Status Profile/Status Management:
How Status Functionality in SAP helps professionals to control different activities:
SAP status profile functionality which is basically a workflow enabled functionality
Status profile is enabled by assignment to the sales order type (header level) or item
category(item level).
Every activity will be defined by status number
With the help of the status number you determine the sequence in which the user
statuses are activated.
You can assign lowest and highest number to status number so that particular
activity can work within that number
you can track all activities performed for particular document based on updated
statuses
It can also be used for reporting purposes.
How to configure status profile in SAP and enable for Sales documents:
1. Define Status Profile:
SPRO——— Sales and Distribution———- Sales >Sales documents ———-
Define and Assign Status Profile————Define Status profile
2. Assignment of Status profile at order type at below path:
SPRO——— Sales and Distribution———- Sales >Sales documents ———-
Define and Assign Status Profile————Assign order type/Status profiles
3. Assignment of Status profile at item category at below path:
SPRO——— Sales and Distribution———- Sales >Sales documents ———-
Define and Assign Status Profile———– Allocate status profile to item categories
4. Enter Authorization code to change the status: t-code BS02 can be used also
Details about User Status:
Status Number: It is the number which is assigned per activity and it is unique to
every status.
Status: This is the text which will flow to sales document once it is activated and
update as per business activity mentioned in the configuration.
Initial: whenever sales document is created by default this status will be activated to
it.
Lowest Status No: This will ensure that particular activity will be performed within
this lowest number and once that activity is performed this will get deactivated.
Highest Status Number: all activities will be performed till this number and it will
block other activities or status updation having below status number than this.
Position: it will give you at which place this status can be activated.
Priority: if several status have same priority then status which has highest priority
will have preference.
Step by Step usage of Status in Sales Document status tab and approval process:
1.Based on initial Status ,order will have status A001 as per configuration
2.Update User exit logic based on business requirement and call function to change the user
status and it will change to A002 as pending for approval
3.Use Authorization object to approve or reject, it will again call function to change the
status as per maintained in the status profile and after approval it will change to A003
Conclusion:
Status profile functionality is useful to track activities in a sequence and create
workflow based approval process.
Statuses can be used to control and communicate. Statuses can be used in
reporting.
How Status Functionality in SAP helps professionals to control different activities:
SAP status profile functionality which is basically a workflow enabled functionality
Status profile is enabled by assignment to the sales order type (header level) or item
category(item level)
Every activity will be defined by status number
With the help of the status number you determine the sequence in which the user statuses are
activated.
You can assign lowest and highest number to status number so that particular activity can work
within that number
you can track all activities performed for particular document based on updated statues
it can also be used for reporting purposes.
REPEAT WITH SCREENSHOTS
How to configure status profile in SAP and enable for Sales documents:
1. Define Status Profile:
SPRO——— Sales and Distribution———- Sales >Sales documents ———- Define and Assign Status
Profile————Define Status profile
2. Assignment of Status profile at order type at below path:
SPRO——— Sales and Distribution———- Sales >Sales documents ———- Define and Assign Status
Profile————Assign order type/Status profiles
3. Assignment of Status profile at item category at below path:
SPRO——— Sales and Distribution———- Sales >Sales documents ———- Define and Assign Status
Profile———– Allocate status profile to item categories
4. Enter Authorization code to change the status: t-code BS02 can be used also
Details about User Status:
Status Number:
It is the number which is assigned per activity and it is unique to every status.
Status:
This is the text which will flow to sales document once it is activated and update as per business activity
mentioned in the configuration.
Initial:
whenever sales document is created by default this status will be activated to it.
Lowest Status No:
This will ensure that particular activity will be performed within this lowest number and once that activity
is performed this will get deactivated.
Highest Status Number:
all activities will be performed till this number and it will block other activities or status updation having
below status number than this.
Position:
it will give you at which place this status can be activated.
Priority:
if several status have same priority then status which has highest priority will have preference.
Step by Step usage of Status in Sales Document status tab and approval process:
1.Based on initial Status ,order will have status A001 as per configuration
2.Update User exit logic based on business requirement and call function to change the user status and it will
change to A002 as pending for approval
3.Use Authorization object to approve or reject, it will again call function to change the status as per
maintained in the status profile and after approval it will change to A003
Conclusion:
Status profile functionality is useful to track activities in a sequence and create workflow based
approval process.
Statuses can be used to control and communicate. Statuses can be used in reporting.
