Project Analysis Report

On

“Event Registration System Using QR Code”

Group No. 08

Submitted By

Apoorva Verma(2004500100014)
Trisha Sharma(2004500100051)
Tushar Gupta(2004500100052)

Project Guide

Mr. Ankur Kumar

Submitted to

Ms. Manvi Mishra

Department of Computer Science & Engineering

Shri Ram Murti Smarak College of Engineering Technology &
Research, Bareilly
 TABLE OF CONTENT

DECLARATION ………………………………………………………..ii
CERTIFICATE ………………………………………………………....iii
ACKNOWLEDGEMENT ……………………………………………...iv
ABSTRACT ………………………………………………………….....v
LIST OF FIGURES ………………………………………………….....vi
CHAPTER 1: INTRODUCTION ……………………………………....9
1.1 Introduction ……………………………………………………..9
1.2 Motivation ……………………………………………………....10
1.3 Problem Statement ……………………………………………...12
1.4 Objectives ………………………………………………………12
1.5 System Requirements …………………………………………..13
1.5.1 Hardware Requirements ………………………………….13
1.5.2 Software Requirements …………………………………..13
CHAPTER 2: LITERATURE REVIEW/BACKGROUND…………...14
CHAPTER 3: METHODOLOGY……………………………………...16
CHAPTER 4: RESULT & DISCUSSION……………………………..19
CHAPTER 5: CONCLUSION & FUTURE ENHANCEMENT………22
REFERENCES …………………………………………………………24

II
 DECLARATION

I hereby declare that this submission is my own work and that, to the best
of my knowledge and belief, it contains no material previously published
or written by another person nor material which to a substantial extent has
been accepted for the award of any other degree or diploma of the
university or other institute of higher learning, except where due
acknowledgement has been made in the text.

Signature………………… Signature………………….
Name…………………… Name………………………
Roll No…………………… Roll No……………………..
Date……………………….. Date………………………

Signature………………….
Name………………………
Roll No……………………..
Date………………………

III
 CERTIFICATE

This is to certify that the Project Report entitled “Event Registration

System Using QR Code” which is submitted by Apoorva Verma
(2004500100014), Trisha Sharma (2004500100051), Tushar Gupta
(2004500100052) in partial fulfillment of the requirement for the award
of degree B.Tech in Department of Computer Science Engineering of
Shri Ram Murti Smarak College of Engineering, Technology and
Research affiliated to Dr. A.P.J. Abdul Kalam Technical University,
Lucknow(U.P.), is a record of the candidates own work carried out by
them under my supervision. The matter embodied in this work is original
and has not been submitted for the award of any other work or degree.

Date:

Ms. Manvi Mishra Mr. Ankur Kumar

Project Incharge (CSE) Supervisor

Ms. Manvi Mishra

Head of Department

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 ACKNOWLEDGEMENT

It gives us a great sense of pleasure to present the report of the B.Tech

Project undertaken during B.Tech Final Year. We owe special debt of
gratitude to Assistant Professor Mr. Ankur Kumar, Computer Science
Engineering, S.R.M.S.C.E.T&R, Bareilly for his constant support and
guidance throughout the course of our work. His sincerity, thoroughness
and perseverance have been a constant source of inspiration for us. It is
only his cognizant efforts that our endeavors have seen light of the day.
We also take the opportunity to acknowledgement the contribution of
Prof. Dr. L.S. Maurya, Principal, S.R.M.S.C.E.T&R, Bareilly for his
full support and assistance during the development of the project.
We also do like to miss the opportunity to acknowledgement the
contribution of all faculty members of the department for their kind
assistance and friends for their contribution in the completion of the
project.

Signature………………… Signature………………….
Name…………………… Name………………………
Roll No…………………… Roll No……………………..
Date……………………….. Date………………………

Signature………………….
Name………………………
Roll No……………………..
Date………………………

V
 ABSTRACT

In today's fast-paced world, efficient event management requires

innovative solutions to streamline the registration process. This paper
introduces a cutting-edge Event Registration System that leverages QR
(Quick Response) code technology to enhance attendee experience and
organizer efficiency. The proposed system employs a user-friendly
mobile application, allowing event organizers to generate unique QR
codes for attendee upon successful registration. These QR codes
encapsulate essential participant information, including name, contact
details, and event-specific details, ensuring secure and accurate
identification.

Furthermore, the system incorporates a centralized database, enabling

organizers to access real-time attendance metrics, monitor check-in
progress, and swiftly respond to any emerging logistical challenges.
Comprehensive analytics and reporting features empower organizers to
gain valuable insights into attendee behaviors, enabling them to optimize
future events.

The Event Registration System significantly enhances attendee

satisfaction by expediting the check-in process, minimizing wait times,
and reducing the likelihood of errors associated with manual registrations.
Additionally, it fosters environmental sustainability by eliminating the
need for printed tickets or physical badges.

Through a series of comprehensive simulations and real-world trials, the

proposed system demonstrates remarkable efficiency gains and positive

VI
user feedback. The results affirm that this innovative QR code-based
registration system has the potential to revolutionize event management,
setting a new standard for seamless and secure registration processes.

VII
 LIST OF FIGURES

Figure1: Research Methodology 16

Figure2: QR Code 19
Figure3: Registration Form(ID Generation) 19
Figure4: Login Page 20
Figure5: Event Page 20
Figure6: Contact Page 21

VIII
 CHAPTER 1

INTRODUCTION

1.1. Introduction
The spread of increasingly advanced and rapid information technology
has now reached almost every field, including education, event planning,
business, health, and government. When an event is held, this technology
plays a critical role in ensuring the organization runs more effectively and
efficiently.
The traditional method is frequently an impediment that causes the
programme to run more slowly. This issue can be solved by using e-
registration technology and QR (Quick Response) codes as a replacement
for tickets and e-certificates.
Smart-phones and other cellular technology might be the best way for the
authorities to deal with these issues. An efficient and straightforward
method for implementing the stages of event procurement is the Event
Registration System, which combines QR Code and e-registration
technology for registration and certificate validation.[2]
This android project provides an easy and fast way to search for an event.
This application enables users to find their desired event. Users can easily
find the details of the event through their mobiles. Users need to register
to the application to login and view event details available on the
application.
The camera feature that has been installed in almost all smart-phones can
be used for the application of a validation system by using it as a QR
Code reader. QR Code is one of the popular technologies because it is
cheap, easy to produce, and easy to use when compared to other
technologies.

9
In the dynamic landscape of event management, the need for efficient and
seamless registration processes has become increasingly vital. Traditional
methods of registration, involving lengthy queues and cumbersome
paperwork, are now being replaced by innovative solutions that enhance
user experience and streamline organizational workflows. This project
introduces a cutting-edge Event Registration System powered by QR
code technology, aimed at revolutionizing the way attendees interact with
and gain access to events.
The integration of QR (Quick Response) codes into event registration
processes has proven to be a game-changer in simplifying attendee check-
ins and data management. QR codes, which can be quickly scanned using
smartphones or dedicated devices, provide a secure and efficient means
of handling registrations, minimizing waiting times, and reducing the
margin for errors associated with manual data entry.

1.2. Motivation
The motivation behind creating an event registration system using QR
codes stems from the need to address several key challenges faced by
both event organizers and attendees in traditional registration process.
Here are some primary motivations:
1. Efficiency and Speed: Traditional registration methods involving
paper lists or manual data entry are time-consuming and can lead to
long queues at the event entrance. By utilizing QR codes, the
registration process becomes significantly faster and more efficient,
enabling attendees to enter the event promptly.
2. Enhanced User Experience: Attendees often except a seamless
and hassle-free experience when attending events. A QR code-
based registration system provides a modern, user-friendly

10
 interface that aligns with contemporary technological expectations,
making the overall event experience more enjoyable.
3. Reduce Administrative Burden: Manual data entry and paper
work for event registration can be labor-intensive and error-prone.
Automating the process through QR codes minimizes the
administrative burden on event organizers, allowing them to focus
on other crucial aspects of event planning and execution.
4. Improve Security and Authentication: QR codes can be
encrypted and contain unique, verifiable information about each
attendee.
This significantly reduces the risk of unauthorized access or
fraudulent entry, enhancing the security of the event.
5. Cost Saving & Environmental Impact: The transition to a QR
code-based system often results in cost savings for event organizers.
The elimination of physical tickets, printing materials, and manual
processing reduces overhead costs. Additionally, by going
paperless, events contribute to environmental sustainability,
aligning with the growing trend of eco-friendly practices.
6. Adaptability and Integration: The motivation for integrating QR
codes lies in their versatility. QR codes can be seamlessly
integrated into various event management systems and mobile
applications. This adaptability ensures that the technology can be
applied to a wide range of events, from conferences and trade
shows to concerts and festivals.
In conclusion, the motivation for implementing an event registration
system using QR code technology is rooted in the desire to improve
efficiency, enhance the attendee experience, and embrace innovation.
By leveraging QR codes, event organizers can create a more

11
 streamlined, secure, and engaging environment for both themselves
and their participants.

1.3. Problem Statement

In today's fast-paced world, organizing and managing events efficiently is
crucial for the success of various organizations, from businesses hosting
conferences to educational institutions conducting workshops and social
gatherings. Traditional methods of event registration often involve
manual data entry, long queues, and paper-based processes, which can be
time-consuming, error-prone, and inconvenient for both event organizers
and attendees.
Our system will provide a streamlined and user-friendly registration
experience for event organizers and attendees alike.
Key Problem Areas to Address:
1. Manual Data Entry: The existing event registration process often
requires attendees to fill out paper forms or enter their information
manually into a computer system. This can lead to data entry errors,
delays, and a lack of real-time information for organizers.
2. Long Queues: Attendees often face long queues at registration desks,
leading to frustration and delays in accessing the event. For
organizers, managing these queues can be challenging and resource-
intensive.
Limited Data Accessibility: Event organizers may not have real-time
access to registration data, making it challenging to monitor attendance,
plan for resources, and provide a personalized experience for attendees.

1.4. Objective
1. To develop a system that generates unique QR codes for registered
attendee.

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2. To ensure that the system can handle a large number of attendees and
events, making it suitable for both small gatherings and large
conferences.
3. To prioritize data security by using encryption and secure protocols to
protect attendee information.
4. To streamline the event registration process to make it quick, easy,
and hassle-free for attendees.
5. To design a user-friendly interface for both event organizers and
attendees, with clear instructions on how to register and use QR codes.

1.5. System Requirements

1.5.1. Hardware Requirement:- Internet enabled computer machine,

Smart Phone.
1.5.2. Software Requirement:-
a)VS Code:- Visual Studio Code is a streamlined code editor
with support for development operations like debugging,
task running, and version control. It aims to provide just
the tools a developer needs for a quick code-build-debug
cycle and leaves more complex workflows to fuller
featured IDEs, such as Visual Studio IDE.
b)QR Code Generation Library:- Use a library to generate QR
codes dynamically based on registration data:
 For JavaScript: QRCode.js, qrious
 For Python: qrcode, python-barcode

c) Web Server:- Choose a web server to host your web-based

application like Apache.

13
 CHAPTER 2

LITERATURE REVIEW
1. Rajendran, J., & Hamzah, M. H. I. (2021). QR Code Based Event
Management System. Applied Information Technology And
Computer Science, 2(1), 124-143. This is based on application about
event management system QR code to ensure that the development of the
project runs smoothly by reviewing the advantages and disadvantages of
other systems. The advantages of these systems also provide guidance to
improve the quality of the application.

2. Wibisono, Y. P., Primasari, C. H., & Kesuma, A. (2019,

September). E-Vent: Support system for event registration. In 2019
2nd International Conference on Applied Information Technology
and Innovation (ICAITI) (pp. 157-162). IEEE. This is based on
developing an e-Vent mobile application that utilizes website technology
as e-Registration and QR Code simultaneously. e-Vent is a registration
system that uses QR Code technology as proof of validation of event
registration and website technology as a place of registration.

3. Rouillard, J. (2008, July). Contextual QR codes. In 2008 The Third

International Multi-Conference on Computing in the Global
Information Technology (iccgi 2008) (pp. 50-55). IEEE. QR Codes
(2D barcodes) are used to encode and decode data at a rapid rate. Using
camera phones to read two dimensional bar-codes for various purposes is
currently a popular topic in both research and in practical applications.
But until now, the information provided by QR Codes was solely static.
What you see is exactly what was encoded. This paper proposes the

14
notion of contextual QR Codes that merge a public QR Code and private
information, in order to provide data related to a particular context.

4. Welling, L., & Thomson, L. (2003). PHP and MySQL Web

development. Sams Publishing. PHP and MySQL Web Development"
teaches the reader to develop dynamic, secure, commercial Web sites.
Using the same accessible, popular teaching style of the first edition, this
best-selling book has been updated to reflect the rapidly changing
landscape of MySQL and PHP.

5.Howcroft, D., & Carroll, J. (2000). A proposed methodology for

Web development. The aim of this paper is to examine the domain of
World Wide Web site development and propose a methodology to assist
with this process. Methodologies have both their proselytizers and those
who decry the constraints and rigidity of prescriptive frameworks. The
methodology presented here is not intended to be a universal panacea for
the problems of web development; rather it is hoped it will provide a
useful framework for guiding the process [5].

15
 CHAPTER 3

METHODOLOGY

The stages of Project life cycle used in this study shown in Figure1:

Fig.1: Research Methodology

Figure 2 shows the research methodology in steps which are described

below-

1) Literature Studies and Data Collection:

16
At this stage a study of the Framework Development will be used and
data collection. There are two types of data used in this study, namely
primary data and secondary data.
a. Primary data:
In this study the primary data is data relating to the need for registration
in an event. To obtain these data, researchers will conduct interviews with
event organizers or event organizers and committees on campus.
b. Secondary Data:
Secondary data is data that already exists, or can be said as data that has
been collected and analyzed by other parties Secondary data can be
obtained from various sources such as publications, books, magazines,
newspapers, reports, recordings and reports on general statistics, etc.

2) Requirement Analysis:
In the requirement analysis phase there are primary and secondary data
analysis activities, determining system indicators, system indicator
analysis, extracting system requirements that are in accordance with the
indicators' achievements, and documenting system requirements.

3) System Design:
At this stage there are design activities, requirements, process flow,
database, applications, and interfaces.

4) Application Development:
The system development method used in this research was FAST method
with prototyping as an approach method. FAST is an agile methodology
that is flexible enough to support a variety of projects and system
development strategies [14]. The letters in FAST stands for "Framework
for the Application of the System Thinking".

17
5) Application Testing:
After implementation, a system evaluation will be held. System
evaluation will be carried out at first, second and third year. From this
evaluation, results will be obtained which will be used to improve the
system every year.

6) Analysis of Results and Conclusions:

At this stage, the results of the analysis are carried out and conclusions
are drawn.

18
 CHAPTER 4

RESULT & DISCUSSION

Fig.2: QR Code

Fig.3: Registration Form(ID Generation)

19
Fig.4: Login Page

Fig.5: Events Page

20
Fig.6: Contact Page

21
 CHAPTER 5

CONCLUSION & FUTURE ENHANCEMENT

Conclusion:

In conclusion, the implementation of the Event Registration System using

QR code technology represents a significant leap forward in the realm of
event management. This project not only addresses the inherent
challenges associated with traditional registration methods but also
introduces a user-friendly, efficient, and secure solution that benefits both
event organizers and attendees.
The advantages of this system are evident in its ability to streamline the
entire event life-cycle. From the hassle-free online registration process to
the swift and secure check-in at the event venue, the QR code technology
has proven instrumental in enhancing the overall efficiency of event
management. The real-time data updates empower organizers to make
informed decisions promptly, ensuring a dynamic and responsive event
environment.
Furthermore, the system's integration capabilities with existing event
management tools make it a versatile and adaptable solution for various
types of events, regardless of scale or complexity. The customization
options embedded in the QR codes provide organizers with the flexibility
to tailor the attendee experience, adding an element of personalization to
the registration process.
By embracing this innovative approach, event organizers stand to benefit
from significant time and cost savings, as well as heightened data
accuracy. The elimination of manual processes and the reduction of
paperwork contribute to a more sustainable and eco-friendly event
management model.

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In essence, the Event Registration System using QR code technology not
only meets the evolving needs of the event industry but also sets a new
standard for efficiency, security, and attendee satisfaction. As technology
continues to advance, the integration of such systems becomes not just a
modern convenience but a necessity for staying competitive and
delivering exceptional event experiences in today's fast-paced and ever-
changing world.

Future enhancement:

1. Mobile Event Check-in App: Develop a mobile app for event

organizers to scan QR codes using their smart phones or tablets. This app
can instantly validate registrations and provide real-time attendance data.

2. Personalized QR Code: Create personalized QR codes for attendees,

containing their registration details. This can include information like
name, ticket type, and special requirements. Personalization adds a
professional touch to the event.

3. Interactive Session Check-ins: Implement QR codes for individual

sessions or workshops within the event. Attendees can scan session-
specific QR codes to track attendance and gather insights into popular
topics.

4. Multi-language Support: Include QR codes that link to event

information in multiple languages, catering to a diverse audience.

5. Offline QR Code Support: Develop a system that supports offline QR

code scanning to accommodate areas with limited internet connectivity.
Data can be synchronized once a stable connection is restored.

23
 REFERENECE

1. Rajendran, J., & Hamzah, M. H. I. (2021). QR Code Based Event

Management System. Applied Information Technology And
Computer Science, 2(1), 124-143.
2. Wibisono, Y. P., Primasari, C. H., & Kesuma, A. (2019, September).
E-Vent: Support system for event registration. In 2019 2nd
International Conference on Applied Information Technology and
Innovation (ICAITI) (pp. 157-162). IEEE
3. Rouillard, J. (2008, July). Contextual QR codes. In 2008 The Third
International Multi-Conference on Computing in the Global
Information Technology (iccgi 2008) (pp. 50-55). IEEE.
4. Welling, L., & Thomson, L. (2003). PHP and MySQL Web
development. Sams Publishing.
5. Howcroft, D., & Carroll, J. (2000). A proposed methodology for Web
development.

24