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Spreadsheet Functions

The document discusses spreadsheet formulas and functions. It provides examples of common arithmetic formulas like addition, subtraction, multiplication and division. It also explains functions like SUM, AVERAGE, MAX, MIN, COUNT, COUNTIF, VLOOKUP and IF that are used to manipulate and analyze data in spreadsheets.

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Ashanie Gordon
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57 views

Spreadsheet Functions

The document discusses spreadsheet formulas and functions. It provides examples of common arithmetic formulas like addition, subtraction, multiplication and division. It also explains functions like SUM, AVERAGE, MAX, MIN, COUNT, COUNTIF, VLOOKUP and IF that are used to manipulate and analyze data in spreadsheets.

Uploaded by

Ashanie Gordon
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Information Technology

Spreadsheet Functions and Formulas

What is a Formula?
Formula – A formula is spreadsheet calculation in which a mathematical operator is used to
obtain a result.

Advanced Arithmetic Formulas

✔ Addition
Cell A1 + Cell B1 + Cell C1 is entered into Excel as =A1+B1+C1

✔ Subtraction
Cell A1 - Cell B1 is entered into Excel as =A1-B1

✔ Multiplication
Cell A1 x Cell B1 x Cell C1 is entered into Excel as =A1*B1*C1

✔ Division
Cell A1 ÷ Cell B1 is entered into Excel as =A1/B1

✔ Brackets
Brackets are used for using multiple arithmetic operators in the same cell. Brackets are always
resolved first, then the rest of the calculation.
Cell [A3 x Cell A1] ÷ [Cell B1+Cell C1] is entered into Excel as =(A3*A1) /(B1+C1)

✔ Square Root
Used to find the root of a number =SQRT (number)

✔ Power
=POWER (Number, Power) e.g., = POWER (5,2) is the equivalent of 5, 2
What is a Function ?
Function – A Function is a named operation built into the spreadsheet to manipulate data
(numerical and otherwise).

✔ Sum
= SUM (value to be added separated by commas /cell range/ addresses) This is used to give a
total for some values entered. For example, = SUM (A2:A10)

✔ Average
= AVERAGE (value to be averaged separated by commas /cell range/ addresses) This is used to
give an average of the values entered. =AVERAGE (A2:A10)

✔ Date
= DATE (YYYY, MM, DD) Used for entering dates or date ranges

✔ Max
= MAX (value to be compared separated by commas /cell range/ addresses) Returns the largest
value found in the range, ignores logical errors. For example =MAX (A2:A10)

✔ Min
= MIN (value to be compared separated by commas /cell range/ addresses) Returns the smallest
value found in the range, ignores logical errors. For example, =MIN (A2:A10)

✔ Count
= COUNT (values to be counted separated by commas /cell range/ addresses) Counts the number
of cells in a range or numbers contained in its brackets. For example, =COUNT (A2:A10)

✔ COUNTIF
Counts the number of cells that meet the given criteria. For example , =COUNTIF(D1:D30,”A)
In this example , Cells D1 to D30 have exams grades . To find out how many students got
grade A, you could use the COUNTIF function.

✔ VLOOKUP
=VLOOKUP (Lookup Value, Table Array, Column to be returned if a value is
found, Range) Used to retrieve information in an excel spreadsheet based on some criteria for
example. For example, =VLOOKUP (B3, MARKS,2) Suppose B3 contained the number 87,
and MARKS was 10 rows of data containing marks and a letter grade. The lookup function
would search the first column of marks and the number 87, if found it would go to the
second column ( the 2 in the function ) , and return the grade corresponding to that
number.

✔ IF
Spreadsheet makes a choice depending on what it finds. It returns one of two values depending
on the condition that you set. For example =IF (D1<=2, “ASK MUM FO9R A LOAN”,”
MONEY OK”). In this example , cell D1 contains a formula showing how much pocket
money you have left. If D! is less than or equal to $2 , then ‘Ask mum for a loan’, is
displayed . If you have more than $2, then money ok is displayed.

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