Job Responsibilities of Garments Commercial Department

1. Work with the Export Promotion Bureau

2. Work with Bank
3. Work with BGMEA
4. Buying House Management
5. Freight Forwarder/Shipping Agent Management
6. Clearing & Forwarding agent Management
7. Customs Bond work
8. Regular Office Work

Commercial Department Job Responsibilities in Apparel Industry

(i) Export Promotion Bureau Work like: “Certificate of Origin (C.O.), Visa
Commercial Invoice, Quota issue, SAPTA Certificate, Mexico Certificate, GSP,
Metropolitan/Dhaka Chamber (C.O.), etc.

(ii) Banking work like: Master/Export L/C Collection, Master/Export L/C lien to
Bank, L/C Transfer to another party, BTB L/C open and its Amendment, Import
Doc’s Collect from Bank and Endorsement, Letter of Guarantee/Bank Guarantee
for release the Import consignment, Document Purchase for fund, Export
Documents submit for payment realization, Bank Bill/Reference Number taken,
DHL/FedEx courier Number/Receipt collect, Follow up about Proceed Realization,
Import Bill Acceptance & give the maturity date, Payment of BTB LC at maturity,
Local Agent Commission Paid, miscellaneous certificate collect, PRC, Bank loan
adjustment duly, Bank statement & Voucher collect, renewal & extension of Bank
Liability & sanction and so on.

(iii) BGMEA work like: Fabrics and Accessories Utilization Declaration and its
Amendment work, Balance Fabrics/Raw material Adjustment, Export Order for
export the Stock Lot or Un exported Goods, UD certificate collect, Interbond
transfer for Sub-Contract work, BGMEA Certificate collect for “Free of Cost” goods
Import, Sample Pass Book renewal for sample goods import, BGMEA License
Renewal, Auto-Renewal of Bond License, all types of BGMEA Certificate as needs,
yearly member’s ID renewal and so on.

(iv) Buying House Management: Follow-up about order procurement, Master L/C
or L/C Transfer Collect, Collect the Cost Break Up for calculation, Collect the Order
Sheet, Sketch & Measurement collect from Merchandiser, Proforma Invoice
Collect, BTB L/C & its Amendment mail/send to them, Export Document send for
collect IC, Bank Bill/Reference Number and DHL/FedEx Courier Receipt number
send/Fax to them, buying commission (LAC) paid.

(v) Freight Forwarder/Shipping Agent Management: Online Shipment Booking to

Export for Air and Sea, Shipping Advice collect, Dummy B/L or AWB collect for EPB
work, Original doc’s send to them for shipped goods release at the destination,
Original B/L or AWB collect as well surrender of export document.

(VI) Clearing & Forwarding agent Management: Import Doc’s Handover to C&F
Agent with Bank Endorsement for Clearing the Imported Goods. Shipping Doc’s
handover to C & F agent for Export, follow up about Assessment and Examine,
collect the Bill of Entry/ Shipping Bill as authenticated Import & Export record.

(vii) Office Work: Correspondence with Foreign and Local Buyer & Buying House,
follow up to suppliers about production status as well their booking, shipment and
import documents, Export Documents Ready, follow up about finished goods for
export progress, E-Mailing regarding several issue, corporate meeting, managing
relevant party regarding arising issue as situation, etc.

(Viii) Customs Bond work: For Up-to-Date General Bond, Customs Audit Export
Proceed Realization (PRC) statement ready, all certificate and documents
submitted to Customs according to Customs Office instruction, Ownership
change, Permanent Bond Transfer, Machineries Indemnity Bond release, Lien Bank
Change/Addition, Factory Building Extension/Replacement, UP, In-Bond & Ex-Bond
work for chemical and for deemed exporter and so on.
 BAY CREATION LTD
COMMERCIAL INVOICE
Exporter/Shipper : Invoice No. :
BCL/TN/22/06-01 Date : 04-06-2022
BAY CREATION LIMITED CONTRACT NO : TN-BCL-10/2021 Date : 20-11-2021
HOLDING # 141, KARNOGOP,RUPSHI,RUPGANJ,
NARAYANGONJ-1460 BANGLADESH. Port of Loarding: Port of Delivery:
CHITTAGONG PORT, BANGLADESH. LA SPEZIA, ITALY
Drawee/Consignee
J.BRAND INTERNATIONAL SRL EXP Form No 2162-010521
: -2022 Date : 04-06-2022
Via Provinciale Lucchese, 145 – 50019 Sesto Fiorentino (FI) HAWB NO. ALX-CGP-12537
: Date : 8/6/2022
Cod. Fiscale/P.IVA 07021570481 - Cod FREIGHT/ VESSEL AL
: NASRIYAH-022W
Univoco PLWL6S6 - PEC: [email protected] CONTAINER NO TEMU8119795/40HC
:
BILL TO: DIFUZED Remarks:
MOLENWERF 24, 1911DB UITGEEST COUNTRY OF ORIGIN : BANGLADESH
NETHERLAND. TERMS OF DELIVERY : FOB BY CHITTAGONG PORT
TERMS OF PAYMENT: : DA 30 DAY'S
E.R.C NO. : '260326210309619 Date: 10-06-2008
Notify Party/Consignee: Negotiating Bank :
1ST : J.BRAND INTERNATIONAL SRL 2ND: FOPPIANI SHIPPING & Premier Bank Limited, Narayangonj Branch
Via Provinciale Lucchese, 145 – 50019 Sesto Fiorentino (FI) LOGISTICS SRL VIACHEMNITZ 4- 56, SM Maleh Road, AL-Joynal Palaza (1st Foor)
Cod. Fiscale/P.IVA 07021570481 - Cod MACROLOTTO 59100 PRATO-ITALY Narayangonj,Bangaladesh .
Univoco PLWL6S6 - PEC: [email protected]
DESCRIPTION
FEBRIC CONTENT: 100% COTTON

CUSTOMER J.BRAND CUSTOMER ORDER HS CODE (13) Total (14) Unit (15) Total
PM/PC No. DESCRIPTION OF GOODS
STYLE NO STYLE NO. PO NO FOR CAT NO NO. Quantity Price Amount
JB004511 PO-1076 04 61091000 BOY T-SHIRT 12150 PCS $2.60/PCS $ 31,590.00
JB004512 PO-1076 04 61091000 BOY T-SHIRT 3990 PCS $2.60/PCS $ 10,374.00
JB004513 PO-1076 04 61091000 BOY T-SHIRT 4090 PCS $2.60/PCS $ 10,634.00
20230 PCS $52,598.00

Grand Total $52,598.00

In Word US Dollar: FIFTY TWO THOUSAND FIVE HUNDRED NINETY EIGHT ONLY
SHIPPING MARK
Da J.BRAND International:
Ordine : PO-Purchase order
Articolo : Style
Pezzi per Master : Pieces per Master Carton:
Pezzi Per kit : Pieces per kit:
N.Kit : Number of Kit
Assort.Taglie : Size Assortment
Peso Lordo : Gross Weight Kgs
N.Carton : Carton Number : 1up

TOTALQTY IN PCS : 20,230 Pcs Note.: The Exporter BAY CREATION LTD and REX No. : BDREX01753 of the Products Covered by
this Documents Declares that, Except where otherwise clearly Indicated, these products are of
TOTAL NET WT : 3,347 KGS BANGLADESH Preferential origin according to rules of origin of the Generilized System of
TTL GROSS WT : 3,684 KGS Preferences of the European Union and that the Origin Criterion met is "W" 61091000
TOTAL CBM : 17.92 CBM
TTAL CARTON : 199 CTN

AUTHORIZED STAMP & SIGNATURE

1 of 1
 BAY CREATION LTD.
PACKING LIST
Date:19.05.2022
SHIPPER/EXPORTER :
BAY CREATION LTD.
HOLDING NO: 141, KARNOGOP
RUPSHI,RUPGANJ, N-GONJ
BANGLADESH.
NOTIFY PARTY :
J.BRAND INTERNATIONAL SRL
PO00001097
VIA PRO. LE LUCCHESE, 145 BY SEA
50019 SESTO FIORENTINO (FI)
ITALY

ORDER QTY 1680 Pcs Carton Qty 18

SHIP ORDER QTY 1680 Pcs
EXTRA /SHORT QTY.(+/-) 0 Pcs
% +/- 0.00%

CTN TTL COLOUR SIZE/COL. WISE QUANTITY PCS/ POLY/ PCS/ TTL QTY N.W./CTN TTL N.W. G.W./CTN TTL G.W. MEAST.
Total Kit
NO CTN BLACK S M L XL XXL POLY CTN CTN IN PCS IN KGS IN KGS IN KGS IN KGS IN INCH/VOL.
STYLE NO-JB004567 ITALY [ RATIO] CUSTOMER PO :20932526 LOT: CUSTOMER STYLE :1648475 CODE NO:
1-17 17 1 2 2 1 1 7 14 98 238 1666 16.80 285.60 18.50 314.50 60 X 40 X 35CM
BLACK
18 1 1 2 2 1 1 7 2 14 2 14 10.80 10.80 11.50 11.50 60 X 40 X 35CM
Total 18 1680 16.80 296.40 18.50 326.00

GRAND
18 240 1680 16.80 296.40 18.50 326.00
TOTAL
SHIP QTY = 1680 PCS
TOTAL NT WT = 296 KG
TOTAL GROSS WT. = 326 KG
TOTAL CBM = 1.5 CBM
TOTAL CARTON = 18 CTN
 aoMBTNED TRANSPoRT B/LNO' ALX-CGP-12540
BILL OF LADING
1sr o IIGINAL. House7 Road-s Block F
IIAY CREATION LII4ITED _j-.:!A-
-:=::k_ Banan Dhaka 1213 Bang adesh
]OLDING T 1.11, KARNOGOP,RIJPGAN],
NAMYANGON] 1460 BANGLADESII
Te 8810846 8816407
Aerolex Fax 880 2 882123s

Sh ppe/s Reference
IO I]{: ORDER OF
I INV NO r BCLITN/22r06 r.i 12lrn-22
PREIII'R BANK LIMITED
coNT NO TN BCL 10/2021 20 Nov 2l
NARAYANGON] BMNCH, 56, 5I'1 !]ALEI] ROAD, AL ]OYNAL PALAZA
(]ST FOOR) NARAYANGQN],BANGALADESI-], 2162 0111/6 )022 12'lrn 22

] B[T.ND INTERNAT]ONAL SRL

lIA PROV]NCIALE LUCCHESE, 145' 50019 sESTO FIORENTiNO (FD
trAty, coD FISCALE/P IVA 07021570481 coD

DelveryAgeni
cr TtocRAl,l sOL MALAYSIA 22065 FOPPIAN SHIPP NG & LOG 5T1C5
ATTN:SAMUELE SANDRETT
V A CHEMN TZ 4
MACROLOTTO
lLNll I LL|,]05 008W
59100 PRATO, TALY
IaL: +39051 4 1295232 ,
FAX:+390574701007
LA SPEZIA, ITALY

\u nb!r drd Li,nlrrrLr!.. Lls.tDt. l olgo.d\

AS PER INVOICE SAID TO CONTAIN 1,589.00 10.08
'OMMERC]AL lOl CINS KGS CB[l
MAN S5T SHiRT & WOI.{AN SST SI]iRT
ORDER FOR: PO 1101, PO 1185 & PO 1184
LBRAND STYLE NO. 18004580, 1800458t, t8004582, 18004583,
)8AQ4724 18A04726, )8004721 , )BAQ1 /?3
us coDE No.61091000 SHIPPED ON BOARD
cAT NO. 0,1
DATE:13-Jun-22
CONTAINER NO: SEAL NO: losE E{gE
YN!14U1079655 / 20SI Y[!AM076931 cFs / cY 101 CTNS

e..or.lino io ihe.le. aralion ofihe merchant

'Th. !oods aid nslruclons are accepled and de, twith subje.t 10 the Standaid Conditons pr nted overeaf

Taker n.harqeLnapparentqoodorderandcondlo. u.loess olheNSe noted heren alihepaceofreceipltorlransponafddeveryasmertoned

Or. crlhcsc Fotuarde/s Cargo Recept musl be surendered duly endorsed n exchange lor the goods ln Withness wheeorthe ongina Comb ned
t.ispod rl s of ading al ofth s tenor rnd date have bec. s gned n ihe flmber stated beow one orwh ch be nq accop sh.d the olh.nsrro be !. d

P ace and daie of ssue

FREIGHT COLLECT DHAKA Datc: 1l lun 22

Cargo nsurance ihrough the undersigned Number o{ Orig na BL S Slamp and a!ihor sed s !nalure
nol covcred Covenred accord ng io attaclred Policy 3 (THREE)
CHAPTER – 20

LETTERS OF CREDIT

1
CHAPTER – 20

LETTERS OF CREDIT
INDEX

Para No TOPIC Page No

20 Introduction 3
20 1 Parties to a letter of credit 3
20 2 Types of letter of credit 4
20 2 1 Revocable letter of credit 4
20 2 2 Irrevocable letter of credit 4
20 2 3 Revolving letter of credit 4
20 2 4 Transferrable letter of credit 5
20 2 5 Back to back letter of credit 6
20 2 6 Red Clause letter of credit 7
20 2 7 Green Clause letter of credit 7
20 2 8 Payment letter of credit 8
20 2 9 Deferred payment letter of credit 8
20 2 10 Acceptance letter of credit 8
20 2 11 Negotiation letter of credit 9
20 2 12 Confirmed letter of credit 9
20 2 13 Stand by letter of credit 10
20 3 Import letter of credit : Compliance of Requirements 10
20 3 1 Trade Control Requirements 11
20 3 2 FEMA guidelines 11
20 3 3 Credit Norms 12
20 3 4 FEDAI / UCPDC / ISBP Provisions / Internal Control 13
Guidelines
20 4 Opening of letter of credit – General guidelines 13
20 5 Standard Clauses in letter of credit 15
20 6 Age & Worthiness of Shipping Vessel 18
20 7 UCP Points to be remembered 19
20 8 Opening of Inland / LCs / Guarantees / DPGL / SFMS 24

2
20 INTRODUCTION
‘Letters of Credit’ also known as ‘Documentary Credits’ is the most commonly
accepted instrument of settling international trade payments. A Letter of
Credit is an arrangement whereby Bank acting at the request of a customer
(Importer / Buyer), undertakes to pay for the goods / services, to a third party
(Exporter / Beneficiary) by a given date, on documents being presented in
compliance with the conditions laid down.

20.1. PARTIES TO A LETTER OF CREDIT (LC)

A letter of credit transaction normally involves the following parties :

i) APPLICANT / OPENER – the buyer of the goods / services (Importer) on

whose behalf the credit is issued
ii) ISSUING BANK - the Bank which issues the credit and undertakes to make
the payment on behalf of the applicant as per terms of the L/C.
iii) BENEFICIARY - the seller of the goods / services (exporter) in whose
favour the credit is issued and who obtains payment on presentation of
documents complying with the terms and conditions of the LC.
iv) ADVISING BANK – Banks which advises the LC, certifying its authenticity to
beneficiary and is generally a bank operating in the country of the
beneficiary.
v) CONFIRMING BANK – A bank which adds its guarantee to the LC opened by
another Bank and thereby undertakes responsibility for
payment/acceptance/negotiation/incurring deferred payment under the
credit in addition to that of the Issuing Bank. It is normally a bank
operating in the country of the beneficiary and hence it’s guarantee adds
to the acceptability of the LC for the beneficiary. This is being done at
the request / authorization of the Issuing Bank.
vi) NOMINATED BANK – A Bank in exporter’s country which is specifically
authorized by the Issuing Bank to receive, negotiate, etc., the documents
and pays the amount to the exporter under the LC.

3
vii) REIMBURSING BANK – Bank authorised to honour the reimbursement claim
made by the paying, accepting or negotiating bank. It is normally the
bank with which Issuing Bank has Nostro Account from which the payment
is made to the nominated bank.

viii) TRANSFERRING BANK – In a transferable LC, the 1st Beneficiary may

request the nominated bank to transfer the LC in favour of one or more
second beneficiaries. Such a bank is called Transferring Bank. In the case
of a freely negotiable credit, the bank specifically authorised in the LC as
a Transferring Bank, can transfer the LC.

20.2. TYPES OF LETTERS OF CREDIT

20.2.1. REVOCABLE LETTER OF CREDIT

A revocable letter of credit is one which can be cancelled or amended

by the issuing bank at any time and without prior notice to or consent of
the beneficiary. From the exporter’s point of view such LCs are not safe.
Besides exporter cannot get such LCs confirmed as no bank will add
confirmation to Revocable LCs. However, if any bank has negotiated bills
before receipt of notice of revocation, opening bank is liable to honour
its commitments. The LC should clearly state that the same is revocable.
As per Article-3 of UCP 600, a credit is irrevocable even if there is no
indication to that effect. Further UCP 600 does not provide for
revocable LCs and therefore such credits no longer exist.

20.2.2. IRREVOCABLE LETTER OF CREDIT

An Irrevocable Letter of Credit is one which cannot be cancelled or

amended without the consent of all parties concerned.

20.2.3. REVOLVING LETTER OF CREDIT

4
 A Revolving Letter of Credit is one where, under terms and conditions
thereof, the amount is renewed or reinstated without specific
amendments to the credit being needed. It can revolve in relation to
time and value. This type of credit is generally used in local trade and
sometimes for import also. Such credits are opened for a stated amount
and the drawings under the LC are reinstated as soon as the documents
are paid. The LC can be restricted to the individual amount of drawing
at a time as well as aggregate amount of drawings. The Issuing bank has
to confirm to the negotiating bank about the acceptance / payment of
the documents for reinstatement of the amount in the LC. In revolving
LC for import, the maximum drawings and the validity would be to the
extent permitted by the import licence, if such imports are backed by
Import Licence. Generally, we do not open Revolving LCs for import.
However in exceptional cases such L/C may be opened with adequate
safeguards / conditions subject to strict compliance of Foreign Trade
Policy and Exchange Control Regulations particularly with reference to
aggregate drawings under such L/C & shipment dates etc.

20.2.4. TRANSFERABLE LETTER OF CREDIT

A Transferable Credit is one that can be transferred by the original

(first) beneficiary to one or more second beneficiaries. When the sellers
of goods are not the actual suppliers or manufacturers, but are
dealers/middlemen, such credits may be opened, giving the sellers the
right to instruct the advising bank to make the credit available in whole
or in part to one or more second beneficiaries. The LC can be
transferred to more than one second beneficiary provided LC permits
partial shipment and aggregate value of amounts so transferred does not
exceed value of original LC. The LC can be transferred only once and
only on terms stated in the credit, with the exception of :
- The amount of the Credit,

5
 - Any unit price stated therein,
- The expiry date,
- The latest shipment date or given period for shipment,

- The period for presentation of documents,

any or all of which may be reduced or curtailed.

The percentage for which insurance cover must be effected may be

increased to provide the amount of cover stipulated in the credit.

The LC is deemed to be transferable only if it is stated to be

‘Transferable’ in the LC. Second beneficiary has no right to transfer to
third beneficiary. However, he can retransfer to the first beneficiary. As
per our Bank’s policy, Transferable Import LCs is normally not opened.
However, transferable LCs can be opened in exceptional case, by
specifying the second beneficiaries in the LC itself or by amendment,
provided.
i) Second beneficiaries should be specific and limited in number,
ii) Satisfactory credit report on second beneficiary should have been
received. Further the second beneficiary must be a shipper /
manufacturer or supplier of goods.
iii) Second beneficiary should normally be residing in the same
country. If resident of another country, method of payment of
second beneficiary’s country should conform to Exchange Control
Regulations.
iv) Underlying contract indent/order should provide for such
transfers.

20.2.5. BACK TO BACK LETTER OF CREDIT

In case of a transferrable LC, the beneficiary can ask the nominated

Bank to transfer the credit in favour of his suppliers. But, where the

6
 credit is not transferrable and in cases where in a middle man enters
into a contract to supply goods to be obtained from other suppliers but
is unwilling to disclose the identity of the buyer and the buyer also is
unwilling to open a Transferable Letter of Credit, such Back to Back
credits are opened. Irrevocable letter of credit opened by the buyer, is
used by the beneficiary as security with his bank against which it agrees
to open LC in favour of the actual supplier / manufacturer. The
beneficiary of the original L/C will become the applicant for the second
set of L/C (back to back L/C). The terms of back to back L/C will be
almost identical to the L/C received from the buyer except to the extent
of amount, unit price and delivery dates, which will be prior to the
expiry of original L/C.

The original credit which is offered as security / backing is called the

PRINCIPAL CREDIT or OVERRIDING CREDIT and the credit opened on its
backing is called the BACK TO BACK credit or COUNTERVAILING CREDIT.

20.2.6.RED CLAUSE LETTER OF CREDIT

Such letters of credit contain a clause which enables the beneficiary to
avail of an advance before effecting shipment to the extent stated in
the LC. The clause used to be printed in red, hence the LC is called Red
Clause LC. The nominated bank provides the pre-shipment credit to the
beneficiary as per the authority given by the issuing Bank. In case the
beneficiary fails to export the goods or fails to repay the advance the
nominated bank gets the amount paid by the issuing bank.

20.2.7.GREEN CLAUSE LETTER OF CREDIT

This is an extension of Red Clause Letter of Credit, in that it provides
for advance not only for purchase of raw materials, processing and/or
packing but also for warehousing and insurance charges at the port

7
 pending availability of shipping space. Generally advance is granted
under this LC only after goods are put in bonded warehouses etc. up to
the period of eventual shipment. In such cases warehouse receipts are
obtained as security / documentary evidence.

20.2.8.PAYMENT LETTER OF CREDIT

Payment credit is a sight credit which is available for payment at sight
basis against presentation of requisite documents to the issuing bank or
the nominated bank. In a payment credit, beneficiary may or may not be
called upon to draw a Bill of Exchange. In many countries, because of
stamp duties even on sight bills, drawing Bill of Exchange is dispensed
with.

20.2.9. DEFERRED PAYMENT LETTER OF CREDIT

Deferred Payment Credit is an usance credit where, payment will be
made by Issuing bank, on respective due dates, determined in
accordance with the stipulations of the credit, without the drawing of
Bill of Exchange. In a way, it is an extended payment credit. Under
deferred payment credit, no Bill of Exchange will be called upon to be
drawn, but it must specify the maturity at which payment is to be made
and how such maturity is to be determined. Deferred payment
arrangements for Imports, providing for payment beyond 6 months from
the date of shipment up to a period of less than three years are treated
as Trade Credits for which procedural guidelines laid down by RBI for
External Commercial Borrowing and Trade Credits are required to be
followed.

20.2.10.ACCEPTANCE LETTER OF CREDIT

Acceptance Credit is similar to deferred payment credit except for the
fact that in this credit drawing of a usance Bill of Exchange is a must.

8
 Under this credit, Bill of Exchange must be drawn on the specified bank
for specified tenor, and the designated bank will accept and honour the
same, by making payment on the due dates.

20.2.11.NEGOTIATION LETTER OF CREDIT

Negotiation Credit can be a sight credit or a usance credit. A Bill of
Exchange is usually drawn in negotiation credit. The draft can be drawn
as per credit terms. In a negotiation credit, the negotiation can be
restricted to a specific bank or it may allow free negotiation, in which
case it is called as ‘Freely Negotiable Credit’ whereby any bank who is
willing to negotiate can do so. Under a negotiation credit, if the bank
nominated as a negotiating bank refuses to negotiate, then the
responsibility of issuing bank would be to pay as per terms of that credit.
However, if the Bill of Exchange is drawn at a tenor (on DA basis) the
issuing bank can pay less discount. In other words, in all circumstances
under a negotiation credit, responsibility of the issuing bank is to pay
and it cannot say that it is the responsibility of the negotiating bank. A
bank which effectively negotiates draft(s)/document(s) buys them from
the beneficiary, thereby becoming a holder in due course.

20.2.12.CONFIRMED LETTER OF CREDIT

Confirmed Letter of Credit is a Letter of Credit to which another bank
(bank other than the issuing bank) has added its confirmation. This is to
say, in a Confirmed Letter of Credit the beneficiary will have a firm
undertaking of not only the bank issuing the credit, but also of confirming
bank. The bank which adds its confirmation is called a confirming bank and it
becomes a party to the contract of LC. Generally the confirmation to a credit is
desired by beneficiary from a bank known to him, preferably the one located in
his country so that his risk becomes localised and he can deal easily with a
9
 local bank rather than deal with a bank abroad which has issued the credit. But
this type of LC is costlier to the parties concerned, since there would be
charges of confirming bank. The LC will be confirmed by another bank with
prior arrangement, only when it is advised to do so by the opening bank.
Confirmation can be added only to irrevocable credits and not to revocable
credits. When a bank acts as an advising bank, it has the only responsibility to
verify the genuineness of the credit. But when it adds its confirmation, it
becomes a prime obligor like the issuing bank and undertakings to pay /
negotiate / accept the documents as per the terms of the credit.

20.2.13. STANDBY CREDIT

The standby credit is a documentary credit or similar arrangement however
named or described which represents an obligation to the beneficiary on the
part of the issuing bank to make payment on account of any indebtedness
undertaken by the applicant, money borrowed or for any default by the
applicant in the performance of an obligation.

These credits are generally used as a substitute for financial guarantees. In

countries like USA, Japan it is not permissible to issue bank guarantees.
Therefore, banks in these countries issue standby letter of credit in situations
where normally a letter of guarantee should have been issued. The document
generally called for under such credits is a simple statement of claim as
certificate of non performance. The standby works as a guarantee in the
background of the underlying transaction and it is expected that it will never
be drawn.

This facility may be extended on a selective banks for applicants with good
track record. The nature of transaction is clean and hence is risky.

20.3. IMPORT LETTERS OF CREDIT: COMPLIANCE OF REQUIREMENTS

An import LC is a commitment by the issuing bank to make payment, for the
imports which are to be taken place on a future date. While opening import
LC, the following requirements of various agencies are to be complied with.
10
 An Import LC is normally opened when
i) A resident in India is importing goods / software / designs and drawings
into India
ii) A resident merchant trader for the purpose of merchanting trade is
importing goods from one country for sale to another country
iii) An Indian exporter executing a contract abroad, imports goods from a
third country into the country where the project is being executed.

20.3.1.TRADE CONTROL REQUIREMENTS

Trade Control lays down the policy and regulations relating to physical
movement of goods into India. Hence bank has to first ensure that goods to be
imported can be physically brought to India under the Foreign Trade Policy.
Import shall be free except in cases where they are regulated by the provisions
of the Foreign Trade Policy or any other law in force for the time being. Item
wise import policy shall be as specified in ITC (HS) published and notified by
DGFT from time to time.

Hence L/Cs should be opened as per the conditions relating to importability of

the respective item as stated in ITC (HS) Classification. Valid import licence
issued by competent authority should be submitted by the importer, if required
under the policy.

20.3.2 FEMA GUIDELINES

Exchange Control Regulations of RBI lay down conditions/procedures of
payments to be made for import of goods into India. Detailed EC Regulations
pertaining to Import are furnished in Chapter 19 of this manual. Payments are to
be made in strict conformity with these regulations.

An Import LC should be opened only on behalf of bank’s own customers who are
known to be participating in the trade and for whom valid sanctioned limits for
issuance of Import LCs are in force. "Know Your Customer" (KYC) rules should be
observed while handling import transaction.
11
20.3.3. CREDIT NORMS

Import letter of credit requirements of a customer are to be assessed like any

other normal credit proposal in view of the fact that :

i) Though initially a non funded credit facility, it has the potential to turn into
a funded facility.
ii) Usance LC on DA basis is a substitution of funded facilities.

If imports are of capital goods, availability of adequate long term funds in the
form of Term Loan/DPG, Surplus Cash flows etc. are to be ensured.

The following are also to be considered before sanctioning on Import LC limit

i. ABILITY OF THE APPLICANT to retire the import bills on due

date/presentation and/or availability of funded facilities to meet his import
payment obligations including payment duties and taxes. It must be ensured
that the applicant will be in a position to clear the goods by payment of
duties.

ii. STANDING OF THE OVERSEAS SUPPLIER : Credit standing and capability of

the supplier to ship the goods as per the requirements is to be assessed by the
branches by obtaining a credit report from the overseas banker of the
supplier/Credit rating agency for establishing import LCs of over USD 100000/
or its equivalent. Waiver of Credit report above the cut off limit should be
referred to regional office and within the cut off limit should be by the Branch
Manager/Officer of Scale IV grade. The field Officials are required to formally
record waiver of credit reports after the delegatee has examined such
requests for all transactions within the monetary ceiling. The branch has to be
satisfied about the standing of the import clients based on their track record
for waiver of credit reports. Each transaction is to be carefully scrutinized in
relation to the underlying contract and the request of our customer.
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 iii. ECONOMIC IMPORT ORDER : The minimum economic import order and the
accepted level of inventory are to be considered along with the total usance
period and total lead time while fixing the quantitive limit.

iv. EXCHANGE RISK : As the import LC is drawn in a freely convertible foreign

currency, the importer is exposed to exchange risk. Therefore importer may
be advised to consider booking of forward contract to protect himself from
adverse movement of the exchange rates. Delegated Authority for approval of
waiver would be with the respective sanctioning authority, who has sanctioned
the credit limits.

20.3.4. FEDAI/UCPDC PROVISIONS/INTERNAL CONTROL GUIDELINES :

FEDAI guidelines regarding opening of LC, crystallization of liability etc.,
are to be followed strictly. Similarly standard formats of LC application/LC
documents are suggested by FEDAI which are also adopted by us subject to
certain changes.

UCPDC lays down various guidelines for handling LC based international trade
transactions. These are also to be borne in mind.

Provisions of URR, (Uniform Rules for Reimbursement) are also to be followed

with regard to reimbursement instructions.

In addition, precautions like landed cost, ruling price comparison,

manufacturing capability for actual user licence, storage and marketing facility
etc. are also to be appropriately considered.

20.4. OPENING OF LC – GENERAL GUIDELINES

 Original letter from DGFT allotting an IEC Number is to be scrutinized and a

certified copy to be kept on record for all customers desiring to open LCs for
import purposes.
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 LC application form (AD 04) and following documents are to be obtained
from the importer.

i) Underlying contract or indent

ii) Exchange Control copy of valid import licence, or Open General Licence
(OGL) declaration stating that the goods are freely importable
furnishing therein ITC(HS) classification number.
iii) Insurance policy or cover note if the imports are on FOB or C&F basis for
110% of LC value, in the currency of the LC to be opened and in favour
of the Bank A/c importing customer
iv) Declaration under FEMA 1999, Section 10(5), Chapter III
v) Credit Report on Overseas Seller from the approved credit rating
agency, for LCs value exceeding USD one lac and above or equivalent

Branch to satisfy that:

i) The LC application cum agreement form is adequately stamped as per

respective State Stamp Duty Act/Laws
ii) The LC application is signed by an authorised signatory of the firm,
company etc. The signature is to be verified by the processing officer to
satisfy the genuineness. However, no rubber stamp/initial for having
verified the signature is to be affixed on the application, since it is a
stamped security document. In the case of companies, common seal of
the Co. is to be affixed as per sealing clause contained in the Articles of
Association duly backed by Board Resolution.
iii) The LC application is complete in all respects with clear and consistent
instructions which correspond to the conditions / provisions of
accompanying contract / indent / licence. In case of any variance the
importer customer should be asked to obtain necessary modifications.
iv) The beneficiary of the LC should not be importer himself or his nominee
or his buying agent. Further, beneficiary should be either a
manufacturer, supplier or shipper of the goods. Care should be taken

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 with regard to method of payment where the beneficiary is in one
country and shipment is authorised from a different country.
v) If the commodity imported is subject to actual user condition or any
other condition, its compliance is ensured by the branch.
vi) If the merchandise is freely importable, the relevant declaration
paragraph in the LC application is properly filled in.
vii) The insurance policy / cover note provides coverage up to 110% of the
invoice value, in the currency of invoice in the banks’ name and covers
risks under Institute Cargo Clause ‘A”. If ‘shipment on deck’ is permitted
under the LC the risk of jettisoning and washing overboard should be
covered in case LC permits transshipment, such risk must be covered by
insurance. The validity of the insurance should be in consonance with the
LC/contract terms.
viii) The LC should stipulate a condition that goods should be consigned to
the bank with importer as a notify party.
ix) If the import is from Nepal/Bhutan payment under the LC is to be made
only in Indian Rupees. Similarly if imports are from ACU countries,
payment under the LC should conform to ACU mechanism.
x) If the import is covered under licence, the importer must submit
Exchange Control copy of the same. The licence must be scrutinised to
ensure that:

 it has not been cancelled by any notification/order etc.

 it is issued on security paper
 it has a printed number and date
 it has a security seal (including on the annexures, if any)
 it is issued in the name of applicant or properly transferred in his name
with proper transfer letters where transferer’s signature is attested by
his bankers.
 commodity specified is in agreement with the item specified in the
application.
 quantity / quality / value limits specified are in agreement with those
mentioned in the application. It is pertinent to note that irrespective of
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 the sale terms for which letter of credit is proposed to be opened,
licence must have adequate value to cover CIF value plus agency
commission and interest if any.
 country of origin of goods if stated in the licence agrees with that
specified in the letter of credit application.
 country of shipment authorised is in agreement with the one stated in
the letter of credit application.
 it is valid for shipment atleast up to the last shipment date requested for
in the letter of credit application.
 if licence stipulates any specific conditions, such conditions should be
complied with by the holder/applicant.
 if licence is issued under any bilateral or multilateral or aid agreements,
the conditions stated in the concerned agreements and the relative ITC
notification should be complied with. It has to be ensured that licence is
operative.
 if licence stipulates placement of order within a specified time limit, the
sale contract submitted must confirm compliance of the condition.

xi) The L/Cs to be advised through a bank specified by the opener provided
we have prior arrangement with that bank. Alternatively, the L/C should
be advised through the bank with whom we have arrangement, with
instructions to advise the L/C through the bank specified by the L/C
opener subject to his approval.

20.5. STANDARD CLAUSES IN LC

The LC is to be opened incorporating all mandatory/standard clauses listed
below and other clauses as per LC application. The terms laid down in the LC
should conform to the Exchange Control / Trade Control regulations.

LIST OF MANDATORY CLAUSES

i) All required documents except transport documents and insurance and in
cases specifically stipulated, must be issued by beneficiary only.

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ii) Transport documents / Bills of Lading / Airway bills dated prior to LC date
are not acceptable.
iii) Invoice required to be submitted for a value not exceeding draft/Bill of
Exchange amount.
iv) Short Form and third party Bills of Lading are not acceptable.
v) Transport documents indicating final place of destination different from
port of discharge, documents indicating ‘intended’ or a similar clause in
relation to the vessel, other means of transport and/or port of loading
and/or the port of discharge are not acceptable.
vi) Transport documents or Bill of Lading / Airway bill issued by Clearing and
Forwarding agents / Freight Forwarders acting as Carrier Agents/Carriers
are not acceptable.
vii) Transport documents or Bill of Lading / Airway bill to indicate date on which
goods loaded on board the vessel / flight no and date.
viii) LASH transport documents in case of sea shipments are not acceptable.
ix) Transport documents showing any charges additional to freight charges such
as cost of disbursement related to loading, unloading or similar operations
are not acceptable
x) Documents must be presented for negotiation within 21 days of each
shipment. (Note: Period may vary based on importer’s requirement and
mode of transport and transit time from the exporting country).
xi) Insurance is required to be issued irrespective of percentage, with the
following :
‘Insurance Policy / Certificate dated not later than B/l unto order and blank
endorsed for 110% over invoice value covering, Institute Cargo Clause (A),
Institute War Clause (Cargo), Institute Strikes Clause (Cargo) and Warehouse
to Warehouse Clauses with claims payable in India irrespective of
percentage. Insurance also to cover the age of the vessel.’
xii) All documents required in English only.
xiii) Goods to be shipped by seaworthy vessel and a certificate to that effect as
per Llyods or equivalent classification society from Steamship Company or
their agent if it is a member of the Conference Line to accompany

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 documents. ( This clause is to be incorporated only in case of shipment by
sea)
xiv) A certificate of inspection by well known international inspection agencies
to accompany documents, wherever required
xv) A discrepancy fee clause of US$ 50 as per the following :
‘Without prejudice to our right to refuse to take up the documents presented
which are not in compliance with the terms and conditions of this L/C,
discrepancy fee of US$50 will be deducted from the proceeds of any drawing if
documents are presented with discrepancies and same are accepted by us.
Notwithstanding any instructions to the contrary, this charge shall be to the
beneficiary’s account’.

Branch Head / Chief Managers are permitted to delete those additional clauses
which are not mandatory from Exchange control / Trade Control / FEDAI point of
view. In such cases following procedure is to be adopted.
i) Request to delete / change / add any clause is to be considered after
assessing the additional credit risk.
ii) Branch to satisfy itself about credit worthiness / capability of the
customer to honour the documents without any reserve, on first
presentation.
iii) Genuine need for such deletion / change / addition to L/C clauses to be
ascertained
iv) Branch to explore the possibility of substitute cover for additional credit
risk exposure.

20.6 AGE AND SEAWORTHINESS OF SHIPPING VESSEL

The stipulation regarding shipping vessel not to be older than 20 years can be
relaxed subject to availability of Marine Insurance and proper classification of
sea worthiness. In such cases LC should contain following clause :

‘Shipment by seaworthy vessels classed 100A1 by Lloyds or equivalent

classification society and a certificate from steamship Co. or its agent to that
effect to accompany the documents’.
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 List of few approved classification societies is as under :
Name
i. Lloyds Register
ii. American Bureau of shipping
iii. Bureau veritas
iv. Germanischer Lloyds
v. Korean Register of Shipping
vi. Nippon Kaizi Kyokai
vii. Registro Italiano Navale
viii. Det Norske Veritas
ix. China Classification Soceity
x. Russian Maritime Registar of
Shipping

20.7. UCP POINTS TO BE REMEMBERED

The following important provisions of UCP are to be borne in mind while
opening Import LC :

 A credit which does not state whether it is ‘REVOCABLE’ or ‘IRREVOCABLE’ will

be deemed as an ‘IRREVOCABLE’ credit (Art.3 of UCP 600)
 If a LC or an amendment is issued by an authenticated transmission which does
not contain words ‘FULL DETAILS TO FOLLOW’ or similar such phrase or does
not state that the mail confirmation is to be operative LC or amendment, then
the transmission will be operative LC or amendment. (Art. 11 a & b)
 Once documents under LC are presented to an issuing branch it must scrutinise
them immediately on receipt of the documents and inform the beneficiary or
the nominated bank of the discrepancies in the documents and state whether
the documents are refused and held at its disposal or are being returned, not
later than the close of the Five banking day following the day of the receipt of
the documents. In the event of failure, issuing branch will not be able to reject
the documents. Even if negotiating bank has pointed out discrepancies, the LC

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 opening branch should separately scrutinise the documents themselves
(Art.14).

 If LC contains words like ‘FIRST CLASS’, WELL KNOWN’, ‘QUALIFIED’,

‘INDEPENDENT’, ‘OFFICIAL’, ‘COMPETENT’, or ‘LOCAL’ used to describe the
issuer of a document, allow any issuer except the beneficiary to issue the
document (Art.3).

 A bank shall treat as an original any document bearing an apparently

original signature, mark, stamp or label of the issuer of the document, unless
the document itself indicates that it is not an original (Art.17b)
A document may be signed by handwriting, by facsimile signature, by
perforated signature, by stamp, by symbol or by any other mechanical or
electronic method of authentication.

 If a LC calls for additional documents (other than commercial invoice,

insurance and transport document), without indicating its data content or
name of the issuer, branches can accept documents as presented provided the
are not inconsistent with other documents(Article 14f)

 Branches can accept documents bearing dates of issuance, prior to that of the
LC, provided LC does not specifically prohibit the same. But such documents
have to be presented within the time limits set in the LC. If no such
presentation time is laid down in the LC, branches will not accept the
documents presented 21 days after date of shipment (Article 14i).

 Unless specifically stipulated in the LC, branches will accept a transport

document which does not indicate that the goods are loaded or will be loaded
on deck. However, branches will accept transport documents containing a
provision stating that the goods may be carried on deck provided it does not
specifically state that they are or will be loaded on deck (Art.26a).

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 Transhipment means unloading and reloading from one vessel to another vessel
during the course of ocean carriage from the port of loading to port of
discharge. If transhipment is not prohibited by the LC, the branches can accept
a transport document indicating that the goods will be transhipped provided
the entire carriage is covered by the same transport document. (Art 20b). Even
if the LC prohibits transhipment, branches can still accept transport documents
of the following type:

i) A transport document which contains a printed clause stating that the carrier
has right to tranship the goods.
ii) Where the LC allows combined or multimodal transport and the transport
document indicates that the goods will or may be transhipped, provided the
entire carriage is covered by the same CTD/MTD.
iii) Transport document (bill of lading) which indicates that transhipment will
take place as long as the goods are shipped in contained(s)trailer(s),’LASH’
barge(s) provided that the entire ocean carriage is covered by one and the
same bill of lading.
iv) An air transport document indicating that transhipment will or may take place
provided that the entire carriage is covered by one and the same AWB.

 A clean transport document is one which does not bear any clause or notation
expressly declaring a defective nature of goods or its packaging. The world
‘clean’ need not appear on a transport document, even if a credit has a
requirement for that transport document to be ‘clean on board’ (Art.27)
 Branches should not accept claused / unclean transport document, unless LC
permits acceptance of such transport documents
 Unless the contrary is provided for in the LC, branches (a)should not accept
insurance cover note issued by brokers (b) Insurance documents should be in
the currency of the LC (Article 28 c/f(i)).
 The value of the insurance documents should normally be as stated in the LC. If
LC is silent, the minimum amount of insurance cover should be the CIF or CIP
value of the goods as the case may be plus 10%, if CIF or CIP value can be
determined from the documents. Otherwise branches will accept insurance
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 cover for 110% of the amount for which payment, acceptance or negotiation is
requested under the LC or 110% of the gross amount of the invoice, whichever
is the greater (Art.28.f.ii).
 If the LC states ‘Insurance against all risks’ branches can accept an insurance
document containing any ‘all risks’ notation or clause, whether or not bearing
the heading ‘all risks’, without responsibility for any risks stated to be excluded
(Art.28h).
 Unless specifically prohibited, the negotiating bank can accept commercial
invoices issued for amounts in excess of the amounts permitted by the LC
provided, it has not effected payment for an amount in excess of that
permitted by the LC (Art.18 b.)
 Words ‘about’, ‘approximately’ or similar expressions used with reference to
credit amount, quantity or unit price would be taken to mean as allowing for a
10% variation (+ or -)for that particular aspect only (Art.30a.)
 If the LC does not stipulate unit price but stipulates that quantity of goods
stated therein should not be exceeded or reduced, shipment of exact quantity
of goods stated therein should take place (e.g. 100 MT of sugar). If no such
clause is there in the LC, a tolerance of 5% more or 5% less is permissible,
provided total drawings under the LC does not exceed the LC value. This
tolerance is not available if the quantity of goods is expressed in terms of
specific number of packing units or individual items (e.g. 100 MT of sugar
packed in 1000 bags weighing 100 kgs each) (Art.30b).
 If the LC which prohibits partial shipment, states otherwise tolerance of 5% less
in the amount of drawings is permissible, provided :
a) If LC mentions quantity of goods, such quantity has been shipped and
b) If LC states unit price, such unit price is not reduced. If words like about,
circa, etc. are mentioned, this provision does not apply. (Art.30 c)
(Art.29.c. covers the situation where a credit is issued on a CIF basis but the
amounts of freight and insurance quoted by the beneficiary are invariably
estimates. If the credit details the value of goods and freight / insurance cost
separately it can be seen from the documents presented that the full goods
have been shipped and that any discrepancy is due to the initial overestimation
of freight and insurance)
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 Unless, the LC specifically stipulates otherwise, partial shipments and/or
partial drawings are allowed (Art.31 a.)
 Banks do not accept responsibility for interruption in business due to acts of
god, riots, civil commotions, wars, strike, lockout or any other reason beyond
their control. If the LC expires during such interruptions, branches should not
pay, accept, negotiate, incur deferred payment undertaking under such
expired LCs (Art.36).
 If the expiry date of a LC or the last day for presentation of documents
reckoned from the date of issuance of shipping documents falls on a day on
which the nominated bank is closed for business for reasons other than those
given in Article 36 of UCP (Force Majeure), the date gets extended to the first
following day on which such bank is open (Art.29a). But, the shipment date
does not get extended for the above reasons.
 When the LC uses expressions such as ‘PROMPT’, ‘IMMEDIATE’, ‘AS SOON AS
POSSIBLE’, and the like, the branches should disregard them. (Art.3)
 As per Art. 3 of UCP 600, in documentary credit operations, date terminology
will be understood or construed as under :
 Words ‘TO’, ‘UNTIL’, ‘TILL’, ‘FROM’, and ‘between’ or words of similar
expression referring to shipment will mean to include the date specified.
Unless the credit specifically provides that ‘FROM’ is considered to include the
date mentioned, therefore the words ‘FROM’ or ‘AFTER’ have the same effect.
 Word ‘AFTER’, will exclude the date mentioned.
 ‘FIRST HALF’ of the month will mean from the1st to the 15th of the month and
second half will mean 16th to last day of the month (both dates inclusive)
 ‘BEGINNING’ ‘MIDDLE’ or ‘END’ of a month will mean from the 1st to the 10th
day 11th to 20th and 21st to last day of the month (both dates inclusive).
 When a credit does not specifically say as ‘Transferable’ it is deemed as non-
transferable (Art.38.b).
 Unless otherwise specified, bank charges for transfer of LC are payable by the
first beneficiary. The transferring bank is under no obligation to effect the
transfer until such charges are paid (Art.38.c).

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20.8. OPENING OF INLAND L/Cs / Guarantees / DPGL
All ‘C’ category branches can on behalf their customers establish inland L/C
and issue domestic letters of guarantee/deferred payment guarantees on their
own without forwarding such requests to ‘B’ category branches because these
transactions do not involve foreign exchange.

SFMS – Structure Financial Messaging System

SFMS is a mechanism for transmitting LCs and BGs to other Bank by leveraging
technology and network through Finacle. All branches are instructed to use
only SFMS for issuing Inland LCs. Under no circumstances branches should issue
manually prepared LCs.
Regarding issuance of BGs through SFMS, certain issues like stamping of Bank
Guarantees under the Indian Contract Act, size of the text, etc. are yet to be
resolved, till then BGs are required to be issued manually.

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