Higher Nationals - Summative Assignment Feedback Form

Student Name/ID Nguyen Hoang Viet/GCH210639

Unit Title Unit 6: Managing a successful project

Assignment Number 2 Assessor Nguyen The Lam Tung
December 19 2023 Date Received December 25, 2023
Submission Date
1st submission
December 25, 2023 Date Received 2nd
Re-submission Date
submission
Assessor Feedback:
*Please note that constructive and useful feedback should allow students to understand:

a) Strengths of performance
b) Limitations of performance
c) Any improvements needed in future assessments
Feedback should be against the learning outcomes and assessment criteria to help students understand how these
inform the process of judging the overall grade.

Feedback should give full guidance to the students on how they have met the learning outcomes and
assessment criteria.

Grade: Assessor Signature: Date:

Resubmission Feedback:
*Please note resubmission feedback is focussed only on the resubmitted work

Grade: Assessor Signature: Date:

Internal Verifier’s Comments:

Signature & Date:

December 25 2023

* Please note that grade decisions are provisional. They are only confirmed once internal and
external moderation has taken place and grades decisions have been agreed at the
assessment.

07.03-BM/FG/HDCV/FE 1/0
Contents
I. Research Analysis ...................................................................................................................................... 3
1. Analyse and evalute result ......................................................................................................................... 3
1.1 Survey ....................................................................................................................................................... 3
1.2 Interview ............................................................................................................................................. 11
2. Evaluate which tools ............................................................................................................................ 14
3. Evaluate accuracy interview and survey .............................................................................................. 15
II. Recommendations.................................................................................................................................... 16
1. Summary proposed system ................................................................................................................... 16
2. List of features for proposed system .................................................................................................... 17
3. Advantages and disadvantages of proposed system ............................................................................. 18
4. Proposed Management process ............................................................................................................ 19
III. Reflections .............................................................................................................................................. 20
1. Logbook................................................................................................................................................ 20
1.1 Initiation ............................................................................................................................................. 20
1.2 Planning .............................................................................................................................................. 20
1.3 Hardware setup ................................................................................................................................... 21
1.4 Software setup .................................................................................................................................... 21
1.5 Sensor development ........................................................................................................................... 21
1.6 Data Analytics .................................................................................................................................... 22
1.7 Integration .......................................................................................................................................... 22
1.8 Testing ................................................................................................................................................ 22
1.9 Training .............................................................................................................................................. 22
1.10 Deployment ...................................................................................................................................... 23
1.11 ........................................................................................................................................................... 23
2. Evaluation of the research result. ......................................................................................................... 23
IV. Evaluations ............................................................................................................................................. 24
1. Evaluate how successful of project according to plan: ........................................................................ 24
2. What things in plan have done. ............................................................................................................ 25
3. What are problems when implementing the plan ................................................................................. 26

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I. Research Analysis
1. Analyse and evalute result
1.1 Survey

The distribution of responses indicates a moderate level of satisfaction among respondents.

Approximately 36.36% of respondents rated their satisfaction level as 4, suggesting they are quite
satisfied with their current energy management practices. However, 24.24% of respondents rated their
satisfaction level as 3, indicating a neutral stance. Interestingly, 18.18% of respondents expressed a low
level of satisfaction, rating their satisfaction level as 1. This suggests that while a significant proportion of
respondents are satisfied with their current energy management practices, there is a notable segment
that is dissatisfied. To improve satisfaction levels, it may be beneficial to identify and address the factors
contributing to this dissatisfaction. This could involve conducting further surveys or interviews to gain a
deeper understanding of the specific issues and challenges faced by these respondents. Based on this
information, targeted strategies and interventions could be developed to enhance satisfaction levels.

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The majority of respondents, approximately 54.55%, reported encountering significant challenges ("Very
much") due to the absence of safety systems. This is a clear indication that the lack of safety systems in
energy management practices is a major concern for respondents. The absence of safety systems can
lead to a variety of challenges, including increased risk of accidents, inefficiencies in energy use, and
potential non-compliance with regulatory standards. Given these challenges, it is crucial to prioritize the
integration of safety systems into energy management practices. This could involve investing in safety
equipment and technologies, implementing safety protocols and procedures, and providing training to
staff on safety practices. By addressing these challenges, organizations can enhance the safety and
effectiveness of their energy management practices, leading to improved operational performance and
employee satisfaction.

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The responses to this question were evenly split between "Moderately familiar" and "Very familiar"
(33.33% each), suggesting a moderate level of awareness among respondents about the potential risks
associated with energy consumption in environments without dedicated safety systems. However, this
also indicates that there is room for improvement in terms of raising awareness and understanding of
these risks. It is crucial for individuals and organizations to fully understand the potential risks associated
with energy consumption, particularly in environments without dedicated safety systems. This
understanding can inform more effective and safe energy management practices. To enhance awareness
and understanding, organizations could provide more information and training on this topic. This could
involve conducting workshops, distributing informational materials, or providing online resources. By
increasing awareness and understanding of these risks, organizations can promote safer and more
responsible energy management practices.

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The majority of respondents (63.64%) believe that the integration of safety measures with energy
management practices is "Very crucial". An additional 24.24% of respondents consider it "Extremely
crucial". This overwhelming consensus indicates a strong recognition of the importance of safety
measures in energy management, particularly in environments currently lacking dedicated safety
systems. This underscores the need for organizations to prioritize the integration of safety measures in
their energy management practices. This could involve investing in safety equipment and technologies,
implementing safety protocols and procedures, and providing training to staff on safety practices. By
doing so, organizations can enhance the safety and effectiveness of their energy management practices,
leading to improved operational performance and employee satisfaction.

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The majority of respondents (42.42%) would "definitely" be open to adopting a new energy
management system that incorporates proactive safety measures. A further 36.36% would be open to
this "to some extent". This indicates a high level of openness among respondents to adopting new
energy management systems with integrated safety measures. This suggests a potential market for such
systems and underscores the importance of developing and promoting energy management systems
that prioritize safety. Organizations should consider this when developing their energy management
strategies and solutions.

The responses were evenly split between "Extremely important" and "Very important" (33.33% each),
indicating a strong recognition of the importance of contextual analysis in understanding the specific

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challenges and opportunities in energy management. This suggests that organizations should prioritize
contextual analysis in their energy management practices. This could involve conducting in-depth
assessments of their operational environments, considering factors such as the specific energy needs
and constraints of their operations, the availability and suitability of different energy sources, and the
potential impacts of their energy use on the environment and society. By conducting contextual analysis,
organizations can develop more effective and sustainable energy management strategies and solutions.

The majority of respondents (54.55%) believe that the most significant benefit of an energy management
system with integrated safety measures is "Sustainability". This suggests a strong recognition of the role
of safety measures in promoting sustainability in energy management. By integrating safety measures
into their energy management systems, organizations can not only reduce the risk of accidents and
injuries, but also promote more sustainable energy use. This could involve implementing safety protocols
and procedures, investing in safety equipment and technologies, and providing training to staff on safety
practices. By doing so, organizations can enhance the safety and sustainability of their energy
management practices, leading to improved operational performance and environmental outcomes.

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The majority of respondents (42.42%) are "Very familiar" with the potential influence of IoT and Big Data
analytics on safety practices in energy management. This suggests a high level of awareness among
respondents about the potential of these technologies to enhance safety practices in energy
management. However, 33.33% of respondents are only "Slightly familiar" with this, indicating a
potential need for further education and awareness-raising. Organizations should consider providing
more information and training on the potential of IoT and Big Data analytics to enhance safety practices
in energy management. This could involve conducting workshops, distributing informational materials,
or providing online resources.

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The majority of respondents (42.42%) believe that safety training sessions related to energy
management should be conducted "Occasionally". This suggests a recognition of the importance of
ongoing training in promoting safe energy management practices. However, 33.33% of respondents
believe that such training should be conducted "Very often", indicating a potential need for more
frequent training. Organizations should consider this when planning their training schedules. By
providing regular safety training, organizations can ensure that their staff are up-to-date with the latest
safety practices and procedures, leading to safer and more effective energy management.

The responses to this open-ended question provide valuable insights into the respondents' perspectives
on the development of an energy management system with integrated safety measures. Many
respondents emphasized the importance of incorporating real-time monitoring and regular safety drills
into the system. They believe that these features would enhance the effectiveness of the system and
improve safety outcomes. Additionally, respondents suggested providing user-friendly interfaces for
better accessibility. This indicates a recognition of the importance of usability in the design of energy
management systems. Based on these responses, it is recommended that organizations developing
energy management systems prioritize the integration of real-time monitoring and safety drills, and
ensure that their systems are user-friendly and accessible. By doing so, they can enhance the
effectiveness and usability of their systems, leading to improved safety outcomes and user satisfaction.
Furthermore, organizations should consider conducting further surveys or interviews to gain a deeper
understanding of the specific needs and preferences of their users. This can inform the development of
more tailored and effective energy management systems.

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1.2 Interview
Question Dr. Allison Green Professor Jason Ms. Sarah Rodriguez
Thompson
1. Integration of Safety 9 9 8
Measures
2. Specific Challenge in Dr. Green recounts an Professor Thompson Ms. Rodriguez discusses
Energy Management incident where shares a case where a scenario in a
outdated wiring in an inconsistent data manufacturing plant
industrial facility led to a
transmission from IoT where inadequate
short circuit. The issue sensors resulted in safety protocols led to a
was addressed by inaccurate energy chemical spill. Safety
implementing real-time consumption reports. training sessions were
monitoring and The challenge was conducted, and safety
upgrading the electrical tackled by refining measures were
infrastructure. communication enhanced to prevent
protocols and future incidents.
implementing
redundancy measures.
3. Pressing Operational Dr. Green emphasizes Professor Thompson Ms. Rodriguez discusses
Inefficiencies equipment downtime highlights the impact of safety gaps affecting
due to unexpected inaccurate data on employee productivity,
safety shutdowns, predictive maintenance, citing instances of work
impacting production leading to unexpected stoppages during safety
schedules. machinery failures. drills.
4. IoT and Big Data Dr. Green envisions Professor Thompson Ms. Rodriguez stresses
Influence on Safety predictive analytics in sees IoT enhancing real- the importance of data
IoT devices predicting time safety monitoring, analytics in safety
equipment failures with sensors detecting system optimization,
before they occur, abnormal conditions with historical data
minimizing safety risks. and triggering helping in identifying
immediate safety patterns leading to
protocols. safety incidents.
5. Risks Associated with Dr. Green identifies Professor Thompson Ms. Rodriguez cites fire
Energy Consumption electrical hazards such emphasizes risks due to outdated
as faulty wiring and cybersecurity risks in fire detection systems
recommends regular interconnected systems, and proposes the
inspections, especially in suggesting the installation of modern
older facilities. implementation of fire detection and
advanced encryption suppression systems.
methods and regular
cybersecurity audits.
6. Key Considerations in Dr. Green underscores Professor Thompson Ms. Rodriguez highlights
Energy Management real-time monitoring for focuses on data the importance of
Framework immediate response to security, suggesting the safety protocols in the

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 safety issues and the use of blockchain workplace, including
importance of technology for secure regular safety drills and
emergency response data storage, and employee training
planning for unforeseen emphasizes system programs.
incidents. scalability for future
expansions.
7. Overcoming Dr. Green advocates for Professor Thompson Ms. Rodriguez
Stakeholder Resistance transparent suggests implementing recommends involving
communication, pilot programs in stakeholders in safety
detailing the benefits of specific departments to training sessions to
integrated safety demonstrate the address their concerns
measures, and suggests positive impacts of the directly, providing
showcasing successful new energy hands-on experience
case studies to build management system. with safety measures.
confidence.
8. Role of Contextual Dr. Green stresses the Professor Thompson Ms. Rodriguez
Analysis importance of sees it as crucial for emphasizes its role in
contextual analysis in understanding the tailoring safety
identifying specific nuances of data measures to industry-
safety challenges unique interpretation in diverse specific risks, such as
to each environment, settings, emphasizing chemical handling
considering factors like the need to tailor data procedures in
facility age and analytics algorithms to manufacturing plants.
equipment types. specific industries.
9. Successful Safety Dr. Green references a Professor Thompson Ms. Rodriguez discusses
Initiatives case where predictive shares an example of a project where safety
analytics, based on successful IoT training, customized
contextual analysis, implementation in a based on contextual
reduced safety incidents smart factory, analysis, significantly
by 30% in a chemical improving safety reduced workplace
processing plant. response times by 50%. accidents, achieving a
25% decrease in
incidents.
10. Customization of Dr. Green suggests Professor Thompson Ms. Rodriguez
Energy Management modular solutions recommends a phased emphasizes the
Solution adaptable to different approach to importance of involving
industries, allowing for customization, starting end-users in the
customization based on with departments with customization process,
specific safety needs. distinct energy conducting surveys and
management focus group discussions
requirements. to understand their
specific safety concerns.

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1. Integration of Safety Measures
The experts unanimously highlight the robust integration of safety measures into energy management
practices, emphasizing the critical role this plays in mitigating risks and ensuring operational continuity.
Dr. Green's rating of 9 indicates a high level of satisfaction, suggesting that a well-integrated safety
approach significantly contributes to operational efficiency. However, there is room for improvement, as
no expert rated it a perfect 10. This suggests the need for continuous refinement and adaptation to
emerging safety challenges.Regular assessments and feedback mechanisms should be implemented to
identify areas for enhancement, ensuring a dynamic and responsive safety integration process.

2. Specific Challenge in Energy Management

The detailed accounts of specific challenges faced by each expert underscore the complexity of managing
energy without dedicated safety systems. Dr. Green's experience highlights the importance of real-time
monitoring, while Professor Thompson's case emphasizes the impact of data accuracy on predictive
maintenance. Ms. Rodriguez's example reveals the potential human and environmental consequences of
inadequate safety protocols.These real-world challenges underscore the urgency for a comprehensive
safety framework. Solutions should address both technical issues, such as data accuracy, and human
factors, including safety training and emergency response planning.

3. Pressing Operational Inefficiencies

The experts identify operational inefficiencies arising from the lack of safety systems, emphasizing the
need for proactive measures. Professor Thompson emphasizes the potential disruptions caused by
equipment failures, while Ms. Rodriguez highlights the consequences of inadequate safety protocols on
overall operational stability. To address these inefficiencies, the integration of IoT technologies and
safety instrumented systems should be prioritized, enabling predictive maintenance and ensuring a rapid
response to emerging safety threats.

4. Influence of IoT and Big Data Analytics on Safety Practices

All three experts express optimism about the transformative impact of IoT and Big Data analytics on
safety practices. Dr. Green stresses the potential for data-driven insights to enhance risk assessment,
while Professor Thompson underscores the role of IoT in real-time monitoring and preventive
maintenance. Ms. Rodriguez highlights the integration of safety instrumented systems for immediate
response.Leveraging these technologies effectively requires continuous research and development to
stay ahead of emerging safety challenges and evolving industry standards.

5. Mitigation of Risks Associated with Energy Consumption

The experts provide insights into potential risks associated with energy consumption, emphasizing the
importance of data accuracy, real-time monitoring, and preventive measures. Dr. Green advocates for a
comprehensive risk assessment, Professor Thompson stresses the need for accurate data, and Ms.
Rodriguez highlights the significance of safety protocols. Robust risk mitigation strategies should be
developed, incorporating the latest technologies and best practices to ensure a resilient and adaptable
energy management system.
6. Key Considerations in Designing a Comprehensive Energy Management Framework
The experts outline key considerations for designing a framework, emphasizing adaptability, scalability,
and stakeholder engagement. Dr. Green emphasizes the importance of a holistic approach, Professor

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Thompson underscores scalability, and Ms. Rodriguez highlights the need for effective
communication.The design should prioritize flexibility to accommodate diverse industry needs,
considering the dynamic nature of operational environments without safety systems.

7. Overcoming Resistance from Stakeholders

The experts acknowledge potential resistance and skepticism from stakeholders, suggesting transparent
communication and showcasing tangible benefits. Dr. Green recommends emphasizing long-term gains,
Professor Thompson suggests pilot programs for gradual acceptance, and Ms. Rodriguez stresses the
need for clear communication.A change management strategy should be devised, focusing on
stakeholder education, addressing concerns, and highlighting the positive impacts on safety and
efficiency.

8. Role of Contextual Analysis

All experts agree on the pivotal role of contextual analysis in uncovering specific challenges and
opportunities. Dr. Green highlights its role in tailoring solutions, Professor Thompson stresses its
importance in understanding unique operational contexts, and Ms. Rodriguez emphasizes its
contribution to risk assessment. Continual refinement of contextual analysis methodologies should be
undertaken to ensure alignment with evolving industry dynamics.

9. Examples of Successful Initiatives

The experts share examples of successful initiatives where safety measures were integrated effectively.
Dr. Green highlights a case where predictive analytics reduced downtime, Professor Thompson cites a
project with optimized resource utilization, and Ms. Rodriguez emphasizes a safety instrumented
system's role in incident prevention. Case studies should be systematically documented and shared
within the industry to promote best practices and inspire confidence in safety-integrated energy
management.

10. Customization for Diverse Industry Needs

The experts stress the importance of customization to suit diverse industry needs. Dr. Green advocates
for modular designs, Professor Thompson suggests industry-specific modules, and Ms. Rodriguez
emphasizes a consultative approach to understand unique industry requirements. A modular and
scalable framework should be developed, allowing for customization based on industry-specific nuances
and evolving safety standards.

2. Evaluate which tools

Google Forms are generally known for their user-friendly interface, making them accessible and easy to
use for both survey creators and respondents. The platform offers a range of features that simplify the
survey creation process, including various question types, customization options, and the ability to
analyze responses in real-time. The straightforward design allows users to navigate through the form
creation interface with ease, making it suitable for individuals with varying levels of technical proficiency.

One of the key advantages of using Google Forms is its integration with Google Drive, where surveys and
responses are automatically stored, organized, and easily accessible. This seamless integration

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streamlines the data management process, allowing users to track responses and analyze results
efficiently.

However, like any tool, there are considerations to keep in mind. While Google Forms are generally user-
friendly, complex surveys with intricate branching logic may pose challenges for novice users. Ensuring
that survey creators are familiar with the platform's capabilities is essential to maximize its potential.
Additionally, users should be cautious about the types of information collected through Google Forms to
comply with privacy and data protection regulations.

Another potential concern is the reliance on internet connectivity. Since Google Forms are cloud-based,
users need a stable internet connection to create and distribute surveys and for respondents to submit
their responses. In situations where internet access is limited, this could pose challenges.

Furthermore, ensuring the confidentiality and security of sensitive information collected through surveys
is crucial. While Google takes measures to secure data, users should be aware of the platform's privacy
settings and take appropriate precautions when dealing with confidential or sensitive data.

In conclusion, Google Forms offer a user-friendly and efficient platform for conducting surveys. However,
users should be mindful of potential challenges related to survey complexity, internet connectivity, and
data security to ensure a positive and effective survey experience.

3. Evaluate accuracy interview and survey

In assessing the accuracy of both the interview and survey methodologies employed for this research,
several factors contribute to an overall evaluation. Firstly, the selection of participants was a crucial
aspect, aiming to include experts with diverse backgrounds and extensive experience in energy
management. The choice of three distinguished individuals, Dr. Allison Green, Professor Jason
Thompson, and Ms. Sarah Rodriguez, each with specialized expertise, ensured a well-rounded
understanding of the subject matter.

Regarding the honesty of responses, the structured nature of the survey and the in-depth nature of the
interview questions aimed to encourage transparency. However, it's acknowledged that responses may
be influenced by various factors, such as professional biases or the desire to present a positive image. To
mitigate this, future research could explore additional methods to validate responses, such as cross-
referencing with industry data or conducting follow-up interviews for clarification.

As for meeting expectations, the insights gathered from both the interview and survey align well with
the research's overarching goal of understanding challenges and opportunities in energy management
within environments lacking dedicated safety systems. The responses provided valuable perspectives on
integration, risks, and key considerations, contributing substantially to the research objectives.

To enhance the accuracy and effectiveness of future research endeavors, several improvements can be
considered. Firstly, diversifying the participant pool further could bring in additional perspectives,

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enriching the depth of insights. Incorporating a larger sample size, potentially expanding beyond three
experts, might provide a more comprehensive understanding.

Additionally, to ensure even more candid responses, anonymous surveys could be explored, allowing
participants to share their insights without concern for potential repercussions. Establishing a follow-up
mechanism for clarification or additional comments could also address any ambiguities or gaps in
responses.

Continuous refinement of the survey questions and interview approach based on feedback and emerging
trends in the field can contribute to the accuracy of future research. Regularly updating methodologies
to incorporate best practices and emerging technologies in data collection and analysis will ensure that
research efforts remain rigorous and aligned with the evolving landscape of energy management and
safety systems.

II. Recommendations
1. Summary proposed system

The proposed system for this project is a multifaceted energy management framework specifically
designed for operational environments currently lacking dedicated safety systems. Integrating cutting-
edge technologies such as the Internet of Things (IoT) and Big Data analytics, this system aims to
optimize energy utilization while concurrently incorporating proactive safety measures. The project
unfolds through various critical phases, each contributing to the development and implementation of
this innovative system.

In the initiation phase, the project undergoes essential processes like project kickoff, objective definition,
stakeholder engagement, and risk assessment. These initial steps lay the groundwork for a
comprehensive project plan, resource identification, and allocation in the subsequent planning phase.
The engagement of stakeholders is crucial for ongoing support, while risk assessment ensures potential
challenges are identified and mitigated early in the project.

The hardware setup phase involves the procurement, installation, and testing of necessary sensors and
devices. Ensuring the proper functionality of these hardware components is vital for the success of the
overall system. Simultaneously, the software setup phase focuses on obtaining and configuring the
required software elements, with subsequent testing to verify their proper functioning.

The sensor deployment phase strategically plans the installation and calibration of sensors, emphasizing
testing and validation to guarantee accurate and reliable data transmission to the central system.
Following this, the data analytics phase involves the development and integration of a robust platform,
which is then thoroughly tested and optimized for efficient performance.

Integration planning is critical in the subsequent phase, ensuring the seamless blending of hardware and
software systems. This leads to integration testing to validate the functionality of the unified system. The

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testing phase, which follows, involves rigorous evaluation of the entire system's functionality,
performance under various conditions, and user acceptance, ensuring alignment with expectations.

The training phase encompasses the identification of user and administrator training needs, the
development of corresponding materials, and the actual delivery of training sessions. This prepares
stakeholders for the imminent deployment phase, wherein careful planning precedes the execution of
the energy management system rollout across designated areas.

The final phase focuses on continuous monitoring of system performance and the implementation of
optimization strategies based on monitoring results. This iterative approach ensures that the system
remains responsive to changing conditions and continues to enhance both energy management and
safety within the operational environment.

In essence, the proposed system follows a systematic and phased approach, addressing hardware,
software, and integration considerations. This structured implementation aims to create a robust,
optimized, and safety-enhanced operational environment, fulfilling the project's overarching goal of
pioneering a comprehensive energy management solution for environments currently devoid of
dedicated safety systems.

2. List of features for proposed system

• Real-time Monitoring:
- Provides instant visibility into energy consumption patterns and safety metrics.
- Enables stakeholders to monitor operational conditions and respond promptly to any anomalies.
- Integrates with a centralized dashboard for a comprehensive overview of real-time data.

• IoT Integration:
- Connects seamlessly with a variety of IoT-enabled sensors and devices.
- Allows for the collection of granular data, including temperature, humidity, and occupancy,
enhancing the depth of analysis.
- Facilitates a network of interconnected devices for a holistic understanding of the operational
environment.

• Big Data Analytics:

- Employs advanced algorithms to process vast datasets.
- Identifies trends, correlations, and anomalies in energy consumption and safety parameters.
- Enables predictive modeling for anticipating potential issues and optimizing energy efficiency.

• Safety Instrumented Systems (SIS):

- Implements safety measures that automatically activate in response to predefined conditions.
- Integrates emergency shutdown systems and alarms to mitigate risks promptly.
- Ensures compliance with safety standards and regulations.

• Predictive Analytics:
- Utilizes historical data to predict future trends and potential risks.

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 - Provides insights into equipment performance and identifies maintenance needs.
- Enhances decision-making by anticipating challenges before they occur.

• Contextual Analysis:
- Considers the unique characteristics of each operational setting.
- Examines the specific challenges and opportunities within the context of the environment.
- Tailors the energy management strategy to address the distinct needs of different industries.

• Scalability:
- Allows for the integration of additional sensors and devices as the operational environment
expands.
- Accommodates growth in data volume and processing capabilities.
- Supports scalability to meet the evolving needs of the organization.

• Customization:
- Offers configurable settings to adapt the system to the specific requirements of different
industries.
- Allows users to define thresholds, alerts, and reporting parameters based on their unique needs.
- Provides a tailored experience to enhance relevance and effectiveness.

• Training Module:
- Develops a comprehensive training module for users and administrators.
- Includes interactive tutorials, documentation, and hands-on exercises.
- Ensures that stakeholders are well-versed in leveraging the system's functionalities.

3. Advantages and disadvantages of proposed system

Advantages: The proposed energy management system stands out for its ability to revolutionize energy
efficiency and safety in operational environments. One key advantage is the seamless integration of
advanced technologies, such as the Internet of Things (IoT) and Big Data analytics. This integration
enables real-time monitoring of energy consumption, allowing organizations to make informed decisions
promptly. The inclusion of Safety Instrumented Systems (SIS) adds an extra layer of security,
automatically responding to potential risks and ensuring a proactive approach to safety. The predictive
analytics feature is another highlight, offering the capability to forecast trends and optimize energy
usage, thereby contributing to substantial cost savings. The adaptability of the system to different
industries, thanks to its user-friendly interface and scalability, ensures broad applicability. Furthermore,
the customization and training modules address the diverse needs of various operational settings,
promoting a tailored and user-centric approach.

Disadvantages: Despite its merits, the proposed system is not without challenges. One primary concern
is the initial implementation cost, which might be a hurdle for organizations with limited financial
resources. The reliance on a network of IoT devices and sensors raises issues related to maintenance,
compatibility, and potential technical glitches. Data security is paramount, considering the sensitive
nature of operational information, and organizations must invest in robust security measures to protect

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against cyber threats. The success of the predictive analytics component depends on continuous updates
and calibrations, demanding a commitment to ongoing system management. User training becomes
crucial, introducing a learning curve that organizations need to navigate to ensure optimal utilization of
the system. The customization feature, while beneficial, could result in varying levels of complexity,
requiring specialized support. Despite these challenges, strategic planning, cybersecurity measures, and
comprehensive training protocols can help organizations harness the full potential of the proposed
system, ultimately making it a transformative solution for energy management and safety in diverse
operational environments.

4. Proposed Management process

The proposed management process for this project follows a structured approach that aligns with
project management best practices, ensuring efficient coordination, clear communication, and effective
decision-making throughout the project lifecycle.

Initiation Phase:
During the initiation phase, the project management team conducts a comprehensive project kickoff,
bringing together key stakeholders to define project objectives and establish alignment. This phase also
involves the development of a project charter that outlines the project's scope, objectives, and initial
stakeholder engagement strategies. Stakeholder identification and analysis are critical components,
setting the foundation for ongoing collaboration.

Planning Phase:
In the planning phase, the project management team focuses on developing a detailed project plan that
encompasses timelines, resource allocation, and budgeting. A risk assessment is conducted to identify
potential challenges and develop mitigation strategies. This phase also includes stakeholder engagement
strategies, ensuring ongoing communication and support. The project team creates a robust schedule for
task management, allocating resources efficiently, and developing a budget that aligns with project
requirements.

Execution and Monitoring Phases:

The execution phase involves the actual implementation of hardware and software components, sensor
deployment, and data analytics platform development. The project management team ensures
adherence to the project plan and addresses any unforeseen challenges promptly. Monitoring is a
continuous process, with regular check-ins to assess progress, address issues, and optimize ongoing
activities. Performance monitoring is crucial during the monitoring phase, focusing on system
performance and the implementation of optimization strategies based on real-time data.

Evaluation and Adaptation:

At each phase, the project management team conducts thorough evaluations to measure the success of
activities against predefined objectives. Lessons learned from challenges encountered during the
execution phase inform adaptations and refinements to the plan. Stakeholder feedback is actively sought
and incorporated, fostering a collaborative and adaptive project management approach.

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Closure:
The closure phase involves the systematic rollout of the energy management system, implementation
across designated areas, and continuous monitoring for post-implementation adjustments. A
comprehensive evaluation of project success is conducted, and stakeholders are engaged for feedback.
The closure phase also includes a reflection on project outcomes, identification of areas for
improvement, and documentation of lessons learned for future projects.

Communication and Collaboration:

Throughout the project, effective communication and collaboration are prioritized. Regular status
updates, stakeholder meetings, and transparent reporting mechanisms ensure that all team members
and stakeholders are informed and engaged. Collaborative tools and platforms are utilized to enhance
communication efficiency.

This proposed management process embraces adaptability, continuous improvement, and stakeholder
engagement, ensuring that the project team remains responsive to challenges and focused on achieving
project objectives.
III. Reflections
1. Logbook
1.1 Initiation
Time Tasks Result Evaluation Next
01/1/2023 – Project Kickoff Objectives Successful kickoff Project Planning
03/01/2023 defined, meeting
stakeholders
aligned
04/1/2023- Project Planning Comprehensive Timelines and Stakeholder
05/1/2023 project plan resources outlined Engagement
developed
06/1/2023 Stakeholder Stakeholders Ongoing support Risk Assessment
Engagement identified and secured
engaged
9/1/2023 Risk Assessment Potential risks Mitigation
evaluated and strategies in place
mitigated

1.2 Planning
Time Tasks Result Evaluation Next
Necessary
9/1/2023 – Resource resources Efficient allocation
Project Scheduling
11/1/2023 Allocation identified and of resources
allocated
Detailed schedule Realistic timelines
12/1/2023 Project Scheduling Budget Planning
for task established

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 management
Comprehensive Budget aligned
13/1/2023 Budget Planning budget for project with project
expenses requirements

1.3 Hardware setup

Time Tasks Result Evaluation Next
Necessary sensors Procurement
16/1/2023 – Hardware Installation and
and devices within budget and
18/12/2023 Procurement Configuration
acquired on time
Sensors physically
19/1/2023 – Installation and Successful
installed and Hardware Testing
20/1/2023 Configuration installation
configured
Functionality of
Hardware meets
23/1/2023 Hardware Testing installed hardware
specifications
validated
1.4 Software setup
Time Tasks Result Evaluation Next
Required software Procurement
Software Installation and
24/1/2023 components within budget and
Procurement Configuration
obtained on time
Software elements
25/1/2023 – Installation and Successful
set up and Software Testing
26/1/2023 Configuration configuration
configured
Proper functioning
27/12/2023 – Software meets
Software Testing of the software
30/1/2023 specifications
validated
1.5 Sensor development
Time Tasks Result Evaluation Next
Strategic
31/01/2023 - Deployment Plan aligns with Installation and
deployment plan
1/2/2023 Planning project objectives Calibration
developed
Accurate and
02/02/2023 – Installation and Sensors installed Testing and
reliable sensor
03/02/2023 Calibration and calibrated Validation
data
Accuracy and
Testing and Sensors perform as Data Transmission
6/02/2023 reliability of sensor
Validation expected Testing
data verified
Effective data
Data Transmission transmission to Successful data
7/02/2023
Testing the central system transmission
ensured

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1.6 Data Analytics
Time Tasks Result Evaluation Next
Data analytics Platform aligns
8/02/2023 – Platform
platform with project Integration
20/2/2023 Development
developed objectives
Analytics platform
21/02/2023 – integrated with Successful Testing and
Integration
27/02/2023 sensors and integration Optimization
hardware
Data analytics
28/02/2023 – Testing and Platform performs
platform tested
06/06/2023 Optimization efficiently
and optimized
1.7 Integration
Time Tasks Result Evaluation Next
Seamless Hardware-
07/03/2023 – Integration Plan aligns with
integration plan Software
09/03/2023 Planning project objectives
developed Integration
Hardware and
Hardware-
10/03/2023 – software Successful
Software Integration Testing
17/03/2023 components integration
Integration
integrated
Functionality of
20/03/2023 – System performs
Integration Testing the integrated
31/03/2023 as expected
system validated
1.8 Testing
Time Tasks Result Evaluation Next
Thorough testing
03/04/2023 – System functions Performance
System Testing of the entire
07/04/2023 without issues Testing
system completed
System
10/04/2023 – Performance performance System performs User Acceptance
14/04/2023 Testing evaluated under well under stress Testing
various conditions
End-users involved
17/04/2023 – User Acceptance in testing for System meets user
26/04/2023 Testing alignment with expectations
expectations
1.9 Training
Time Tasks Result Evaluation Next
User and
27/04/2023 – Training Needs Training plan Training Material
administrator
03/05/2023 Assessment aligns with needs Development
training needs

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 identified
Comprehensive
04/05/2023 – Training Material Materials cover
training materials Training Delivery
12/5/2023 Development essential aspects
created
Training sessions
15/05/2023 – conducted for Successful training
Training Delivery
18/05/2023 users and sessions
administrators
1.10 Deployment
Time Tasks Result Evaluation Next
Rollout plan for
19/05/2023 – Deployment the energy Plan aligns with Rollout and
23/05/2023 Planning management project objectives Implementation
system developed
Deployment
24/05/2023 – Rollout and
executed across Successful rollout
31/05/2023 Implementation
designated areas
1.11
Time Tasks Result Evaluation Next
01/06/2026 – Performance Continuous Performance Optimization
06/06/2023 Monitoring monitoring of meets Implementation
system expectations
performance
initiated

2. Evaluation of the research result.

Firstly, in terms of selecting the right people for the interviews and surveys, the research targeted
individuals directly involved in energy management across various industries, including facility managers,
energy analysts, and safety officers. The diverse group of respondents represents key stakeholders
responsible for energy efficiency and safety within their respective organizations. This strategic selection
ensures that the insights obtained are relevant and reflective of the challenges and opportunities in
operational environments without dedicated safety systems. The variety of perspectives captured
contributes to a holistic understanding of the subject matter.

Secondly, the honesty of responses is crucial for the reliability of the research findings. The use of both
closed-ended and open-ended questions in the survey and interviews aimed to encourage participants to
express their views openly. The responses obtained, especially in the open-ended questions, provided
rich qualitative data that complemented the quantitative data, enhancing the depth and authenticity of
the research findings.

Thirdly, the research results were evaluated against the initial expectations set forth by the project
objectives. The data collected through interviews and surveys successfully revealed specific challenges,

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opportunities, and insights related to energy management in environments lacking dedicated safety
systems. The findings not only confirmed the necessity for an innovative solution but also provided
nuanced information that will be instrumental in the development of the proposed energy management
system.

To improve for future research, a more extensive and targeted recruitment strategy could be employed
to ensure a more diverse representation of industries and roles. Additionally, refining the survey
questions for even greater specificity and tailoring the interview questions based on the unique expertise
of each participant could yield more nuanced insights.

In conclusion, the research results, derived from a carefully selected pool of participants, demonstrated
a high degree of alignment with the project's objectives. The combination of quantitative and qualitative
data provided a comprehensive understanding of the challenges and opportunities in energy
management within environments lacking dedicated safety systems. The insights gained will serve as a
solid foundation for the next phases of the project, guiding the development and implementation of an
effective and tailored energy management system.

IV. Evaluations
1. Evaluate how successful of project according to plan:

The evaluation of the project's success involves a thorough analysis of its execution concerning the initial
plan and objectives. The project, aimed at developing an innovative energy management system for
operational environments lacking dedicated safety systems, has undergone various phases, from
initiation to deployment and monitoring.

Firstly, the project's success is measured against the initial plan, which outlined specific milestones and
deliverables. The project kickoff, project planning, stakeholder engagement, risk assessment, and
subsequent phases were executed according to the defined timelines and resource allocations. This
adherence to the project schedule ensured that each phase was completed systematically and
contributed to the overall success of the project.

Secondly, the engagement and collaboration with key stakeholders played a vital role in the project's
success. The involvement of experts in energy science, IoT specialists, and safety consultants brought
diverse perspectives, enriching the project with valuable insights. Stakeholder alignment, a critical aspect
of the project plan, was successfully achieved, ensuring ongoing support and commitment throughout
the project lifecycle.

Thirdly, the risk assessment conducted during the initiation phase proved beneficial in identifying and
mitigating potential challenges. Contingency plans were implemented where necessary, contributing to
the project's resilience in the face of unforeseen circumstances. This proactive approach to risk

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management was instrumental in maintaining the project's trajectory towards success.

Moreover, the deployment phase, where the energy management system was rolled out across
designated areas, was executed seamlessly. The careful planning of the rollout, coupled with effective
implementation strategies, ensured a smooth transition to the new system. User training sessions were
conducted as planned, contributing to user acceptance and the overall success of the deployment.
In terms of the monitoring phase, continuous performance monitoring and optimization implementation
were carried out systematically. The project team actively observed system performance, allowing for
real-time adjustments and improvements. The optimization strategies applied were aligned with the
monitoring results, showcasing the project's adaptability and responsiveness.

To improve for future projects, a detailed retrospective analysis could be conducted, gathering feedback
from team members and stakeholders. This feedback could provide valuable insights into areas of
improvement, allowing for continuous learning and refinement of project management practices.
In conclusion, the project can be deemed successful according to the plan, with milestones achieved,
stakeholder engagement secured, and a well-executed deployment and monitoring phase. The careful
planning, risk mitigation, and collaboration with experts contributed to the project's overall success,
setting the stage for enhanced energy management and safety standards in environments without
dedicated safety systems.

2. What things in plan have done.

In executing the project, several key elements of the initial plan were effectively implemented,
contributing to the project's success. The project plan encompassed various phases, each designed to
address specific aspects of developing and deploying an innovative energy management system in
environments lacking dedicated safety systems.

The project kickoff marked the initiation phase, where project objectives were defined, and stakeholder
alignment was established. This initial step set the foundation for a collaborative and well-supported
project environment. The comprehensive project planning that ensued involved the meticulous
development of timelines and resource allocations. This planning phase ensured that the project
progressed systematically, adhering to predefined schedules and resource requirements.

Stakeholder engagement was a critical component throughout the project's lifecycle. The identification
and involvement of key stakeholders, including energy scientists, IoT specialists, and safety consultants,
aligned with the project's interdisciplinary nature. Their expertise enriched the project with diverse
perspectives, contributing valuable insights and ensuring a holistic approach to energy management and
safety integration.

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The risk assessment conducted during the initiation phase was pivotal in identifying potential challenges
that could impact the project's success. Contingency plans were established to address these risks,
showcasing a proactive approach to risk management. This foresight and preparedness proved beneficial
during the project's execution, enabling the team to navigate challenges effectively.

The deployment phase followed a carefully planned rollout strategy, ensuring a smooth transition to the
new energy management system across designated areas. User training sessions, an integral part of the
plan, were conducted as scheduled, fostering user acceptance and proficiency with the new system.

Continuous monitoring and optimization, as outlined in the plan, were diligently implemented during the
monitoring phase. The team actively observed system performance, allowing for real-time adjustments
based on monitoring results. Optimization strategies were applied, showcasing the adaptability and
responsiveness inherent in the project plan.

3. What are problems when implementing the plan

While the project execution largely adhered to the planned phases and activities, there were challenges
encountered during the implementation that required thoughtful consideration and adaptation. One
notable challenge was the dynamic nature of technological advancements, particularly in the fields of IoT
and data analytics. Keeping abreast of the latest developments posed a continuous challenge,
necessitating agile adjustments to the plan to incorporate emerging technologies that could enhance the
energy management system.

Another notable challenge arose during the deployment phase, specifically in the integration of
hardware and software components. Despite comprehensive planning, unforeseen compatibility issues
emerged during the actual implementation. This required the team to engage in on-the-fly
troubleshooting and adjustments to ensure a seamless integration process. While the risk assessment
had accounted for potential technical challenges, the real-world implementation unveiled nuances that
required agile problem-solving.

Stakeholder engagement, though planned meticulously, presented challenges related to varying levels of
familiarity with the proposed technologies. Bridging the gap between experts and end-users required
additional effort in crafting tailored communication strategies and adjusting training materials to suit
diverse skill levels. This highlighted the importance of not only engaging stakeholders but also ensuring
effective communication tailored to the specific audience.

In hindsight, the risk assessment phase could have been even more exhaustive. While major risks were
identified and addressed, a more granular examination of potential challenges related to specific
technologies or integration points could have further enhanced the project's resilience.

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Additionally, the training phase revealed some unexpected resistance from end-users who were
accustomed to traditional energy management practices. Overcoming this resistance required additional
efforts in change management and emphasizing the benefits of the new system. This experience
underscored the importance of not only technical readiness but also organizational readiness for
embracing innovative solutions.

Despite these challenges, the project team's ability to adapt and address issues in real-time contributed
to the overall success of the implementation. Each challenge provided a valuable learning opportunity
and informed adjustments to the plan, ultimately enhancing the robustness of the energy management
system in environments without dedicated safety systems.

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References
1. Manvi, S. S. and Tangade, S. (2017) 'Internet of Things in Industries: A Survey.' Journal of King Saud
University - Computer and Information Sciences.
2. Mohanty, K. K., Mohanty, P. K., and Satapathy, J. K. (2016) 'Big Data Analytics in Energy: A Review.'
Renewable and Sustainable Energy Reviews.

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