HM/A&HC/Guidelines /2

September 2018

GUIDELINES FOR RECOGNITION & OPERATION

OF ASSAYING & HALLMARKING CENTRES

ISSUED BY

BUREAU OF INDIAN STANDARDS,

9, BAHADUR SHAH ZAFAR MARG,
MANAK BHAWAN,
NEW DELHI

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 GUIDELINES FOR RECOGNTION & OPERATION OF ASSAYING AND
HALLMARKING CENTRES

1 GENERAL

These guidelines stipulate the procedure for Grant, Operation, Renewal, Suspension
and Cancellation of Recognition of Assaying and Hallmarking (A&H) Centres. These are
to be read in conjunction with BIS Act 2016, BIS Rules 2018 and BIS (Hallmarking)
Regulations 2018. In particular, the Grant, Operation, Renewal, and Cancellation of
Certificate of Recognition are addressed in Chapter II of BIS (Hallmarking) Regulations,
2018. Any situation, in general, not covered in these guidelines is to be dealt as per the
provisions of Act, Rules and Regulations by the Regional Offices and Branch Offices.

2 GRANT OF RECOGNITION

2.1 Any assaying centre set up in accordance with requirements specified in

IS 15820 :2009 for assaying and hallmarking of gold and /or silver jewellery / artefacts,
shall apply with self-certified copies of documents listed below from (a) to (f) to the
Regional office of BIS having jurisdiction of the area where the A&H centre, with the
application.

a) Proof of establishment of the firm or company ( Any one of the document given
below)

i) Certificate of Registration issued by Registrar of companies along with

memorandum of articles

ii) Registered Partnership Deed in case applicant is a Partnership Firm.

iii) Certificate from a Chartered Accountant if applicant is a Proprietorship Firm.

b) Proof of address of firm's premises ( Any one of the document given below)

i) Registration with State Government Authority/ Trade Licences

ii) GST registration certificate.

iii) Income Tax Assessment Order

iv) Property tax receipt

v) Rent agreement with last rent receipt

vi) Sale/ Lease Deed agreement.

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c) Proof of Identity of the signatory

i) Aadhar based verification/ e- signature

ii) Self-certified copy of any one of following documents as identity proof of signatory on
the Application:

- Aadhar Card

- Driving Licence

- PAN card

- Voter Identity card

- Passport

- Identity Certificate with photo issued by Gazetted Officer on official letterhead.

d) Map indicating location of premises from nearest land mark

Location map of premises from some nearest prominent landmark for each outlet, as
applicable (illustrative only).

e) Quality manual of the A&H Centre prepared based on the Generic Quality
Manual provided by BIS

f) Affidavit cum undertaking as specified in regulations

2.1.1 Non Acceptance of Application due to Antecedents

Under the following situations, the application made by the Applicant for obtaining
recognition may be rejected:

i) Prosecution case is pending or in the process of initiating prosecution case in the trial
court against the applicant or person under section 29 of the BIS Act,2016.

ii) Applicant has made the application immediately after the case of misuse of Hallmark
or any violation under Section 14 or Section 15 of BIS Act,2016 detected on the part of
applicant.

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iii) Misuse of Hall Mark or any violation under Section 14 or Section 15 of BIS Act ,
2016 detected on the part of applicant after the application was made to BIS.

Note-The applicant or firm who are falling under any one of the category mentioned at
i),ii) and iii) above are NOT eligible to apply for certificate of recognition until they are
free from these Charges. In case of conviction under Section 29 of the BIS Act, such
applicant or firm shall not be eligible to apply for grant of recognition for a period of one
year from the date of such conviction.

2.1.2 Applicant whose earlier recognition was cancelled or not renewed and submitting
application before completion of cooling period specified.

2.1.3 Where a person(s) or firm who has been convicted under Section 29 of the
BIS Act, 2016 makes an application for certificate of recognition, such person(s) or firm
shall not be eligible to apply for grant of recognition for a period of one year from the
date of such conviction.

2.2 After recording the application, a Recognition Assessment of the A&H Centre (of
4 man-days duration i.e. by a team of two officers for two days either for gold or gold &
silver) preferably within 15 days of recording the application to determine whether the
A&H Centre has created the necessary infrastructure for assaying and hallmarking
according to IS 15820:2009 shall be carried out.

2.3 If the assessment report is found in order, HMO shall prepare the proposal for grant
of recognition and put up to the DDGR as per Hallmarking Regulations 2018.
Recognition will be granted by the DDGR in respect of gold and/or silver hallmarking.
2.3.1. In case the discrepancies are observed during the assessment a followup
assessment may be made to verify the corrective actions made. In case the
discrepancies can be ensured through documents only than the same may be made on
desktop basis.

2.4 Recognition shall be granted as per IS 15820:2009 with scope defined as:

2.4.1 For Gold Jewellery / artefacts (as per IS 1417)

a) for yellow gold jewellery / artefacts only;

b)for white gold jewellery / artefacts only( Nickel based);

c) for white gold jewellery / artefacts only ( Palladium based); and

d) for combination of all above ( a to c)

2.4.2 For Silver Jewellery / artefacts (as per IS 2112)

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2.5 Scope of recognition of an A&H centre may be considered for extension on request
from the centre with relevant details of equipment and manpower. Scope may be
extended through assessment by two man-days (one auditor for two days). If requested
by an A&H centre, such assessment may be combined with renewal assessment. An
endorsement for extension of scope shall be given in the Certificate of Recognition.

2.6 The following types of changes or in combinations thereof may occur during the
operation of the Certificate of recognition:

a) Change in address of the premises;

b) Change in the name of the Centre;

c) Change in the Management of the Centre, with or without change in the name; and

d) Change in the Logo of the Centre

For the above situations, the following type of actions shall be taken:

2.6.1 In the case of (a) , the Centre shall inform the complete address of the new
premises to which they intend to shift their centre and also intimate suspension of
Hallmarking at the old premises to the Bureau. If they have not done so, suspension of
Hallmarking at the old premises shall be imposed in accordance Hallmarking
Regulations, 2018. Revocation of suspension shall be carried out in accordance
Hallmarking Regulations, 2018. An endorsement for change in address shall be given in
the Certificate of Recognition.

2.6.2 In the case of (b), the relevant document(s) as indicated at 2.1 of this guidelines
according to the type of change shall be obtained. An endorsement for change in name
of the Centre shall be given in the Certificate of Recognition.

2.6.3 In the case of (c), suitable documents establishing the name/ownership of the
Centre premises by the new management are to be obtained and other required
documents as indicated in at 2.1 of this guidelines according to the type of change shall
be submitted by the new management. An endorsement for change in name of the
Centre shall be given in the Certificate of Recognition.

2.6.4 In the case of (d), an undertaking signed by the Proprietor/Partner/Director in their

letter head along with the copy of revised quality manual incorporating the new logo
shall be obtained. After the approval from DDGR for the change of logo, a
communication shall be sent to the centre to this effect.

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3 HALLMARKING FEE

Hallmarking fee to the BIS as specified Hallmarking Regulations, 2018 shall be payable
by the centre by 10th of the following month, failing which necessary action shall be
initiated as per Hallmarking Regulations, 2018.

4 RENEWAL OF RECOGNITION

4.1 On receipt of renewal application from the A&H centre with fees and all enclosures,
a renewal assessment in line with Hallmarking Regulations, 2018 shall be arranged of
the A&H Centre of 2 man-days duration (i.e. one officer for two days) .

4.2 If the renewal assessment report is found in order, HMO shall prepare the proposal
for renewal of recognition subject to fulfillment of respective requirements and put up to
the DDGR. Renewal will be done by the DDGR in respect of gold and/or silver
hallmarking.

4.3 In case discrepancies are observed in the renewal assessment, the A&H centre
shall be advised to take necessary actions within stipulated time and submit the same to
BIS verification. A follow up assessment may be planned by BIS for verification of the
corrective actions if required.

4.3.1 In case the compliance to the discrepancies observed during the renewal
assessment could not be completed before the validity of the recognition either through
follow-up visit or on desktop basis due to the delay from A&H Centre, action for
deferment of renewal shall be taken immediately upto a period of six months from the
date of validity as per Hallmarking Regulations, 2018. The renewal shall subsequently
be considered after ensuring the compliance to the discrepancies observed.

4.3.2 If renewal of recognition is pending with BIS due to any reasons which can not be
assigned to the A&H centre, though renewal application along with requisite fee and
documents have been received before the expiry of validity of recognition, the A&H
centre will be allowed to function as recognized centre till a decision on the renewal is
taken by BIS.

4.4 The renewal of recognition may also be considered without assessment subject
to the fulfillment of the following conditions in the operative period of three years:

a) All surveillance inspections have been assessed as satisfactory (at least two
surveillance inspections shall have been carried out) ; and

b) No suspension of hallmarking have been imposed for the reasons stated at clause
5.3 & 5.5 of this guidelines.

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5 ACTION ON FAILURE OF MARKET SURVEILLANCE SAMPLES

5.1 Suspension of Recognition granted by the BIS shall be done in accordance with
provisions of Hallmarking Regulations, 2018 in situations given below:

“non-conformity of hallmarked precious metal articles established after in-house or

independent testing”

5.2 Cancellation or non-renewal of recognition of an assaying and hallmarking centre

may be done in accordance with Hallmarking Regulations, 2018 in situations given
below :

“articles marked with hallmark do not comply with the relevant Indian Standard;”

5.3 To implement the provision of Hallmarking Regulations, 2018 specified at 5.1 and
5.2 above , guidelines given below shall be followed:

5.3.1 Shortage in fineness above 40 ppt

If the failure of hallmarked article is observed with shortage in fineness of more than
40 ppt, the recognition shall be processed for cancellation with applicable cooling period
as per Hallmarking Regulations, 2018.

5.3.2 Shortage in fineness above 5 ppt upto and including 40 ppt of the marked
fineness

If the failure of hallmarked article is observed with shortage in fineness above 5 ppt
upto & including 40 ppt of the marked fineness irrespective of presence of prohibited
elements or not, the recognition shall be put under suspension as per provision of the
Hallmarking Regulations, 2018 on the first instance itself.

5.3.3 Shortage in fineness above 2 ppt & upto and including 5 ppt and/or
presence of prohibited elements (in case of silver, shortage in fineness is upto
and including 5 ppt of the marked fineness and/or presence of prohibited
elements)

5.3.3.1 If it is the first failure, failure to be communicated to A&H Centre advising them
to take corrective actions under intimation to BIS. In case more than one failure
received and the samples are drawn on the same date, then these failures shall be
considered as first failure.

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5.3.3.2 If it is the second failure, check number of pass samples & total samples drawn
during last one year (one year previous to last sample drawl date) and calculate the
pass percentage.

(a) If pass percentage is 60 % or above, failure to be communicated to A&H Centre

advising them to take corrective actions under intimation to BIS.

(b) If pass percentage is less than 60 %, recognition shall be put under suspension as
per provision of the Hallmarking) Regulations, 2018.

5.3.3.3 If it is the third failure, check number of pass samples & total samples drawn
during last one year (one year previous to last sample drawl date) and calculate the
pass percentage.

(a) If pass percentage is 60 % or above, failure to be communicated to A&H Centre

advising them to take corrective actions under intimation to BIS.

(b) If pass percentage is less than 60 %, recognition shall be put under suspension as
per provision of the Hallmarking Regulations, 2018.

5.3.3.4 If it is the fourth failure in shortage in fineness above 2 ppt & upto and
including 5 ppt from the marked purity and/or presence of prohibited elements during
last one year (one year previous to last sample drawl date) recognition shall be put
under suspension as per provision of Hallmarking Regulations irrespective of number
of pass samples.

5.4 In case of situation where the Centre has been issued suspension for three times
due to failure of hallmarked articles in an operative period of three years of recognition,
the recognition shall be processed for cancellation as per provision of Hallmarking
Regulations, 2018

5.5 Issues arising out of Surveillance Assessments

5.5.1 The recognition shall be put under suspension for the situations stipulated in
Hallmarking Regulations, 2018.

5.5.2 Hallmarking Regulation, 2018 stipulates non implementation of the provision of

relevant standard which may lead to suspension of hallmarking. The non
implementation of the provision of relevant standard is not limited to, but may include
one or more of the following:

a) Non-functioning of test equipment, namely XRF machine, weighing balances,

furnaces (cupellation, annealing);

b) Prima-facie evidence suggests that test results reported by A&H Centre are not
genuine / valid; and

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c) Non-availability of proper record for a particular lot(s) of hallmarked articles;

5.6 OTHER OBLIGATION TO A & H CENTRE

5.6.1 The A&H Centre shall also accept hallmarked jewellery from a consumer for
verification of purity and issue report of assaying giving proper identification as marked
on the article.

5.6.2 The Assaying and Hallmarking Centre shall not accept such jewellery/artefact
which bears any marking including “KDM’ or fineness/caratage. No other mark shall be
applied on Hallmarked jewellery / artefact. The A&H Centre shall not use hallmark on
such medallions/coins which resemble with currency of any country.

5.6.3 Jewellery / artefacts, which on analysis by XRF machine found to have a negative
variance of more than 5 ppt from the declared value of fineness, shall not be accepted
for further assaying. Such item(s) shall be returned to the jeweller without assaying and
hallmarking.

5.7 Since one single recognition is operated for gold and silver hallmarking, case
warranting suspension of hallmarking only due to gold or silver, the same will be treated
separately, for instance, in case of failures in silver only, suspension of marking shall be
imposed only on silver hallmarking. Similarly, in case of failure of only gold, suspension
of marking shall be imposed only on gold hallmarking. In case, the action is initiated as
per clause 5.3.1 of this guidelines then the deletion of the particular variety from the
scope of recognition may be considered based on the merit of the case.

6 RETENTION OF CORNETS / CLOSED CIRCUIT TV (CCTV) BACKUP

The check assay gold cornets shall be retained with proper identification and traceability
for last 30 Assaying. The cornet left after assaying along with hallmarked/rejected
jewellery/artefacts shall be returned to the jeweller. The Centre shall ensure that the
CCTV with back up facility is available for minimum 30 days storage.

7 TESTING OF COUNTER SAMPLE

On communication to the A&H centre regarding the failure of sample in independent

laboratory and if the A&H centre does not agree with the results obtained, the centre
may contact the concerned registered jeweller from where the sample was drawn who
in turn will make formal request to BO with proper justification for testing the counter
sample at BIS referral lab. BO shall seek DDGR’s approval for testing the counter
sample for which double the testing charges shall be paid in advance by the registered
jeweller.

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8 FORMATS OF VARIOUS ASSESSMENT REPORTS, TEST REPORTS AND
DISCREPANCY REPORTS

8.1 The following formats are enclosed which may be used the during the operation of
the A&H centre:

a) Report on Recognition / Renewal Assessment of A & H Centre, Doc. HM/AHC/F 2.1

September 2018- ANNEX A;

b) Report on Surveillance Assessment, Doc.HM/AHC/F 2.2 September 2018-ANNEX B;

c) Report on Special Assessment, Doc. HM/AHC/F 2.3 September 2018-ANNEX C;

d) Discrepancy/Variation Report Issued During Assessment of A&H Centre,

Doc. HM/AHC/F 2.4 September 2028 – ANNEX D ; and

e) Test Report as per IS 1418:2009 / IS 2113:2014, Doc. HM/AHC/F 2.5

September 2018 – ANNEX E.

9 PROVISION OF APPEAL

9.1 Any person aggrieved by an order made under section 13 of the Hallmarking
regulations, 2018 may prefer an appeal to the Director General within ninety days from
the date of the order:

Provided that if the appellant satisfies the Director General that he had sufficient cause
for not preferring the appeal within the period so specified, the appeal may be admitted
after the expiration of the said period of ninety days.

9.2 Every appeal shall be filed in duplicate and shall be accompanied by a self attested
copy of the order appealed against.

9.3 Every appeal shall be accompanied by a fee of two thousand rupees in the form
of a demand draft or pay order or E transfer, drawn in favour of the Bureau.

9.4 The Director General may call for relevant documents from the appellant and may
after such inquiry in the matter as he considers necessary and after giving an
opportunity to the parties to be heard, pass such orders as he thinks fit:
Provided that the appeal shall be disposed of within a period of ninety days from the
date of its filing.

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9.5 The Director General may, suo-moto, or on an application made in the form as
specified by the Bureau from time to time, review and reconsider any order passed by
an officer to whom the powers have been delegated by him and may confirm, modify or
set aside the orders passed by such officer after the review.

9.6 Any person aggrieved by an order passed by the Director General may prefer an
appeal to the Central Government in the Ministry having administrative control of the
Bureau within a period of sixty days from the date of such order.

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 ANNEX A

DOC:HM/AHC/F 2.1
Sep 2018

BUREAU OF INDIAN STANDARDS

Report on Recognition / Renewal Assessment of Assaying and Hallmarking Centre

1. General Information
Particulars Observations during assessment
i) Name & address of the Assaying and Hallmarking
Centre with PIN code & complete address
including phone and e-mail

ii) Application No.

iii) Date(s)of Assessment
iv) Persons present during assessment

2. Implementation of IS 15820:2009 (refer clauses of the Standard as mentioned below

for auditing)
i) Verification of Centre's Layout: (5.3 of IS 15820)
( to be verified with documents submitted by the
applicant along with the application)

ii) Details of Management Review meeting/Internal

Quality Audit ( for Renewal)

ii) Verification of availability of trained & competent manpower resources: (4.1.7, 4.1.8, 4.1.9,
4.1.10, 4.1.11, 4.1.12, 4.1.13, 5.2.2, 5.2.3, 5.2.4 & 5.2.5) (competency shall be assessed
through observations of practical work, namely sample collection, weighing, XRF machine
operation, fire assay)

Append details as Annexure A in format as below:

Sl. Name & Qualification, Experience Competent Remarks

No. Designation Academic & & Training Yes /No
Professional

Signature of Auditor(s)
iii) Availability of latest versions* of IS 15820,
1417, 1418, 2112, 2113 (*strike off which
are not applicable)

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iv) Equipment/ Instrument & Infrastructure (for sampling; assaying; Hallmarking; power,
safety & security):(4.1.6, 5.3.2, 5.4.2, 5.4.3, 5.4.4, 5.6)

Append detailsas Annexure B in format as below:

Sl. IS 1418/2113 Details of Make & Range & Calibration Remarks

No. Cl. Ref equipment/ Sl. No accuracy status
Instrument with (least count)
Nos

Signature of Auditor (s)

v) Capability of XRF tester capable to
detect Cd, Ir& Ru in Gold or Cd & Pb in
Silver articles (5.4.2 & 5.4.3): Verify
manufacturer/supplier certificate &
report on availability of SRMs/software
for Cd, Ir, Pb& Ru

Append copy as Annexure C.

vi) Availability of water & other chemicals

(Annexure A-2/Annexure B-2)

vii) Availability of certified reference material

(CRM) (5.6) (certificate from Govt of
India Mint or NABL accredited Lab):

Append copy as Annexure D

viii) Has a Test Report proforma developed

& it covers all requirements of
IS 1418/2113 (5.10.1)
ix) Whether the applicant has participated in Inter Laboratory Proficiency Testing Programme
(5.9.1) :

Append details as Annexure E in the following format:

Sl. Name of Centre & Place Date of Test Result

No.

x) Arrangements for receiving of articles,

their handling, storage, coding for
testing (5.8)

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xi) Arrangements for sampling (5.7)

xii) Arrangements for sampling, assaying,

storage of articles during assaying (5.4)

xiii) Arrangements for rejection and return of

rejects (5.4.5)

xiv) Hallmarking (5.4.6)

Whether access to Laser Marking

machine is controlled

Whether laser marking on articles

marked legible

xv) Arrangement for ensuring impartiality,

integrity, confidentiality, independence
of judgement in relation to XRF testing,
assaying and Hallmarking activities
3. Testing and assaying during assessment

i) Draw samples randomly from stock of

articles available with the applicant and
get them tested.

a) XRF testing (assess capability of XRF

machine for purity, detection of Cd, Ir,
Ru and Pb). Check Min. 5 samples
each, from two different lots;

b) Fire asay : minimum 2 samples( one

each from two different lots) in
duplicate)

4. Past Performance (applicable only in case of Renewal assessment)

i) Performance observed at last
surveillance audit was satisfactory?

ii) Any discrepancy was reported? If yes,

report corrective action taken. Whether
the action taken has corrected the
discrepancy?

iii) Has overall performance in the entire

operative period been satisfactory?
iv) Is any complaint pending? Report action
taken on complaint.
5. Scope of Recognition (to be countersigned by Auditor(s): Append as Annexure G

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6. Discrepancies, if any, shall be communicated through Discrepancy/Variation Report
(format DOC.: HM/AHC/F 15.2 MARCH 2014)Append as Annexure H

7. CONCLUSION & RECOMMENDATIONS

8. ANNEXURES (Tick/Indicate page nos.)

A Details of Managerial & E Details of Inter Laboratory Proficiency
Technical Personnel Testing
B List of Equipment/instrument/ F Test Report
infrastructure
C Manufacturer's certificate on G Scope of Recognition
XRF machine
D Certificate on CRMs H Discrepancy/Variation Report

Signature of Auditor(s)
Name:
Designation:
Date:

(Instruction: Please do not attach any document/record/sheet other than Annexure A - H)

Remarks of the reviewing Officer:

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 ANNEX B

DOC:HM/AHC/F 2.2
Sep 2018

BUREAU OFINDIANSTANDARDS

Report on Surveillance Assessment of Assaying and Hallmarking Centre

1. General

i) Name & address of the Assaying and

Hallmarking Centre
ii) BIS Recognition No. & Validity Date
iii) Date of Assessment
iv) Persons contacted

v) Last Assessment Date:

Whether corrective action has been Yes/No

taken on all observed discrepancies.

Verification of corrective actions taken Satisfactory/not satisfactory

on recorded discrepancies at last audit.

Discrepancy(s) is/are persisting. If yes, give details in the Discrepancy/Variation

Report (format is DOC.: HM/AHC/F 2.4,Aug. 2018)
vi) Scope of Recognition - Is working within Yes/No. If no, give details on Discrepancy/Variation
approved scope? Report.

2. INFRASTRUCTURE, MANPOWER & SYSTEMS AS PER IS 15820

i) Whether all test and marking equipment
are in working condition., specially with
respect to:
a) Availability of valid power supply;
b) Maintenance and calibration of test
equipment, namely XRF machine,
weighing balances, furnaces
(cupellation, annealing).
ii) If calibration has been done by non-
NABL accredited laboratory, whether
the calibration certificate is traceable to
national standards.
iii) Whether security system, like CCTV are
in operation. Check records of CCTV
and verify receiving and delivery
activities.

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iv) Whether distilled water and other
consumables available. Check halides
in distilled water.
v) Whether the Professional Indemnity
Insurance of high value items are under
valid status and these insurances have
been done for the minimum amount
specified in IS 15820.
vi) Whether the centre has participated in
inter laboratory/proficiency testing
programme.
vii) Whether the centre has carried out the
Internal Quality Audit/ Management
Review meeting
viii) Whether the articles accepted for
assaying and hallmarking are only from
BIS registered jewellers.
ix) Whether similar articles, segregated lot
wise with declared fineness are received
from registered jewellers.
x) Whether undertakings were obtained
from jewellers regarding their
identification mark.
xi) Whether Jewellery with prohibited
markings is accepted for hallmarking.
xii) Whether acknowledgement / receipt
with time has been issued and jewellers
signature obtained.
xiii) Whether lot wise records of articles
received from jewellers are available.
Do they tally with records of assaying,
hallmarking done and delivery
xiv) Whether there has been any change in
technical manpower or Centre's
Management since previous
assessment. Verify competency of
manpower by actual work performance
and report. Report shall include name,
qualification, experience and
competency.

xv) Whether XRF testing, fire assay and

laser marking are being done by
competent personnel regularly. Check
records.

xvi) Whether any of the terms and conditions

violated.

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3. RECORDS
i) Whether following records are
maintained on regular basis?
 Receipt/Collection Voucher
 Record of Jewellers, Respective
Registration & Identification Marks
 Record of Jeweller& Lot Nos.
 Sample Envelope
 XRF Card
 Stock Register of CRMs
 Check Gold
 Silver
 Copper
 Lead
 Assaying Report
 Assaying Sheet
 Test Certificate
 Marking Record Sheet
 Invoice cum Delivery Challan
 Jeweller's Feedback
ii) Whether records indicate traceability of
individual lot with times of its receipt and
delivery with Hallmark.
iii) Whether records are maintained on
Hallmarking done for each registered
jeweller.
iv) Whether record of XRF testing is up to
date.
v) Whether testing had been for precious
metal which was beyond scope of
recognition, without seeking formal
inclusion of the precious metal in their
scope of recognition.
vi) Whether an article of lower purity had
been Hallmarked with higher purity
vii) Whether Hallmarking done for non-
registered jeweller
4. XRF TESTING
i) Whether XRF testing for purity and
detection of prohibitive elements are
being done.
ii) Whether XRF machine is checked with
certified reference standards of
gold/silver.
5. SAMPLING FOR FIRE ASSAY
i) Whether sampling plan given in
IS 15820 is followed and relevant
records are available.

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ii) Whether collection of representative
gold/silver portions from each of the
sampled article is being done for fire
assay.
6. ASSAYING
i) Whether certified reference materials
(CRMs) with purity certificate from
Indian Govt. Mint or NABL accredited
lab available.
ii) Whether CRMs are used in assaying
and corresponding receipt, consumption
records of CRMs are available.
iii) Whether specified test methods are
being followed.
iv) Is assay record is maintained as
documented in Quality Manual.
Check for rough records of fire assay.
v) Whether proof assay cornets are
available. Do they tally with lotwise
assay record.
vi) Is assay record available for hallmarked
jewellery ready for delivery.
7. HALLMARKING
i) Whether the markings are Legible.
ii) Is marking done on all removable /
detachable parts.
iii) Whether the sequence of marking is
followed.
iv) Whether time of laser marking is
recorded.
8. DELIVERY
i) Whether articles ready for delivery are
all Hallmarked including all removable/
detachable parts.
ii) Whether cornets of samples of each
assayed lot are available and kept ready
for delivery.
iii) Whether proof of delivery indicating
details of Hallmarked jewellery and time
available.

9. IDENTIFICATION & TRACEABILTY

i) Whether identification and traceability of
jewellery maintained at all stages from
receipt to delivery.
ii) Whether each activity completed and
records available before proceeding to
next activity.

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10. TESTING DURING ASSESSMENT
I) Whether random samples drawn from
the stock of articles available with
Hallmark during the visit and testing
done. Give details of samples.

(The test report shall be in the format

given at DOC.: HM/AHC/F 2.5
Aug. 2018).

Test Result: Pass/Fail

ii) Check corresponding test records of Record Tested Result
XRF and Fire assay and report vis-à-vis XRF
tested results i.Fineness

ii.Detection of
Cd, Ir& RU

Fire Assay (ppt)

iii) Whether significant variation is observed

between obtained result and available
record.
11. COMPLAINT(S)
i) Whether the complaints received , if
any, have been resolved .
12 Deficiencies, if any, shall be communicated through Discrepancy/Variation Report

13. CONCLUSION & RECOMMENDATIONS

Signature

Name

Designation

Date

Remarks of the reviewing Officer:

Page 20 of 24
 ANNEX C

DOC:HM/AHC/F 2.3
Sep 2018

BUREAU OFINDIANSTANDARDS

Report on Special Assessment of Assaying & Hallmarking Centre

1 General
i) Name & address of the
Assaying and Hallmarking
Centre
ii) BIS Application/Recognition No.
iii) Validity of Recognition
iv) Scope of Recognition
v) Date of Assessment
2. Previous Assessment
i) Date(s) of Visit
ii) Conclusion & Recommendation

3. Purpose of Assessment Visit

4. Findings of Assessment
i)

ii)

iii)

iv)

4. TESTING DURING ASSESSMENT

i) Give details of samples drawn
during the visit and testing done.
Test Result: Pass/Fail
10 Discrepancies, if any, shall be communicated through Discrepancy/Variation report
11. CONCLUSION & RECOMMENDATIONS

Encl: Signature
Name:
Designation:
Date:

Page 21 of 24
 ANNEX D

DOC:HM/AHC/F 2.4
Sep 2018

BUREAU OFINDIANSTANDARDS
DISCREPANCY/VARIATION REPORT ISSUED DURING
ASSESSMENT OF ASSAYING & HALLMARKING CENTRE (DVR)

1. Name and Address of

Assaying & Hallmarking
Centre
2. Application/Recognition No.
3. Date(s) of Assessment:

4. Clause. of IS 15820/ Details of Discrepancy/variation observed

Terms & Conditions (Applicable objective evidence shall be enclosed. Additional
Violated sheet(s) of this format, numbering each page shall be used. Each
page shall be signed by Auditor(s) & Centre's representative). Plain
paper shall not be used.
(i)

(ii)

(iii)

5. Remarks/Comments
by Assaying &
Hallmarking Centre:

Signature of Centre’s Representative: Signature of Auditor

Name & Designation Name & Designation

Date Date:

Page 22 of 24
 ANNEX E

DOC:HM/AHC/F 2.5
Sep 2018

BUREAU OFINDIANSTANDARDS

TEST REPORT AS PER IS 1418:2009/IS 2113:2014 (IS shall be read with latest amendment)

1 Date(s)of test
2 Name of A&H Centre & Recognition No /
Application No.
3 Source of sample(Give details of lot from
which sample has been drawn)
4 Description of sample with quantity and
weight
5 Tested/declared fineness

6 XRF Tests done(2 lots of different articles with each lot having 05 articles minimum)

Sl.No Particulars of the Result

. sample Cd Ir Ru Pb
Finenes
s

Results enclosed in a separate sheet

7 Assay(1 sample each from two different lots specified at Sl. No 6 above, in
duplicate)
Sl.No Particulars of Fineness(ppt)
. the sample
No.1 No.2 Average
1
2
8 Remarks
9 Tested by Witnessed by BIS Auditor

Signature Signature
Name & Designation Name & Designation

Note:
1. During the initial/renewal assessment, two lots as above shall have to be assessed being the
informed visit. However during renewal , hallmarked jewellery of two lots as above (hallmarked
by that centre) shall be assayed being the informed visit.
2. During the surveillance assessment, the available hallmarked lot may be subjected for
assaying.

Page 23 of 24
 XRF RESULTS
LOT 1

Sl.No. Particulars of the Result

sample Fineness in ppt Cd Ir Pb Ru

1)
2)
3)
4)
5)

LOT 2

Sl.No. Particulars of the Result

sample Fineness in ppt Cd Ir Pb Ru

1)
2)
3)
4)
5)

Tested by Witnessed by

Signature Signature
Name & Designation Name & Designation

Page 24 of 24