Resource Management - Human Resource, Material

resource and Financial Resource Management

teacherscript.com/2022/05/resource-management-human-resource.html

Kirthika

Resource management is acquiring, allocating and managing the resources, such as

individuals and their skills, finances, technology, materials, machinery and natural resources
required for a project. Resource management ensures that internal and external resources
are used effectively on time and to budget.

When it comes to education, resource management involves making a strategic plan for
organizing and using school resources.

1/6
Resource Management plays an important and critical role to manage a school. There are
three basic resources which are needed to manage a school. They are –

HUMAN RESOURCES
MATERIAL RESOURCES
FINANCIAL RESOURCES

Human Resources:

Human resource management can be defined as a process and effort to develop,

motivate, and evaluate the overall human resources needed by the organization in achieving
its objectives.

Its ultimate aim is to help the organization to achieve success. Therefore it prepares people
for this aim.

It is also called as Personnel management. The Resources includes - Teachers, Mentors,

Managers, and other school staff.

Human resource management system in school

The broad purpose of the human resource management function in any educational
organization is to attract, develop, retain, and motivate personnel in order to achieve the
school's mission. It defines the school's 'people objectives'.

The human resource management system in school helps schools to manage and train the
teachers and other non-teaching staff to perform their duties well. It also helps in managing
their other aspects of work like leave, salary, proxy, etc.

Functions of Human Resources Management in Education

Human resource management in education is a set of practices and methods of integrating

and maintaining the teaching staff in the school so that the school can achieve their purpose
and as well as meet the goals for which they were established.

The functions include the following:

i. Staff maintenance - include; promotion and transfer, motivation, staff safety,

security and health services, prompt payment of salary, and ensuring a safe and healthy
working environment

ii. Staff relations - There must be a good communication network in the school to
enable workers to be constantly informed of the progress being made in the school. Staffs
should be recognized as human beings with feelings, interest, needs and emotions and

2/6
treating them as such with fairness and respect.

iii. Staff development - The success of educational organization hinges on the

strength and quality of the staff members. This can be done through in-service training,
conference, workshop and seminars.

iv. Recruitment of staff- Recruitment of staff in education deals with obtaining

people with appropriate and necessary skills, abilities, knowledge and experience to fill the
vacant teaching posts in schools.

v. Job performance reward - Staff performance would increase substantially if

they are adequately compensated according to the quality and quantity of work done. This
involves the design and administration of rewards for jobs performed.

vi. Others including teacher proxy management, leave management, performance

reports, task management, and many other similar things that make it easier for the school
and its employees to manage their information.

Benefit of implementing an effective human resource management system:

Recruitment and Hiring: It is important to recruit and select the best educators and
staff for the school. Only when a teacher teaches well can a student learn well. Hence,
a human resource management system is not only helpful to the school administration
and the teachers or staff but also the students.
Training and Development: Training can help teachers become more efficient in their
roles as educators, leading to increased student engagement and performance.
Conflict Management: Conflict resolution training can help teachers deal with conflicts
with or between students and mitigate conflicts in schools.
Compensation: HR determines salaries based on roles, job descriptions, level of
work, and performance. And for all the teaching and non-teaching staff, the HRMS
helps them stay updated with their regular salary status.
Retention: HR is concerned about motivating teachers and staff to higher levels of
performance, commitment, and longer tenure.

· The HR management system helps school administration to keep a track of employee

data and tasks regarding the school.

· It also allows them to store every important information of the employee of the school
for future reference.

Material Resources:

3/6
Watch Video At: https://youtu.be/sIJZiwn9TWY

Material resource management is concerned with the integrated approach to planning,

organising, controlling of the flow of materials as per the demands, purchase through internal
operations to the service point through distribution to the consumers.

Material resource management in schools is a planning tool for modernization of the existing
facilities; developing the helpful measures for continuous maintenance, reconstruction and
rejuvenation.

Material resources include any items the school currently owns. These include school
furniture, equipment, technology, curriculum materials, black boards, chalks , benches ,
desks, textbooks, and any other materials within the school.

Basic principles of material resource management:

The basic principles of material resource management are effective management and
supervision. These are dependent on managerial functions of planning, organizing, staffing,
directing, controlling, reporting and budgeting.

In addition there is a need for adopting sound methods of purchasing the resources, making
skillful and hard poised negotiations so as to get the cheap and best commodities. For this
one needs to establish an effective purchase system.

Basic purposes of material resource management in educational institutions are:-

• To have adequate materials on hand when needed

4/6
• To pay the lowest possible prices, consistent with quality and value requirement for
purchased materials

• To minimize the inventory investment

• To operate efficiently

Various functions of material resource management are:

• Planning and forecasting of the requirement of material resources.

• Procurement of material resources.

• Storage of material resources.

• Maintenance and repair of equipment and other assets.

The reasons to have material resource management in educational institutions:

• An educational institution can expect innumerable benefits from effective planning of

material resource management.

• Management of material resources aims at reducing the cost of production so as to help an

educational institution increase its profits and outputs.

• Material resource management provides creative ways to take up the unintended impacts
of the core services and put them out of sight.

• This integration is also helpful in faster and effective functioning that involves a large
amount of data to be used for planning.

• Integrating various functions in which material resources are used involves greater
coordination at all levels of management for the sake of better performance.

Financial Resource management:

Concept of Financial Resource Management: In educational institutions, financial

management refers to that management activity that is concerned with decisions on how to
procure funds, of an organization's financial resources, disburse and give account of funds
provided for the implementation of educational programmes.

The importance of financial Resource management

It provides guidance in financial planning.

It assists in acquiring funds from different sources.
It helps in investing an appropriate amount of funds.
It increases organisational efficiency.

5/6
 It reduces delay production.
It cut down financial costs.
It reduces cost of fund.
It ensures proper use of fund.
It helps business firm to take financial decisions.
It prepares guideline for earning maximum profits with minimum cost.
It increases shareholders’ wealth.
It can control the financial aspects of the business.
It provides information through financial reporting.
It makes the employees aware of saving funds.

Activities in financial management for education institutions:

Financial management in school essentially means planning, organizing, directing and

controlling the financial activities in schools so that the financial resources are used in an
efficient and effective manner.

Financial management includes overseeing the funding for:

Budgeting
Administration
Generating income
Implementing educational programs/projects/activities
Procurement
Controlling financial resources
Employee salaries
Maintenance of the building and grounds
Student after-school and lunch programs, field trips, & special events
Classroom supplies, including textbooks & technology
Managing cash and debts
Preparing financial reports,
Auditing

Conclusion

Resource management is a system of management and utilization of all educational

resources to carry out systematic cooperation and processes so that effective education
implementation can be achieved to realize the national education goals that have been
aspired.

6/6