping for students.

Recommendation

The researches would consider the upgrading and updating more of the functions of the

enrollment system so it will not be hard to navigate and friendly user. Also, the they would be

considered of the security of the system so it can protect from the hackers, and the protecting

of the data and information of each user. It’s also recommended that students or reviewers fill

out the form, the age or birth date is auto generated so that people are trying to fill out the

form cannot complete the registration form.

 Location is auto generated for admin branch

 Update is valid for walk-in only

 Reviewer should see what program they enrolled to

 Change delete button to archive

 Lecturer should not have rank in board exam

 Receipt picture must be clickable

 Redundant print button
  Total salary of lecturer

 Codes (Autogenerated or Dropdown)

 Down Payment change Payment

 Auto generated date for every season

 Change Welcome Screen

 Reference number GCash Payment

 Improve total salary per lecturer

 Terms and Condition

These conclusions and recommendations serve as a roadmap for effective action and
strategic decision-making in addressing the identified challenges and maximizing
opportunities for success. , it is imperative to implement these recommendations to achieve
the desired outcomes and foster positive progress in the given context.
 REFERENCES
Abrillo, Jomar, et al. “Computerized Enrollment System of Judge Feliciano Belmonte Senior

High School.” Ascendens Asia Singapore – Bestlink College of the Philippines Journal of

Multidisciplinary Research, vol. 2, no. 1, 1 Apr. 2020, Retrieve from

ojs.aaresearchindex.com/index.php/aasgbcpjmra/article/view/2369 Retrieve on

November 13, 2023

Campos, Greg Sambaan. “Development of a Computerized Student- Advising and

Enrollment System.” Aloha International Journal of Multidisciplinary Advancement

(AIJMU), vol. 1, no. 6, 30 June 2019, p. 126, 10.33846/aijmu10601, Retrieve from

https://journal.aloha.academy/index.php/aijmu/article/view/aijmu10601/10601, Retrieve on

November 13, 2023.

Chamilco, M., Pacheco, A., Peñaranda, C., Felix, E., & Ruiz, M. (2021). Materials and

methods on digital enrollment system for educational institutions, Retrieve from

https://doi.org/10.1016/j.matpr.2021.04.213, Retrieve on November 13, 2023.

Habahab, Carlo E., and Gilbert Y. Bernas. “Development and Evaluation of Online

Enrollment System.” Ascendens Asia Journal of Multidisciplinary Research Abstracts,

vol. 3, no. 2N, 18 Jan. 2019, Retrieve from

ojs.aaresearchindex.com/index.php/AAJMRA/article/view/10508, Retrieve on

November 13, 2023.

 Hasan Jihad, K. (2018). Automatic Enrollment System for Student Dormitory. Kirkuk

University Journal-Scientific Studies, 13(2), 68–81, Retrieve from

https://doi.org/10.32894/kujss.2018.145716, Retrieve on November 13, 2023.

Joshi, Meenu. “What Is an Enrollment System and Why Does It Matter?” LeadSquared, 31 Oct. 2018,

Retrieve from www.leadsquared.com/what-is-an-enrollment-system/?fbclid=IwAR01p7b-

rQG3IxZceQnEpm0lYzK2C26HH8rDpuoj89Ywhs60zduHdYIqoaE Retrieve on November 13,2023.

Salde, Benny. “Enrollment System Thesis Chapter 1.” Itsourcecode.com, 25 Sept. 2019,

Retrieve from https://itsourcecode.com/fyp/computerized-enrollment-system- thesis-

chapter1/?fbclid=IwAR0pbrwxu9qOmvdsqq6kGVYIkYd2YWL0OtrVoWSvBeCYv7g%

20-%209IEgIPXOSxE Retrieve on November 13, 2023

Silaya, J. E., Lanuza, G., Cabatuando, J., Rumbaoa, D., & Adovas, A. (2020). Enrollment

System. Ascendens Asia Singapore – Bestlink College of the Philippines Journal of

Multidisciplinary Research, 2(1), Retrieve from

https://ojs.aaresearchindex.com/index.php/aasgbcpjmra/article/view/2341?fbclid=IwA

R3StpUCvv2XsCiL5ziVewfkYBAuGbBjTlddEyJxXdxkIXIVVK8wnsoI12k

Retrieve on November 13,2023.

 Appendix C:
Questionnair
e

Questions Agree Disagree Strong Strong Undecided

Agree Disagree
1. The Online Enrollment System of CBRC
saves time effectively.
2. The Online Enrollment System of CBRC
is considered as an effective tool in
enrollment.
3. The Online Enrollment System of CBRC
should always be implemented.
4. The Online Enrollment System of CBRC
is easy to comprehend and can be
understood without difficulty.
5. The Online Enrollment System of CBRC
is important to the reviewers, parents, and
guardians.
6. The Online Enrollment System of CBRC
serves as an advantage for manual walk in
enrollment.
7. The Online Enrollment System of CBRC
offers solution to the problem regarding
manual enrollment.
8. The Online Enrollment System of CBRC
plays an important role in storing and
retrieving user’s account.
9. The Online Enrollment System of CBRC
makes the review center unique from other
review centers.
10. The Online Enrollment System of
CBRC is easy to use and understand.
11. The Online Enrollment System of
CBRC is outstanding.
 Appendix D:
Evaluation
Form

Acceptability Test on Student/Enrollee

Action User Activity Expected Passed/Failed Remarks

Outcomes

Fill up registration form as a Successfully submitted

new enrollee enrollment form

Log in with an existing Successfully log in

account

Log in using an existing “Access denied” error

username and incorrect or message
vice-versa

Upload JPG or PNG file type File type uploaded

for payment receipt

Required fields not filled Warning to fill out the

fields first before
submitting
Acceptability Test on Head Admin

Action User Activity Expected Outcomes Passed/Failed Remarks

Log in with an existing username Successfully logged in

and password

View Salary Successfully viewed salary

View Schedule Successfully viewed

schedule

View announcement from head Successfully viewed

admin and branch admin announce from head admin
and branch admin
Bachelor of Science in Information Technology

Acceptability Test on Branch Admin

Action User Activity Expected Outcome Passed/Failed Remarks

Attempt to log in with an existing Successfully log in as a

account admin
Enroll a new walk in student Successfully enrolled a
student
Add and update students Successfully added and
can update students
Add and update lecturer Successfully added and
can update lecturer
View announcement from admin Successfully viewed
announcement from
admin
Post announcement for students Successfully posted
and lecturers announcement for
students and lecturers
View class assessment schedule Successfully viewed class
assessment schedule
View dues and balances of Successfully viewed dues
students and balances of students
 Appendix E:
System
Flowchart

Admin (Main)

Login Page Inactive Page/User

Start Not Verified

Input Login
Details

No
Account
Active?

Yes

Admin can access statistic records such as the number of enrolled

students, number of student’s dues and balances. Admin can also post
announcements and can choose who can see the announcement. Admin
is also the one who encodes lecturer’s rate and provide lecturer
schedule

Logout

End
Branch Admin

Login Page Inactive Page/User

Start Not Verified

Input Login
Details

No
Account
Active?

Yes

View statistical records of the branch (number of students enrolled,

student’s dues and balances), view announcements from admin, verify
enrollment, post lecturer’s salary, and post announcements

Logout

End
Lecturer

Login Page Inactive Page/User

Start Not Verified

Input Login
Details

No
Account
Active?

Yes

Lecturers can view their salary and

announcements from admin and branch
admin

Logout

End
Student/Enrollee

Start

Submit Login Page

Inactive Page/User
not Verified

Register/Fill-up Enrolled?

Input
Enrollee
Login
verified
Details
by admin?

Reviewee can view class

assessment schedule, view
dues and balances, and view
announcements

Logout

End
 Appendix F:
Use Case Diagram
 Appendix G:
Entity Relationship Diagram

BRANCH

LOGIN
Account
Name
ACCOUNT USERNAME_ADMIN Students Enrolled
USERNAME_LECTURER username
USERNAME_BRANCH password
USERNAME_STUDENT
PASSWORD_ADMIN
PASSWORD_LECTURER
PASSWORD_BRANCH
PASSWORD_STUDENT
SIGN-UP

Lecturer

Account
Name
Username
Password
ADMIN Salary
schedule

Account
Name
List students enrolled
Announcement
password
username

Student

Account
Name
username
password
Registration Form
Balance
Schedule
Bachelor of Science in Information Technology

Appendix
H: Gantt
Chart
 Appendix I:
Output and Interface Design
 Appendix J:

Photo Documentation
COLLEGE OF COMPUTING AND INFORMATION SCIENCES
Bachelor of Science in Information Technology