CHAPTER – I

FORCE INSTITUTIONS

The following Institutions will be run and the Funds as indicated

below will be maintained by realizing subscriptions for the benefits of
the members of the Force : -

Name of Institutions / Regimental Funds Chapter No.

Force Institutions I
CRPF Central Welfare Fund II
CRPF Education Fund III
CRPF Employees’ Educational Society Fund IV
CRPF Risk Fund V
CRPF Central Sports Fund VI
CRPF Unit Welfare Fund VII
CRPF Co-operative Shop VIII
CRPF Canteen IX
CRPF Officers’ Mess X
CRPF Officers’ Institute “SHOURYA” XI
CRPF Subordinate Officers’ Mess XII
CRPF Head Constables’ Mess XIII
CRPF Other Ranks’ Mess XIV
CRPF Family Welfare Centres XV

Note : -

i) Other Small Regimental Institutions and Funds, viz., Religious

Institutions, Community Centres, CRPF Band, STD/PCO,
Internet / Cyber Café, Unit Loan Fund, Garden, Fish Farm,
Mushroom Farm, Golf Courses, etc., will be part of CRPF Unit
Welfare & Amenities Fund.

ii) Special Relief Fund will be part of Central Welfare Fund.

iii) Gas Agency, Flour Mill, Masala Grinder, Vegetable Shop, Milk
booth, Meat / Chicken / Fish / Egg Shop, etc., will be part of
CRPF Co-Operative Shop.

1
iv) Appropriate rules for administration of these subsidiary
Regimental Institutions / Funds are framed and
incorporated as Annexures to main Regimental Fund /
Institutions, viz., CWF, Unit Welfare & Amenities Fund, Co –
Operative Shop, etc., as enumerated at relevant Chapters.

v) Crèche will be part of FWC wherever FWC is functioning; whilst

at other places it will be part of Unit Welfare & Amenities Fund.

vi) Montessori School would be part of FWC wherever FWC is

functioning; whilst at other places it would be part of Unit
Welfare & Amenities Fund.

1.2 Government money shall not be utilized for running any of

these Regimental Institutions, except where specifically provided, as
at Para 1.4 below.

If in exceptional circumstances, where the Regimental

Funds’ Money is used for purchase of Government stores,
towards advances for payment of Government dues, etc., the
amount so advanced should be recouped on priority to the
concerned Regimental Fund.

1.3 Non-recurring and Recurring Grants for the Officers' Mess will,
however, be governed under the proviso of General Financial Rules.

1.4 Water and Electricity bills for all Regimental Institutions will be
paid out of Government Budget / Grant. Suitable accommodation to
house these Regimental Institutions within the Force premises will
also be provided by the Government. Items authorized for various
Messes and other Force Institutions can also be purchased out of
Government budget / Grants–In–Aid. Manpower required for efficient
and smooth functioning of these Regimental Institutions, will also be
pooled from the sanctioned strength of the Force.

1.5 Separate Cash Books will be maintained in respect of each

Main and Subsidiary Funds / Institutions for which Saving Bank
accounts will be opened and maintained separately, preferably in
Nationalized Banks.

2
1.6 Government vehicles for Regimental Institutions will be used
and the duties will be treated as Regimental duties.

1.7 Rates of subscription for various Regimental Funds may be

revised by the Governing Body of Funds from time to time at
Directorate level. The Governing Body and the Managing
Committees of these Regimental Institutions will function within the
framework of the Rules of Institutions / Funds concerned and will
have no powers to re-appropriate or transfer any amount from one
Fund to another. However, the power of re-appropriation / transfer of
any amount from one Fund to another may be exercised by the
Sector IsG for Unit level Funds and by DG for the Central Regimental
Funds. However, temporary transfer / advance / loan within various
Funds of an Unit can be done by the President of the concerned
Fund, from which the amount is to be advanced/loaned, keeping in
view the financial position of the Fund. Such temporary transfer /
advance / loan should be recouped to the concerned Fund at the
earliest possible, preferably within a period of maximum 30 days.
Such temporary transfer / advance / loan should also be got
approved in the next monthly meeting of the Unit Welfare Committee.

1.8 Powers to write off losses arising not due to theft, fraud,
negligence etc. in all Regimental Funds will be exercised by HOO/
Range DIG/Sector IG and DG as per details given below :-

SL. Authority Delegation Remarks

No.
1. DG/Governing Body of Full powers *After conducting COI
Funds
2. Sector IGP Rs. 10,001/- to *After conducting COI
50,000/-
3. Range DIGP Rs. 2,001/- to *After conducting COI
10,000/-
4. DIG/Comdt/Unit Upto Rs. 2,000/- *After conducting COI
Welfare Committee (No need to conduct COI
/Managing Committee for loss upto Rs. 1,000/-)
* A copy of COI report in each case if required to be forwarded to Welfare
Directorate for examining/review the case.

***********

3
 CHAPTER – II

CENTRAL RESERVE POLICE FORCE CENTRAL WELFARE

FUND

1. SHORT TITLE AND EXTENT : -

(a) These rules will be called “The Central Reserve Police

Force Central Welfare Fund Rules”.

(b) These rules will apply mutatis mutandis to all members of

Central Reserve Police Force including deputationists in and
out.

(c) The benefit of this Fund can also be extended to NOKs of

deceased members, retired including voluntarily retired and
invalidated out Force personnel and their spouses only and not
the entire family. This benefit shall not be extended to any
Discharged, Compulsorily Retired and Dismissed Force
personnel.

2. DEFINITION : -

(a) ‘Year’ means a financial year.

(b) ‘Member’ means a member of the Central Reserve Police

Force who pays the subscription towards the fund.

(c) ‘Family’ shall include :

(i) Wife in the case of a male member.

(ii) Husband in the case of a female member.

(iii) Sons including step sons and also adopted sons

where the adoption is recognized by the Personal
Law governing the members and who are wholly
dependent on the member.

4
 (iv) Un-married, widowed and divorced daughters,
including step daughters and also adopted
daughters where the adoption is recognized by the
Personal Law governing the members and wholly
dependent on the member;

(v) Brothers below the age of 18 years and un-married

or divorced or widowed sisters who are wholly
dependent on the member;

(vi) Father, if wholly dependent on the member;

(vii) Mother, if wholly dependent on the member.

Note: To become eligible for benefits for the family

members as indicated above, a member of the Fund /
Force must have submitted proper Nomination Forms
(Details of Family) indicating details of Members of
the Family and duly accepted by his/her Controlling
Officer.

(d) “Fund” means the Central Reserve Police Force Central

Welfare Fund.

(e) “Director General” means the Director General of the

Central Reserve Police Force.

(f) “Governing Body” means committee consisting of Office

Bearers, Permanent Members and Nominated Members as
prescribed in these rules.

3. OBJECTS : -

The objects of the Fund shall be to grant / sanction : -

(a) Financial assistance to : -

i) Families (NOKs) of members who may die while in

service,

5
 ii) Members of the Fund during sickness / hospitalization
when no leave is at the credit of the member and member does
not get any leave salary or allowances from Government,

(b) Donation/Grants/repayable advances to :-

i) Any establishment / Unit of the CRPF including newly

raising ones, for messes or any other welfare activities intended
to promote the welfare of CRPF personnel / Force.

ii) Encourage sports and recreational facilities at Unit / Force

level.

iii) Any Charitable Organization and Educational

Institutions/Academy of repute, as a Goodwill gesture.

iv) Advances to the member for treatment of self or family

members in emergent cases, to provide assistance in distress
or dire need in specific cases caused by the factors beyond
control of the members and for other purposes, in extreme
emergency.

(c) Any other objective as defined by the Governing

Body.

4. MANAGEMENT OF THE FUND : -

I) The fund will be maintained at Force HQr / Directorate

General, CRPF, New Delhi.

II) The Fund shall be administered by a Governing Body,

which shall comprise the following : -

COMPOSITION OF GOVERNING BODY

OFFICE BEARERS

(a) President : Director General

6
 (b) Senior Vice President : Addl. DG (HQr)
(c) Vice – President : IG (Adm)
(d) Secretary : DIG (Welfare)
(e) Treasurer : Deputy Commandant
(Welfare)

PERMANENT MEMBERS

(a) IG (Pers)
(b) Director (Medical)
(c) Financial Adviser
(d) DIG (Ops - II)
(e) DIG (Trg - II)
(f) DIG (Adm)
(g) DIG (IT)
(h) DIG (Works)
(i) Dy. Comdt. (Comn)
(j) Dy. Comdt. (Legal - II)
(k) Dy. Comdt. (Ord)

NOMINATED MEMBERS

(To be nominated by the Zones, Adm, Ops, Training and

Communication Sectors and Director (Medical), etc., by rotation)

(a) DIG - 01
(b) Comdt. - 01
(c) 2 I/C - 01
(d) Dy. Comdt. - 01
(e) Astt. Comdt. (GD) - 01

7
 (g) Astt. Comdt.(M)/Adm Officer - 01
(h) SM / (OS) - 01
(i) Inspector (GD) - 02
(j) Inspector (M) - 02
(k) SI (GD) - 02
(l) SI (M) - 02
(m) ASI (GD) - 01
(n) ASI (M) - 01
(o) HC (GD) - 03
(p) HC (M) - 01
(q) Mahila Bn Staff - 03 (SO – 1, ORs – 2)
(r) Signal Staff - 02 (SO – 1, OR – 1)
(s) CT (GD) - 05
(t) Hosp. Staff - 02 (SO – 1, OR – 1)
(u) CT/Followers - 02

III) MEMBERSHIP

i) President is empowered to co-opt any other member(s) of

CRPF in the Governing Body.

ii) The tenure of nominated members will be one year at a

time and no one will be the member of the Governing Body for
consecutive terms.

iii) Where a person becomes a member of Governing Body

by reason of his Office or the appointment which he holds, such
membership shall terminate when he / she ceases to hold that
Office or the appointment.

8
 iv) Membership of the Governing Body shall cease on death,
reversion to parent State / Cadre, transfer out, becoming of
unsound mind or insane or conviction in criminal offence, etc.

v) Resignation from membership shall be tendered to the

President of Governing Body and shall not take effect until the
President accepts on behalf of Governing Body.

IV) MEETING

i) The meeting of the Governing Body shall be held annually

after closure of a financial year. Special meetings of the
Governing Body may be convened at any time with the
approval of the President.

ii) The Senior Vice – President in the absence of President

will preside over the Governing Body meeting.

V) QUORAM

2/3rd (including Presiding Officer) of the Governing Body will

form Quorum for the meeting.

5. SOURCE OF INCOME : -

The Fund shall be constituted from and supported by : -

(i) Subscription from the members at the rates as may be

fixed by the Governing Body, from time to time.

(ii) Subscription from the Central Reserve Police Force Unit

Welfare & Amenities Fund as determined by the Governing
Body.

(iii) Voluntary subscriptions and donations from private

persons or bodies received under conditions, which Ministry of
Home Affairs may impose.

(iv) Donations or Grants from Central or State Governments

or other Government and Quasi – Government bodies.

9
 (v) Income from shows, concerts, etc., organized with prior
approval of the competent authority.

6. RATE OF SUBSCRIPTION : -

(a) The rates of subscription to the Fund will be fixed by the

Governing Body from time to time.

(b) The present rate of subscription for various ranks

effective from 01/10/2008, is as follows : -

i) DG to DIG - Rs. 50/- p.m.

ii) Comdt. to Astt. Comdt. - Rs. 40/- p.m.
iii) SM to ASI - Rs. 25/- p.m.
iv) HC to CT - Rs. 15/- p.m.

7. BENEFITS OUT OF FUND

ELIGIBILITY

All the members of Central Reserve Police Force who pay the
subscription towards the fund are eligible to get the following benefits
in the cases as depicted below : -

(A) IN DEATH CASES : -

Rs.50,000/- per person w.e.f. 01/10/2008

Rs.60,000/- per person w.e.f. 01/07/2011

(B) INVALIDATION CASES (DISABILITY) : -

Financial assistance in invalidation (Disability) w.e.f.

01/10/2008

Above 50 to 60 % Rs.25,000/-
Above 60 to 70 % Rs.30,000/-
Above 70 to 80 % Rs.35,000/-
Above 80 to 90 % Rs.40,000/-
Above 90 less than 100% Rs.45,000/-

10
 For 100 % Rs.50,000/-

Financial assistance in invalidation (Disability) w.e.f.

01/07/2011

01 to 50 % Rs.25,000/-
51 to 75 % Rs.40,000/-
76 to 100 % Rs.60,000/-

(C) In EOL on medical ground / special disability

leave/Hospital leave cases : -

The amount of financial assistance for EOL on medical ground,

special disability and Hospital leave will be given from CWF as per
rates prescribed by the Governing Body from time to time. The
present scale of benefit is as under : -

(i) If hospitalization / medical rest regularized as EOL on

medical ground is due to sickness / injuries not sustained in
action, amount equal to Basic Pay plus Grade Pay for
maximum six months (180 days) only once in whole service.

(ii) If hospitalization / medical rest is due to sickness / injuries

sustained in action against terrorist, hostiles, etc., amount equal
to Basic Pay plus Grade Pay plus DA. There will be no
restriction of the period for assistance in such cases.

(iii) Period of Medical rest / Hospital admission due to

sickness / accident / injuries on medical ground not sustained in
action, regularized as Hospital leave in lieu of Half Pay Leave
and individual does not get salary, amount equal to half of the
basic pay plus Grade Pay for maximum six months (180 days)
in whole service.

(iv) Period of medical rest / Hospital leave on medical ground

due to sickness/injuries sustained in action regularized as
Hospital leave in lieu of Half Pay Leave and individual does not
get salary, amount equal to half of the basic pay plus Grade
Pay plus DA for the entire period of regularization.

11
 (v) Period of medical rest / Hospital admission due to
sickness / accident not sustained in action, regularized as
Special disability leave on medical ground and individual does
not get salary, amount equal to Basic Pay plus Grade Pay for
maximum six months (180 days) in whole service.

(vi) Period of medical rest / hospital admission due to

sickness / injuries sustained in action regularized as Special
disability leave on medical ground and individual does not get
salary, amount equal to Basic Pay plus Grade Pay plus
Dearness Allowance for the entire period of regularization.

(vii) If hospitalization is up to 2 weeks then Rs.1,000/- and

beyond 2 weeks Rs.2,000/- will also be paid as lump sum grant
in case period is regularized as EOL on medical ground /
Hospital leave / Special disability leave due to injuries sustained
in action against terrorist, hostile, etc.

Note : - The application for Financial assistance in respect of EOL on

medical ground, special duty leave, Hospital leave must be submitted
in proforma prescribed in Appendix – A of these rules. The
application should be routed through Range and Sector office. No
direct application will be entertained at the Directorate General.
While sending the application to the Directorate, Sector Office must
ensure due scrutiny of each such case and endorse a Certificate that
individual has not claimed any financial assistance for the same
period, earlier.

(D) In cases of member in distress or dire need of

assistance caused by the factors beyond their
control: -

As decided by the Director General on case to case

basis.

Note : - Members in distress or in dire need of financial

assistance caused by the factors beyond their control can apply
for the financial assistance as per proforma prescribed in
Appendix – B of these Rules. The application must be routed
through Range & Sector office. While sending the application

12
 to the Directorate, Sector office must ensure due scrutiny of
each such case and make verifications of Certificates, if any,
attached by the individual and endorse a Certificate that case of
individual has been scrutinized and certificates attached with
the application have been verified from the concerned
authorities and found correct. Sector Office will also send
details of financial relief, if any, received by the individual from
the State Government or any other authority for that particular
incident.

Note-2 :- Serving and retired personnel will also submit

application as per proforma prescribed in Appendix-“B” and
routed through their Range/Sector offices for the cases
mentioned at point(i) and (ii) of Para-4, Chapter-II, Annexure-1
of SRF Rules.

(E) BEST OPS BATTALION TROPHY:

The Unit awarded with any of the three “Best Ops

Battalion” Trophies at Force level, will be sanctioned a Grant
(Rs.10,000/- only as at present) for organising Barakhana in the
Battalion. The amount of the Grant can be revised by the
Governing Body only.

8. PAYMENTS FROM THE FUND: -

PROCEDURE

(i) Financial assistance to the families of deceased

personnel of the Force will be paid at the rates fixed by the
Governing Body. Rs.60,000/- from Central Welfare Fund will be
paid w.e.f. 01/07/2011 to the NOK of the deceased personnel
through nearest GC of deceased, by Directorate General after
sanction by the Secretary / DIG (Welfare). Application form for
financial assistance from Risk Fund and CWF, will be forwarded
directly to the DIG (Welfare) (Risk Fund), CRPF immediately,
by concerned unit / office. With the application form to
Directorate General, a pre-receipt duly attested by a GO will
invariably be sent by the unit/office concerned. The unit
concerned will ascertain the correct name of NOK of the

13
 deceased from his Service Records. Out of total financial
assistance, two-thirds of the amount will be paid in the form of
FDs / CDs and one-third, in cash, will be paid, through the
nearest GC.

(ii) Financial Assistance in respect of EOL on medical

ground, special disability leave and hospital leave will be
sanctioned by the DIG (Welfare), Directorate General, at the
rates prescribed by the Governing body from time to time.

(iii) Payment of financial assistance to members in distress or

in dire need of money and donations, grants and repayable
advance to CRPF establishments / Units, as provided in Rule 3
(b) shall be made as per financial competency. The financial
competency of the following functionaries shall be exercised as
under : -

ANY KIND OF OUT RIGHT GRANT POWERS

President Full power.

Senior Vice President (ADG HQr) In excess of Rs. 1 lakh
and upto Rs. 2 lakhs.
Vice President (IG Adm) In excess of Rs. 50,000/-
and upto Rs. 1 lakh.

Secretary (DIG Welfare) Upto Rs. 50,000/-.

ADVANCES POWERS

President Full power.

Senior Vice President (ADG HQr) In excess of Rs. 4 lakhs
and upto Rs. 7 lakhs
in each case.
Vice President (IG Adm) In excess of Rs. 2 lakhs
and upto Rs. 4 lakhs in
each case.
Secretary (DIG Welfare) Upto Rs. 2 lakhs.

14
 (iv) Payment of grants etc., as provided in Rule 3 (b) (iii) will
be ratified by the Governing Body.

(v) Miscellaneous payments in connection with administration

of fund in excess of Rs. 1,000/- and upto Rs. 15,000/- in each
case will be sanctioned by the Secretary. Payment in excess of
Rs. 15,000/- will be sanctioned by the President.

(vi) Miscellaneous payments in connection with administration

of fund up to Rs. 1,000/- in each case will be sanctioned by the
Treasurer.

(vii) Refund of excess deposit of CWF Subscriptions and

subscriptions of other funds deposited into CWF will be
sanctioned by the Treasurer.

9. ADVANCES AND ITS RECOUPMENT:

For the purpose of granting advance in emergent cases of

medical treatment of the members of the Force, Temporary Imprest
has been sanctioned to various Field Formations / Institutions /
Establishments, keeping in view requirements in the field.

(A) MEDICAL ADVANCE FOR TREATMENT PURPOSE

FOR SELF OR THE FAMILY MEMBERS : -

(i) Sector IG should provide advances for the purpose

from the CWF Permanent Advance placed with
them and get it recouped through medical advance
from Government grant at once using the powers
delegated under rule 13 (3) of DFPRs 1978. Only in
the rarest cases, the application should be
forwarded to Directorate where Sector IsG may
briefly mention why such advance could not be
given at Sector level.

(ii) It should be ensured by Controlling Officer that the

employee submits his medical reimbursement claim
as per rules immediately or after discharge of the

15
 patient from the hospital and the advance is
adjusted against such medical reimbursement claim
at the earliest. The excess amount of advance, if
any, that could not be recovered through such claim
and pay and allowances of the individual, should
then be scrutinized by the concerned Sector IsG to
decide if there is a case for assistance from Special
Relief Fund (as referred at Annexure – I to Chapter
– II of CWF Rules). Accordingly, such cases may
be referred to the DIG (Welfare) for assistance from
S.R.F.

(iii) However, in cases where injured personnel are

directly evacuated to Delhi from anywhere in the
country where immediate money is needed and
Sector office is not able to respond forthwith, such
cases may be entertained at Directorate subject to
recoupment of advance money within a month by
the concerned sector IG out of Government fund /
medical advance.

(B) ADVANCE IN FORM OF FINANCIAL ASSISTANCE IN

CASES OF DISTRESS OR DIRE NEED CAUSED BY
THE FACTORS BEYOND CONTROL : -

(i) The recovery of loan / advances provided under this

category should start from the date of completion of
3 months of the sanction of the amount and the
repayment shall normally be completed within a
maximum period of 3 years. However, if the
individual is not in a position to repay the advance
within the stipulated period as above, due to any
reason(s), relaxation of maximum period of 3 years
may be further extended by competent authority,
keeping in view the merit of each such case.

(ii) Provided that, if the Competent Authority in

exceptional cases at any stage considers converting
such loan/advance into a grant under this head,
such grant in normal course should not exceed

16
 50% of the total advance / loan, so sanctioned.
However, in exceptional cases the Competent
Authority may exceed this limit on merit of such
case(s).

(iii) In cases, where, a Member fails to repay the loan /

advance, where such loan / advance has not been
converted into a Grant by the competent authority or
the General Body of the Fund, the amount of loan /
advance outstanding, alongwith a penal interest of
6% per annum, from the month next to the month of
default, should be recovered in suitable monthly
equal installments (maximum 36) and well before
such a member leaves the Force on
Superannuation, Voluntary Retirement, etc.

(C) REPAYABLE ADVANCE TO CRPF UNITS FOR THEIR

MESSES OR ANY OTHER WELFARE ACTIVITY : -

(i) Under this category, loan / advances would be

given with such a repayment schedule that the
repayment starts from 25th month after the date of
sanction and repaid within a maximum period of 60
months from the date of sanction, in equitable
quarterly installments.

(ii) Provided that the competent authority, at any stage,

may consider converting a loan / advance into a
grant under this head, for specific suitable reasons
or extend the time limit of recoupment / repayment.

(D) ADVANCES FOR VARIOUS FUNCTIONS INCLUDING

ANNIVERSARY AND PASSING OUT PARADES, ETC.:

(i) These loans / advances should be repaid within the

same financial year in which they are sought and
sanctioned unless otherwise permitted by the
Competent Authority to carry–forward to the
subsequent financial year. Borrower is required to

17
 send repayment schedule / commitment along with
the request for advance.

(ii) Provided that competent authority, at any stage,

may consider converting or sanctioning a grant
under this head in lieu of loan / advance, for
specific suitable reasons.

(E) TEMPORARY ADVANCE TO THE ESTABLISHMENT /

BRANCHES OF THE DTE TO MEET URGENT CASH
REQUIREMENTS:

This should be repaid within a period of maximum 30

days.

(F) ADVANCES FOR THE CONSTRUCTION OF

THE BUILDING ETC., OF CRPF EDUCATIONAL
INSTITUTIONS:

(i) No loan / advance shall be directly made to the

CRPF Educational Institutions. Rather the loan /
advance will be given to the CRPF Educational
Society / Fund, which manages the CRPF
Educational Institutions. The Educational Society /
Fund should repay such loan / advance in annual
installments subject to the minimum of 25% of the
net annual surplus of the Society, as certified by the
Annual Audit Authority.

(ii) Provided that competent authority, for specific

reasons, may convert, at any time, such advances
into a grant to the Society / Fund, if so deemed
appropriate.

(G) DEALING WITH DEFAULTERS:

In case of default by any individual member of the Force

(but excluding Institutional borrowers, like, CRPF Public
School / CRPF Educational Society Fund), with respect to the
repayment of loan / advances governed as above, the

18
 recoveries would be directly initiated from the pay of the
individual concerned from the month next to the month of
default alongwith a penal interest rate of 6 % per annum. To
give effect to this provision borrower shall give in writing his
commitment in this regard while submitting the request for the
advance. In addition, defaulters shall also be debarred from
any financial assistance for a period of 3 years from the date of
default. Director General CRPF will have the discretion to
decide whether such defaulting Member(s) of the Force to be
granted further extension to repay the balance of loan amount,
on case to case basis taking into account the circumstances
under which such default had taken place.

(H) REPAYMENT IN CASE OF CERTAIN

CONTINGENCIES:

In case of sudden death, invalidation, retirement or any

other similar contingency, the permissible (chargeable) terminal
dues will be withheld to the extent CWF advances are
outstanding against the Member of the Fund and a reference
will be made to Directorate General alongwith all facts and
circumstances of the case including the contingency so
occurring. Directorate would decide if the outstanding CWF
amount is to be adjusted against withheld terminal dues or any
part thereof is to be treated as a grant. It will be the duty of the
Head of the Office where the Member of the Fund is posted at
the time of contingency to perform the above job within a month
of the date of occurrence of such a contingency. He should
also send his well considered recommendation alongwith the
case.

(I) RESIDUARY MATTERS AND THE POWER OF

WAIVER:

The Director General would take an appropriate decision

in any residuary matter as well as grant waiver or exemption
from any of the conditions as aforesaid, keeping in view overall
circumstances and the merit of the case under reference.

10. SYSTEM OF ACCOUNT:

19
 (i) An account in the name of the Fund will be opened
in a nationalised Bank.

(ii) Proper account shall be kept by the Treasurer of the

Fund concerned. The Treasurer shall prepare
yearly statements showing receipts and payments
for submission to the Governing Body Meeting, for
ratification of the income & expenditure.

(iii) The accounting year shall be the financial year.

(iv) A consolidated annual account for the year ending

31st March shall be prepared by the Treasurer,
showing receipts and payments during the year,
supported by relevant documents and shall be
submitted before the Governing Body after audit.

(v) Cheques will be signed by the two signatories i.e.,

Treasurer / Dy. Comdt. (Welfare) and Secretary /
DIG (Welfare).

(vi) The period of preservation of the documents will be

same as for corresponding documents as
mentioned in the Establishment Manual.

(vii) Codal formalities for all procurements of items will

be observed as laid down in GFRs.

11. AUDIT OF ACCOUNTS:

(i) Accounts of the Fund shall be audited annually by

an Auditor appointed by the Governing Body.

(ii) The Fund should also be audited by the Internal

Audit Party of the Force.

(iii) Special Audit of CWF can also be conducted by the

IAP or any other agency with the prior approval of
President / Governing Body.

20
 (iv) Audit report will be placed before Governing Body
meeting for ratification.

12. INVESTMENT OF FUNDS/SURPLUS AMOUNT:

Investment of surplus amount of Fund would be decided

by an Investment Committee consisting of the following Officers of
the Directorate General.

i) ADG (HQrs) Chairman

ii) IG (Pers) Member - I
iii) IG (Prov & Comn) Member - II
iv) IG (Adm & Works) Member - III
v) DIG (Adm) Member - IV
vi) DIG (Pers) Member - V
vii) DIG (TRG) Member - VI
viii) DIG (IT) Member - VII
ix) Dy. FA Member - VIII
x) AD (Accts) PAO Member - IX
xi) Dy. Comdt. (Ops) Member - X
xii) One Insp/SI from Delhi /
NCR based Units Member - XI
xiii) One SI (M) from Delhi /
NCR based Units Member - XII
xiv) Two HCs from Delhi /
NCR based Units Members – XIII & XIV
xv) Two CTs from Delhi /
NCR based Units Members – XV & XVI
xvi) DIG (Welfare) Member Secretary
xvii) Dy. Comdt. (Welfare) Member Jt. Secretary

The Quorum will be 2/3rd of the Members.

13. POWERS OF THE GOVERNING BODY TO MAKE RULES:

The Governing Body may make regulations regarding

maintenance of accounts, investment of money of the Fund, amounts
to be given in relief, honorarium to Clerks maintaining account of the

21
Fund and otherwise generally to give effect to the objective of the
Fund.

14. AMENDMENT OF RULES:

No change in these rules shall be made save by the

consent of a two third majority of the members of the Governing Body
and subject to the approval of the Director General, Central Reserve
Police Force.

********************

22
 Chapter – II : Annexure – I

INSTRUCTIONS ON “SPECIAL RELIEF FUND”

‘Special Relief Fund’ has been created in this Directorate

General, with the grant sanctioned by Govt. of India out of National
Defence Fund and is governed by Central Welfare Fund Rules.
Grants received from the Govt. were invested with Nationalized
Banks / Post Office and interest received on the deposits was being
utilized for the welfare of the Force personnel through Education
Fund / Central Welfare Fund.

2. Thereafter, it was decided that the Corpus would be kept

intact as per the MHA guidelines and the interest component should
be kept with Special Relief Fund cash book separately to be used for
providing suitable financial assistance to retired or serving personnel
in cases of acute illness or loss due to natural calamities, besides
other specific welfare activities.

3. Governing Body of Funds decided that a Committee may

examine the cases of financial assistance quarterly and take suitable
decision. Accordingly, a permanent committee consisting of the
following members is hereby, constituted:-

Presiding Officer : Addl. DG (HQrs)

Member – I : IG (Adm & Works)
Member – II : FA, CRPF
Member – III : Director (Medical)
Member – IV : Deputy Director (Accts)
Member Secretary : DIG (Welfare)

4. The above Committee will meet quarterly and decide the

cases of financial assistance after scrutiny of the cases. The
Committee would submit its recommendation to Director General,
whose decision would be final. The assistance (grant) will be
provided from Special Relief Fund as under : -

(i) For treatment of specific diseases of self and spouse of

retired personnel once in a life time on the principle of

23
 rarest of rare case but the assistance will not exceed Rs.
50,000/- (Rupees fifty thousand) per case.

(ii) For reimbursement of treatment expenses for self and

family members of the serving personnel on the Principle
of rarest of rare case where amount is not sanctioned
under Govt. rules and from Govt. budget.

(iii) Financial assistance to the members of the Force in

distress or in dire need of financial assistance caused by
the factors beyond their control i.e., natural calamities like
flood, fire, earth quake, etc.

(iv) The financial assistance (grant) in diseases, like, Cancer,

Tumor, Renal disease, Kidney transplantation, Heart
disease, Liver transplantation, Knee/Hip Replacement(s),
etc., may be provided to serving and retired personnel as
per paras - (i) and (ii) above.

(v) The financial assistance (grant) so provided will be put up

before annual Governing Body meeting for ratification.

5. Besides providing financial assistance to retired or

serving personnel, the Fund will also be utilized for various welfare
activities in the Force, as decided by the Governing Body of CWF
from time to time.

*************

24
 (APPENDIX - ‘A’)

APPLICATION FORM FOR GRANT OF FINANCIAL ASSISTANCE

FROM CWF IN R/O EOL/SDL/HL(Special Disability
Leave/Hospital Leave) ON MEDICAL GROUND CASES

PART – I
(To be filled up by the individual)

1. Force No. Rank & Name :

2. Unit :

3. Length of Service : Years Months Days.

4. Name of Disease :

5. Name of Hospital (s) where :

individual was under
treatment.

6. Details of Hosp. / rest periods :

SL. DETAILS OF PERIOD

NO. HOSPITAL
DETAILS OF
ADMISSION
REGULARISATION
PERIOD TOTAL
(i.e., EL / LHP /
(i.e., Hospital FROM TO DAYS
EOL, etc., with
Admission /
Authority)
Rest period /
Attend – C, etc.)

25
7. Information given above by me are true to the best of my
knowledge.

8. I have not drawn any financial assistance from Unit W&A Fund
or CWF for the period (EOL period regularized on medical grounds)
claiming financial assistance.

(Signature of Govt. servant)

Force No., Rank, Name & present unit.

PART – II
(To be filled up by the Head of Office)

9. Financial Assistance given by :

the Unit / GC / Office for the
Hospital / rest / treatment
period regularized into EOL.

10. Any other Relief provided :

from Unit W&A Fund for this
specific purpose.

11. Certified that the above official is contributing towards CWF.

12. Certified that the particulars given above are correct.

13. Certified that Financial Assistance has not been claimed earlier from CWF
for the Hospital / rest / treatment period regularized into EOL.

14. Certified that calculation sheet attached with the proposal have been
checked and found in order.

15. Recommended for Financial Assistance of Rs. /- (Rupees

) only from CWF.

(Signature of HOO)
Name of office

26
 CERTIFICATE

Certified that no leave of any kind was available in his

leave account / admissible to the applicant No. …………………
Rank …………….. Name …………………………….. during the period
of EOL regularized on Medical Grounds.

(Signature of HOO)
Name of office
PART – III
(To be filled up by the Range DIG)

17. Certified that calculation sheet attached with the proposal have been
checked and found in order.

18. Recommended for Financial Assistance of Rs. /- (Rupees

) only from CWF.

19. Certified that the above amount has not been drawn earlier from CWF.

(Signature of Range DIG)

Name of Office

PART – IV
(To be filled up by the Sector IG)

20. Certified that calculation sheet attached with the proposal have been
checked and found in order.

21. Recommended for Financial Assistance of Rs. /- (Rupees

) only from CWF.

22. Certified that the above amount has not been drawn earlier from CWF.

(Signature of Sector IG)

Name of Office

27
 CALCULATION SHEET

(CALCULATION OF FINANCIAL ASSISTANCE FROM CWF)

(Note – Only periods regularized into EOL on medical grounds may

be included)

PERIOD BASIC PAY + CALCULATION

G.P. No. of days X Pay (Basic Pay + G.P.) +
Sl. TOTAL TOTAL
(Basic Pay D.A) as the case may be
No. FROM TO DAY AMOUNT
drawing prior to Days of month i.e., 28/29/30/31
hospitalization)

GRAND TOTAL

(Rupees
………………………………………………………………………. ) only.

(Signature of HOO)
Name of Office

28
 (Appendix - ‘B’)

APPLICATION FORM FOR GRANT OF FINANCIAL ASSISTANCE

FROM CWF / SRF

PART – I
(To be filled up by the individual)

1. Force No., Rank & Name :

2. Unit :

3. Length of Service : Years Months Days.

4. Home Address :

5. Details of incident / illness :

6. Details of losses occurred in :

above incident.
(List of items lost/destroyed
may be attached separately.
*Fill up form at Appendix ‘C’
in cases of Non-
reimbursement of M.R.
Claim)

7. Total Losses : Rs.

8. Whether any Relief provided :

from Central Govt. / State

29
 Govt. or any other agency, if
yes, give full details.

9. Whether losses have been :

certified by the Distt. / State /
Central Govt. authorities, if
yes attached attested copies.

10. Total Financial Assistance :

required.

11. Information given above by me are true to the best of my

knowledge.

12. I have not received any financial assistance from unit W&A
Fund or CWF for the above incident/losses.

(Signature of Govt. servant)

Force No., Rank, Name & present unit.

PART – II
(To be filled up by the Head of Office)

11. Certified that the above official is contributing towards CWF.

12. Certified that the particulars given above are correct.

13. Certified that documents of losses / certificates issued by the individual

have been verified through Dist. Admn. / State Govt. / Central Govt., etc.

14. Certified that calculation sheet attached with the proposal have been
checked and found in order.

15. Recommended for Financial Assistance of Rs. /- (Rupees

) only from CWF.

(Signature of HOO)
Name of Office

30
 PART – III
(To be filled up by the Range DIG)

16. Certified that calculation sheet attached with the proposal have been
checked and found in order.

17. Recommended for Financial Assistance of Rs. /- (Rupees

) only from CWF.

(Signature of Range DIG)

Name of Office

PART – IV
(To be filled up by the Sector IG)

18. Certified that calculation sheet attached with the proposal have been
checked and found in order.

19. Recommended for Financial Assistance of Rs. /- (Rupees

) only from CWF.

(Signature of Sector IG)

Name of Office

31
 Appendix – C

DETAILS OF IN – ADMISSIBLE M.R. CLAIM

Particulars
of
procedures
Sl. Amount Amount Amount Reasons for
Medicines,
No. Claimed Passed Retrenched retrenchment
Fee &
other
Charges

32
 CHAPTER – III

CENTRAL RESERVE POLICE FORCE EDUCATION FUND

1. Short title and extent : -

(a) These rules may be called the “Central Reserve Police

Force Education Fund Rules”.

(b) These rules will apply to members of the CRPF including

deputationists in and out and wards of disabled / deceased.

2. Definitions : -

a) i) “Academic year” means academic year of the

recognized Schools / Boards and Colleges / Universities.

ii) “Financial year” means financial year from 1st April of

one calendar year to 31st March of the next.

b) “Member” means serving member of the Central

Reserve Police Force who pays subscription towards the Fund.

c) “Ward” means the legitimate child / children of a member

of the Fund including step-children and also the adopted
children (where the adoption is recognized by the law governing
the member) and who are wholly dependent on the member.

d) “Fund” means the Central Reserve Police Force

Education Fund.

e) “Director General” means the Director General of the

Central Reserve Police Force.

f) “Governing Body” means a Committee consisting of

Office Bearers, Permanent Members and Nominated Members.

3. Objects of the Fund : -

33
 The object of the Fund is to provide financial assistance for
education of the wards of the serving / deceased / invalidated out
members of the Fund.

4. Management of the Fund : -

(I) The Fund will be maintained at Force Headquarter /

Directorate General, CRPF, New Delhi

(II) The Fund shall be administrated by a Governing Body

which shall consist of the following : -

Composition of Governing Body : -

i) OFFICE BEARERS

(a) President – Director General

(b) Senior Vice President – ADG (HQr)
(c) Vice President – IG (Adm)
(d) Secretary – DIG (Welfare)
(e) Treasurer – D/C (Welfare)

ii) PERMANENT MEMBERS FROM DIRECTORATE

GENERAL

1. IG (Pers)
2. Director (Medical)
3. Financial Advisor
4. DIG (Ops - II)
5. DIG (Training - II)
6. DIG (Adm)
7. DIG (IT)
8. DIG (Works)
9. Dy. Commandant (Comn)
10. Dy. Commandant (Legal - II)
11. Dy. Commandant (Ord)

iii) NOMINATED MEMBERS

DIG - 1

34
 Commandant - 1
Second – in – Command - 1
Dy. Commandant - 1
Astt. Commandant (GD) - 1
Astt. Comdt. (M) / AO - 1
Subedar Major / Office
Superintendent - 1
Inspector (GD) - 2
Inspector (Min) - 2
Sub Inspector (GD) - 2
Sub Inspector (Min) - 2
Astt. Sub Inspector (GD) - 1
Astt. Sub. Inspector (Min) - 1
Head Constable (GD) - 3
Head Constable (Min) - 1
Mahila Bn Staff - 3 (SO-1, ORs-2)
Constable (GD) - 5
Signal Staff - 2 (SO-1, OR-1)
Hospital Staff - 2 (SO-1, OR-1)
CT/Followers - 2

Note: – Above staff will be nominated by the Zones, Adm /

Training / Communication Sectors / Director (Medical),
Directorate General, etc., by rotation.

(III) MEMBERSHIP : -

(a) President is empowered to co – opt any other

members of CRPF in Governing Body meeting.

(b) The tenure of nominated member will be of one

year at a time and no one will be the member of the
Governing Body for consecutive terms.

(c) Where a person becomes a member of the

Governing Body by reason of his / her office or the
appointment, which he / she holds, the membership, shall
terminate when he / she ceases to hold that office or
appointment.

35
 (d) Members of the Governing Body shall cease to
be such a member if he / she dies, resign, reverts to his /
her parent State / Cadre, transferred out, becomes of
unsound mind or insane or is convicted in criminal
offence.

(e) A vacancy in Governing Body caused by any of the

reasons mentioned above shall be filled by nomination,
appointment or otherwise.

(IV) Meeting : -

a) The Governing Body shall meet once in a year after

closing of each financial year.

b) Special meetings of the Governing Body may be

convened at any time with the prior approval of the
President.

c) The Senior Vice – President will preside over the

meeting of the Governing Body in the absence of the
President.

(V) Quorum : -

a) Two Third (including the Presiding Officer) of the

Governing Body will form Quorum for the meeting.

5. Source of Income : -

a) The Fund shall be constituted and supported by : -

i) Subscriptions from the members as determined by

the Governing Body from time to time.

ii) Grant / Donations from Central / State Govt. and

any other Governmental / non–Governmental
Organizations, including individual donations.

36
 iii) Grants received from Welfare Fund or any other
Fund or any other activities of the Central Reserve
Police Force.

iv) Interest received from the investment of the Fund.

b) RATEs OF SUBSCRIPTION : -

i) The rates of subscription to the Fund will be fixed by

the Governing body from time to time. The present
rates of subscription to the Fund from various ranks
with effect from 01/09/2010 are as under :-

ia) GOs - Rs.600/- (Half yearly

Rs.300/- each in January &
September every year)
ib) SOs - Rs.420/- (Half yearly
Rs.210/- each in January &
September every year)
ic) ORs - Rs.250/- (Half yearly
Rs.125/- each in January &
September every year)

6. Benefits out of Fund : -

a) The following benefits will be admissible from CRPF

Education Fund : -

i) Grant of scholarship to the wards of serving,

disabled and deceased members of the Fund.

ii) Grant of hostel charges to the wards of the

members at the rates decided by the Governing Body.

iii) Grant of cash rewards to meritorious students at the

rates decided by the Governing Body.

iv) Provide any kind of assistance related to

educational needs of wards of serving, disabled and
deceased members as decided by the Governing Body.

37
 v) Grant of initial outright assistance at the time of
raising of Montessori School as fixed by the Governing
Body from time to time.

b) Eligibility for benefits : -

i) Personnel who were in service but did not opt to

become member of the Education Fund at the time of its
formation, if now opt to become a member, they would be
required to subscribe right from the date of introduction of
Fund plus Rs. 100/- as donation. However,
Deputationists and new entrants in the Force will deposit
their subscription right from the date of joining the Force.
All above personnel will become eligible for the benefits
only after completion of five years duration of their
membership in the Fund.

ii) Where both husband and wife are serving in CRPF

and are subscribing towards the Fund, the benefits will be
admissible to two dependent (Children). Only one of
them will claim the benefit, i.e., either husband or wife.

c) Terms and conditions for grant of scholarship to the

wards : -

i) Scholarship is admissible to only two eligible

children. The Force personnel can apply for the
scholarship for two children in same or in two different
categories.

ii) The scholarship will be given to the wards as per

minimum percentage of marks fixed for wards of each
rank in the previous year examination and continuing
education in recognized School / College / Institutions.
Presently the scholarship may be granted to the wards of
Force personnel on the following qualifying marks in the
last year examination:-

iia) GOs 60% and above marks in

38
 aggregate GB meeting
20/08/09 para 3 (2) (01)

iib) SOs 50% and above marks in

aggregate GB meeting
20/08/09 para 3 (2) (01)

iic) HCs 45% and above marks in

aggregate GB meeting
20/08/09 para 3 (2) (01)

iid) CT (Followers) / Pass Marks in aggregate.

Deceased /
Invalidated out

Note:For Girl child, in every category, the eligibility

percentage will be “Pass Marks” from the
session 2008 – 2009 onwards.

Provided that the ward claiming scholarship in any of

these categories, should not have failed in any
individual paper in the last examination.

iii) The grading pattern will be adopted as under from

the academic session 2006 – 07 onwards, where mark
sheets are not provided for school level Exam up to Class
VIII only. However, for Classes above VIII, students /
Members will have to submit mark sheets or grading
pattern along with marks / percentage adopted by the
Institution / Board / University.

Up to Class V

GOs - Grade C and above

SOs - Grade C and above
ORs - Grade D and above

Class VI to VIII

GOs - Grade B and above

SOs - Grade C and above

39
 ORs - Grade D and above

Note : - Wherever marks are allotted in the mark

sheet, the eligibility will be decided by marks only as
mentioned in para 6 (b) above. Grading system
would be entertained only when marks allotted are
not mentioned in the mark sheets.

iv) If husband and wife are both serving in CRPF and

also contributing towards Education Fund, the benefit
would be admissible to only two dependant wards.

v) Courses being undertaken through

Correspondence/Distant learning are not included for
scholarship purposes and CA / C & WA Courses are also
not eligible for scholarship purpose.

vi) Scholarship for attending coaching classes /

internship will not be granted out of Education Fund.

vii) The benefit is also extended to all deputationists.

They would be responsible to deposit the subscription in
time as per instructions issued from time to time, failing
which the amount, if any paid, would be recovered along
with penal interest. The scholarship to all deputationists
will be admissible, only if proper receipt of deposit of
subscription is produced along with the application.

viii) The scholarship would also be admissible to Force

personnel retiring during the academic year for which
subscription has been realized.

ix) All cases of technical categories should accompany

a Certificate issued by the Institute indicating the duration
and nature of the Course i.e., Diploma / Degree / Post
Graduate Course, etc. Specific identity of the Course /
Diploma / Degree may also be mentioned in expanded
form.

40
x) Scholarship would be admissible for Technical /
Non Technical Degree / Diploma Courses conducted by
the Institutions recognized by GOI / AICTE / UGC /
DOEACC.

xi) Scholarship will be granted only once in a year for a

particular class from class two onwards. Those who are
detained in a particular class / level or are declared “FAIL”
will not be eligible for scholarship for second or
subsequent year for studying in the same class / level.

xii) Scholarship is also admissible to two wards of

deceased / disabled members at par with wards of
serving members. The parent Group Centre / Unit would
be responsible to obtain the required application form duly
filled up, from the NOK who will be informed to submit
applications in prescribed format along with all relevant
documents well in advance.

xiii) Scholarship is awarded for continuing education

and the amount is admissible for the class in which the
ward is studying. The applications are invited so as to
reach the competent authority up to 30th of November of
each academic year and scholarship admissible for the
class in which the ward is studying is remitted in the
current session itself.

xiv) Mark Sheet of previous year’s examination is

required to be verified from the School / College /
Institution that the ward has successfully passed his / her
examination.

(Example : - A ward who has passed Class 12 th

examination in the academic year 2010 – 2011 and is
admitted / studying in 1st year MBBS / BE in academic
year 2011 – 2012 is eligible for scholarship for Technical/
Professional Degree during that current academic year
(2011 – 2012) itself. Mark sheet for having passed Class
– 12 and Certificate from Head of Institute is required to
be verified that the ward is continuing education and is

41
not repeating the same Class or failed in any subject in
previous exam and is eligible.)

xv) No scholarship is awarded for ward studying upto

Class – I.

xvi) Scholarship cases of previous academic year will

not be considered for sanction during current academic
year.

xvii) Excess amount of scholarship, if any paid, found out

/ observed at a later stage, will be recovered from the
concerned Member.

xviii) The benefits would be utilized for the purpose for

which these have been sanctioned and shall be
discontinued if a member resigns or proceeds on
superannuation / voluntarily retirement or is discharged /
compulsorily retired / removed / dismissed from service.

xix) a) Adm Ranges should initiate the process by

issuing instructions calling applications for
scholarship from its Adm Units by first month
of each academic year i.e., April, without
awaiting formal notification from this
Directorate so that the applications from
concerned Units reach their respective Adm
Range by 30 November and all Ranges
should submit scholarship proposals to their
Adm Sector by 15 December and Adm Sector
will submit Sanction Order to Adm (Welfare)
Directorate by 31st December, every year
without fail.

b) All GCs / Institutions / 50 Bedded CHs under

command of a DIG should similarly initiate the
process in the same manner of Adm Range
and submit their applications to their Adm
Sectors for issue of Sanction Order. Sanction
Order will be submitted to Directorate General

42
 so as to reach Welfare Directorate by the
target date of 31st December, every year
without fail.

c) All Zones / Adm & Ops Sectors / ISA / CRPF

Academy / 100 Bedded CHs and Ranges
should similarly initiate the process in the
same manner of Adm Range and submit
applications from Members of their respective
Offices, so as to reach Welfare Directorate by
the target date of 31st December, every year
without fail.

d) All deputationists should also be informed to

submit applications through their parent units /
Office, well in advance.

xx) All categories of scholarship would be consolidated

by Units / GCs which would be routed through concerned
Zonal HQr / Adm Sector HQ / ISA / CRPF Academy / 100
Bedded CH / Adm Range HQr / Institution / 50 Bedded
CH and in case of staff of Directorate through DIG
(Comn), in one lot. It will be ensured by the Zonal SDG /
ADG, Adm / Ops Sector IG / Director ISA & CRPF
Academy / IG (Med) 100 Bedded CH, Range DIG /
Institution, DIG (Comn) and DIG (Med) 50 Bedded CH
that grant of scholarship remains limited to two children
only, in each case. No case of scholarship of any
category will be entertained directly, in the Adm (Welfare)
Directorate.

xxi) To maintain uniformity all Zones / Sectors / CHs /

Ranges / Institutions / DIG (Comn) are requested to
observe following while preparing hard and soft copy : -

a) Category-wise consolidated scholarship data

may be prepared in Microsoft – Excel (Font – Times
New Roman, Font size – 10) in following format
alongwith summary : -

43
 Class
Last studying
Force % of
exam during
No., Name marks
Sl. Unit/ passed current Amount of
Rank Of obtained
No. Office during session scholarship
& Ward in last
20__ – i.e., 20__
Name exam
20__ – 20__

b) Bold or Italic style / form, should not be used.

c) Complete data may be typed in one cell / box

of column as mentioned above only.

d) Hard copy may be printed on A4 size paper

(Portrait) only.

e) Soft copy may be submitted to Directorate in

CD only.

f) Respective Zone / Sector / CH / Range /

Institution / DIG Comn will prepare scholarship data
of all Zonal Office / Sector Office / CH / Range
Office / GC / Institution, Units and of staff posted in
Directorate General, category-wise instead of
bifurcating Units / GC / Range / Sector / Zone-wise
separately.

xxii) The scheme of scholarship may be reviewed every

three years.

xxiii) Format of the application for grant of merit / general

scholarship, certificate by the School / Institution and a
check list are appended as Appendices – ‘A’, ‘B’ and ‘C’
respectively.

d) Present rates of scholarship to the wards of serving /

deceased / invalidated out members are as under : -

i) School level (for all ranks)

44
 Category Class Rate / per annum
I II to V Rs. 525/-
II VI to VIII Rs. 750/-
III IX to XII Rs. 900/-

ii) College level

Rate / per
Category Class
annum
Science Group Graduate & Post Rs. 1500/-
Graduate
Arts Group - do - Rs. 1200/-
Commerce Rs. 1200/-
- do -
Group

Note: i) College level Scholarship includes BA / B.Sc. / B.Com,

MA / M.Sc. / M.Com, LLB (3 years course) / LLM Pass courses and
Vocational Courses, like, (Home Science), etc.

ii) B.Sc. / M.Sc. (Agriculture), B.Sc. / M.Sc. (Computer Science),

B.Sc. / M.Sc. (Bio – Technology), B. Computer Science and General
Nursing, etc., are included in Science Group of College level for
scholarship purpose. (Provided that the Graduation Course is of
minimum 3 years duration and Post Graduation is minimum of 2
years duration).

iii) ‘O’ and ‘A’ level Computer Courses (with minimum one / two
year duration) and ITI Certificate Courses (with minimum one / two
year duration) are included in Science stream of College level
provided they are approved by the DOEACC and AICTE,
respectively.

C) SCHOLARSHIP FOR TECHNICAL CATEGORIES

i) Technical Courses (Category – ‘A’)

45
 Medical / Engineering / Other Technical Degree
Courses (Provided that the Graduation Course is
minimum of 4 years duration and Post Graduation
is minimum of 2 years duration).
Rank GOs SOs ORs
Rates / Per Rs. Rs. Rs.
annum 9,000/- 14,400/- 18,000/-

ii) Professional Courses (Category – ‘B’)

LLB (Five years Course), BCA, BBA, HM, BCAM,

BBM, BHM, BPT, B.Lib., MBA, MCA, B.Sc.
(Nursing), B. Pharma, Bachelor of Physiotherapy,
B.Sc. (Aviation), Diploma in Automobile
Engineering, Diploma in Hotel Management &
Catering Tech, Diploma in Fashion Design,
Polytechnic, Diploma in Computer Hardware or
any other Diploma courses, Post Graduate
Diploma in Management of Computer / Business
(PGDBM) and any Technical / Professional
Courses (Provided that the Graduation Course is
of minimum 3 years duration and Post Graduation
is minimum of 2 years duration) B.Ed. / M.Ed. /
consolidated B.Ed. (5 years duration) are also
included in this category.
Note : B.Sc. (Nursing) should be pursued from a
Medical College recognized by MCI (Medical
Council of India).

Rank GOs SOs ORs

Rates / per Rs. 3,000/- Rs. 4,500/- Rs. 6,000/-
annum

V) SPECIAL CASH PRIZES

Special cash prizes will be given to the wards of force personnel @

Rs. 3000/- to those CRPF wards who get 85 to 90% marks and @
Rs. 5000/- to those who get above 90% marks in aggregate in Board
examination of Classes 10th & 12th respectively. These amounts may

46
be reviewed as may be needed with the change of time /
circumstances, by the General Body.

Note : - Cash prizes would be given on the aggregate of total

marks including compulsory and optional subjects i.e. all
subjects.

VI) SCHOLARSHIP TO HANDICAPPED WARDS OF FORCE

PERSONNEL.

The rates of all scholarship amounts enhanced up to 1.5 times in

case of Handicapped wards of Force personnel in order to mitigate
their situational disadvantage. For this, a Certificate from the
Institution and an Authorised Medical Officer will be required along
with the Scholarship Forms.

VII) HOSTEL CHARGES

A) Hostel charges for School / College level will be admissible @

Rs.700/- p.a. in the case for wards of ORs and Rs.500/- p.a. in the
case for wards of GOs / SOs or actual expenditure whichever is less
who are staying in Hostels. However, this will not be applicable to the
wards of CRPF personnel staying in hostels at CRPF Public School,
Rohini and Jawaharnagar.

B) The Scholarship amount of Technical category ‘A’ &

Professional category ‘B’ includes hostel charges.

VIII) INITIAL GRANT FOR MONTESSORI SCHOOLS

Initial outright assistance of Rs. 50,000/- will be given at the time of

raising of Montessori School.

7. Payment out of Fund

A) FINANCIAL POWER TO OFFICE BEARERs OF CRPF

EDUCATION FUND

47
The following financial powers are vested on the Office Bearers of the
CRPF Education Fund : -

SANCTION OF SCHOLARSHIP - DIG (Welfare) / Secretary –

AND SPECIAL CASH PRIZE Full powers, as per the
rates approved by the
Governing Body.

B) ALL EXPENDITURE OF DISCRETIONARY NATURE /

INEVITABLE PAYMENTS

President - Full powers

DIG (Welfare) / Secretary - Up to Rs. 15,000/-
DC (Welfare) / Treasurer - Up to Rs. 5,000/-

Deputy Comdt. (Welfare) / Treasurer will also exercise the following

financial powers : -

a) Refund of excess subscriptions received in the Fund and other

amount received and credited into Education Fund.

b) Payment of Honorarium to the dealing hands as per approved

rates.

c) Procurement of stationery and other stores for use in the

Education Fund Cell upto an expenditure, not exceeding Rs.1000/-, in
each case.

8. System of Account

An account in the name of the Fund will be opened in a Nationalized

Bank. Cheques will be signed by the two signatories, i.e., Treasurer
(DC – Welfare) and Secretary (DIG – Welfare). Proper account shall
be kept by the Treasurer of the Fund.

i) The Treasurer shall prepare yearly statements showing receipt

and payments for submission to the Governing Body Meeting.

ii) A consolidated annual account for the year ending 31st March
shall be prepared by the treasurer, showing receipts and payments

48
during the year, supported by relevant documents and shall be
submitted before the Governing Body for ratification.

iii) The period of preservation of the documents will be same as for

corresponding documents as mentioned in the Establishment
Manual.

iv) Codal formalities for all purchases will be observed as per

GFRs.

9. Audit of Accounts : -

i) Accounts of the Fund shall be audited annually by a Registered

Auditor appointed by the Governing Body.

ii) The Fund should also be audited by the Internal Audit Party of
the Force.

iii) Special audit may also be conducted by the IAP or any other
agency with the approval of President in the Governing Body
meeting.

iv) Audit report shall be placed before Governing Body for

ratification.

10. Investment of surplus Funds : -

The income of the Fund in excess of the requirements shall be

invested in fixed deposits, Cumulative deposits and short term
deposits, as per availability of Funds after disbursal of Scholarships
as decided by the Investment Committee as defined in CRPF Central
Welfare Fund Rules, Para – 12 of Chapter II.

11. Powers of the Governing Body to make Rules : -

The Governing Body may make regulations regarding maintenance of

accounts, investment of money of the Fund, Amounts to be given in
relief, honorarium to clerks maintaining account of the Fund and other
wise generally to give effect to the objects of the Fund.

49
12. Amendment of Rules : -

No change in these rules shall be made save by the consent of a two

third majority of the members of the Governing Body and subject to
the approval of the Director General, Central Reserve Police Force.

***************

50
 APPENDIX – ‘A’

APPLICATION FOR GRANT OF MERIT SCHOLARSHIP OUT OF

CRPF EDUCATION FUND FOR THE ACADEMIC SESSION 20__ –
20__

Force No. :
Rank :
Name :
Range/Unit :

a) Name of the ward and DOB :

(Use separate form for separate ward)

b) Brief details of 2nd eligible ward for :

which application has been preferred
separately (Name, DOB, class &
category).

Note: Information at 5(b) is only for

use of Zone / Sector / CH / Range HQr
/ Institution to cross verify and ensure
that the application in r/o two eligible
wards is submitted.

Last examination passed with division :

and percentage obtained in year 20__
- 20__ (Mark sheet of previous year
indicating that the ward had passed
his examination to be enclosed).

Class in which studying during current :

academic session 20__ - 20__ for
which scholarship is applied.

Duration / Name of course (if the ward :

is studying in Professional / Technical
Degree / Diploma courses). Separate

51
 certificate may also be attached.

Name of Institute / College / School :

with full address.

Certificate of school authority to be :

enclosed indicating whether the ward
is continuing study or not.

Remarks. :

Signature of the applicant

No______________ Rank _______
Name _______________________
Unit ________________________

CERTIFICATE BY THE FORCE PERSONNEL

Certified that all the particulars as furnished above by me are correct.

Certified that the child for whom scholarship is applied for is not an
earning hand.
Certified that I will refund the excess or wrong payment of
scholarship, if any paid to me.
Certified that my wife / husband, (if serving in CRPF) is not claiming
the scholarship for the same ward(s).
Certified that I am regular member of Education Fund and
subscribing towards the Fund for more than 5 year as on date and
also eligible for claiming benefits of the Fund.
Certificate from the school is enclosed.
Certified that I have applied for another child namely,
___________________ who is studying in class ________.

Signature of the applicant

No______________ Rank _______
Name _______________________
Unit ________________________
CERTIFICATE BY THE UNIT COMMANDANT/H.O.O.

52
 It is certified that No.____________ Rank _______ Name
_______ _______________ of ___________ Bn / GC / Office has
completed 5 years of membership to claim the benefits and also
subscribing towards the Education Fund regularly. The individual is
submitting application for grant of scholarship restricted to one / two
eligible child / children only.

Unit Commandant/
Head of Office.

53
 APPENDIX – ‘B’

CERTIFICATE BY THE SCHOOL / INSTITUTION

1. Name of Student (in block letter) :

Father’s name :
Class passed during last :
academic session i.e. 20___ - 20___.
Marks obtained. :
i) Marks allotted :
ii) Marks obtained :
iii) Percentage :
iv) Division :

Class in which studying during current :

academic session 20___ - 20___
(Separate certificate showing degree/
course (in full form), duration of course/
degree, years etc in case of ward
studying / pursuing under technical
category – “A” & “B” may be attached)

Whether the ward is staying in a :

recognized hostel. If so, charges paid
per annum. Boarding and lodging
charges to be shown separately.
(Separate certificate showing amount and
duration may be attached)

It is certified that the above information is correct

Signature ______________
Name of School / College / Institution
(with Office stamp / seal)

Place: _______________
District: ______________
State: _______________
Date: ________________

54
 APPENDIX – ‘C’

CHECK LIST

The following documents are required to be submitted for grant of

scholarship : -

1. Application in prescribed form.

2. Attested mark sheet / Grading certificate of previous years

indicating that the ward had passed his examination.

3. Certificate regarding continue studying which is issued by

School / College / Institution where ward is studying presently.

4. Certificate showing Degree / Course (in full form), duration of

Course / Degree, years etc in case of ward studying / pursuing
under Technical category-“A” & Professional category – “B”
which is issued by College / Institutions.

5. Certificate showing amount of boarding and lodging charges

and duration if the ward is staying in a recognized hostel.

6. Certificate that is issued by Govt. hospital is also required in

case of handicapped for scholarship purpose.

****************

55
 CHAPTER – IV

CRPF EMPLOYEES’ EDUCATIONAL SOCIETY FUND

1. Name: The name of the Society shall be “CRPF

EMPLOYEES’ EDUCATIONAL SOCIETY”. It has been
registered with the Registrar of Delhi Societies, under Rule XXI
of the Society Registration Act, 1860.

2. Objectives:

The objectives of the Society are as under : -

(a) To work for improving the educational standard of the

wards of all CRPF personnel.

(b) To establish, administer, manage and control Educational

Institutions within the Force, to ensure quality education
for the wards of CRPF personnel.

(c) To establish, administer, manage and control

Professional Training Institutions, for the wards of CRPF
personnel.

(d) To take all necessary steps / actions which would benefit

the CRPF wards in improving their educational standard.

3. Educational and Technical Institutions run by the Society:

Presently, the following Educational and Professional

Institutions are run by the Society :-

(a) CRPF Public School at Rohini (Delhi) – upto 10 + 2 / all

streams.

(b) CRPF Public School at Jawahar Nagar, Ranga Reddy

(Andhra Pradesh) – upto 10 + 2.

56
(c) CRPF Public School at Dwarka (Delhi) – presently upto
Class – 9.

(d) CRPF’s ITC / ITI / II & T (Professional Institutions) for

following Courses : -

(i) ITC (INDUSTRIAL TRAINING CENTRE)

WAZIRABAD (DELHI):

Courses Run Duration Strength

ia) Motor Mechanic 2 years 42 students

ib) Electronics 2 years 42 students

ic) Mechanic Radio & TV 2 years 42 students

id) Welder (Gas & Electronics) 1 year 48 students

ie) Electrician 2 years 63 students

if) Mechanic (Refrigeration &

Air Conditioning) 2 years 63 students

(ii) ITI (INTEGRATED TECHNICAL INSTITUTE) AVADI

(CHENNAI):

Courses Run Duration Strength

iia) Electrician 2 years 20 students

iib) Motor Mechanic 2 years 20 students

(iii) ITI (INTEGRATED TECHNICAL INSTITUTE)

BHUBANESHWAR (ORISSA):

57
 Courses Run Duration Strength

iiia) Information Technology &

System Maintenance 2 years 19 students

iiib) Electronics 2 years 19 students

iiic) Motor Driving 3 months 16 students

(iv) II & T (INSTITUTE OF INFORMATION &

TECHNOLOGY) WAZIRABAD, DELHI:

Courses Run Duration Strength

iva) “O” Level (Basic Course) 1 year 30 students

ivb) “Y” Level (Advance Diploma)1 year 30 students

4. Membership: All Members of the Central Reserve Police

Force are entitled to be Members of CRPF Employees’
Educational Society which has its defined aims and objectives.

5. Subscriptions: The rate of subscriptions for the members

shall be as decided from time to time. The present rate of
subscription is Rs.100/- per annum, for all ranks.

6. Refusal: The General Body will refuse Membership to any

person(s), in case of his / her not abiding by the Rules and
Regulations of the Society.

7. Expulsion:The Governing Body of the Society shall expel any

Member(s) from its Membership on the following grounds :-

(i) If the Member fails to pay the annual subscription within a

period of six (6) months from the due date of paying the
same.

58
 (ii) If the Member(s) work against the aims and objectives of
the Society.

(iii) If the Member(s) tenders his / her resignation, is

Dismissed / Discharged / Compulsorily Retired,
Voluntarily Retired from Service, Deserted the Force, or
he / she leaves the Service on any other account.

Note:- Every such expelled Member shall have no right

to appeal for any benefits that have been sanctioned /
given to the Members of the Society from time to time.

8. General Body:

a) The General Body means and will include all ranks of the
CRPF and shall be represented by the Central Committee
which has been defined in the CRPF Education Fund
Rules.

b) There shall be an annual meeting of the General Body in

the month of March, every year.

c) Not less than 15 days notice shall be given to the

Members before the date of the General Body meeting
enclosing the Agenda specifying date, time and venue.

d) It shall elect the Governing Body for a term of three years

by selection after due discussion.

9. Governing Body: The Governing Body of the Society shall

manage and look after the day – to – day affairs of the Society. The
meeting of this Body shall be held atleast once in a year and
emergency meeting(s) can be summoned at any time, as and when
needed. The following business shall be transacted in these
meetings :-

59
 a) To prepare the Programme and Policies.

b) To pass annual budget and transactions.

c) To discuss and to decide all such other matters and

issues which are directly or indirectly related to the affairs
of the Society.

d) To appoint Registered Auditor for annual audit of

accounts of the Society and its Funds.

e) To take necessary steps for the implementation of the

programmes and policies drawn by the Central
Committee.

f) To pass necessary expenditure for day – to – day

requirements and other benefits and for upliftment of
education.

g) To take all such legal steps that may appear beneficial for
the smooth and better management of the Society.

h) Empowered to nominate thirteen (13) Members including

Chairman and Manager for the Managing Committee of
the Schools / Institutions which are run by the “CRPF
Employees’ Educational Society”.

9 (a) Structure of Governing Body:

It shall consist of minimum seven (7) Members and maximum of

fourteen (14) Members including the Office Bearers. An emergent
meeting of the Governing Body may also be summoned by the

60
written request of 3/5th Members. The following is the present
structure of the Governing Body : -

ai) President - DG, CRPF

aii) Senior Vice – President - ADG (HQr), CRPF

aiii) Additional Senior

Vice – President - IG (Adm) Directorate
General, CRPF

aiv) Vice – President - DIG (Welfare), Dte.

General, CRPF.

av) Secretary - DC (Welfare), Dte.

General, CRPF.

avi) Members [not more than

nine (09)] - Including DIG (Ops–II) Dte,
DIG Range New Delhi and
seven (7) other Members to
be nominated by Zones and
Adm Sectors including
Communication & Training,
by rotation.
9 (b) Quorum & Notice:

Quorum of the General Body and Governing Body shall be 2/3 rd

of its Members including the President / Chairman. At least 15 days
notice shall be given before the scheduled date of the meeting.

10. Office Bearers and their duties:

The duties of Office Bearers will be as under : -

61
(a) President:

(i) Shall preside over the meeting(s) of the Central

Committee.

(ii) Shall use the casting vote / final word, in cases of

equality votes or controversial issues arising in the
meeting.

(iii) Shall supervise work of other Office Bearers from

time to time.

(iv) Shall co–opt Member(s) for the Central Committee

as and when considered necessary by the General
Body.

(b) Senior Vice – President:

(i) During the absence of President, shall chair the

meeting(s).

(ii) Any other duty that may be assigned by the

President.

(c) Additional Senior Vice – President:

(i) During the absence of President and Senior Vice –

President, shall chair the meeting(s).

(ii) Any other duty that may be assigned by the

President / Senior Vice – President.

(d) Vice – President:

(i) Shall represent the Society in all Government,

Public and Private Offices.

(ii) Shall take decisions in financial matters, such as,

investments of surplus fund, etc.

62
 (iii) Shall keep all records of the Society, including the
Register of Members containing their names,
addresses and other brief particulars and the Books
of accounts.

(iv) Shall undertake all types of correspondence on

behalf of the Society.

(v) Shall convene the meeting(s) and shall inform every

member regarding the time, date and venue of the
meeting(s) well in advance to the other Office
Bearers, Nominated Members, etc.

(vi) Shall undertake any other duties assigned by the

superior authorities of the Society.

(e) Secretary:

(i) Shall be the Treasurer of the Society and shall

maintain the accounts of the Education Fund, duly
assisted by the staff as may be decided from time to
time.

(ii) Shall assist the Vice – President in looking after the

affairs of the Society.

(iii) Shall also undertake any other duties assigned by

the superior authorities of the Society.

11. Tenure:

The tenure of the Governing Body shall be three (3) years.

12. Financial Year:

The financial year of the Society shall be from 1st April of a year
to 31st March of next year.

13. Source of Income:

63
 Subscriptions & Donations from the Members of the Society
and Grants – in – Aid.

14. Property of Society:

Both moveable and immoveable properties shall vest with the

Governing Body of the Society.

15. Bank Accounts Operation:

The funds of the Society shall be kept in a Nationalized /

Scheduled Bank. The Bank account shall be operated by the
Secretary under the overall supervision of the Vice – President.

16. Annual List:

Every year a list of Governing Body Office Bearers and

Members shall be filed in the Office of Registrar of Societies, Delhi,
as required u/s 4 of S.R. Act, 1860.

17. Legal Proceedings:

The Society may sue or be sued in the name of its President as

required u/s 6 of the S.R. Act, 1860.

18. Amendment:

Any amendment in the Memorandum or Rules of this Society

shall be carried out in accordance with the procedure laid down in
Sections 12 and 12A of S.R. Act, 1860.

19. Dissolution:

The Society may be dissolved in accordance with the

procedure laid down in Sections 13 and 14 of S.R. Act, 1860.

20. All provisions of S.R. Act, 1860 (Punjab Amendment Act, 1957)
as extended to Union Territory of Delhi, shall apply to this Society.

64
 Chapter – V

CENTRAL RESERVE POLICE FORCE RISK FUND

1. Short title and Extent

a) These rules may be called the Central Reserve Police Force

Risk Fund Rules.

b) These rules will apply to all members of the CRPF including

deputationists, in and out, who subscribe towards the Fund.

2. Definition

a) “Year” means financial year.

b) “Member” means a member of the CRPF who pays the

subscription towards the Fund.

c) “Family” shall include :

i) Wife, in the case of a male member.

ii) Husband, in the case of a female member.

iii) Sons including step sons and also adopted son (s)
where the adoption is recognized by the personal
law governing the member (s) and who are wholly
dependent on the member of the Fund.

iv) Un-married, widowed and divorced daughter(s)

including step daughter(s) and also adopted
daughter(s) where the adoption is recognized by the
personal law governing the member(s) and who
are wholly dependent on the member of the Fund.

v) Father and mother, if wholly dependent on the

65
member of Fund.

vi) Brother(s) below the age of 18 years and un-married,

widowed and divorced sister(s) who are wholly
dependent on the member of the Fund.

d) “Fund” means the Central Reserve Police Force Risk Fund.

e) “Force” means the Central Reserve Police Force.

f) “Director General” means the Director General of CRPF.

g) “Governing Body” means the Committee of the Office

Bearers, Permanent Members and Nominated Members.

3. Objects

The objects of this Fund are to : -

(i) Provide financial benefits to the families of the Members

who die while in service.

(ii) Provide financial benefits to the Members who are

invalidated out from service due to disability.

(iii) Refund the subscription along with declared amount of

Bonus to the members of the Force who are Retired / Discharged /
Dismissed / Removed from the Force.

(iv) Any other object as defined by the Governing body.

4. Management of the Fund

i) The Fund will be maintained at Force HQr / Directorate

General, CRPF, New Delhi.

ii) The Fund shall be administered by Governing Body which

shall consist of the following : -

A) Office Bearers

66
 (a) President : Director General
(b) Senior Vice – President: Addl. DG (HQr)
(c) Vice – President : IG (Adm)
(d) Secretary : DIG (Welfare)
(e) Treasurer : Dy. Comdt. (Welfare)

B) Permanent Members from Dte. General:

1. IG (Pers)
2. Director (Medical)
3. Financial Advisor
4. DIG (Ops - II)
5. DIG (Trg - II)
6. DIG (Adm)
7. DIG (IT)
8. DIG (Works)
9. Dy. Comdt. (Comn.)
10. Dy. Comdt. (Legal – I)
11. Dy. Comdt. (Ord.)

C) Nominated Members : -

1. DIG : 01
2. Comdt. : 01
3. 2 I/C : 01
4. Dy. Comdt. : 01
5. Astt. Comdt. (GD) : 01
6. Astt. Comdt (M) /
Adm. Officer : 01
7. SM/OS : 01
8. Inspector (M) : 02
9. Inspector (GD) : 02
10. SI (M) : 02
11. SI (GD) : 02
12. ASI (M) : 01
13. ASI/GD : 01
14. HC (M) : 01
15. HC (GD) : 03
16. Mahila Bn. Staff : 03 (SO-1, ORs-2)

67
 17. Signal Staff : 02
18. CT/GD : 05
19. Hosp. Staff : 02
20. CT/Followers : 02

Note : - Above members will be nominated by the Zones, Adm

Sectors including Training and Communication Sectors / Director
(Medical) / Directorate General, etc., in rotation.

iii) Membership

(a) President is empowered to Co-opt any other member(s)

for Governing Body.

(b) The tenure of nominated members will be one year at a

time. No one will be the member of the Governing Body for
consecutive terms.

(c) Where a person becomes a member of the Governing Body

by the reason of his / her office or appointment that he / she holds,
membership shall terminate when he / she ceases to hold that
office or appointment.

(d) Member of the Governing Body shall cease to be such a

member, if he / she dies, resigns, reverts to his / her parent State /
cadre, transferred out of his / her office, becomes of unsound mind
or insane or is convicted in a criminal offence.

(e) Resignation from membership shall be tendered to the

President and shall not take effect until the President accepts it on
behalf of the Governing Body.

(f) A vacancy in the Governing Body caused by any of the

reasons mentioned above shall be filled by nomination,
appointment or otherwise.

iv) MEETING

(a) The Governing Body shall meet once in a year after

closing of financial year. Special meetings of the Governing Body

68
may be convened at any time with the approval of the President.

(b) The Senior Vice President in absence of the President

will preside over the Governing Body Meeting.

v) QUORUM

At least 2/3rd members of the Governing Body will form the

quorum for a meeting of the Governing Body.

5. Source of Income : -

The sources of Income of the Fund are as under : -

i) Subscriptions realized from the members of the Fund.

Present rate of subscription is Rs. 300/- p.m. for all
ranks w.e.f. 01/04/2012.

ii) Interest(s) received out of investment of Fund.

iii) Donations, subscriptions from Government / Non –

Governmental Bodies.

iv) Any other sources as decided by the Governing Body.

6. Benefits out of Fund : -

The benefits from the Fund will be granted at the

rate(s) as may be fixed by the Governing Body from time to time.

At present rate of benefits fixed w.e.f. 01/03/2012 are

as under : -

(a) Death cases : -

(i) Death in Action on active duty : Rs. 15 lac in

lump–sum
(ii) Accident on active duty : Rs. 12 lac
in lump-sum.

69
 (iii) Death due to Cerebral Malaria : Rs. 12 lac in
lump–sum

(iv) Normal Death/suicide/ : Rs. 08 lac

in
other death while in service lump-sum

Note: Payments on account of death cases

will be distributed between the NOK (Wife /
Husband / Children) and surviving parents of the
deceased, in following proportion, w.e.f.
01/03/2012:-

Rs. 15 lac 1. Rs. 11 lac to Wife / Husband /

Children.
2. Rs. 04 lac to Parents.

Rs. 12 lac 1. Rs. 08 lac to Wife / Husband /

Children.
2. Rs. 04 lac to Parents.

Rs. 08 lac 1. Rs. 05.50 lac to Wife/Husband/

Children.
2. Rs. 02.50 lac to parents.

The full amount of Rs. 15 lac, 12 lac and 08 lac will be

paid to Parents, if, first nominee (Wife / Husband /
Children) are not alive. Similarly, full amount will be
paid to first nominee, if, Parents are not alive.

(b) Invalidation cases : -

Percentage of invalidation Rate of payment in lump–

sum

0% Subscription +
Bonus.
01 – 50% Rs. 04 lac.
51 – 75% Rs. 06 lac.

70
 76 – 100% Rs. 08 lac.
Rs.2500/-p.m. as recurring payment for life time in
100% disability in action cases only.

Note : Unit / Office will obtain concurrence of

the Director (Medical) CRPF, on disability
percentage of the individual before forwarding of the
invalidation case to Directorate General.

(c) Dismissal / Discharge / Retirement cases (w.e.f.

01/01/2005):

Period of subscription Percentage of

bonus

Up to 20 years of membership - Refund of total

subscription
+ 20 % Bonus
20 – 30 years of membership - Refund of total
subscription
+ 50% Bonus
Above 30 years of membership - Refund of total
subscription
and all Superannuation cases + 100% Bonus

(d) Payment from the Fund

(i) In Retirement / Dismissal / Discharge /

Invalidation cases, all final payments will be
made through the concerned Unit / Office.

Note:- Where a dismissed person does not fill up

the requisite form needed for sanction of the
amount due out of Risk Fund, despite all efforts,
including sending form through special
messenger and also serving of six months
Notice of Ultimatum calling for duly filled up
application form, he / she will be liable to
“Forfeiture” of his / her accumulated

71
 subscriptions to the Risk Fund.

(ii) In case(s) of death, final payments will be made

through nearest GC(s).

(iii) No direct payment will be made by Directorate

General in any case.

7. Nomination : -

(i) When a member is unmarried at the time of becoming

the member of the Fund, he / she shall furnish a fresh
nomination after getting married, at the earliest.

(ii) In the event of subscriber’s nominating only one

member of the family, he / she will have to nominate
another person(s) to receive the benefits in the event
of the nominee predeceasing the subscriber or
becoming insane.

(iii) Subscriber may nominate his / her Parents also with

his wife / her husband. But in case of nominating
more than one nominees, he / she should fix
percentage of benefit (not more than 100% in total) to
be remitted to each nominee.

(iv) In case(s), where nomination(s) did not subsist or are

invalid, the payment of benefits from the Risk Fund is
to be regulated as per the decision of competent Court
of Law for succession and guardianship, etc.

(v) It is the responsibility of member of the Force to

change his/her nomination immediately after getting
married or divorced.

8. System of Accounts : -

(a) Recovery of Subscriptions

(i) Recovery of monthly subscriptions as may be

72
 fixed, will be made from all GOs and NGOs
through pay bills. PAO will directly send the
amount so recovered to the DIG (Welfare)
Directorate General, CRPF, who will arrange to
credit the same in a Cash Book to be maintained
for the purpose. A copy of the recovery
schedule shall also be sent to concerned Office /
GC / Unit by the PAO / EDP Cell for record and
maintenance. Recoveries in pay withheld cases
shall be made in lump-sum and remitted to DIG
(Welfare) Directorate General, CRPF, by the
concerned Drawing and Disbursing Officer
through the bills prepared manually.

(ii) All GOs and NGOs will themselves be

responsible for depositing their subscriptions in
advance to DIG (Welfare) Directorate General,
CRPF, when they are away on deputation.

(b) Maintenance of Pass Books : -

(i) A passbook which will be machine numbered

shall be maintained by the Disbursing Officer for
each individual subscribing towards this Fund.
To avoid loss, the Passbook of Non Gazetted
Officers should be kept in the personal custody
of the Disbursing Officer (GO).

(ii) For Gazetted Officers, the pass books will be

kept by the Heads of Offices at the Unit
HQrs/Office. Heads of Offices / Disbursing GOs
maintaining these pass books will be personally
responsible for their safe custody. At the time of
transfer of charge, these should be properly
handed / taken over. If any passbook is lost, a
report should at once be sent to the DIG
(Welfare) Directorate General, CRPF, explaining
the circumstances under which it has been lost
and the person(s) responsible for the loss. The
DIG (Welfare) Directorate General, CRPF, who,

73
 after satisfying himself / herself of the
circumstances of the case, will permit opening of
a duplicate passbook, which would be prepared
with reference to the Muster Rolls, Pay Bill
Registers of monthly recovery schedules of EDP
Cell held with concerned GC / Unit / Office.

(iii) Risk Fund Pass Book of deputationists will

be forwarded to DIG (Welfare) Directorate
General, CRPF, by the concerned DDOs. Pass
book will be maintained by DIG (Welfare)
Directorate General, CRPF, till the deputation
period of individual.

(c) Accounting Procedures

(i) An account in the name of the Fund will be

opened in any nationalized bank.

(ii) Proper account shall be kept by the Treasurer of

the Fund.

(iii) The accounting year shall be the financial year.

(iv) A consolidated annual account for the year

ending 31st March, shall be prepared by the
Treasurer, showing receipt and payments during
the year supported by relevant documents and
shall be submitted before the Governing Body
after due audit.

(v) Cheques will be signed by two signatories { i.e.,

Treasurer / Deputy Commandant (Welfare) and
Secretary / DIG (Welfare) }.

(vi) The period of preservation of the documents will

be same as for corresponding documents as
mentioned in the Establishment Manual.

(vii) Due codal formalities for purchase of items out of

74
 this Fund will be observed as per GFRs.

09. Audit of Accounts : -

(i)The accounts of Fund maintained by the

GCs / Units will be audited by the Internal Audit
Parties of the Force.

(ii) The Fund at Directorate General shall be audited by a

Registered Chartered Accountant and also Internal
Audit Party of the Force.

(iii) Special Audit may also be conducted by

IAP or any other agency with the approval of the
President.

(iv) Audit report will be placed before Governing Body

meeting for scrutiny and ratification.

10. Financial powers : -

(a) Payment of financial benefits to members of the Force

as provided in para 3 (i), (ii) and (iii) shall be made as
per financial competency of the following functionaries,
to be exercised as under :-

ADG (HQr) - Above Rs. 13,50,000/- in

each
case of death and / or
invalidation.

IG (Adm) - Above Rs. 7,50,000/- and

upto Rs.13,50,000/- in each
case of death and / or
invalidation.

DIG (Welfare) - (1) Final endowment

amount (unlimited).

(2) Upto Rs.7,50,000/- in

75
 each case of death and
/ or invalidation.

(b) Other Expenditures

Miscellaneous payments in connection with administration of

the Fund will be sanctioned as under : -

(i) Expenditure upto Rs. 1,000/- and -

Treasurer
all refunds of Excess subscriptions

(ii) Expenditure of any amount above

Rs. 1,000/- -
Secretary

11. Staff : -

The staff will be employed by attachment of serving

hands to maintain the accounts of the Fund at the Directorate
General. The honorarium to Cashier / Assistant Cashier of the
Fund will be fixed by Governing Body, from time to time.

12. Investment of Surplus Funds : -

The income of the Fund in excess of the requirement

shall be invested in Fixed Deposits / Cumulative Deposits and
Short Term Deposits, as per availability of Funds on a particular
point of time and as decided by the Investment Committee as
defined in CRPF Central Welfare Fund Rules, Para–12 / Chapter
– II of Funds Manual.

13. Powers of the Governing Body to make rules : -

The Governing Body may make regulations regarding

maintenance of accounts, investment of money of the Fund,
honorarium to the Clerk maintaining account of the Fund and
otherwise, generally to give effect to the object of the Fund.

14. Amendment of Rules : -

76
 No change in these Rules shall be made save by the
consent of a two third majority of the members of Governing Body
and subject to the approval of the Director General, CRPF.

****************

77
 CHAPTER – V – APPENDIX – A

APPLICATION FORM FOR BENEFIT OUT OF CWF AND RISK

FUND (IN CASES OF DEATH OF MEMBER)
PART – I
(TO BE FILLED BY THE UNIT)
1. Force No., Rank & Name :
2. Unit :
3. Date of death and cause :
4. Name of nominee (s) with percentage :
of share and relationship with the
member.
5. Address where amount is to be : _________________
sent : _________________
: _________________
6. Bank a/c no. & name of banker : A/C No. __________
with full address Bank ____________
Address___________
: _________________
: _________________
7. Address of nearest SBI branch : _________________
: _________________
: _________________
8. Name of guardian if the nominee : _________________
is a minor
PART – II
(TO BE COMPLETED BY THE UNIT)
1. Amount admissible : -
A) CWF ............................
B) Risk Fund ............................
Total Rs. ............................
2. The above particulars have been verified and found correct.
3. As per pass book of the individual has contributed Rs ..............
(Rupees ................................................) only from .............................
to ......................... towards Risk Fund which have been checked
properly.

Signature of H.O.O. with seal.

78
 PART – III
(TO BE FILLED BY THE NOMINEE & ATTESTED BY A G.O. &
COUNTERSIGNED BY THE H.O.O.)
A) i) Name of the nominee : _________________________
with full address : _________________________
: _________________________
: _________________________
ii) Signature or thumb impression of nominee
1.................................................
2..................................................
3.................................................
(B) PRE – STAMPED RECEIPT
Received a Sum of Rs........................
(Rupees .......................................) only on account of Central Welfare
Fund & Risk Fund Final payment.
One
Rupee
THUMB IMPRESSION / SIGNATURE OF NOMINEE
Revenue
stamp
ATTESTED
(a G.O. of Local area of the NOKs / nominee)

COUNTERSIGNED
(By H.O.O. with Signature Name & Seal)
PART – IV
(TO BE COMPLETED BY THE DIRECTORATE GENERAL)
1. Amount admissible / Sanctioned : -
i) CWF...........…………...
ii) Risk Fund .................….
iii) Total ............................
2. BD No. ___________ dated __/__/____
3. To whom remitted _________________________________

Signature of Sanctioning Authority

79
 PART – V
CHECK LIST / DOCUMENT TO BE SENT WITH PROPOSAL
IN DEATH CASES

1. Application form duly filled in all respects

2. Copy of Struck of Strength order
3. Pass Book
4. Guardianship Certificate if Nominee is minor
5. Undertaking from nominee, if the nominee is other
than wife, that the amount may be disbursed to the wife
6. Succession Certificate of Court of Law, if there is any
dispute about nominee & wife / NOK

80
 CHAPTER – V – APPENDIX – B

APPLICATION FORM FOR BENEFIT OUT OF C W F AND RISK

FUND (FOR THE CASES OTHER THAN DEATH)
PART - I
(TO BE FILLED BY THE MEMBER)

1. Force No., Rank & Name :

2. Unit :
3. Nature & date of casualty with authority :
(Invalidation, Superannuation / Voluntary
Retirement / Compulsory Retirement /
Desertion / Dismissal / Discharge, etc.)
4. Full / permanent address of the member : - - - - - - - - - - - - - - - -
----------------
----------------
----------------
5. Bank A/c No. & name of Bankers : A/C No. - - - - - - - - - -
with full address Bank - - - - - - - - - - - -
Address - - - - - - - - - -
----------------
----------------
6. Address of nearest SBI Branch :----------------
----------------

(Signature of the member)

PART – II
(TO BE COMPLETED BY THE UNIT)
1. Amount admissible : -
A) CWF ............................
B) Risk Fund ............................
Total Rs ............................
2. The above particulars have been verified and found correct.
3. As per pass book of the individual has contributed Rs ..............
(Rupees.....................................................) only
from ................................. to ............................ towards Risk Fund
which have been checked properly.

Signature of H.O.O. with seal.

81
 PART – III

PRE – STAMPED RECEIPT

Received a Sum of Rs........................

(Rupees .........................................................) only on account of
Central Welfare Fund & Risk Fund Final payment.
One
THUMB IMPRESSION / SIGNATURE OF MEMBER Rupee
Revenue
stamp
COUNTERSIGNED BY
(Signature of H.O.O. with Seal)

PART – IV

(TO BE COMPLETED BY THE DIRECTORATE GENERAL)

1. Amount admissible / Sanctioned : -

i) CWF ...........…………...
ii) Risk Fund ........................….
iii) Total ............................
2. BD No.___________ dated __________

To whom remitted ...........................................................................

Signature of Sanctioning Authority

PART – V
CHECK LIST / DOCUMENT TO BE SENT WITH PROPOSAL IN
OTHER THAN DEATH CASES

1. Application form duly filled in all respects

2. Copy of Struck of Strength order
3. Pass Book
4. In case of invalidation
i) Medical report by B.O.O duly concurred by the Director
Medical
ii) Percentage of disability certificate issued by competent
Medical Board

82
 CHAPTER – VI

CENTRAL RESERVE POLICE FORCE CENTRAL SPORTS FUND

RULES

1. SHORT TITLE AND EXTENT :

These rules may be called the Central Reserve Police Force Central
Sports Fund Rules.

2. DEFINITIONs :

i) ‘Year” means a financial year.

ii) ‘Unit’ means the Battalion, Group Centre, Training

Institution or any other Establishment of the CRPF.

iii) ‘Fund’ means the CRPF Central Sports Fund.

3. OBJECT :

The object of the Fund is to provide Funds for incurring expenditure in

connection with organizing / running of Sports activities and providing
the special diet to various Central Sports Teams’ members of the
Force, expenditure on training and participation of Central Sports
Teams in various sports competitions.

4. SOURCE OF INCOME :

a) From Grant – In – Aid by the Central or State Govt. or

Union Territories.

b) Financial assistance from Central Welfare Fund as

approved by the Governing Body of the Fund.

c) From a part of annual grant given by the Central Govt. for

the welfare and amenities of the Force, as decided by the
Director General.

83
 d) Annual Sports Fund subscriptions from the members of
the Force, as may be decided from time to time.

5. CENTRAL SPORTS OFFICER :

5.1 An Officer not below the rank of Commandant or 2-I/C will be

nominated by the Director General, CRPF, as the Central Sports
Officer who will be responsible to operate the Fund under the
supervision of the IG (Trg), CRPF.

5.2 The Central Sports Officer will be responsible to maintain the

accounts of the Fund in a proper Cash Book showing all Receipts &
Expenditure as and when they occur. All vouchers and bills
connected with receipts and expenditure will be correctly and
chronologically maintained for the purpose of check and audit.

5.3 Central Sports Officer will be empowered to incur expenditure

up to Rs. 25,000/- only at a time in each case. Items involving
expenditure of more than Rs.25,000/- only, will be put up to IG (Trg)
for approval and sanction. The financial limits of expenditure at a
time in each case in respect of officers, will be as under : -

a) CSO : Rs. 25,000/-

b) IG (Trg) : Rs. 1,00,000/-
c) ADG (Trg) : Rs. 10,00,000/-
d) DG : Full Powers.

5.4 However, the expenditure on diet money for Central Sports

Teams and the financial grant for holding Inter Sector Competitions
can be sanctioned by DIG / CSO upto Rs. 1,00,000/- and by IG (Trg)
beyond Rs. 1,00,000/- at the rates approved by the Central Sports
Committee subject to ratification by the Committee in the
next/subsequent meeting. The expenditure beyond Rs.1,00,000/- will
require the approval of the Central Sports Committee.

5.5 Expenditure can be made out of Central Sports Fund for the
following purposes: -

84
 a) Purchase of Trophies and Shields for Inter Zonal / Inter -
Sector Sports Meets.

b) Purchase of Equipments for Central Sports Teams, as

may be required, from time to time.

c) Meet incidental expenses including special diet and

training of CRPF teams participating in the All India Police
Games and other National level / Important sports
Tournaments.

d) Purchase of Sports Kit, as per requirement of the Central

Sports Team from time to time.

e) To meet expenditure on Annual Subscriptions / Affiliation

Fees / Registration Fees / Hiring charges of ground /
swimming pool & Coaches Entry Fees and any other fees
for the Central Sports Teams and its sportspersons.

f) Financial grant from Central Sports Fund for the conduct

of Zonal level / Inter – Zonal and Inter - Sector Sports
Competitions.

g) Miscellaneous expenditure on account of Stationery /

Freight Charges / Telegram Charges, Refreshment, etc.

h) To sanction Honorarium to the Sports personnel for

participation or winning medals in Olympics, Asian
Games, Common Wealth Games, World Police Games
and any other recognized International Sports Meets,
e.g., World Cup(s).

i) To grant Honorarium to the staff maintaining Central

Sports Fund accounts / Cash Book, as per the rates
decided by the Central Sports Committee, from time
to time.

5.6 Formalities and rules, which are to be necessarily observed for

the procurement of Government stores, will also be observed for

85
purchase of sports gears / equipment / kits, etc., from Central Sports
Fund.

6. UTILISATION OF THE FUND

6.1 The amounts of the Fund not required for day – to – day
transactions shall be invested in the form of “Fixed Deposits”, with
any Nationalised Banks, under the order of Central Sports Committee
/ Investment Committee deputed by the President – Central Sports
Committee.

6.2 The Central Sports Committee will deliberate and decide all
matters concerning Sports in CRPF, including the manner of
expenditure from the Fund and investment of the Fund. The
Committee will also make suggestions on augmenting the Fund. All
the expenditure from the Fund will be incurred as per the guidelines
laid down by the Central Sports Committee.

6.3 The Central Sports Committee shall consist of the following : -

President : ADG (Training)

Vice President : IG (Training)
Secretary : Central Sports Officer
Members : DIG (Adm) Dte
: DIG (Training – I) Dte
: DIG, GC, New Delhi
: Dy. FA.
: Six nominated Managers /
Coaches of Central Sports Team
as decided by the President / Vice
– President.

6.4 The quorum for the Central Sports Committee will be minimum
five (5) members, including President / Vice President. The Central
Sports Committee will meet as often as required for taking decisions
under its competency.

86
6.5 The Central Sports Committee meeting will be organized atleast
once in a year to discuss and take decisions on the following:-

a) Ratify the expenditure made out of Central Sports Fund.

b) Discuss and ratify the S.T.B. and Audit Report of Central

Sports Fund.

c) Discuss and ratify the Audit report of the Chartered

Accountant.

d) Discuss and decide the investment of surplus Fund.

e) Discuss and take decisions on pending points/decisions

of the last meeting.

f) Discuss Agenda points received from Zones / Sectors

and other Offices / Establishments, Team Managers, etc.,
and take suitable decisions for development of Sports in
the Force.

g) Discuss and decide the rates of special diets provided to

the Central Sports Team members.

h) Discuss and decide the financial assistance to be

provided to the Zone/Sectors for organizing Zonal level,
Annual Inter-Zonal & Inter Sector Sports Competitions.

i) Discuss and decide the rates of Annual Sports Fund

subscriptions to be recovered from the Force personnel.

j) Discuss and decide the issues concerning the Sports

Meets to be conducted at Bn / Inter Sector / Zonal levels.

k) Any other agenda point as desired by the Committee,

problems / suggestions projected by the CSO / Teams for
improvement of Teams’ performance.

87
6.6 Important issues, if any, affecting the sports activities in the
Force, in general, may also be discussed in General Body Meeting of
CWF, with due approval of DG / ADG (Trg), CRPF with a view to
promote sports activity at all levels of the Force.

7. SYSTEM OF ACCOUNTS : -

7.1 An account in the name of the Fund will be opened / operated

in any Nationalized / Scheduled Bank.

7.2 Proper account of the Fund shall be maintained by the CSO.

For scriptory work and maintenance of Cash Book / Records /
Registers, a competent Ministerial staff, preferably a SI/GD having
experience of procurement etc. will be detailed by the competent
authority. The honorarium to be paid to the Staff out of the Fund, will
be fixed by Central Sports Committee, from time to time.

7.3 Accounting Year will be the financial year.

7.4 A consolidated annual account for the year ending 31 st March,

shall be got prepared by the CSO showing receipts and payments
during the financial year, duly supported by relevant documents /
vouchers / bills after due audit, to be submitted before the Central
Sports Committee in its annual meeting for discussion and
ratification.

7.5 Cheques will be signed by the Secretary (CSO).

7.6 The following Registers and files will be maintained : -

i) Cash Book.

ii) RV / PV / Guard file in which all vouchers / bills will be

recorded chronologically.

iii) Miscellaneous correspondence file.

iv) Stock register of articles purchased out of the Fund.

88
 v) Separate file for each local purchase made out of the
Fund.

vi) CRPF – 60 / Receipt Books.

vii) Registers containing Minutes of the meeting(s) of Central

Sports Committee.

viii) Sanction Book.

ix) File(s) containing Approved Classification / Condemnation

Board Proceedings and e-Auction Proceedings alongwith
copies of relevant correspondence and Receipts of
depositing of amounts realized in the e-Auction and
credited into Central Sports Fund.

x) e-Auction process will be in accordance with the

instructions contained in CRPF Provisioning Manual
Paras – 7.38 to 7.46 / Chapter – 7 (Condemnation &
Disposal of Stores).

7.7 The period of preservation of documents / records will be same

as for corresponding documents as mentioned in the Establishment
Manual.

7.8 The Stock register(s) and the Sanction Books shall account for
all Sports gears / equipment / kits / items purchased out of Central
Sports Fund.

8. AUDIT OF ACCOUNTS : -

8.1 The Accounts of the Fund will be audited annually by an Audit

Board appointed for the purpose by the IG (Trg) CRPF. The
proceedings of the Audit Board will be put up to the Central Sports
Committee in its Meeting in April every year, by the Central Sports
Officer.

8.2 Annual Balance Sheet of the account of the Fund will be drawn
by the Central Sports Officer and the same will be put up to the
Central Sports Committee which shall meet for this purpose on the

89
dates as may be decided by the ADG (Trg) / IG (Trg) and informed to
all concerned.

8.3 The accounts of the Fund shall also be audited annually by a

Registered Chartered Accountant and by the Special Audit Board
under the orders of the IG (Trg). The Audit Report will be placed
before the Central Sports Committee in its Annual Meeting for
scrutiny and ratification.

8.4 Special Audit of the accounts of the Fund may also be carried
out by IAP with concurrence of the Financial Advisor and approval of
the DG CRPF.

9. STOCK TAKING BOARD AND CONDEMNATION

9.1 The Stock taking of sports gears and other stores purchased
from the Fund, will be held once every year under the orders of the IG
(Trg).

9.2 Half Yearly classification of the Sports Gears / items procured

out of Central Sports Fund will be carried out and Sports Gears /
items having become unserviceable will be identified and listed.
Such Classification Board Proceedings shall be placed before the
competent authority for approval and declaring the unserviceable
Sports Gears / items as “CONDEMNED”. Articles declared so
condemned will be disposed off through e-Auction as per instructions
contained in Paras – 7.38 to 7.46 / Chapter – 7 (Condemnation &
Disposal of Stores). The sale proceeds of such auctions of all
condemned Sports Gears / items will be credited towards the Central
Sports Fund. The approved proceedings of the Classification /
Condemnation Board and e-Auction process, will be recorded in
proper Guard file.

10. Investment of Surplus Funds : -

Any amount in the Fund in excess of day – to – day

requirement, shall be invested in Fixed Deposits / Cumulative
Deposits and Short Term Deposits, as per availability of Funds on
a particular point of time and as decided by the Central Sports
Committee.

90
11. Powers of the Central Sports Committee to make rules : -

The Central Sports Committee may make regulations

regarding maintenance of accounts, investment of money of the
Fund, rate of honorarium to be paid to the Ministerial Staff
maintaining accounts of the Fund and generally to give effect to
the objects of the Fund as also any other relevant issues for the
purpose of overall improvement of Sports in the Force.

12. Amendment of Rules : -

No change in these Rules shall be made, save by the

consent of a two third majority of the members of Central Sports
Committee and subject to the approval of the Director General,
CRPF.

**************

91
 CHAPTER – VII

CENTRAL RESERVE POLICE FORCE UNIT WELFARE &

AMENITIES FUND

1. Short title and Extent : -

(a) These rules may be called “Central Reserve Police Force Unit
Welfare & Amenities Fund Rules”.

(b) The benefits of this Fund would be extended to all members

including non-combatised Ministerial and Hospital staff borne on the
strength of the respective Units / Offices and also the deputationists
serving in the Force provided that they have been regularly paying
subscriptions as prescribed in the Rules.

(c) The benefits of this Fund will be extended to all members of the
Unit including non – combatised Ministerial and Hospital staff who are
away on deputation and subscribing to the Fund. Subscription shall
be realized from them annually (April to March) at the rate applicable
from time to time for the period they remain away on deputation.
Such Members away on deputation will themselves be responsible to
deposit their annual subscriptions in advance, by April every year.

2. Definitions : -

(a) “Year” means financial year from 1st April of a year to 31st March
of next.

(b) “Member” mean those Force personnel of the respective unit /

office (excluding staff paid from contingencies) who subscribe to the
Fund.

(c) “Family” shall include:

(i) Wife, in the case of a male member;

(ii) Husband, in the case of a female member;

92
 (iii) Sons including step sons and also adopted sons where
the adoption is recognized by the personal law governing
the members and who are wholly dependent on the
member;

(iv) Un-married, widowed and divorced daughters, including

step daughters and also adopted daughters, where the
adoption is recognized by the personal law governing the
members and who are wholly dependent on the member;

(v) Brothers below the age of 18 years and un–married,

widowed and divorced sisters who are wholly dependent
on the member;

(vi) Father, if wholly dependent on the member, and

(vii) Mother, if wholly dependent on the member.

(d) “Fund” means the Central Reserve Police Force Unit Welfare &
Amenities Fund.

(e) “Unit” means the Battalion, GC, Training Institution or any other
establishment such as Directorate General, etc., which are
maintaining independent Unit Welfare & Amenities Fund.

3. Objects : -

(i) To meet the expenses incurred on the entertainment or

purchases effected for the Welfare of the members.

(ii) To extend immediate monetary assistance in the form of outright

grant as immediate financial assistance to the NOK in the event of
death of member(s).

(iii) To provide financial assistance in form of advance or grant in

cases of serious injuries or sickness requiring prolonged and
expensive treatment for the member(s) and family member(s).

93
(iv) To advance loans to the members (for this purpose a separate
Loan Fund will be maintained by transferring 20% of subscription of
CRPF Unit Welfare & Amenities Fund every month).

(Please see Loan Fund Rules at Annexure – I)

(v) To sanction pay advance limited to one month’s basic pay to

those members who are not receiving pay for more than last two
months or who have to proceed on duty just before the receipt of their
pay. Also to sanction TA advance in emergent cases.

(vi) To meet expenditure on entertainment related programme, etc.

(vii) To meet expenditure on account of purchase of essential

sports items and organizing of Sport events.

(viii) To meet expenditure on Religious functions / Regimental

functions / National functions to the minimum extent as approved by
the Unit Welfare Committee.

(ix) To meet expenditure to organize Independence Day / Republic

Day, Force / Unit raising day and family welfare day and other similar
functions.

(x) To meet expenditure on account of payment of monthly Band

allowance to the Band personnel wherever band exists in the
GC/Unit/Institutions. Wherever the expenditure on account of band
instruments and uniforms of band personnel cannot be met from the
Government Fund, this Fund would be utilized for such purposes.

(Please See Band Rules at Annexure - II)

(xi) To meet the expenditure on account of the purchase of

essential requirements for various messes of the Unit with due
approval of the Unit Welfare Committee.

(xii) To meet expenditure on any other welfare measures which is

not covered in these Rules and are considered essential and
justifiable by the Unit Welfare Committee.

94
(xiii) To meet expenditure on repairs and maintenance of
items/stores purchased out of Unit Welfare & Amenities Fund.

(xiv) To meet the expenditure of establishment on maintenance of

Religious Institution(s) in the Unit.

(Please see Religious Institutions’ Rules at Annexure - III)

(xv) To install and maintain STD / PCO, Cyber Café facilities for
welfare of Force members.

(Please see STD / PCO Rules at Annexure – IV)

Note : -

No monetary assistance / advance will be sanctioned to an officer of

the rank of Commandant of a Battalion / Office and his family
member(s) except with the prior approval of the DIG of respective
Adm Range / Office and to an officer of the rank of DIG and his family
member(s) except with the prior approval of the Adm Sector IG.

4. Management of Fund

The Fund shall be administered by a Unit Welfare Committee which

shall consist of : -

(A) Permanent Members : -

(i) President : DIG/Commandant

(ii) Vice – President : Commandant /

Second-In-Command

(iii) Dy. Comdt. : One

(iv) Medical Officer : One

(v) Astt. Comdt. (GD) : Two

95
(vi) Astt. Comdt. (M)/Adm Officer /
Hd. Clerk (wherever applicable) : One

(vii) Subedar Major : One

(viii) SI (MT) / SI (MM) : One

(ix) Insp(GD) / SI(GD) (Looking after : One

Canteen / Co-operative shop)

(x) Fund Clerk : One

(B) Nominated Members : -

(xi) Sub-Ordinate Officers : Two

(xii) HC / CTs (GD/Followers) : One each from each

Company

(xiii) Min. Staff : One

(xiv) Hospital Staff : One

(xv) Signal Staff : Two (1 - SO / 1 - OR)

Note : -

(i) Presiding Officer is empowered to co-opt member(s) of

CRPF Unit Welfare Committee from amongst Unit personnel.

(ii) Decision at the Unit Welfare Committee will be taken by

general consensus after due deliberations and not by voting.

(iii) The tenure of nominated members will be one month at a

time and no one will be the member of the Committee for
consecutive terms.

(iv) Where a person becomes a member of the Unit Welfare

Committee by reason of his office or the appointment, which

96
 he / she holds, membership shall terminate when he / she
ceases to hold that office or appointment.

(v) Member of the Unit Welfare Committee shall cease to be

such a member, if he / she dies, resigns, reverts to his / her
parent State / Cadre, transferred out of the unit, becomes of un-
sound mind or insane or is convicted in a criminal offence.

(vi) Resignation of membership shall be tendered to the

President of the Unit Welfare Committee and shall not take
effect until the President accepts same on behalf of the
Committee.

(vii) A vacancy in the Unit Welfare Committee caused by any

of the reasons mentioned above shall be filled by nomination,
appointment or otherwise.

(viii) Observing of codal formalities as prescribed for purchase

of Govt. stores will be mandatory for purchases made out of
Unit Welfare & Amenities Fund also.

(C) Meeting

(i) The CRPF Unit Welfare Committee will meet once a month to
sanction advances / Loan and to discuss other matters on the
agenda.

(ii) President or in his absence Vice – President may call a special

meeting at any time for reasons to be recorded in the minutes of the
meeting.

(iii) The Vice – President may preside over the meeting if the
President is away on Detachment or on leave / tour etc., for a
duration of one month or more.

(iv) 2/3rd of members including the President of the Unit Welfare

Committee will form the “Quorum” for a meeting.

5. Sources of Income : -

97
 The Fund shall be constituted and supported by : -

(i) Voluntary subscriptions from private bodies or member of the

public provided that such subscriptions will be accepted only
with the approval of the Government.

(ii) Voluntary subscriptions/donations from Government/Non

Governmental Organizations.

(iii) Rebates realized from contractors carrying on business in the

CRPF unit premises. The CRPF Unit Welfare Committee must
invariably approve the rebates.

(iv) Interest on fixed deposits or on Banks/Postal accounts.

(v) Interest on loans and advances granted under clause 3(iv).

(vi) The income from the Band maintained in GC/Institution will be

credited into CRPF Unit Welfare Fund.

(vii) Income arising out of STD/PCO Booth, Cyber Café, etc.,

functioning in the Unit.

(viii) Income arising out of other activities like Fish Farm, Mushroom
Farm, Garden Fund, etc., being maintained in the Unit.

(ix) The monthly subscriptions from the members at the rates

prescribed below subject to revision from time to time by DG.

The present rates of subscription for Unit Welfare Fund, w.e.f.

01/01/2011, are as under : -

DIG and above : Rs. 120 /-p.m.

Commandant : Rs. 100/- p.m.
2 I/C : Rs. 100/- p.m.
DC : Rs. 80/- p.m.
A/C : Rs. 60/- p.m.
SM/Inspector : Rs. 60/- p.m.
Sub-Inspector : Rs. 40/- p.m.
HC including Tech. category : Rs. 40/- p.m.

98
 CTs & Followers : Rs. 20/- p.m.

Above ranks will include equivalent ranks of Medical /

Ministerial / Hospital staff also.

Note : -

(i) The subscription from the recruits will be credited into the
Unit Welfare & Amenities Fund of the respective Training
Centre / GCs where they are undergoing basic training.

(ii) The subscription in r/o personnel undergoing Training /

Courses exceeding one-month duration will be credited into the
Unit Welfare & Amenities Fund of the concerned Training
Centre and subscription realized from them by their parent units
will be refunded to the Training Institution concerned.

(iii) 50% of subscription in r/o Unit personnel attached with

CWS/Trg. Institution(s) for long duration will be remitted by the
parent unit(s) to the concerned CWS/Trg. Institution(s) on half
yearly basis.

6. Benefits out of the Fund : -

All the members of Central Reserve Police Force who pay the
subscription towards the Fund are eligible to get following benefits, as
enumerated below : -

(i) Monetary assistance of Rs. 10,000/- in the form of

outright grant as immediate financial assistance to the NOKs in
the event of death of a member.

(ii) Financial assistance in form of advance or grant in

serious injuries or sickness requiring prolonged and expensive
treatment for the members and family members as decided by
the Unit Welfare Committee.

(iii) Advance / loans to the member(s) as per the monetary

limit fixed by the Director General, CRPF.

99
7. Payment out of Fund : -

(i) Applications for financial assistance and advances from

the Fund will be made in the prescribed format.

(Appendices – I (A) & I (B) as the case may be).

(ii) Immediate payment of Relief to NOKs of deceased

members:- On the death of a member while in service, the
President of the Unit Welfare Committee, shall immediately
release the due financial assistance and other expenditures
without waiting for the approval of the Unit Welfare Committee.
Such expenditure(s) shall be got regularized, ratified and
approved in the next meeting of the Unit Welfare Committee.

(iii) Pay / TA advance under Rule 3 (v) above will be

sanctioned subject to the condition that an application for TA
advance has already been sanctioned by the competent
authority and forwarded to PAO, CRPF for payment action and
the advance granted against such sanctioned TA Advance from
the Unit Welfare & Amenities Fund, shall be refunded in full as
soon as the former is drawn and disbursed to such member.
Similarly advances of pay under the said Rule will be
sanctioned subject to the condition that the same will be
refunded in full as soon as the debtor receives the pay. For
purpose of immediate recoupment of Pay /TA advances made
from the Fund, the borrower shall give an authority in proper
format to the President of Unit Welfare Fund at the time of
drawal of advance, to receive the Pay / TA payable to him / her
from the Govt. Budgetary Grant. A copy of the sanction,
granting TA advance under General Financial Rules may be
endorsed to the Fund authorities for the above purpose.

(iv) Grant of loan out of Loan Fund as decided by the Unit

Welfare Committee.

8. Financial powers of Office Bearers : -

100
 (i) President is empowered to sanction all the expenditures
out of Unit Welfare & Amenities Fund upto Rs. 50,000/- in each
case subject to prior approval of the Unit Welfare Committee or
subsequent ratification of expenditure in the next Unit Welfare
Committee meeting, in emergent cases.

(ii) Prior approval of Range DIG would be obtained in cases

of expenditure exceeding Rs. 50,000/- but up to Rs. 1,00,000/-
in each case.

(iii) Prior approval of Sector IG would be obtained in cases of

expenditure exceeding Rs.1,00,000/- in each case.

9. System of Accounts : -

(i) All money in Fund excess of the day – to – day

requirement shall be invested in Fixed / Term Deposit with
Nationalised / Scheduled Banks.

(ii) An account in the name of the Fund will be opened in a

Nationalized / Scheduled Bank wherein monthly subscriptions
will be credited.

(iii) One Ministerial Staff (Clerk) under the close supervision

of the Vice President of the Unit Welfare Committee, will
maintain the accounts of the Fund. He / She will be designated
as Welfare Fund Cashier.

(iv) The Welfare Fund Cashier will be responsible for the

correct maintenance of accounts. No cash exceeding Rs.
5,000/- will be kept at any time in the Regimental Treasury
Chest.

(v) The Welfare & Amenities Fund Cashier will be paid

honorarium as decided by the Director General, CRPF from
time to time. The present rate is of Rs. 150/- per month. The
Cashier will be appointed or selected by the CRPF Unit Welfare
Committee, from within the Members of the Fund.

(vi) The following Registers and Files shall be maintained : -

101
(a) Cashbook,

(b) Advance Register,

(c) Guard/PV/RV Files in which all Payment/Receipt

vouchers will be kept chronologically,

(d) Correspondence files,

(e) Stock register for articles purchased from the Fund,

(f) Applications register / File containing applications

received for assistance from the Fund,

(g) Receipt book (CRP-60) pages of which shall be serially

numbered,

(h) Only one receipt book (CRP-60) will be kept under lock
and key by Vice President for current use and will be
issued under his own signature. Counterfoils of used
receipt books shall be kept in his personal custody. The
counter foils of used receipt books will be preserved for
six years, from the date of issue of last receipt.

(i) Minutes Book of the proceedings of the Unit Welfare

Committee meetings.

(j) Band booking register and Band allowance payment

register.

(k) Dead stock registers of stores purchased out of Unit

Welfare Fund.

(l) Condemnation and Auction registers.

(m) Red & Black Cheque Books.

102
 (n) Any other Files/Registers as may be required for other
activities undertaken within the purview of Unit Welfare &
Amenities Fund.

Note : - Period of preservation of the above documents /

Registers will be the same as applicable to corresponding
Government records / Registers prescribed in the
Establishment Manual of Central Reserve Police Force.

(vii) The rules and procedure for recoupment of Govt. advance

will be applicable for recoupment of advance granted out of Unit
Welfare & Amenities Fund. It will be ensured that recoveries of
loans / advances taken by individuals / various branches of unit
from Unit Welfare & Amenities Fund are effected regularly and
no huge amount remains outstanding.

10. Audit of accounts : -

(i) Accounts of the Fund will be audited half yearly by a Board

of Officers nominated by the President. The Audit report will be
put up before the Unit Welfare Committee at the very first
meeting following the receipt of the audit report in Unit Office.

(ii) The Fund should also be audited by the Internal Audit

Party of the Force.

(iii) Special audit of Unit Welfare Fund can also be conducted

by the IAP or any other agency with the prior approval of
President Unit Welfare Committee, Range DIG, Sector IG, Zone
Spl. DG / Addl.DG, DG CRPF.

11. Powers of the Unit Welfare Committee : -

(i) The CRPF Unit Welfare Committee may take decisions

and make rules regarding investment of money and purchase
of items from the Fund, writing off & disposal of un-serviceable
articles and generally to give effect to the object of the Fund as
set out in these rules.

103
(ii) The Unit Welfare Committee will also be competent to
write off losses of property / stores purchased out of Unit
Welfare Fund valued up to Rs. 2,000/-. Any loss exceeding
above limit, will be referred to the Adm Range DIG / Sector IG /
Zonal Spl. DG / ADG and Director General, as the case may
be, who will exercise powers to write off such losses as
applicable to Government stores. However, DG will exercise
full powers to write off any loss of Regimental stores even
though the cost may exceed the limit applicable for Government
stores.

(iii) Within the framework of these rules, the Director

General / Zonal Special DG / ADG, Adm Sector IG may issue
such orders to the Units as he / she may think necessary to
ensure that this Fund is managed efficiently and that quick
and adequate assistance is given to the deserving Members
and their families.

104
 Appendix – I (A)

FORM OF APPLICATION FOR IMMEDIATE FINANCIAL

ASSISTANCE FROM THE CRPF UNIT WELFARE FUND

PART – I

Particulars of deceased Member : -

1. Force No. / IRLA No.
2. Rank
3. Name of the member
4. Name of NOK
5. Relation with member
6. Full home address including banker address & Account No.
7. Length of service
8. Decorations
9. Age and date of casualty
10. Cause of casualty
11. Amount Sanctioned

PART – II

1. Amount due from loans / Advances

PART – III

Exact amount payable to NOK…………………….

Date : Signature of the Fund

Cashier
Place: Signature of the Vice-
President

PART-IV
Orders of Managing committee :

105
 Appendix – I (B)

FORM OF APPLICATION FOR FINANCIAL ASSISTANCE FROM

THE CRPF UNIT WELFARE FUND

PART – I

Particulars of Member : -
1. Force No. / IRLA No.
2. Rank
3. Name of the member
Details of illness / incident for which
the assistance is required
Assistance already received from other
sources for the same incident
6. Whether advance or outright grant is required
7. If advance then period/ No of monthly
installments in which the advance will be repaid
8. Amount applied for

Signature of applicant and name

PART – II

1. Recommendation of the Coy Comdr

(Signature)
Name and designation with seal

PART – III

Orders of the President Unit Welfare Committee

(Signature)
Name and designation with seal

106
 Chapter VII – Annexure – I

CRPF UNIT LOAN FUND RULES

The Unit Loan Fund will be maintained separately and its

Corpus will be made by transferring 20% of monthly subscriptions
realized in the Unit Welfare & Amenities Fund. Once the capital of
Loan Fund reaches, Rs.10 lacs (GB meeting 20/08/2009 para 2 [k
[k), the transfer of amount from Unit Welfare & Amenities Fund would
be stopped. However, Fund may grow beyond Rs. 10 lacs with the
interest accrued on loans sanctioned to members. This is subject to
revision from time to time. The admissibility of maximum amount and
rate of interest would be decided by the Director General from time to
time. Application for advance / loan from Unit Welfare Loan Fund will
be made in the Prescribed format (Appendix – C).

2. The benefits of this Fund would be extended to all members

of the Unit Welfare Fund.

3. Object of this Fund is to advance loans not exceeding 2 months

Basic Pay + Grade Pay (GB meeting dated 16/12/2010 – Point No. 2
[k 04) at 6% simple interest to members for marriages in the
family/house repairs, serious illness in the family, to incur expenditure
at the time of admission of their children, to recover the loss caused
due to natural calamities, etc., or any other purpose considered good
and sufficiently justified by the Managing Committee of the Unit
Welfare & Amenities Fund (Unit Welfare Committee).

4 The loans sanctioned out of this Fund will be recovered in 15

equal monthly Installments and interest will be recovered in the 16th
installment. The President may raise the number of installments from
15 to 20 under special circumstances. Interest will be charged for
completed number of months. Parts of the months in which the loan
is sanctioned and its re-payment is made will be excluded.

5. The recovery of balance loan in respect of personnel

transferred out will be refunded in lump sum by the receiving unit out
of their Unit Welfare & Amenities Fund or Loan Fund and will recover

107
same including interest, from the concerned individual in monthly
installments.

6. No member will stand surety for more than one debtor at any
one time.

7. Loan will not be granted to anyone : -

(a) Who has not completed a period of six months

since the final payment of the previous loan /
advance; or

(b) Who has applied for Discharge; or

(c) Who is likely to be pensioned off before making

good the amount of loan plus interest there on; or

(d) Who has not completed Recruits’ basic training or

one year’s service in the Central Reserve Police
Force whichever is earlier.

Note : -

Loan will be sanctioned to an officer of the rank of Commandant with

the prior approval of the DIG of Adm Range / GC / Training Institution
and to an officer of the rank of DIG with the prior approval of the Adm
Sector IG.

8. One Ministerial staff/Clerk under the close supervision of

the Vice – President, will maintain the accounts of the Fund. He /
She will be designated as the Loan Fund Cashier.

9. The Loan Fund Cashier will be responsible for the correct

maintenance of accounts. He / She will maintain the loan Fund
account and its related correspondence. No cash exceeding Rs.
5,000/- will be kept at any time in the Regimental Treasury Chest.

10. The Loan Fund Cashier will be paid an honorarium as decided

by the Director General, CRPF from time to time. The present rate is
Rs. 100/- per month. The Loan Fund Cashier will be appointed or

108
selected by the CRPF Unit Welfare Committee from within the
members of the Fund only.

11. The following register and files shall be maintained : -

(a) Cashbook.

(b) Loan recovery register

(c) Red / Black Cheque Books.

(d) Receipt book (CRP-60) pages of which shall be serially

numbered.

(e) Only one receipt book (CRP-60) will be kept under lock
and key by Vice – President for current use and will be
issued under his own signature. Counterfoils of used
receipt books shall be kept in his / her personal custody.
The counter foils of used receipt books will be preserved
for six years from the date of issue of the last receipt.

(f) Applications Register / File containing applications

received for loan from the Fund.

(g) Correspondence Files.

(h) RV / PV files in which all Receipt / Payment vouchers will

be kept chronologically.

(i) Minutes book of the proceedings of the Unit Welfare

Committee meetings.

109
 Appendix - C

APPLICATION FOR LOAN FROM UNIT LOAN FUND

1. Force/IRLA No. Rank and Name

2. Basic Pay
3. Amount of loan applied for
4. No of monthly installments in which the amount of loan should
be recovered.
5. Purpose for which the loan is required.

I hereby certify that I have no outstanding loan against me since

last six months.

Signature of applicant in full

DECLARATION BY SURETIES

We do here by agree to make good the loan in case the applicant

fails to repay the loan.

(Signature) (Signature)
Witness – 1 Witness – 2
Force No., Rank & Name Force No., Rank & Name

110
COMPANY COMMANDER’S REMARKS

1. Whether the applicant has taken loan within the last six months?
2. Whether any punishment has been awarded to him in the last six
months?
3. Whether applicant has applied for discharge?
4. Whether applicant is likely to be pensioned off before making good
the amount of loan applied for ?
5. Whether the sureties have any loan outstanding against them?
6. Recommendation showing amount _________________

Certified that contents of the above declaration have been

fully explained by me to the sureties and they have signed in my
presence.

Signature of Coy Commander

OFFICE REMARKS

President’s Order

Sanctioned Rs._____ (Rupees _______________________ ) only to

be recovered in _____ installments.

President
CRPF Unit Welfare Fund

111
 Chapter VII – Annexure – II

RULES GOVERNING BAND IN CENTRAL RESERVE POLICE

FORCE

1. Short title and Extent : -

These rules may be called “The Central Reserve Police Force

Band Rules”.

2. Definition : -

a) “Year” means a financial year.

b) “Unit” means the Group Centre or Training Institution or

any other establishment where a Band is maintained.

c) “Member” means that member of the Battalion and other

establishments who subscribe to CRPF Central Welfare
Fund and Unit Welfare Fund and also retired members
and NOKs of deceased members.

3. Objects : -

The objects of these rules are to lay down guidelines for the
management of band in Central Reserve police force.

4. Source of Income : -

a) The Band shall be maintained and supported by CRPF

Unit Welfare & Amenities Fund.

b) The income from private engagement of the Band.

c) The grant sanctioned by the Government or Government

budget for sanctioned official Bands.

5. Management of Band : -

112
 The Management Committee shall be the same as for CRPF
Unit Welfare & Amenities Fund, i.e., Unit Welfare Committee.

6. Hiring out of Band for private functions : -

The Band may be hired for private functions by the members

and Government / Non – Government Organizations and private
individuals. The hiring rates for retired CRPF personnel and NOK of
deceased would be same as that charged from serving CRPF
personnel. The rates of hiring of band will be as under : -

(A) In Delhi

i. For Civilians : -
Pipe Band Brass Band
Rs. Per hour Rs. Per hour

a) 1st hour 2200 6000

b) 2nd hour 1100 4000
c) 3rd hour 1100 4000

ii. For CRPF personnel : -

Pipe Band Brass Band

Rs. Per hour Rs. Per hour

a) 1st hour 800 1000

b) 2nd hour 400 500
c) 3rd hour 400 500

The band will not go out of Delhi without the specific

permission of Sector IG or IG {Adm} Dte.

(B) Places other than Delhi.

i. For civilians : -

a} 1st hour 2200 4000

b} 2nd hour 1100 1500

113
 c} 3rd hour 1100 1500

ii. For CRPF personnel : -

a} 1st hour 600 750

b} 2nd hour 300 350
c} 3rd hour 300 350

Note: (i) The band will not go beyond the Municipal

limits of the station without the prior
permission of Adm Sector IG.

(ii) Band will not walk with marriage processions

etc. It will only play while being seated /
standing at one place.

(C) The rate for every hour after 3 hours would be same as
for 3rd hour.

(D) The rate and other conditions are subject to revision from
time to time.

(E) Whenever the CRPF Band moves out of the unit HQrs, it
will go only in the CRPF transport and the charges for the
transport shall be levied as under :-

(i) Charges for the CRPF vehicles for the bookings by

civilians will be made as per rates fixed by concerned
State Transport Authority for particular class / model of
vehicles.

(ii) Charges for the CRPF vehicles for booking by

CRPF personnel, serving or retired, will be made at the
existing prescribed rates for hiring CRPF vehicles for
amenities purpose.

7. System of Accounts : -

7.1 The following registers and files will be maintained : -

114
 a) RV / PV files in which all Receipt / Payment vouchers will
be kept chronologically.

b) Stock Register which shall account for the articles

purchased for the Band. Property held on loan /
purchased from Govt. Grants shall also be accounted for
in this Register allotting separate pages for the purpose.

c) Miscellaneous Correspondence Files.

8. Purchase of Band Equipments : -

(i) As far as possible instruments and uniforms must be

procured out of Government Grants.

(ii) Purchase of additional Band equipments, which cannot be

procured from Government Grant, may be made out of Unit
Welfare & Amenities Fund.

9. Band Allowances : -

9.1 Payment of monthly allowances to Band personnel will be

made out of Unit Welfare & Amenities Fund at the rates as decided
by the Director General, CRPF.

9.2 Present rate of Band allowance is as under : -

Inspector : Rs. 140/- per month

S.I. : Rs. 100/- per month
H.C. : Rs. 80/- per month
Ct : Rs. 50/- per month

9.3 The security aide of Band Inspector will not be entitled to any
Band allowance.

10. Stock Taking Board and Condemnation : -

i) The stock taking of band equipments and other stores

purchased from Unit Welfare & Amenities Fund will be held

115
once every year under the orders of President, CRPF Unit
Welfare Committee.

ii) The un-serviceable equipments will be put up half yearly

before a Classification & Condemnation Board and the articles
so condemned by the Board will be later on auctioned by a
centrally constituted Auction Board. The sale proceeds of all
such condemned articles will be credited towards the Unit
Welfare & Amenities Fund.

iii) The proceedings of the Classification & Condemnation

and Auction Boards will be recorded in the proper file.

116
 Chapter – VII – Annexure - III

RULES GOVERNING RELIGIOUS INSTITUTIONS

IN CENTRAL RESERVE POLICE FORCE

1. Short title and Extent :-

These rules may be called “CRPF Religious Institutions Rules”.

2. Definition :-

(i) “Year” means a financial year.

(ii) “Unit” means the Battalion or Group Centre or Training

Institution or Any other establishment of the CRPF where
Religious Institutions are available / functional.

(iii) “Member” means that member of the Unit and other

establishments who subscribe to CRPF Unit Welfare &
Amenities Fund.

3. Objects :-

The objects of these Rules are to lay down the guidelines for
the management of Religious Institutions in Central Reserve Police
Force.

4. Source of Income :-

4.1 The Religious Institutions shall be maintained and supported by

CRPF Unit Welfare & Amenities Fund.

4.2 Through Voluntary offerings made by the members of the Unit /

Devotees.

5. Management of Religious Institutions :-

The Management Committee shall be the same as for CRPF

Unit Welfare & Amenities Fund, i.e., Unit Welfare Committee.

117
6. Pujari / Granthi / Moulvi / Padri :-

Since the post of a Pujari / Granthi / Moulvi / Padri is not

sanctioned in these institutions, the work of the Pujari / Granthi /
Mullah / Padri will be performed by a person selected by the Unit
Welfare Committee. The Pujari / Granthi / Moulvi / Padri will be paid
monthly honorarium from the CRPF Unit Welfare & Amenities Fund
as decided by the Unit Welfare Committee depending upon the
financial condition of the Fund.

7. Functions :-

Religious functions, celebrations, festivals and any other

functions as per existing customs will be observed after obtaining
prior approval of the Unit Welfare Committee. The offerings received
in the Religious Institution(s) would be credited into the Unit Welfare
& Amenities Fund.

8. Authority of Expenditure :-

Day – to – day expenditure of the Religious Institutions, viz.,

Mandir / Gurdwara / Masjid / Church, purchases of equipments for
celebrating any function / occasion in these Religious Institutions and
payment of honorarium to Pujari / Granthi / Moulvi / Padri, etc., will be
met out of CRPF Unit Welfare & Amenities Fund with the approval of
the Unit Welfare Committee.

9. System of Account :-

(a) The following Register and Files will be maintained : -

(i) RV / PV files in which all Payment and Receipt

vouchers will be kept chronologically.

(ii) Voluntary Offerings Register

(iii) Stock Register

118
 (b) The stock register shall account for the all the articles
purchased for Religious Institutions. Properties / Items
held on loan from Govt. Stores will also be accounted for
in this Register by allotting separate pages for this
purpose for Mandir / Gurdwara / Masjid / Church,
respectively.

10. Stock Taking Board and Condemnation :-

(i) The stock taking of various stores of Religious

Institutions, viz., Mandir / Gurdwara / Masjid / Church and
other stores purchased from CRPF Unit Welfare &
Amenities Fund meant for these Institutions, will be held
once every year under the orders of the President, Unit
Welfare Committee.

(ii) The unserviceable equipment / items will be put up half

yearly before a Classification & Condemnation Board and
the articles so condemned by the Board will be later on
auctioned by a centrally constituted Auction Board. The
sale proceeds of all such condemned articles / stores will
be credited towards CRPF Unit Welfare & Amenities
Fund.

(iii) The proceedings of the Classification & Condemnation

and Auction Boards will be recorded in proper Files.

**********

119
 Chapter – VII – Annexure – IV

INSTRUCTIONS FOR RUNNING STD / PCO BOOTHS

1. LOCATION / AUTHORISATION :-

As a welfare measure, willing CRPF handicapped/disabled

personnel who are invalidated out from service or widows of CRPF
personnel died while in service may be allowed to install STD / PCO
booths near Canteen, Co-operative or Hospital for convenience of
Jawans and their families. At places where such applications are not
available, same may be installed by GC / Institution / Unit concerned
under own arrangements.

2. MANAGEMENT :-

The Management Committee shall be same as for CRPF

Unit Welfare & Amenities Fund i.e., Unit Welfare Committee. The
following staff would be provided for smooth functioning of the STD /
PCO Booth : -

(a) Manager - Inspector / Sub – Inspector

(b) Asst. Manager - HC (GD)

(c) Operator - One CT (GD)

3. OBJECT :-

The object of running of PCO / STD Booth is to provide cheaper

and best STD / PCO facilities to all members of the Force and their
family members. STD / PCO may also provide upgraded facilities,
like, Fax, Photo-copy, E-Mail, Internet / Cyber Café as per Station’s
suitability and local conditions.

4. TIMINGS :-

120
 Timings for which the STD / PCO Booth will remain open, will
be notified by the President, Unit Welfare Committee, from time to
time.

5. PROCEDURE / FUNCTIONING OF STD/PCO BOOTH :-

(i) STD / PCO Booth will function as an Integral part of Unit

Welfare & Amenities Fund of the GC / Institution / Unit concerned.

(ii) The Accounts will be closed by the HC (Asst. Manager) daily at

1700 hours and amount realized during preceding 24 hours will be
deposited with the Manager by 1730 hours daily. The Manager will
account for the amount so received from Asst. Manager in Unit
Welfare Fund and will deposit same with the SM on Red Cheque in
accordance with the prevailing instructions on the subject.

(iii) Immediately on receipt of the STD / PCO Bill, payment for the
same will be made to the concerned Telecommunication
Department / Service Provider Firm. The profit earned during the
billing period will be deposited with the Unit Welfare & Amenities
Fund on proper voucher / letter by the Vice – President, Unit Welfare
Committee, as per the rules.

(iv) The Balance sheet of the STD / PCO Booth will be prepared
and put up during Unit Welfare Committee meeting by the Unit
Welfare Fund Cashier regularly.

(v) A Separate Savings Bank Account will be maintained for PCO /

STD Booth Fund as is maintained for other Regimental Institutions /
Fund as per existing instructions on the subject.

6. DUTIES :-

(A) PRESIDENT, UNIT WELFARE & AMENITIES

COMMITTEE

(i) He shall ensure proper functioning of the STD /

PCO booth.

121
 (ii) He will give expenditure sanction for purchases in
STD / PCO booth and it will be ratified in the next
Unit Welfare Committee meeting.

(B) VICE – PRESIDENT, UNIT WELFARE COMMITTEE

(i) He shall be over all in–charge of the STD / PCO

booth.

(ii) He will ensure proper administration of STD / PCO

booth through Manager and Astt. Manager.

(C) MANAGER [ INSP / SI (GD) ]

(i) He will be responsible for proper functioning /

supervision / management / maintenance of the
STD / PCO booth and for proper accounting of
income and expenditure of the Booth.

(ii) He will be responsible to deposit Cash balance with

the Unit Welfare Fund Cashier daily by 1730 hours
for further depositing of same in the Regimental
Treasury Chest, maintained by Unit SM. He will
also ensure that no cash is un-necessarily retained
at the booth without sufficient reasons / cause and
without the specific approval of the President / Vice
– President.

(iii) He will check the Registers / records maintained in

the STD / PCO booth every week and will sign the
Registers in token of having done so.

(iv) He will immediately inform the President / Vice –

President about discrepancies, if any, noticed in the
accounts and / or records of the booth.

(v) He will maintain necessary Red / Black Cheque

Books.

122
(D) ASSISTANT MANAGER (HC/GD)

(i) He will maintain record of accounts of the STD /

PCO Booth and will be responsible for correct
maintenance of accounts of STD/PCO Booth.

(ii) He will close the accounts daily at 1630 hours and

will be responsible to deposit the daily proceeds
with the Manager as per “Call Details Register” on
proper voucher by 1700 hours daily.

(iii) He will also supervise / help STD/PCO Booth

Operators in operating / running / maintaining the
booth and also its repairs, up-keep and
maintenance, as and when needed.

(iv) He will ensure proper maintenance of registers by

the operators regarding details of call/amount
realized etc.

(v) He will maintain following records : -

a) STD / PCO Booth Cash Book.

b) P & T Telephone Bills of STD / PCO Booth

Files.

c) Telephone (STD / PCO Booth)

correspondence Files.

d) Any other records as desired by Manager /

Vice – President / President.

(E) OPERATOR (Constable/GD)

(i) He will be responsible for proper up – keep and

maintenance of STD / PCO booth and the booth
area / furniture.

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 (ii) He will ensure that telephone connection of STD /
PCO is always kept functional by attending to
necessary repairs immediately.

(iii) He will maintain the following registers : -

a) Incoming Call Register - Indicating Telephone

No. / Identity of party calling.

b) Outgoing Call Register indicating Telephone

No. of party called, duration and amount/call
charges realized from caller, with his identity.

c) Bills Register.

(F) DOCUMENTATION

(i) The following documents will be maintained for STD

/ PCO Booth : -

a) Cash Book.

b) RV / PV files in which all Receipt / Payment

vouchers will be kept chronologically and
separately for receipt and expenditure
vouchers.

c) Separate File for keeping record of bills

received from Telecommunication Department
/ Service Provider Firm.

d) Telephone Correspondence File.

e) Incoming Call Register.

f) Outgoing Call Register.

g) Bill Register.

h) Red & Black Cheque Books.

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 i) Instruction / Standing Orders file.

7. DISTRIBUTION OF PROFITS :-

The profits received from STD / PCO Booth will be utilized/

distributed as under:-

(i) Payment of honorarium to STD / PCO booth staff as

under:-

Manager : Rs.100/-
Astt. Manager : Rs. 75/-
Booth Operator : Rs. 50/-

(ii) Expenditure for repairs up-keep and maintenance of PCO

booth and instruments.

(iii) Balance of profits at the end of a year after meeting

above expenditure will be distributed as under : -

(a) 50 % to be kept for up gradation / modernization /

capital expansion of STD / PCO.
(b) 50% to be deposited into Unit Welfare & Amenities
Fund.

8. GENERAL :-

A suggestion book will be kept in the STD / PCO Booth.

Any member of the Force may record his suggestions in it, if he / she
so wishes, under his / her full signatures with date, Force No., Rank
and Name. The Book will be examined by the Manager weekly and
the Vice – President fortnightly. Any suggestion which merits
consideration should be attended to and brought to the notice of the
President and may also be discussed in the Unit Welfare Committee
meeting for implementation, if found feasible and for better / efficient
functioning of the booth as well as improving the standard of welfare
of the jawans.

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 CHAPTER – VIII

CENTRAL RESERVE POLICE FORCE CO – OPERATIVE SHOP

RULES

1. Short title and extent : -

1.1 These rules may be called “The Central Reserve Police Force
Co-operative Shop rules”.

1.2 The facilities of the Co-operative Shop will be extended to all

serving and retired CRPF personnel including their dependent family
members and NOK of deceased Force personnel.

2. Definition : -

a) ‘Year’ means a financial year.

b) ‘Member’ means a member of the Central Reserve Police

Force including non-combatised staff of the Force.

c) ‘Family’ shall include : -

i) Wife in the case of a male member;

ii) Husband in the case of female member;
iii) Sons including step sons and also adopted sons
where the adoption is recognized by the personal
law governing the member and who are wholly
dependent on the member;

iv) Un-married, widowed and divorced daughters,

including step daughters, and also adopted
daughters, where the adoption is recognized by the
personal law governing the member and who are
wholly dependent on the member;

v) Brothers below the age of 18 years who are wholly

dependent on the member;

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 vi) Unmarried, widowed and divorced sisters, who are
wholly dependent on the member;

vii) Father, if wholly dependent on the member;

viii) Mother, if wholly dependent on the member.

d) “Fund” means the Central Reserve Police Force Co-

operative Shop Fund.

e) “Director General” means the Director General of the

Central Reserve Police Force.

3. Location and Management : -

3.1 The Co-operative shop may be set up at the location of the

Group Centres and such other locations, which have static CRPF
establishments. Wherever the Group Centres exist besides other
static establishments, the Co-operative shop will be set up by the
Group Centre only except CRPF Academy Kadarpur, CIATs, CTCs
and RTCs, who have been permitted to run their own Co-operative
shop from their own resources. However to cater for additional
specific needs of members of the Force more than one Co-Operative
shop can be opened at one location with specific prior approval of the
Director General.

3.2 The Co-operative shop will be managed by a Managing

Committee consisting of : -

Chairman : DIG/Commandant

Vice – Chairman : Second – in – Command / DC (Adm)

Manager : Inspector / Sub Inspector (GD)

Members : 05 Members : -
1 GO, 1 SO / GD, 1 Min. Staff, 1 OR
(HC/CT) and 1 CT/Follower.

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 Line Committee : One G.O. as Presiding Officer and 2
SOs as Members.

Co-operative shop I/C: One Head Constable

Sales Persons : Two Constables

Audit Board : One GO, Two SOs to be appointed by

DIG GC / HOO of other static
Establishments / Training Institutions, in
each quarter.

3.3 One Clerk {SI (M) or ASI (M)} may be provided to Co-operative
shop for maintaining Cash Book and other records, keeping in view
the voluminous work in Co-operative shop.

Note : - All members of the Managing Committee should not be

from the Group Centre only. The DIG of the Group Centre shall notify
a Managing Committee that will essentially include the
representatives of all Units and establishments at the station to
ensure suitable representation of each Establishment and the Group
Centre does not have any administrative problems.

4. Object : -

The object of the Co-operative shop is to provide quality food

grains and allied commodities for daily use on sale at rates cheaper
than the prevailing market rate, to the members and their family
members.

5. Procedure and medium of Business : -

All commodities will be sold on cash payment only.

6. Staff and Allowances : -

(i) Staff as detailed on Rule 3 (ii) above will be provided to

the Co-operative shop from the sanctioned allocation through
notification issued by the Chairman. They will be paid monthly
honorarium at the rates prescribed by the Director General,

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 from time to time, from the profits made by the Co-operative
shop.

(ii) Present Rates of honorarium when the Co-Operative shop

caters for one GC / Training Institution are as under:-

Co-operative shop Manager : Rs. 200/- p.m.

Co-operative shop Clerk : Rs. 150/- p.m.
Co-operative shop HC : Rs. 150/- p.m.
Co-operative shop Sales Person (CTs) : Rs. 100/- p.m.

(iii) Civilian / Ex – CRPF personnel and dependents of Ex –

CRPF personnel can be engaged for Co-Operative shop, where
it is considered absolutely necessary for attending to menial
jobs, like, cleaning and washing with prior approval of DIG GC /
Principal of Training Institution / HOO, as the case may be.

7. Timings : -

Timings during which the Co-operative shop will remain open shall be
notified by the Chairman / Vice – Chairman from time to time through
circular order depending upon the weather conditions and other
circumstances. The last two days of each month will be observed as
closed holidays for sales and will be utilized for stock taking and
maintenance / updating of accounts and preparation of monthly
Balance Sheet.

8. Duties : -

i) Chairman : - The DIG / Commandant as Chairman of the

Co-operative shop will preside over the Management
Committee meetings and supervise the administration of the
Co-operative shop generally through the Vice – Chairman.

ii) Vice – Chairman : -

(a) He / She is responsible to the Chairman for efficient

running of the Co-operative shop.

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(b) He / She, with the assistance of the Manager of the Co-
operative shop will conduct all transactions of stores.

(c) He / She will ensure that the Management Committee

meetings are held regularly and that accounts for preceding
months are correctly maintained, duly signed and a monthly
Balance Sheet is put up to the Chairman by the 7 th of the
following month.

(d) He / She will ensure that the accounts are audited and
stores are actually checked at the end of each quarter by the
STB – cum – Audit Board.

(e) All Cheque books, coupons and other valuable

documents of the Co-operative shop will be kept in the safe
custody of the Vice – Chairman of the Co-operative shop.

(f) Cheque and withdrawals form of the Banks will also be

signed by him.

(g) He / She will also carry out surprise check of stock of

stores / articles being sold from the Co-operative Shop to
prevent any unauthorized sale of goods.

iii) Manager : -

a) He / She will be responsible for the general supervision of

all transactions and to arrange supply of all goods locally or
otherwise on reasonable price. He / She will also be
responsible to see that Co-operative shop In – charge deposits
sale proceeds and coupons on the following working day in the
Treasury Chest and would see that no such amount is detained
without sufficient cause.

b) He / She will immediately report any deficiency or

irregularities on the part of the Subordinates to the Chairman or
Vice – Chairman as soon as such deficiency / irregularity
comes to his / her notice.

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c) He / She will bring to the notice of the Vice – Chairman all
articles lying unsold for more than six months and obtain his /
her orders regarding their disposal.

d) He / She will check the register and stock regularly and

will sign the registers in token of having done so.

e) He / She will also be responsible to see that standard

weights are used in the Co-operative shop.

f) He / She will obtain sanction of the Chairman / Vice –

Chairman for purchases in the sanction book.

g) He / She will summon the Line Committee to check and

inspect the fresh purchases and put up the Line Committee
Report before the Chairman or Vice – Chairman for approval.
No freshly purchased item / store will be sold before approval of
the Line Committee Report by the competent authority.

h) His / Her duties as Buying Officer will cease after handing

over commodities to the Head Constable of the shop.

i) He / She will ensure through all concerned that there is no

sale on credit from the Co-operative shop.

iv) Line Committee : -

(a) On receipt of commodities requiring the inspection by the

Line Committee, they will be summoned by the Co-operative
Shop Manager through an Order signed by the Vice –
Chairman.

(b) The Order will contain the Special Terms of Reference of

the Line Committee in respect of the consignment and
inspection.

(c) The Committee may also add any other observation,

which may come to their notice during inspection.

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v) Buying Officer : - This duty will usually be performed by
the Manager unless ordered otherwise.

(a) He / She will be responsible for making arrangement for

buying all commodities of the Co-operative shops from different
sources either personally or through tenders for submission to
the Chairman or through a Purchase Committee headed by a
G.O. and Members as may be needed representing all Ranks.

(b) He / She will make purchases only after obtaining

sanction of the Chairman in the sanction book.

vi) Co-operative Shop Clerk : -

(a) He / She is responsible for regular and proper up keep of

cashbook and payment register and all other accounts and
related documents.

(b) He / She will prepare bills and undertake all

correspondence connected with Co-operative Shop affairs.

(c) He / She will prepare balance sheet every month, which

will be put up before the Chairman / Vice – Chairman before the
7th of the following month.

(d) He / She will receive the cash from the Co-operative Shop
Incharge / Manager daily and prepare deposit Cheques
immediately, which will be signed by the Vice – Chairman.

(e) He / She will also maintain Audit / Inspection Note

Register and closely watch the progress of settlement of
pending Audit paras / Inspection Notes and submit compliance
within the prescribed time frame.

(f) He / She will be responsible for any other clerical work

assigned to him / her by the Chairman / Vice – Chairman.

vii) Co-operative Shop I/C (Head Constable) : -

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 (a) He / She will be responsible for the cleanliness of the Co-
operative shop, safe custody of commodities, shortage and
excess thereof, for the regular upkeep of stock register, sales
register, daily cash book, sale and receipt books.

(b) He / She will see that standard weights are used in all
transactions. Sale proceeds for the day should be deposited in
SM’s Regimental Treasury Chest next day through Co-
operative Shop Manager.

(c) He / She will maintain Levy Sugar Register when sugar is

rationed and will also assist the Co-operative Shop Manager in
maintenance of other registers.

viii) Sales Persons : - They will, as directed by the Co-

operative Shop I/C, conduct all sales, arrange commodities in
order, clean store rooms of the shop and any other task(s)
assigned by Co-operative Shop Manager and I/C Head
Constable.

9. Financial powers for Expenditure : -

i) Financial powers for expenditures out of Co-Operative

Shop Fund for irrecoverable expenditure would be exercised as
per Unit Welfare & Amenities Fund Rules by various Officers,
i.e., H.O.O., DIG GC, Principal Training Institution and Adm
Sector IG.

ii) However, Chairman / Managing Committee would have

full powers for making payments for items purchased for sale in
Co-Operative Shop.

10. System of accounts : -

i) The accounts of the shop will be called as 'Co-operative

Shop Fund' and account of the same will be kept in a
Nationalized Bank.

ii) The money not required for day to day transaction will be
kept in the Bank account only.

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iii) The amount not required for a particular period of time will
be invested in Fixed / Term / Cumulative Deposits in
Nationalised Banks, Post Office, etc., with prior approval
of Unit Welfare Committee / Managing Committee.

iv) Unless specifically decided by the Chairman, the payment

shall be made through Cheques only.

v) The following Registers and Files will be maintained : -

a) Cashbook
b) RV / PV files in which all Receipt / Payment
vouchers will be kept chronologically.
c) Miscellaneous Correspondence Files
d) Stock Register(s)
e) Local Purchase / Approval Register
f) Daily Sales Register
g) Bill Book and Receipt Book
h) Dead Stock Register
i) P.M. Register
j) Any other Register / Accounts Book deemed
necessary by the Chairman / Vice – Chairman /
Manager.

vi) The Co-operative Shop run by a Group Centre / Training

Institution will be allowed to have a capital of Rs.10 Lakh
(Rupees Ten Lakh) and that in respect of a Battalion Rs.5
Lakh (Rupees Five Lakh) in general. The profits earned
over and above, would be distributed among various
establishments at the station as per shares laid down
below : -

vii) 25 % of profit should be retained in the corpus of the Co-

operative Shop for capital expansion.

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 viii) 25 % of profit will be given to Unit / GCs / Training
Institutions Welfare & Amenities Fund.

ix) 10% of profit will be given to Officers' Mess including

Station Officers’ Mess wherever functioning.

x) 10% of profit will be distributed among all SOs’ Mess of

GC / Training Institution Complex where more than one
SOs’ Mess are functioning and to the SOs’ Mess of a
Duty Battalion, as the case may be.

xi) 30% of the profit will be equally distributed among the

HCs’ Mess and ORs’ Mess of GCs / Training Institutions
Complex and Duty Battalions, as the case may be.

xii) The Chairman will be competent to write off wastage of

items from Co-operative Shop. Abnormal losses will be
enquired into and made good from the person(s) held
responsible for such loss.

xiii) P.O. and Members of Line Committee will be detailed,

every month, with the prior approval of Chairman.
Normally, none should be detailed as P.O. and Member
for consecutive month.

xiv) Monthly Stock Taking Board will physically check the

availability of items and give a Certificate in this regard in
the Stock register. The Board will be detailed, every
month, by the Chairman. Normally, none should be
detailed as P.O. and Member for consecutive month.

xv) Quarterly STB – cum – Audit will be carried out by the

Board detailed by the Chairman.

xvi) Annual Inspection of records of Co-operative shop will be

carried out by the Chairman.

11. Audit of accounts : -

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 (i) The accounts of the Co-operative shop Fund will be
audited quarterly by a Board of Officers nominated by the
Chairman. Internal Audit Party of CRPF will also audit
accounts of Co-operative shop.

(ii) Special Audit of Co-operative Shop can also be

conducted by the IAP or any other agency with the prior
approval of Chairman, DIG GC, Principal of Training
Institution, Adm Sector IG, Zonal Special DG / ADG and
Director General.

12. General : -

A suggestion book will be kept in the Co-operative Shop, which will

be placed at the counter during the working hours. Any members of
the Force or family members are permitted to record their
suggestions in it under their full signature and Name. This book will
be examined by the Manager weekly and will be put up before the
Chairman every month with the report of monthly stock checking.

*****************

136
 Chapter – VIII – Annexure - I

INSTRUCTIONS FOR L.P. GAS AGENCY

1. TITLE

These rules may be called “The Central Reserve Police Force

Gas Agency Rules”.

2. DEFINITIONS

a) "Gas Authorities" means Indian Oil Corporation or Bharat

Petroleum Corporation Ltd. or Hindustan Petroleum Corporation Ltd.
or any other Corporation / Company / Gas authorities licensed by
Govt. of India for trade.

b) "Fund" means CRPF Gas Agency Fund.

c) “Gas Agency” means CRPF Gas Agency.

d) “Managing Committee” means Managing Committee of CRPF

Co-operative Shop.

3. LOCATION AND MANAGEMENT

a) The Gas Agency may be set – up at locations of GCs / Other

static Establishments, wherever required and feasible.

b) The Gas Agency will be managed by the Committee managing

the affairs of Co-operative Shop and all decisions would be taken in
Unit Welfare Committee meeting.

c) Manpower would be provided to Gas agency by the concerned

GC / Unit from its own resources. However, if a particular Gas
Agency requires more man power, retired CRPF personnel / ladies
working in FWC and suitable for the job can be appointed on
honorarium basis to be fixed and decided by the Managing
Committee.

137
d) Since it is mandatory to install gas connections by a
qualified/trained mechanic of Gas Agency either one of the
Constables employed in the Gas Agency be trained through
concerned Gas Authorities or one service mechanic may be
appointed in the Gas Agency for the above purpose on monthly
honorarium basis.

4. OBJECT

The object of the Gas Agency is to provide Gas connection

facilities, other allied services exclusively to CRPF personnel and
their families staying in Campus and within a radius of 5 Kms of the
GC / Static establishment.

5. REGISTRATION FOR NEW CONNECTIONS

a) All eligible CRPF personnel who are interested to have new

connections and do not possess any gas connection from any other
Gas Agency, may apply through proper channel to the Chairman of
the Managing Committee.

b) The eligible serving personnel in the Establishment where gas

agency is registered will be permitted to register. While registering
they will furnish a Certificate / Undertaking that they do not have any
gas connection from any other Gas Agency.

c) In case, if Government servant is away on duty, his / her

spouse may be permitted to have Gas connection in her / his name.

d) Double Cylinder facility may be made available as per Gas

Company instructions.

e) Those applied for new gas connection and kept on Waiting List
should be issued tokens stating their Force No., Rank, Name and
Waiting List Seniority No., etc., to avoid manipulations.

6. RELEASE OF NEW CONNECTION

138
As and when the waiting list personnel are informed about the
release of new gas connections, they should come with the
following documents for collection of new connection : -

i) Registration slip in original

ii) Allotment letter issued by the Head of Office of concerned

Group Centre / Institution / Unit.

iii) Security Deposit of Cylinder, Regulator, cost of refilled Gas

Cylinder at the rates as prescribed by Gas Company at the time of
release of connection and cost of other accessories, like, hot plate
(Gas Stove), rubber tube, etc., with ISI Certification mark, if the
consumer wants to purchase from CRPF Gas Agency.

7. INSTALLATION OF GAS CONNECTION

After issuing the new connection, mechanic will visit the place /
residence of consumer and install the connection on nominal
installation charges prescribed by Gas Agency. Mechanic will also
ensure that all appliances are of requisite quality.

8. TRANSFER OF GAS CONNECTION

a) Wherever any consumer is transferred out the GC/Unit, the gas

connection transfer voucher would be issued after depositing the
empty cylinders and regulator in good condition and security deposit
refunded after adjusting dues, if any.

b) Incoming transfer vouchers issued by HPC, BPC, IOC and

other Gas Authorities, will also be accepted by CRPF Gas Agency.

c) In case a member is transferred out and his family is permitted

to retain accommodation within permitted sphere, the facility of
drawing gas cylinders from that Agency would continue.

d) If a Gas cylinder is not drawn for six months’ period without

prior concurrence of competent authority, the gas connection may be
invalidated as per Gas Company Rules and Regulations, in vogue
from time to time.

139
9. SOURCEs OF INCOME

Commission will be charged on the sale of Gas Cylinders,

connections and on other accessories, like, Gas stove, lighters, Gas
supply tubes, etc.

10. UTILISATION OF THE GAS PROFIT

30% of the profit earned by Gas Agency in CRPF shall be

remitted to CWF every quarter. The working capital of Gas Agency
will be Rs. 2,00,000/- (Rupees Two lacs only). Distribution of
remaining profit to other institutions will be as under : -

i) Unit Welfare & Amenities Fund 25 %

ii) ORs' Mess 25 %
iii) SOs’ Mess 25 %
iv) GOs’ Mess 25 %

11. AUTHORITY FOR EXPENDITURE

The financial matters should invariably be discussed in Unit

Welfare Committee meeting and consensus obtained to process
cases. Further, codal formalities wherever required should be
completed before sanction is accorded / purchase is made.

a) The expenditure upto Rs. 1 lac will be incurred by H.O.O. of the

Institution/Establishment.

b) If the expenditure exceeds Rs. 1 lac upto Rs. 2 Lacs approval

of the DIG GC / Principal of the Training Institution should be
obtained before incurring such expenditure.

c) Any expenditure above Rs. 2 lacs will be incurred with the

concurrence of the Adm Sector IG.

d) The payment for the salary of C.N. Paid Staff will be met out of
profit.

140
12. TIMINGS

Working hours will remain similar as fixed for Canteen / Co-

operative Shop of concerned GC / Establishment / Training
Institution.

13. STAFF AND ALLOWANCES

Staff nominated for the Gas Agency from within the sanctioned
strength of the institution will be paid monthly honorarium at the rates
prescribed below from the profit made by Gas Agency : -

Manager Rs. 100.00

HC/GD Rs. 50.00
CT/GD Rs. 50.00

14. DUTIES

a) CHAIRMAN / VICE – CHAIRMAN

Chairman and Vice – Chairman of CRPF Co-operative

shop managing committee would be Chairman & Vice –
Chairman for Gas Agency also, as the Gas Agency works
under CRPF Co-operative Shop.

b) MANAGER

Manager of CRPF Co-operative shop will also act as

Manager / In charge of Gas Agency and will perform the
following duties : -

i) He / She will be responsible for General supervision

of all the transactions and arranging timely receipt of Gas
Cylinders supply.

ii) He / She will maintain close liaison with Gas

Authorities and ensure timely release of Gas connections
to CRPF Gas Agency.

141
iii) He / She will ensure that Gas Agency Under
Officer/HC deposits sale cash, coupons on the following
working day in the Regimental Treasury Chest.

iv) He / She will summon the Line Committee to check

the stock / items received from the Gas authorities / local
market and put up proceedings for approval of the
Chairman.

v) He / She will bring to the notice of Chairman / Vice –

Chairman about the articles lying unsold for more than 6
months and obtain his / her orders regarding their
disposal.

vi) He / She will report all cases of damage of dead

stock items to the Chairman / Vice – Chairman.

vii) He / She will ensure proper maintenance of all

Registers of Gas Agency.

viii) He / She will check all the registers twice a month

and append his / her signatures in token of having done
so. He will keep the Chairman / Vice – Chairman
immediately informed of any discrepancy discovered by
him / her.

ix) He / She will be responsible for proper sales upkeep

of following records and also ensure that all safety
precautions of Gas Godown are followed strictly : -

a. LCR Register.

b. Approval Register

c. Sanction Book.

d. Stock Register.

x) He / She will be responsible for regular and proper

upkeep of cash book, payment register prepared bills and

142
 under take all correspondences connected with the affairs
and activities of the Gas Agency.

xi) He / She will prepare Balance Sheet every month

and put up before the Chairman / Vice – Chairman
before 7th of following month.

xii) He / She will receive the cash from HC / UO daily,

prepare deposit Cheques and put up for signature of the
Chairman / Vice – Chairman.

xiii) He / She will maintain the following Registers details

of which may be obtained from concerned Gas
Company : -

a) Cash Book
b) Credit Note
c) EDP TS CSV 052 Register
d) EDP 99 CTC 058 Register
e) EDP 238 CTAN 056, 057 Registers
f) EDP 74
g) ENR 059 Book
h) ENV Book
i) Big Book
j) EDP 71 Book
k) EDP 72 Book
l) Any other Registers / Files, as required.

c) HEAD CONSTABLE (Gas Agency)

i) He / She will maintain the following registers : -

a) Booking Register

143
 b) Consumer Register
c) Alphabetical Register
d) Complaint Register
e) Addl. Cylinder Register
f) Noting Register
g) TV from Gas authority
h) City transfer advice incoming register for S.E.
i) City transfer advice incoming register for B.P.
j) Consumer master list w.e.f. W U register
k) Consumer master list w.e.f. S U register
l) Consumer Card
m) Registration Book
n) Cash Memo
o) Sale Register
p) Dead Stock Register
q) Any other Registers / Files, as required.

ii) He / She will be responsible for all articles on stock of

Gas Agency and in Dead Stock Register.

iii) He / She will be responsible for all business transactions

and for the correct deposit of money against daily sales which
should be entered daily in stock and sale registers.

iv) He / She will inform the Manager about various articles

damaged, rendered U/S or unfit for sale.

v) He / She will invariably deposit the cash obtained from

daily sales in Regimental Treasury Chest on the next working
day.

144
 vi) He / She will collect the cost of cylinder, issue of token /
bill supply of cylinders by Ct (Godown) and maintain accounts,
sale register etc.

d) CONSTABLE (GODOWN)

i) He / She will be overall responsible for the Gas Godown.

ii) He / She will be responsible for proper issue, receipt &

proper maintenance of stock available in Godown as per token /
bills issued by HC (Gas Agency) / CT (Show room).

iii) He / She will maintain the following registers : -

a) Mechanic register

b) Regulator return register

c) Defect Memo Register

iv) He / She will keep watch over the supply and inform
Manager Gas Agency as and when the stock position depletes
below 20% of authorization for supply of Gas load.

v) He / She will assist the Manager Gas Agency to prepare

demands for load and ensure timely supply.

vi) He / She should undergo training at Gas Authorities

Workshop and then work as Technical Advisor of the CRPF
Gas Agency.

vii) He / She will receive all complaints about defective

cylinders, connections and attend to defects on priority.

viii) He / She will ensure that all security precautions are

strictly adhered to and the Godown is fully equipped with
prescribed Fire Fighting Equipments.

ix) He / She will properly maintain the Godown and its

surrounding area neat and clean.

145
 x) He / She will deposit the keys of Gas Godown in Quarter
Guard after the Day's business is over.

e) CONSTABLE (SALES SHOW ROOM)

i) He / She will be responsible for the cleanliness of Gas

Agency, showroom and all articles, therein.

ii) He / She will be responsible for proper maintenance and

account of appliances held on charge of Gas Agency.

iii) He / She will assist the HC (Gas Agency) to maintain the

register and attend to complaints of consumers.

iv) He / She will assist HC (Gas Agency) in all retail business

transactions.

v) He / She will keep watch over unsold items for longer

duration and inform HC (Gas Agency) well in time.

f) C.N. PAID STAFF

i) He will be responsible for door to door delivery of Gas

cylinders.

ii) He will check-up all rubber tube connections of

consumers once a month.

iii) He will immediately report of any major defect found in

any of the consumer's residence which he could not attend, to
Ct/Godown for immediate action.

15. STOCK TAKING BOARD AND CONDEMNATION

a) The accounts of the Gas Agency will be audited quarterly

by a Board of Officers nominated by the Chairman.

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 b) Stock taking of Gas Agency stores, equipment purchased
/ held with the Gas Agency will be held in each quarter under
the orders of the Chairman.

c) The unserviceable equipments will be put up half yearly

before a Classification & Condemnation Board and the articles
so declared condemned by the Board will be later auctioned by
a centrally constituted Board. The sale proceeds of such
condemned articles will be credited towards the Gas Agency
Fund.

16. INTERNAL AUDIT OF ACCOUNTS

The records of gas agencies may also be audited by IAPs while

carrying out audit of concerned GC / Establishment / Unit.

17. GENERAL

A Suggestion Book will be kept in the gas agency as well as at Gas

Godown at the counters during working hours. A Suggestion Box
duly locked will also be kept outside the office of Gas Agency for
dropping the suggestions / complaints during odd hours. The
Suggestion Book and the suggestions / complaints received in the
Suggestion Box will be examined by the Manager weekly and will be
put up before the Chairman every month, during Unit Welfare
Committee meeting.

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 CHAPTER – IX

CENTRAL RESERVE POLICE FORCE CANTEEN RULES

1. Short Title and Extent: -

1.1 These rules may be called “The Central Reserve Police Force
Canteen Rules”.

1.2 The facilities of Canteen will be extended to all serving and

retired CRPF personnel including their family members and NOKs of
deceased force personnel and also the members of other CPFs.

2. Definitions: -

(i) ‘Year’ means a financial year.

(ii) ‘Member’ means a member of the Central Reserve Police

Force including non-combatised staff of the Force, who
pays the subscription towards the CRPF Unit Welfare
Fund.

(iii) ‘Family’ shall include:

(iv) Wife in the case of a male member;

(v) Husband in the case of female member;

(vi) Sons including step sons and also adopted Son where
the adoption is recognized by the personal law governing
the members and who are wholly dependent on the
deceased member;

(vii) Un-married, widowed and divorced daughters, including

step daughters, and also adopted daughter where the
adoption is recognized by the personal law governing the
members;

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 (viii) Brothers below the age of 18 years who are wholly
dependent on the member;

(ix) Unmarried, widowed and divorced sisters who are wholly

dependent on the members;

(x) Father, if wholly dependent on the member;

(xi) Mother, if wholly dependent on the member.

(xii) “Fund” means the Central Reserve Police Force Canteen

Fund.

(xiii) “Director General” means the Director General of the

Central Reserve Police Force.

3. LOCATION AND MANAGEMENT:

(a) Each Unit / establishment of the CRPF will run a Canteen to

cater for the needs of the Force personnel. While the Battalion at an
independent place will run Dry as well as Wet Canteens, the
Battalions at a location where the Group Centres are located will run
only Wet Canteen. The Group Centres and the Training Institution will
run Dry as well as Wet Canteens, notwithstanding the fact that such
Training Institutions are located at the Group Centre location.
However, to cater for additional or specific needs of members of the
Force more than one Canteen can be opened at one location with
specific prior approval of the Director General.

(b) The Canteen will be managed by a committee consisting of : -

Chairman : DIG / Commandant

Vice – Chairman : Second – in – Command / DC (Adm.)

Manager : Inspector / Sub – Inspector (GD)

Canteen Clerk : One Ministerial Staff

Line Committee : One GO as Presiding Officer and 2

149
 SOs as Members.

Audit Board : One GO and 2 Subordinate Officers.

Dry Canteen Incharge : One Head Constable

Dry Canteen
Sales Persons : 2 Constables

Wet Canteen Incharge : One Head Constable

Wet Canteen
Sales Person : One Constable

Wet Canteen Cook : One Cook

4. Object:

The object of the Canteen is to provide General stores required

for daily use for sale at cheaper rates to the members and their
Family members.

5. Procedure and medium of business:

All commodities will be sold on cash payment.

6. Staff and Allowances:

(i) Staff as detailed in Rule 2 (b) will be provided to the

Canteen from the sanctioned allocation through a notification
issued by the Chairman. They will be paid monthly honorarium
at the rates prescribed by the Management Committee / Unit
Welfare Committee / Directorate General from time to time.

Present rates of honorarium when the Canteen cater for Bn

and GCs / Training Institutions

FOR GC / TRG INSTN. FOR BN

Canteen Manager Rs. 200/- Rs. 150/-

150
 Canteen clerk Rs. 150/- Rs. 100/-
Canteen I/C Rs. 150/- Rs. 100/-
Sales Person Rs. 100/- Rs. 50/-
Cook Rs. 100/- Rs. 50/-

(ii) Civilian / Ex – CRPF personnel / dependents of Ex –

CRPF personnel / NOKs of deceased Force personnel can be
engaged for Canteen, where it is considered absolutely
necessary, for attending to menial jobs, like, cleaning and
washing, with the prior approval of the Range DIG for Battalion
Canteen / DIG GC for GC Canteen.

7. Timings :

Timing during which the Canteen will remain open shall be notified by
the Chairman from time to time through circular order depending
upon the weather conditions and other circumstances.

8. Dry Canteen:

(i) Dry Canteen wherever authorised will cater for the items
required for day to day use of the Force personnel and their family
members. The Canteen manager will ensure only justified stocking of
the items in the Dry Canteen. Unnecessary stocking of the items in
the Dry Canteen should be avoided.

(ii) Purchases will be made only from Central Police Canteen

sources and the authorised wholesale outlets and quality of the items
sold in the Canteen will be ensured.

(iii) Daily sale and cash will be accounted for.

(iv) Purchase of canteen stores which are of proprietary nature be

made or by detailing a proper purchasing committee.

9. Wet Canteen :

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(i) Wet Canteen will function as an integral part of the Canteen
and besides tea, will cater for sweets, cold drinks and any other
articles approved by the Chairman from time to time.

(ii) The sales will be effected by Wet Canteen at the rates fixed by
the Chairman from time to time.

(iii) Sales will be made against cash only.

Duties:

(i) Chairman:

The DIG / Commandant, as Chairman of the Canteen will

preside over the meeting of the Managing Committee and supervise
the general administration of the Canteen, through the Vice –
Chairman.

(ii) Vice – Chairman:

(a) Second – in – Command or Dy. Comdt. (Adm) as Vice –

Chairman is responsible to the Chairman for efficient running of
the Canteen and with the assistance of the Manager of the
Canteen, will conduct all transactions of Canteen.

(b) He / She will bear in mind that the sanction of the

Unit Welfare Committee / Chairman is obtained for all items of
expenditure out of Canteen Fund for purchases of Canteen
assets exceeding Rs. 2,000/- at a time.

(c) The Canteen Vice – Chairman would be competent to

sanction such purchase up to Rs. 2,000/- at a time and get it
ratified by the Unit Welfare Committee at its next meeting.

(d) He / She will ensure that the Unit Welfare Committee

meetings are held regularly and that accounts for preceding
months are correctly maintained duly signed and a monthly
balance sheet is put up to the Chairman by the 7 th of the
following month.

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 (e) He / She will ensure that the accounts are audited
annually and stocks actually checked each quarter by the STB
– cum – Audit Board.

(f) All Cheque books, savings accounts and other valuable

documents of the Canteen will be kept in the safe custody of
the Vice – Chairman of the Canteen.

(g) All Cheques or withdrawals forms of the Banks will also

be signed by him.

(iii) Manager:

(a) He / She is responsible for general supervision of all

transactions and to arrange the supply of all goods locally or
otherwise on reasonable price.

(b) He / She will also be responsible to see that Canteen in-

charge (HC) deposits sale cash and coupons on the following
working day in the Treasury Chest and would see that no such
amount is detained without sufficient cause.

(c) He / She will summon the Line Committee to check and

inspect the fresh purchases and put them up before the Vice –
Chairman or Chairman.

(d) He / She will bring to the notice of the Vice – Chairman all
articles lying unsold for more than six months and obtain his /
her orders regarding their disposal.

(e) He / She will report all cases of damage to dead stocks or

items of sale, to the Vice – Chairman.

(f) He / She will check the registers once a month and the
stock quarterly and will sign the registers in token of having
done so. He / She will immediately inform the Chairman / Vice
– Chairman of any discrepancies discovered by him / her.

(g) He / She will also be responsible for running of the Wet

Canteen.

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 (h) He / She will maintain separate sanction books for Dry
and Wet Canteen and obtain sanction in those books from the
Vice – Chairman / Chairman before any purchase is made.

(i) Canteen Manager can make local purchases of essential

articles up to Rs. 500/-.

(iv) Canteen Clerk :

(a) He / She is responsible for regular and proper up keep of

cashbook and payment register. He / She will prepare bills and
undertake all correspondence connected with Canteen affairs.
He / She will prepare balance sheet every month, which will be
put up before the Chairman before the 7th of the following
month.

(b) He will receive the cash from the Canteen in-charge daily
and prepare deposit Cheques immediately, which will be signed
by the Vice – Chairman.

(c) He will be responsible for preparing the bills.

(v) Dry Canteen In-charge (Head Constable) :

He is responsible for all articles on charge of the Canteen

according to the stock and dead stock registers.

He will regularly maintain the stock register, daily sale register,

and dead stock registers. General stock register shall be
completed daily from the daily sale register.

He is responsible for all retail business transactions and for the

correct deposit of money against daily sales, which should daily
be entered in stock and sale registers.

It will be his duty to bring to the notice of the Manager all

articles lying unsold for more than three months.

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 He will inform the Manager as soon as any articles is damaged
or rendered un-serviceable or un-fit for sale.

He will be responsible for cleanliness of the Canteen.

He will invariably deposit the cash obtained from daily sales in

the treasury chest on the next working day.

He will be responsible for the rate list being updated and the
same will be displayed at a conspicuous place in the Canteen.

(vi) Dry Canteen Sales Persons (Constable):

(a) They will assist in sales and arrange articles in the show
case/show room and storeroom as directed by the Canteen in-
charge and will be responsible for the cleanliness of the
canteen and all articles therein.

(vii) Wet Canteen In-charge (Head Constable):

He will be responsible for maintaining all the records relating to

the wet Canteen.

He will be responsible to the Manager for the general

supervision of all transactions and to arrange for supply of
articles catered by the Canteen.

He will also be responsible for depositing with the manager the

cash / coupons received each day against sales.

He will bring to the notice of the Manager all such perishable

articles, which remain, unsold for more than three day.

He will regularly maintain the stock ledger, daily sales register,

dead stock register, sanction book, daily profit register or any
other record required for running the wet canteen.

(viii) Wet Canteen Sales Person (Constable):

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 (a) He will be responsible to effect sales against coupons and
neat display/layout of all items of food and drinks maintained by
the Wet Canteen.

(ix) Wet Canteen Cook :

(a) He will prepare tea and snacks according to daily

requirements.

(b) He will be responsible for general cleanliness and up keep

of the Wet Canteen premises.

10. Financial powers for Expenditure:

i) Financial powers for expenditures out of Canteen Fund

for irrecoverable expenditure would be exercised as per Unit
Welfare Fund Rules by various Officers, i.e., H.O.O., Range
DIG and Sector IG.

ii) However, Chairman / Managing Committee would have

full powers for making payments for items purchased for sale in
Canteen.

11. System of accounts:

(a) The accounts of the Canteen will be called, as Canteen

Fund the same will be maintained in a Nationalized Bank.

(b) The money not required for day-to-day transactions will

be kept in the Bank account only.

(c) The amount not required for a particular period of time will
be invested in fixed / cumulative deposits in Nationalised
Banks, Post Office etc. with prior approval of Unit Welfare
Committee.

(d) Unless specifically decided by the Chairman the payment

shall be made through Cheques only.

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(e) The following registers and Files will be maintained:

Cash book.
RV / PV files in which all vouchers will be kept.
Misc. correspondence file.
Stock Register.
Local purchase/Approval/Sanction register.
Daily sales register.
Bill book and receipt book.
Dead stock register.
P.M. Register.

Any other Register / Account Book deemed necessary by

the Chairman / Vice Chairman / Manager.

(f) The Canteen run by a Group Centre may have the capital
of Rs. 15 Lac and that in respect of a Battalion 10 Lac. The
profits earned over and above, would be distributed among
various establishments at the station as per limits laid down
below : -

i) 25% of profit should be retained in the corpus of the

canteen for capital expansion.

ii) 25% of profit will be given to unit/GCs Welfare

Fund.

iii) 10 % of profit will be given to Officers Mess

including Station Officers Mess wherever functioning.

iv) 10 % of profit will be distributed among all SOs’

Mess of GC / Unit / Institutions where more than one SOs’
Mess is functioning and to the SOs’ Mess of a duty Bn, as
the case may be.

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 v) 30% of profit will be distributed among the HCs’
Mess / ORs' Messes equally of GC / Training Institution
Complex and Duty Bns as the case may be.

(g) Line Committee members will be detailed by the

Chairman.

(h) Monthly Stock taking board will physically check the

availability of items and a certificate will be given in the Stock
register. The Board will be detailed by the Chairman.

(i) Quarterly STB – cum – Audit will be carried out by the

Board detailed by the Chairman.

(j) Annual Inspection of records of Dry and Wet Canteens

will be carried out by the Chairman.

12. Audit of Accounts.

(i) The accounts of the Canteen Fund will be audited

quarterly by a Board of Officers nominated by the Chairman.
Wherever the turn-over of the dry & wet Canteens is more than
Rs. 5 Lacs and Rs. 2,50,000/- respectively per month, the
annual audit through Internal Audit Party will be arranged under
the orders of concerned Adm Sector IG.

(ii) Special Audit of Canteen can also be conducted by the

IAP or any other agency with the prior approval of Chairman /
Range DIG / Sector IG / Director General.

13. General :

A suggestion book will be kept in the Canteen, which will be

placed at the counter during the working hours. Any member of the
Force or family member is free to record his suggestions in it under
his full signature and name. This book will be examined by the
Manager weekly and will put up before the Chairman every month
with the result of monthly stock checking.

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 CHAPTER – X

CENTRAL RESERVE POLICE FORCE OFFICERS’ MESS RULES

Part – I

1. Short title and Extent:

These rules may be called “The Central Reserve Police Force

Officers’ Mess Rules”.

1.1 Nomenclature and location:

Each Unit, Group Centre and other establishment of the Central

Reserve Police Force will have Mess for Gazetted Officers which will
be known as “Central Reserve Police Force Officers’ Mess”. Where
more than one Mess is located at a station, one of the Messes shall
be designated as “Station Officers’ Mess”. This would be done by
Administration Branch of Directorate General, CRPF, on the
recommendation of the concerned Adm Sector IG. The Station
Officers’ Mess will be maintained partly by a Grant from Government
and partly by subscriptions from members of the Mess. All such ad-
hoc Grants and subscriptions to these messes will be paid into and
expenditure will be met from the Fund to be known as “The Central
Reserve Police Force Officers’ Mess Fund”. All the silver, furniture,
trophies, etc., belonging to the Mess are the joint property of all the
members of the Mess.

1.2 Force Officers’ Mess:

(a) The Seminar Hall at 5th Floor, Block – I, CGO Complex,

Lodhi Road, New Delhi, is temporarily declared as the
“Force Officers’ Mess” of CRPF. The staff for running of
this Mess will be provided by Static Institutions / Units of
NCR area under the ops jurisdiction of IG, Northern
Sector, CRPF. The Director General, CRPF will be the
ex-officio President of this Mess. Similarly, IG (Adm) and
DIG (Adm) Directorate General, CRPF will be the ex-

159
 officio Vice – President and Hon. Mess Secretary of the
Force Officers’ Mess respectively. All the other Rules and
Regulations as laid in Chapter X and Standing Orders
issued from time to time, shall be equally applicable to
this Mess / Seminar Hall.

(b) “Vishranti” will be an extension of this Force Officers’

Mess for accommodation and holding private functions by
the members or those permitted by the President.

(c) All kinds of Family functions will be organized at the

Lounge of “Vishranti”, on prescribed charges. The
th
allotment of Force Officers’ Mess at 5 Floor, Directorate
General, CRPF and Lounge of “Vishranti” will be done by
Directorate General, CRPF, only.

2. Definitions :

For the purpose of these rules:

(a) The “Mess” means the Central Reserve Police Force Officers’
Mess.

(b) “Member” means a permanent member unless otherwise

definitely stated.

(c) “Mess Fund” means the Central Reserve Police Force

Officers’ Mess Fund unless some other Fund is referred to.

(d) “Committee” means the committee referred to in Rule 5.

(e) The “Deputy Inspector General” is the Deputy Inspector

General, Central Reserve Police Force.

(f) The “Commandant” is the Commandant of Central Reserve

Police Force.

(g) “Officer” means a Gazetted Officer including Officers from

Medical and Ministerial Cadres of CPOs, State / UT Administration

160
and State / UT Police, a Commissioned Officer of the Army / Navy /
Air Force / Coast Guard, etc.

2.1 Interpretation: “Station Officers’ Mess” – One Mess at a

Station to be designated as a Station Officers’ Mess, and this will be
maintained partly by Government Grant and partly by subscription
from members of such Mess, as explained at Para 1.1 above.

3. Membership of the Mess:

(i) Every serving Officer of the Central Reserve Police Force will
be a permanent member of the mess as long as he / she is in service.

(ii) Honorary membership: All Gazetted officers of the Civil and

Military services calling on the Mess may be asked to become
honorary members. The DIG / Commandant may also ask the
prominent members of the locality to become members of the Central
Reserve Police Force Officers’ Mess.

(iii) DIG / Commandant may also invite ladies to use the mess.

(iv) All retired CRPF Officers and retired deputationists who made
subscription to the CRPF Officers’ Mess Fund will also be members.
However, in future, no life membership card will be issued to retired
officers.

(v) All the Gazetted rank deputationists to CRPF and such ex-
deputationists who contribute to the CRPF Officers’ Mess Fund shall
also be members.

(vi) The Director General has the discretion to make any person(s) /
person(s) of eminence, a member of the Force Officers’ Mess on
usual terms and conditions as laid down in the CRPF Funds Manual.
Such members, will be charged for the Mess facilities at par with the
serving CRPF Officers.

4. Distinguished Members:

The following distinguished personalities will be invited to

consider themselves as permanent honorary members of the Mess.

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 (a) Hon’ble Minister of Home Affairs, Union of India.
(b) Hon’ble Chief Minister of the State.
(c) Hon’ble Home Minister of the State.
(d) Director General, Central Reserve Police Force.
(e) Special Director General, Central Reserve Police Force.
(f) Addl. Director General, Central Reserve Police Force.
(f) Inspector General, Central Reserve Police Force.
(g) Deputy Inspector General, Central Reserve Police Force.

5. Mess Committee :

5.1 (a) The senior most executive Officer at the Station will be
the ex-Officio “President of the Station Officers’ Mess”.
Second senior most executive Officer of the Station will
act as ex-Officio “Vice President”. There will be an
Honorary Mess Secretary nominated by the President
from amongst the Members of the Mess Committee. The
President will nominate the Office Bearers and also other
members of the Committee, subject to approval by the
concerned Adm Sector IG. The Committee shall have the
powers to co – opt additional members.

(b) At least 2/3rd of the Members will form Quorum for a

meeting of the Mess Committee.

5.2 (a) For other Messes, the Constitution of the Mess

Committee will be the President, the Vice – President and
three members. The DIG / Commandant will be the ex –
Officio President. The Second – in – Command will act
as ex – Officio Vice – President. The DIG / Commandant
will nominate one of the Committee members as
Honorary Mess Secretary. The Committee shall have the
powers to co–opt additional Members.

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 (b) At least 2/3rd of the members should form Quorum for a
meeting of the Managing Committee.

6. General Meetings:

An annual meeting of the General Body comprising of all members of

the Mess, will be held during the first quarter of every year. A
member will be required to give not less than one week’s notice to the
Honorary Mess Secretary of any subject proposed for inclusion in the
Agenda. An extra ordinary General meeting shall be called by the
Honorary Mess Secretary on the request of at least half of the
members.

7. Voting at Committee Meeting:

A Majority vote carries any resolution before the Mess Committee

and General Body. In the case of equal voting, the President will
have a casting vote.

8. Alterations in Rules:

Any proposed alteration in the Mess Rules must be placed before a

General Body Meeting for approval and cannot be adopted without a
three quarter majority vote and the approval of the concerned Adm
Sector IG.

NOTE: In case of any doubt, reference may be made with the CRPF
Adm Directorate for clarification.

9. President :

The President will be in administrative charge of the mess. He / She

will be responsible for the General supervision of the work of the
committee, and for the control of expenditure.

10. Vice – President :

The Vice – President will exercise General supervision over whole of

the mess and will be responsible for : –

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(a) Efficient running of the Mess, holding of a guest night or other
special entertainment, including the organization for service, etc.

(b) The safe custody of all silver trophies, Mess property, Crockery
& Cutlery, furniture, etc.

(c) The charge of the Library and Billiards Room, if available.

(d) The maintenance of the stock book and for carrying out the half
yearly checks of all mess properties.

11. Honorary Mess Secretary :

The Honorary Mess Secretary will be responsible for : -

(a) Maintenance of all mess accounts, which must be balanced

every month.

(b) Collection of subscriptions and issue and payment of bills.

(c) Preparation of Quarterly statement of assets and liabilities and

quarterly Balance Sheet.

(d) Supervision of all correspondence, including the issue of

invitation.

(e) Maintaining an up to date copy of the Mess Rules.

(f) General cleanliness of the Mess Room, furniture and fittings.

(g) General internal and domestic economy of the mess.

(h) General control and allocation of duties to the mess staff.

(i) General control of all stocks of wines, etc., and the ordering of
fresh supplies.

(j) Barman’s stock book of Wines, etc.

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(k) Maintenance of the account books and registers mentioned in
Para 12.

12. Maintenance of Account Books and Register:

The following account books and Registers will be maintained:

(a) Cash account book.

(b) Combined stock book of silver, silver trophies, Linen, cutlery,
Glass, Crockery and furniture and misc. property.
(c) Bill books and monthly mess bills.
(d) Breakage book.
(e) Visitors’ book.
(f) Library Catalogue and issue register.
(g) Bridge score book.
(h) Billiard charges book.
(i) Secretary’s stock book of Wines, etc.
(j) Barman’s stock book of Wines, etc.
(k) Pay and acquaintance rolls of mess staff, if any.
(l) Any other Book or File, as deemed necessary.

PART – II

DUTIES OF THE MESS ESTABLISHMENT

13. Mess Head Constable:

(a) The Mess Head Constable will supervise the entire mess
establishment and will be responsible for the efficient working of
the mess staff. He / She will immediately bring to the notice of
the Honorary Mess Secretary instance(s) of neglect or
disobedience of orders by any of the mess staff, if any. He /
She will particularly be responsible for: -

165
 (i) The General cleanliness of all the rooms and of the
plate, trophies, etc.

(ii) The Organizing of service from the Bar at guest

night or any other function in the mess. He / She
will detail the duties of Officers' Security Aides
requisitioning for special occasions.

(iii) The custody of all trophies, cutlery, Glass, Linen,

Plate, etc., and for reporting of breakage and loss to
the Honorary Mess Secretary.

(iv) The Bar stock of Wines, etc., and for seeing that
consumption thereof is duly entered by the Barman
in prescribed stock book.

(v) The safe custody of the keys of the safe and stock
cupboard.

(vi) The maintenance of a supply of writing materials on

the writing tables and vouchers for the supply of the
same being signed by the Honorary Mess
Secretary.

PART – III

SYSTEM OF ACCOUNTS AND AUDIT

14. Financial year:

For the purpose of the mess Fund and other Funds, connected with
the Mess, the Financial Year will be the calendar year.

15. Subscriptions:

15.1 The rate of monthly subscription for CRPF Officers’ Mess will
be as under:-

i) DG / SDG / ADG - Rs.50/-

166
 ii) IG & Equivalent Rank - Rs.50/-
iii) DIG & Equivalent Rank- Rs.40/-
iv) Commandant, 2I/C &
Equivalent Rank - Rs.30/-
v) DC & Equivalent Rank - Rs.25/-
vi) AC & Equivalent Rank - Rs.20/-

Note:1. Subscription realized for the month of January each year,

in respect of each Officer of Unit / Establishment, will be deposited
with Force Officers’ Mess Fund. It will be the responsibility of the
Head of Office / Commandant / DIG to ensure depositing of same
with FOM.

2. All the Officers posted in Delhi / New Delhi (excluding

those posted in Delhi based duty Battalions) including those posted in
Directorate General, CRPF, O/O IsG Northern, RAF and CoBRA
Sectors, DIsG Range New Delhi and RAF will deposit subscription for
the month of January each year to the FOM Fund and for the
remaining eleven (11) months subscriptions will be sent to CRPF
Officers’ Mess Fund, Jharodakalan, New Delhi.

3. All IsG / DIsG and Officers who are not posted in GC /

Unit will deposit monthly Mess subscription to the nearest Station /
GC / Unit Officers’ Mess.

15.2 The Mess Committee will fix the rates for the Mess Library and
games subscriptions and the charges and points for billiard and
cards. The committee will also fix the rates of subscription to be
charged from other members / ladies who are permitted to use the
Mess.

16. Charges for accommodation provided to visiting Officer in

CRPF Officers’ Mess:

16.1 Charges for accommodation, water, electricity, crockery, linen,

etc., provided to visiting Officers in Officers’ Mess, while on visit /
inspection / duty will be recovered as under :-

Category (I)

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 This category would include all serving CRPF Officers, retired
CRPF Officers, deputationist, dependent members of their families and the
Officers of other CAPFs. The mess charges per day will be as under :-

S/No. Particulars Room Water & Crockery, Total

Rent Electricity Table linen
etc.

01 Single Bed Room 4.00 1.00 5.00 10.00

02 Double Bed Room 4.00 2.00 8.00 14.00

03 VIP Suits with AC 6.00 4.00 10.00 20.00

( Reserved for
DG/SDG/ADG/IG/ DIG)

Category (II)

This would include personal guests of Category-I officers but

no civilians. The charges per day will be as under :-
S/No. Particulars Room Water & Crockery, Total
Rent Electricity Table linen
etc.

01 Single Bed Room 4.00 2.00 24.00 30.00

02 Double Bed Room 4.00 2.00 34.00 40.00

03 VIP Suits with AC 6.00 4.00 30.00 40.00

( Reserved for
DG/SDG/ADG/IG/ DIG)

Category (III)

This is for serving Officers of Armed forces and other CPOs,

Class-I Officers serving in State Police Organisations and
Central Govt. official or All India Services or PSUs of Govt. of
India State Govt.The charges per day will be as under :-

168
S/No. Particulars Room Water & Crockery, Total
Rent Electricity Table linen
etc.

01 Single Bed Room 10.00 5.00 35.00 50.00

02 Double Bed Room 20.00 10.00 45.00 75.00

03 VIP Suits with AC 30.00 30.00 90.00 150.00

( Reserved for
DG/SDG/ADG/IG/ DIG)

16.2 These charges will be payable in cash only and accounts will
be settled before the Officer leaves the Mess. These rates will be
applicable only where Officers’ Messes have been accommodated in
properly constructed Government building. Where Messes are
located in Tents/improvised buildings, the DIG / Unit Commandant /
HOO will fix rate at his / her discretion.

16.3 The charges on account of accommodation will be credited to

Government Treasury. The charges on account of crockery, linen,
etc., will be credited to Mess Fund. So far as, charges for water and
electricity are concerned, if the Mess is meeting these charges
initially, the recoveries on this account will also be credited to the
Mess Fund.

16.4 These rates are prescribed for those Government servants who
visit the GC Messes / Permanent Messes on casual visit / inspection.
Those Government servants, whose HQrs are at the place the Group
Centre Mess / Permanent Mess is situated, and who wish to live in
the Mess for a month or more, need to pay only the assessed rent or
10% of their emoluments as per Rule 45 A-IV of Fundamental Rules
or 30 times the charges for accommodation as given at Table below
Para 16.1 (to make it monthly), whichever is the least. Electricity and
Water charges, etc., would be in addition to these. Where individual
water and electricity meters are installed actual charges will be
payable. Where individual meters are not installed, the recovery may
be at the rates as given at Table below Para 16.1.

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17. Mess Advance :

(a) (i) Every Officer, on initial entry as Gazetted Officer (either

as DAGO or on Promotion) will deposit Rs. 100/- in the Force
Officers’ Mess Fund maintained at Directorate General, as non-
refundable Advance. This will be applicable to the Officers
joining the Force on Deputation also. F.O.M. advance @ Rs.
50/- already deposited by officers prior to 31/12/2002 will now
be treated as non-refundable advance. In place of above
advance a Memento will be given to the Officer from F.O.M.
Fund, Directorate General at the time of retirement/repatriation.
These instructions will be applicable w.e.f. 1/1/2003.

(a) (ii) The records of the Force Officers’ Mess Fund Advance
will be maintained by Adm Branch of Directorate General under
supervision of DIG (Adm). The amount received from the
Officers as F.O.M. Advance will be kept in fixed deposits and
the interest thereon will be utilized for presenting Mementos to
the retiring Officers, improvement of Messes and other
purposes of the Mess as per decisions taken from time to time
by the Managing Committee. Unit Commandant will intimate
the date of retirement of Officers to Directorate three months in
advance for providing Mementos giving full details of the F.O.M.
non-refundable advance deposited with F.O.M. fund at
Directorate alongwith the B.D. No. and date or receipt No. and
date, so that action regarding presentation of Memento could
be completed in time.

(b) All Officers / Members of the CRPF Officers’ Mess will deposit
Mess Advance. The rate of Mess Advance should be decided in the
General Body meeting of the Officers’ Mess.

18. Classification of Funds and Accounts :

The following Funds and accounts will be maintained in connection

with the Mess:

(a) The Central Reserve Police Force Officers’ Mess Fund to which
will be credited all donations and subscriptions as well as the
proceeds of all monthly mess bills, and to which will be debited all

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expenditure in connection with the general up keep of the Mess
including the garden and the Tennis Courts.

(b) The Entertainment Fund for all receipts and expenditure in

connection with the guest night and other special entertainment.

19. Powers of Expenditure.

(a) The Honorary Mess Secretary has powers to incur all

expenditure in connection with the up keep of and additions to the
mess property, provided that no single item of expenditure exceeds
Rs.1,000/- (Rupees one thousand only). For amounts in excess of
this sum, the sanction of the President, Mess Committee must be
obtained.

(b) The Honorary Mess Secretary is empowered to incur ordinary

expenditure in connection with the mess and to pay tradesmen’s bills
in this connection.

20. Audit and Publication of Accounts:

The Honorary Mess Secretary will prepare quarterly Balance Sheet of

the account of the Mess and the entertainment Funds. These
accounts will be duly audited by Auditors appointed by the Mess
Committee and the balance sheets will then be placed before the
Annual General Body Meeting.

21. Stock Book :

A stock book in a suitable format will be maintained for all the

property belonging to the Mess. The stock book will be sub-divided
into appropriate heads, i.e., for plate, crockery etc. and will be kept up
by the Mess Head Constable under the supervision of the Honorary
Mess Secretary. In it, all details of new purchases including a
description of the article sufficient for identification, its cost, from
whom purchased, the date of purchase, etc., and subsequent
disposal, must be entered.

22. General :

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22.1 Mess subscription received from GOs will be utilized for proper
maintenance / improvement of the Officers’ Messes.

22.2 Messes should be maintained properly and for this purpose

Unit Commandant will visit all residential rooms in the Mess, Dining
Hall and Kitchen, etc., at least once a fortnight. Besides, special
attention should be given towards cleanliness and quality of items.

22.3 Expenditure on GOs’ Mess can also be met in rare and

deserving cases from Canteen / Co – operative Shop Fund.
However, such expenditure should be incurred only after obtaining
prior approval of the Adm Sector IG.

22.4 All items purchased out of Regimental Fund / GIA / Special GIA
and temporarily provided to the Officers’ Mess be permanently
transferred to GOs’ Mess as an one time measure. However, items
purchased out of Government Funds shall not be transferred.

22.5 All GOs should pay monthly mess subscription well in time.
Unit Commandants will ensure that monthly subscription is deposited
every month by the GOs in time.

22.6 Special DsG, Addl. DsG, Adm Sector IsG and Range DIsG will
ensure during their inspections that these instructions are complied
with strictly by all concerned.

PART – IV

MESS PROPERTY

23. Cups and Trophies:

(a) All cups and other trophies, which are competed for annually as
well as trophies which are won out right by the Central Reserve
Police Force are the property of the Mess and are retained
permanently in the Mess.

(b) All trophies which officers wish to present to the Mess must first
be accepted by the Mess Committee. Whole or part cost of

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engraving silver trophies, which are accepted by the Mess
Committee, may be sanctioned out of Mess Fund.

24. Insurance of Trophies and Plate :

All plates and trophies must be insured, for which the Honorary Mess
Secretary will be responsible.

25. (a) No articles of furniture, crockery or Glass may be taken

out of the Mess without the prior permission of the Honorary Mess
Secretary.

(b) No Linen may be lent or hired out.

26. Breakages:

In the case of accidental breakage by Officers or their Security Aides,

the cost of repairing or replacement the articles will be charged from
the Officer concerned, who will make an entry in the breakage book.
If the breakage is willful, the Honorary Mess Secretary is authorized
to charge up to six times the cost of the damage caused.

27. Library:

The library will be managed by a member appointed by the

Mess Committee.

28. News Papers, Periodicals, etc.:

The list of New Papers and Periodicals to be purchased will be

revised annually at the annual General Body Meeting.

29. Charges and Recoveries for Guest Nights etc.:

(a) The total cost of a guest night to which mess guests are invited
excluding drinks for which the charges will be personal, will be shared
by all officers dinning in the mess, as well as any honorary member
who elect to dine in. Any officer or honorary member who invites a
guest will pay one extra share.

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(b) The distribution of the cost of other special entertainment will be
decided by the Mess Committee in each case.

30. Recoveries for breach of Rules:

Recoveries for breach of Mess rules will be made at a scheduled rate

fixed by the Mess Committee.

PART – V

31. Miscellaneous:

(a) The Mess Committee will frame regulations covering mess

etiquettes regarding the procedure for guest night as well as for the
billiard and card rooms.

(b) The members will adhere to the dress codes as prescribed by

the Directorate General.

(c) Charges for CRPF officers mess accommodation by visiting

officers will be paid in accordance with the instructions issued by the
Directorate General from time to time.

(d) The accommodation in Officers’ mess will be provided on first

come first serve basis.

**************

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 Chapter – XI

“SHAURYA” CRPF OFFICERS’ INSTITUTE

1. Preamble:

1.1 The CRPF has emerged as the largest Central Police Force
and shouldering the responsibilities of maintenance of Internal
Security. In addition to the Directorate General / Force HQr, various
Offices are also located in Delhi and some duty Battalions are too
deployed in Delhi and adjacent area / NCR also. Similarly, apart from
many Officers posted in Delhi in these Offices and Units quite a good
number of Officers are also keeping their families in Delhi for better
education of their wards and to discharge other family commitments.

1.2 In order to efficiently discharge the duties entrusted to the

Force Officers, a well stocked Library facility for professional research
and study has become essential for optimization of our efforts. The
Officers and their families also require recreational, games and sports
facilities for fitness, good health, overall and all round development,
etc.

1.3 In order to institutionalize these arrangements and to achieve

highest standards of professional excellence and providing congruent
structural support, Shaurya CRPF Officers’ Institute is being
developed at Plot No.8, Nelson Mandela Road, Vasant Kunj Phase –
II, New Delhi – 110 070.

2. Short Title and Extent:

2.1 These Rules shall be called the “Shaurya” CRPF Officers’

Institute Rules 2011.

2.2 These Rules are applicable for “Shaurya” CRPF Officers’

Institute and are issued for smooth administration and as guidelines
for effective functioning of the Institute.

3. Nomenclature and location:

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 The Institute shall be located at Plot No.8, Nelson Mandela
Road, Vasant Kunj Phase – II, New Delhi – 110 070. The Institute
will be maintained partly by Government Grants and partly by
Subscriptions / Entry Fees, from Members, Subscriptions and
Donations, etc. All such ad-hoc Grants and subscriptions will be paid
into and expenditure will be met from the Fund to be known as the
“Shaurya CRPF Officers’ Institute Fund”.

Note:The PET / Government authorised items as prescribed for

GOs’ Mess will be provided to the Institute from the Government
Grants.

4. Objectives:

4.1 The objectives of the Institute shall be as under : -

(a) To work for the general welfare of its Members and their
families.

(b) To organize various activities to update knowledge about

needs and challenges of modern day Internal Security
and to achieve the highest standards of professional
excellence.

(c) To provide limited residential accommodation and

congruent structural support.

(d) To provide recreational facilities to its Members.

(e) To explore the possibilities for expansion of Branches of

the Institute, throughout India.

(f) To enter into any agreement with any Institution,

Company, Association or Public Authority concerned for
furtherance of objectives of the Institute, aid in the
establishment and support of other Associations formed
with similar objectives.

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 (g) To provide Games and Sports facilities both indoor and
outdoor to develop hobbies and to encourage Fine Arts,
Performing Arts, Reading – Writing, etc.

5. Definitions:

5.1 For the purpose of these Rules : -

(a) “Institute” means the “SHAURYA” CRPF Officers’

Institute, Vasant Kunj, New Delhi.

(b) “President” means the President of the Institute.

(c) “Vice – President” means the Vice – President of the

Institute.

(d) “Treasurer” means the Treasurer of the Institute.

(e) “Secretary” means the Secretary of the Institute.

(f) “Chairman” means the Chairman of the Executive

Committee of the Institute.

(g) “Convener” means the Convener of the Executive

Committee of the Institute.

(h) “General Body” means the General Body of the Institute

consisting of all Permanent Members of “Shaurya”.

(i) “Member” means every serving CRPF Officer including

deputationists, Ex – CRPF Officers including the Officers
of the Other Services who at any time have served in
CRPF and deposited Membership Fees.

(j) “Associate Member” means the Officers of other CAPFs

and MHA / GOI.
(k) “Temporary Member” – The Executive Committee may
permit other Officers of CRPF, CAPFs and MHA / GOI

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 who have not deposited life time Membership Fees to
become Temporary Members of the Institute.

(l) “Fund” means the “SHAURYA” CRPF Officers’ Institute

Fund.

(m) “Committee” means the Executive Committee referred

to in Rule – 6.2 below.

(n) “Officer” means a Gazetted Officer including Officers

from Medical and Ministerial Cadres.

(o) “Family” means an Officer’s spouse, unmarried or

married children including adopted children where the
adoption is recognized by the Personal Law governing the
Member, parents, unmarried brothers and unmarried /
widowed / divorced daughters & sisters, who are wholly
dependent on the Officer.

(p) “Director General” means the Director General of

CRPF.

6. Governance of the Institute: General Body / Executive

Committee / Managing Committee / Other Committees and
Staff:

6.1 General Body: (Composition, Meeting, Quorum)

(a) The General Body shall consist of all the Members.

(b) There shall be an annual meeting of the General Body of

“Shaurya” once in every financial year on such time, date
and venue as may be decided by the Ex – Officio
President / Executive Committee, preferably with a Notice
of fifteen (15) days to Members.

(c) The Agenda of the General Body meeting will be finalized

by the Executive Committee on the basis of points
received from the Members as also Office Bearers, and
should be made available to the Members well in

178
 advance, so that fruitful discussion on the Agenda points
takes place and appropriate decisions taken.

(d) The Quorum for a meeting shall be 1/3rd of the Members

of the General Body. If within half an hour from the time
appointed for the meeting Quorum is not present, the
meeting if called on the requisition of Members shall be
dissolved. In any other case, it shall stand adjourned to
such time and date as may be determined by the Ex –
Officio President / Executive Committee. The adjourned
meeting shall proceed to transact business even if there
is no Quorum.

6.2 Executive Committee: (Composition, Meetings, Quorum,

Powers and Functions):

(a) Composition: The affairs of “SHAURYA” would be

managed as per the broad directions of the Executive
Committee, consisting of following Members :-

i. Ex – Officio President - DG, CRPF

ii. Ex – Officio Vice–President - ADG (HQr),
CRPF
iii. Ex – Officio Secretary - IG (Adm), Dte.
General
iv. Members -1) IG Northern Sector
2) DIG (Adm) Directorate
3) DIG, New Delhi
Range
4) Commandant, SDG
5) Commandant of one
Delhi based Unit to be
nominated by IG,

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 Northern Sector,
CRPF, by rotation.

(b) Meeting and Quorum:

i. The Executive Committee shall ordinarily meet once in

every six (6) months.

ii. Half the Members of the Executive Committee shall form

the Quorum for the Meeting.

iii. The President may, in such cases, as he / she may

consider necessary, direct that any business may be
circulated among the Members and any Resolution so
circulated and approved by a majority of Members signing
shall be as effective and binding as if, such Resolution
had been passed at a Meeting of the Executive
Committee.

(c) Power & Functions:

i. The Executive Committee shall be responsible for overall

supervision and control of the Institute for smooth
functioning.

ii. Any changes / amendment in Rule and Regulations of

“SHAURYA” will be made by the Executive Committee.

iii. The Ex – Officio Vice – President is vested with full

financial powers and Ex – Officio Secretary is empowered
to sanction upto Rs.1 lakh at a time, only for upkeep and
maintenance of the Institute.

iv. Without prejudice to the powers conferred by the

foregoing clause, and subject to ratification in the Annual
Meeting or specially convened Meeting of the General
Body for the purpose, with 2/3rd majority of the Members
(Quorum) present in such Meeting; Executive Committee
will have the powers to : -

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a) Enter into any Agreement, Contract or Engagement
for and on behalf of the Institute and secure their
fulfillment, with the aim to achieve objective(s) of
“Shaurya”.

b) Appoint Committees for disposal of any business of

the Institute or for advice in any matter pertaining to
management and administration of the affairs of the
Institute and for furtherance of its objectives.

c) Purchase or otherwise acquire, construct or hold for

the Institute any property or assets at such price
and generally on such Terms and Conditions as it
considers proper.

d) Leave or rent out such portion of the lands or

buildings or other assets of the Institute which are in
excess of its requirements or otherwise deemed
necessary.

e) Open accounts with Banks and authorize Officer(s)

of the Institute to operate on them as well as draw,
accept, endorse and execute Cheques, Bills of
Exchange, Promissory Notes, etc., on behalf of the
Institute.

f) Accept Donations or Deposits for the use and

purpose of “Shaurya”.

g) Appoint and pay to Consultants or Advisors.

h) Delegate from time to time all or any of its powers to

the Executive Committee as may be found
necessary for the efficient administration of the
affairs of the Institute.

i) Do all such other acts and things as are incidental

to or which the Executive Committee may find

181
 conducive to the attainment of the objects of the
Institute or any of them.

6.3 Duties of Office Bearers of the Executive Committee:

(a) President:

DG, CRPF will be the Ex – Officio President. He / She shall : -

i) Preside over all the meetings of the General Body and

Executive Committee.

ii) Ensure efficient working of the Executive Committee.

(b) Vice – President:

The Addl. DG (HQr) of CRPF will be Ex – Officio Vice –

President of “Shaurya”. The Vice – President shall :-

i) Assist the President in his / her duties and perform the

duties of President in his / her absence.

(c) Secretary:

The IG (Adm) Directorate General, CRPF will be Ex – Officio

Secretary of “Shaurya”. The Secretary will ensure the re –
admission, termination of the Members in consultation with Ex –
Officio Vice – President. He will conduct six monthly inspection
of the Institute to ensure the following besides other adm
related issues :-

i) The Institute is running as per the laid down Rules.

ii) All records are maintained properly.

iii) Any major requirement if needed by the Institute, if

justified and same discussed with Ex – Officio Vice –
President.

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 iv) He will ensure through staff that Institute or its facilities
are not misused or being used by an unauthorized person
/ Institution.

v) Be responsible to the Executive Committee for all

administrative functions including the duties delegated to
him / her from time to time.

vi) Call meetings of the General Body / Executive Committee

with the approval of the Ex – Officio President.

vii) Any other tasks given by the Ex – Officio President / Vice

– President.

(d) Treasurer:

The DIG, New Delhi Range of CRPF and Member of the

Executive Committee, will be Ex – Officio Treasurer of the
Institute. The Treasurer shall :-

i) Keep accounts of all financial transactions and maintain

records of receipts and expenses and assets and
liabilities.

ii) Prepare annual statement of accounts, assets & liabilities

and get them audited by the Auditors appointed by the
Executive Committee at the close of each financial year
and before the next General Body Meeting.

iii) Ensure proper Book Keeping and Accounting of all

financial transactions as per the norms and present
consolidated picture in desired format to the President /
Vice – President and seek their guidance, as may be
required, and shall be accountable for all matters
pertaining financial prudence.

7. Managing Committee : - Composition, Meeting, Powers &

Functions:

7.1 Composition:

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 (a) A Managing Committee shall be constituted with
delegation of powers relating to finance, administration,
logistical arrangements, legal affairs, matters relating to
Membership and other day – to – day matters for running
of the Institute constituted as under : -

i. IG N/S, CRPF - Chairman

ii. DIG (Adm) Directorate - Member

iii. DIG New Delhi Range, CRPF - Member

(b) If deemed essential, the Managing Committee may co –

opt any person, as deemed fit, for transaction / disposal of
any matter considered by it.

7.2 Meeting:

The Managing Committee shall meet as often as considered

necessary by the Chairman.

7.3 Powers & Functions:

i) The Managing Committee shall be responsible for the day

– to – day management of the Institute.

ii) The Committee shall be responsible for appointment of

Manager and other staff who can be retired CAPFs
Officers and ORs on honorarium basis and to decide their
salary, etc., and attachment of CRPF staff as on
requirement basis.

iii) The Committee shall be responsible for preparing a panel

of caterers, floweriest and other allied service providers.

iv) Shall have any other power and function as may be

delegated by the Executive Committee, from time to time.

184
8. Other Committees, if any, Formation / Composition / Duties
and Functioning:

The Executive Committee may constitute Other Committees

and Sub – Committees for performing such functions, as it may
deem necessary. Every such Committee shall have a Presiding
Officer and such other Members as the Executive Committee
may deem fit. The Executive Committee shall have the powers
to issue such directions to any Committee as it deems fit and
such Committee(s) shall abide by such directions.

9. Membership of the Institute:

9.1 All serving / retired Officers of CRPF as well as those who

served in CRPF on deputation at any given time and serving / retired
Officers of other CAPFs and MHA / GOI would be eligible to be the
Members.

9.2 Membership would be given on depositing of Membership Fee

with the Institute. The revised Membership Fee of the Institute is as
under :-

Sl. Membership Subscription

No.
1. Permanent Members as at 1.Rs. 5,000/- Life Time
Para 5.1 (l) under Definition Subscription.
2.Rs. 1,000/- Annual
Subscription for Force
Members.
2. Temporary Membership for 1.Rs. 1,500/- Annual
one year renewable upto three Subscription for CRPF
(3) years against fresh annual Officers.
subscription, as at Para 5.1 (n) 2.Rs. 2,500/- Annual
under Definition. Subscription for Temporary
Members from other CAPFs /
MHA – GOI.
3. Associate Membership, as at 1.Rs. 7,500/- Life Time
Para 5.1 (m) under Definition. Membership.
2.Rs. 1,200/- Annual
Subscription.

185
9.3 The Membership Card of Institute will be prepared and issued
to all Members.

9.4 A Member shall continue to be a Member of the Institute till the

time he / she pays the Membership Fees and Annual Subscription as
fixed.

10. Termination / Cessation of Membership:

A Member’s membership with the “SHAURYA” shall stand

terminated due to any of the following reasons :-

(a) On his / her Dismissal / Removal / Compulsory

Retirement from CRPF.

(b) On removal of his / her name from the list of Members

due to failure to clear the Bills within three (3) months.

(c) By expulsion by the Managing Committee for violating

any Rules or Regulations of the Institute for un-officer like
conduct.

(d) Membership of a Member shall cease or terminate, if he /

she fails to pay periodical Membership Fees /
subscriptions, within three (3) months from the date of
same becoming due.

(e) A Member so expelled / terminated from Membership

shall forfeit all claims on the Institute and his / her
subscriptions will stand forfeited.

11. Re – admission of Membership:

Any Member removed from Membership for non – payment of

dues, etc., may be considered for re – admission, provided that,
such a Member clears all the dues and pays fresh Membership
fee, after the approval of Ex – Officio President. However,
Members removed for gross misconduct will not be considered
for re – admission, at any stage.

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12. Hiring Charges:

The Rates for hiring of various establishments at “SHAURYA”

will be as under :-

Rate for
Rate for
Official /
Private
Sl. Regimental
Category function
No. functions
(Amount in
(Amount in
Rs.)
Rs.)
A – (Lawn + Lounge)
i) For all CRPF Officers /
7,500/- CRPF – NIL
Members
ii) For CAPFs and MHA /
10,000/- 15,000/-
GOI
iii) For Corporate
Bookings / Institute / - 30,000/-
PSUs

B – (Auditorium + Lawn + Lounge)

i) For all CRPF Officers /
10,000/- CRPF – NIL
Members
ii) For CAPFs and MHA /
15,000/- 20,000/-
GOI
iii) For Corporate
Bookings / Institute / - 40,000/-
PSUs

C – (Conference Room + Lounge)

i) For all CRPF Officers /
15,000/- CRPF – NIL
Members
ii) For CAPFs and MHA /
- 25,000/-
GOI
iii) For Corporate
Bookings / Institute / - 40,000/-
PSUs

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13. Power of Allotment:

The booking / allotment of “SHAURYA” CRPF Officers’ Institute

and decision about the status of the function will be made by
DIG (Adm) Directorate General, CRPF, with the approval of Ex
– Officio Vice – President.

14. Booking Guidelines:

i) The Institute can only be given on hire for purpose of

“Marriage Receptions” to only for direct descendents
i.e., Sons and Daughters of the CRPF Officers and
“Family function” which include other functions relating
to immediate family i.e. real
Sister/Brothers/Parents/Children etc. The information in
this regard should be given by officers in their request for
booking. Officers giving false information while requesting
for allotments may also be fined to the limit of 10 times of
normal charges as penalty besides action under Conduct
Rules.

ii) Members of SHAURYA Institute will be given preference

in booking over other categories.

iii) Advance requests for allotment will be considered only

three (3) months before the event and not before that so
as to prevent / avoid clash of date(s) with any official
function.

iv) The booking is non – transferable. Only the Officer in

whose name the facility has been booked will be allowed
to use the facility.

v) Complete booking amount shall have to be deposited to

the Manager, SHAURYA Institute at least 24 hours prior
to the date of function. (suggest period of notice may be
considered to be revised as “clear three (3) working days”
and the booking amount should be deposited in form of
Demand Draft or Banker’s Cheque or in CASH)

188
 vi) Auditorium will also be used for arranging cultural
programmes, Song / Drama shows, movies, for
entertainment of CRPF personnel and their families.

vii) Damages to the property / fittings / crockery / fixtures &

furniture, etc., shall be borne by the hirer.

viii) The hirers will use the facilities only for the purpose for
which the facility has been made. For example,
Conference Room only for Conference and Auditorium for
Auditorium purposes, only.

ix) Only reception parties with light music will be allowed. No

crackers / D.J. sound and Band will be allowed inside the
Institute. No religious ceremony is permitted in premises
of SHAURYA.

x) Booking of CRPF Officers Institute “SHAURYA” to

civilians for any function is not permitted.

xi) Batch-mates’ get-together, Batch Re-union, etc., of CRPF

Officers will be treated as official functions.

xii) The Officers should submit the request in writing with his /
her own signature in which specific purpose of get-
together / family function and number of guests will be
mentioned.

15. Development / Construction of “SHAURYA”:

For proper development / construction of Shaurya’s left out

facilities like, boarding / lodging / sports, etc., a Committee
consisting of IsG Northern Sector / (Adm) Directorate General,
CRPF, DIsG (Adm and Works) Directorate General CRPF /
New Delhi Range, under the Chairmanship of ADG (HQr),
Directorate General, CRPF shall review the progress of various
constructions / project works of SHAURYA every quarterly to
get the works expedited and to make SHAURYA fully functional
at the earliest for extending facilities to all Members.

189
16. Source of Income and Utilization of Funds of the Institute:

a) The income of the Institute shall be mainly from : -

(i) Entry Fees and Subscriptions from Members.

(ii) Grants from Government.

(iii) Subscription and Donations.

(iv) Income from other activities of the Institute.

b) The Executive Committee may revise the Rules and

Charges for the facilities to be provided by the Institute to
its Members, from time to time.

c) Any surplus generated while carrying out activities in

order to achieve the aims and the objects would not be
paid or distributed amongst the Members by way of Profit,
Dividend or in any other form and shall only be utilized for
building up the corpus of “Shaurya” for achievement of its
objectives.

17. System of Accounts:

a) The Institute will have its own Funds and Accounts and all
receipts of the Institute will be credited to the said Funds /
Accounts.

b) All amounts belonging to the said Fund shall be deposited

in a Savings Bank Account to be opened for the purpose
in any Nationalised Bank as may be decided by the
Executive Committee.

c) All payments out of the Fund shall preferably be made

through Cheques by such Officer or Officers as may be
authorized by the Executive Committee, provided that
petty payment of amounts below Rs.5,000/- (Rupees five
thousand only) may be made in cash.

190
 d) Any money lying at the credit of the Institute in the Fund
and not immediately required by it for the purpose of
business of the Institute may be invested by the
Managing Committee in accordance with the guidelines
given by the Executive Committee.

e) The Principle Books of Accounts shall consist of Ledger,

Journal and Cash Book. These shall be maintained in
accordance with such instructions as may be issued from
time to time by the Executive Committee. Besides, these
Principle Books, such other Subsidiary Books as are
necessary to show details of all assets; such as land,
buildings, etc., and also for clearance of Suspense
Account transactions shall be maintained, as deemed
necessary.

f) The Cheques will be issued by two signatories as decided

by the Executive Committee.

18. Audit of Accounts:

a) At the end of each financial year, the Treasurer shall

prepare an Annual Statement of Accounts.

b) The Annual Accounts so prepared shall be subject to

audit by the Board of Officers, every year. The detailment
of Board of Officers will be made by the Ex – Officio
Secretary / IG (Adm) Directorate General, CRPF on the
initiation of DIG Range New Delhi with a Commandant as
Presiding Officer. The Treasurer shall produce all
account registers, documents and subsidiary papers,
which may be called for by the Board of Officers.

c) The audit report shall be submitted to the Executive

Committee. The Executive Committee shall then place
the audit report before the General Body with its remarks,
for ratification.

19. Powers to make / alter Rules:

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 Any proposed addition / alteration in the Institute Rules may be
placed before the Executive Committee and cannot be adopted
without a three quarter majority vote and the approval of the Ex –
Officio President.

20. Saving Clause:

Notwithstanding anything contained in the aforesaid rules of

“SHAURYA” CRPF Officers’ Institute Rules, the power of DG, CRPF
to amend, modify or cancel the above Rules totally or in part and his /
her decision regarding the interpretation of these Rules, shall be final.

21. General:

Anything which is not covered in Institute Rules will be dealt

according to CRPF Officers’ Mess Rules.

*******

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 CHAPTER – XII

CENTRAL RESERVE POLICE FORCE SUBORDINATE OFFICERS'

MESS RULES

1. Short Title and Extent:

These rules may be called “The Central Reserve Police Force

Subordinate Officers' Mess Rules”.

2. Nomenclature and location:

Each Unit, Group Centre and other establishment of Central Reserve

Police Force will have a mess for the Subordinate Officers, which will
be known as “Central Reserve Police Force Subordinate Officers’
Mess”. Its maintenance will be financed partly from the Government
Grants and CRPF Unit Welfare & Amenities Fund. All crockery and
cutlery belonging to the Mess will be the property of all members of
the Mess.

3. Definition:

For the purpose of these rules:

(i) The “Mess” means the Central Reserve Police Force

Subordinate Officers’ Mess.

(ii) “Member” means a permanent member, unless otherwise

stated.

(iii) “Committee” means the Committee referred to in Rule 5.

(iv) “The “DIG”, “Commandant” and “Second – in – Command”

means the DIG, the Commandant and the Second – in – Command
of the respective Unit / Establishment of the Central Reserve Police
Force.

4. Objects of the Mess:

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(i) To arrange social gatherings, and provide amenities &
entertainment to the members.

(ii) To provide indoor and outdoor games facilities to the Members

and their families.

(iii) To provide for social welfare and develop brotherhood and

espirit-de-corps amongst the members & their families.

(iv) To provide messing facilities to non-family member(s).

5. Membership of the Mess:

All Subordinates Officers including ASI and non-gazetted members of

the Ministerial and Hospital staff of and non – combatised Ministerial
& Hospital staff of and above the rank of Lower Division Clerk and
Pharmacist, respectively, will be permanent members of the Mess.

6. Mess Committee:

The Composition of the Mess Committee will be the President, Vice-

President, Honorary Secretary, Treasurer and four members. The
Second – in – Command / Dy. Comdt. (Adm) of the Unit /
Establishment will be the President and the Subedar Major (GD) of
the Unit / Establishment will be the Vice – President. The Honorary
Secretary, Treasurer and Member will be elected every quarter in the
General Body Meeting comprising of all the Members of the Mess.
Mess Committee meeting will be held once a month to discuss
various issues connected with daily functioning of the Mess, Mess
Menu, expenditure on food, and other allied subject, and the Quorum
for the meeting shall be 2/3rd of the members.

7. General Meeting:

An annual general meeting of the members will be held during the

first quarter of every year. At least one week’s notice will be required
by Honorary Secretary for any subject proposed for inclusion in the
agenda, from a member.

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8. Voting at Committee Meeting:

A majority carries any resolution before the Mess Committee. In the

case of equal voting, the President will have a casting vote.

9. Alterations in Rules:

Any proposed alteration in the Mess Rules must be placed before the
general meeting and will not be adopted without three quarter
majority and approval of the DIG / Commandant.

10. President :

The President will be in administrative charge of the Mess. He / She

will exercise general supervision over the working of the Mess
Committee.

11. Vice – President:

The Vice – President will be responsible for the general supervision

of the work of the Mess and for the control of expenditure.

12. Secretary:

The Honorary Secretary will be responsible for: -

a) Efficient running of the Mess.

b) All arrangements in connection with holding of guest

nights or other special entertainment.

c) The maintenance of the Stock Book and for carrying out

the annual check of all Mess property.

d) Maintenance of up to date copy of the Mess Rules.

e) Control of all stocks of wine, etc.

f) General cleanliness of the Mess rooms, furniture and

fittings.

195
 Note:Special efforts should be made by the President / Vice
President / Mess Secretary to prevent “SMOKING” and use of
other Tobacco items in the Mess, being a public premise and
as they are the cause of major health hazards. Government
instructions are also available in this regard.

13. Treasurer:

The treasurer will be responsible for :

a) The maintenance of all Mess Accounts, which will be

balanced every month.

b) Maintenance of the Cashbook.

c) The collection of subscriptions and issue and payment of

bills.

d) Maintenance of the passbook of Saving Bank Account of

the Mess and deposits and withdrawals of Mess money.

e) Quarterly statement of assets and annual balance sheet.

f) General internal economy of the Mess.

14. Accounts Book and Register.

The following accounts Books and Registers shall be maintained:

(i) Cash Account Book.

(ii) Stock Book of Mess property showing separately the articles
purchased from the CRPF Unit Welfare & Amenities Fund and
those received from Govt. Stores.
(iii) Bill Book and Monthly Mess Bills.
(iv) Ration Stock Book.
(v) Attendance Register.

196
(vi) Stock Book of Wines, etc.
(vii) Breakage Register.
(viii) P.M. Register.
(ix) Any other register / Account Book as deemed necessary.
(x) Instruction / Standing Orders File.

15. Mess Establishment:

(i) The Mess will be provided with one Cook from the sanctioned
allocation of the Unit / Establishment. In addition one Head Constable
to work as Mess UO and one Constable to work as Mess Constable
may also be provided.

(ii) The Mess Committee may engage mess boy to serve food to
members and wash / clean utensils. The charges will be paid by each
member as decided by Mess Committee.

16. Duties of Mess UO and Mess Constable:

(i) They will work under the supervision of the Mess Secretary.
They will bring to the notice of the Secretary any instance of neglect.

(ii) They will particularly be responsible for general cleanliness of

all Rooms and of the furniture, etc. They will also ensure safe
custody of all mess stocks, furniture and Crockery etc. They will
report to the Secretary of any loss or breakage / damage of the Mess
property.

(iii) They will be responsible for the safe custody of keys of cup
boards, almirah and store rooms.

17. Messing expenses:

(i) All Members at HQrs who do not keep families at place of duty
will have to be dinning member of the Mess.

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(ii) In order to run the messing, following General Rules will be
observed:

a) All members will dine together irrespective of caste,

creed, Vegetarian or non-vegetarian.

b) The expenses incurred on food will equally be divided

amongst all dinning members.

c) All bills will be paid within two days of receipt of pay. Any
arrears or outstanding bills of the members who may be
out of station will be deducted from their pay.

d) The daily menu of the mess will be decided according to a

schedule to be drawn up in the mess meeting. The scale
of ration and daily menu as prescribed in instructions
issued by Directorate General from time to time will be
kept in view. The mess menu will be displayed in the
dining hall.

e) Any member, who does not wish to take a meal shall

have to inform the Mess Secretary at least six hours in
advance otherwise he will be liable for payment.

f) All members, on joining the mess, will deposit mess

advance as fixed by Directorate General, from time to
time. The advance will be refunded as and when any
member leaves the mess.

18. Guest:

Guest will be allowed in the mess with prior permission of President

but will be chargeable. Any one below the Rank of non – combatised
LDC or ASI or Pharmacist will not be the guest of the Mess.

19. Power of Expenditure:

The Honorary Secretary is empowered to incur all reasonable

expenditure in connection with the mess and for paying bills. All bills
of the Canteen, Co-operative shop and the market should be paid

198
promptly. Any addition to the Mess assets involving expenditure will
require the approval of the Managing Committee of the CRPF Unit
Welfare & Amenities Fund.

20. General Rules

(i) Every Member must observe etiquettes & manners and behave
properly, according to the Mess Rules.

(ii) Any complaint or suggestion about the mess should be written

in the Suggestion book. The Vice – President will look into the
complaint / suggestion and take action as may be necessary.

(iii) No member will use the mess property for the personal use
without prior permission of the Secretary of the Mess. Any breakage
of the Mess property will be chargeable from the member responsible
for it.

(iv) All the Rules are subject to alteration and amendments in the
General meeting. 3% of Mess profit will be chargeable against sales
in the mess, which will be credited towards the Mess Fund.

(v) The mess etiquettes and table manners will be displayed in the
dining hall for general information and strict observance by the
members.

21. Audit and Checks:

The accounts of the mess will be audited quarterly by a Board of

Officers nominated by the DIG / Commandant / HOO.

22. Stock Taking Board and Condemnation:

(i) The stock taking of the articles held on charge of the mess will
be held once, every year under the orders of the President.

(ii) The articles purchased from the CRPF Unit Welfare &
Amenities Fund and rendered un-serviceable will be put half yearly
before the Classification & Condemnation Board and articles so
condemned by the Board will be later on auctioned by a centrally

199
constituted Auction Board. The sale proceeds of all such condemned
articles will be credited towards the CRPF Unit Welfare & Amenities
Fund. The proceedings of the Condemnation and Auction Boards will
be recorded in proper file.

(iii) No articles received from the Government stores will be

condemned by the Mess. All such un-serviceable articles will be
returned to the concerned store for necessary action.

**************

200
 CHAPTER – XIII

CENTRAL RESERVE POLICE FORCE HEAD CONSTABLES'

MESS RULES

1. Short Title and Extent

These rules may be called “The Central Reserve Police Force Head
Constables’ Mess Rules”.

2. Nomenclature

Any Group Centre, Training Institution or other Establishment of the

Central Reserve Police Force may have a Mess for the Head
Constables’ which will be known as “Central Reserve Force Head
Constables’ Mess”. It shall be started with an initial grant and shall
further be maintained from the CRPF Unit Welfare & Amenities Fund.

3. Definition

For the purpose of these rules:

(i) The “Mess” means the Central Reserve Police Force Head
Constables’ Mess.

(ii) “Member” means a permanent member of Head Constables’

Mess unless otherwise expressly stated.

(iii) “Committee” means the Committee referred in Rule - 6.

4. Objects of the Mess

(i) To provide amenities, social gathering and entertainments to

the members.

(ii) To provide social welfare and inculcate the espirit-de-corps

amongst the members.

(iii) To provide messing facilities to non-family members.

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5. Membership of the Mess

Every Head Constable serving with the Central Reserve Police Force
will be the member of the Mess.

6. Mess Committee

6.1 The composition of the Mess Committee will be the President,

Vice – President, Honorary Secretary, Treasurer and four members.
The Subedar Major will be the President and the Battalion Havildar
Major will be the Vice – President. The Honorary Secretary,
Treasurer and two members will be elected quarterly by the member
of the Mess. The Honorary Secretary and Vice President will be
responsible for all Mess property records.

6.2 The two other members of the Committee will be ‘Mess in-
charge’ and will run the mess. They will be responsible for cooking,
attendance at the messing and monthly collection.

6.3 The general supervision of the Mess will be the responsibility of

the concerned Head of the Office who will be assisted by the Dy.
Comdt. (Adm/Adjt) or Vice – Principal as the case may be and
Subedar Major as and when required.

7. General Meeting

7.1 A Mess meeting will be held monthly and quorum for a Mess
Meeting shall be 2/3rd of the members.

7.2 An annual General meeting of the members will be held during

the first quarter of every year. At least one week’s notice will be
required by Honorary Secretary for any subject proposed for inclusion
in the agenda from any member.

8. Voting at Meeting

A majority vote carries any resolution before the Mess Committee. In

the case of equal voting, the President will have the casting vote.

202
9. Alteration in Rules

Any proposed alteration in the rules must be placed before the

General Meeting and will not be adopted without three quarter
majority and the approval of the Head of the Office.

10. President
The President will be in administrative charge of the Mess and will
exercise general supervision over the work of the Committee.

11. Vice – President

The Vice – President will be responsible for the general supervision

of the work of the mess and for the control of the expenditure.

12. Honorary Secretary

The Honorary Secretary will be responsible for : -

a) The maintenance of all Mess accounts which shall be

balanced every month.

b) The collection of mess dues and issue payment bills.

c) Quarterly statement of assets and annual balance sheet.

d) Maintenance of up to date copy of Mess Rules.

e) General Internal economy of the Mess.

f) General cleanliness of the Mess room, kitchen and

furniture.

g) Control of all stock of items.

h) All arrangements in connection with holding of guest

nights, barakhana or other special entertainments.

i) The maintenance of the Stock Book and for carrying out

the Half Yearly check of all Mess Properly.

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13. Mess In charge

The Mess in charge will be responsible for : -

a) Preparation of food.
b) Collection and stock of rations.
c) Attendance of members.
d) Proper distribution and serving of food, etc.
e) Supervision of the work of the Cook and Water Carrier.

14. Accounts Books and Registers.

The following account books and registers shall be maintained: -

(i) Cash Account Book.

(ii) Stock Book of Mess property showing separately the articles

purchased from the Unit Welfare & Amenities Fund and
received from Government Stores.

(iii) Bill Book and Monthly mess bills.

(iv) Visitors’ Book.

(v) Ration stock Book.

(vi) Attendance register.

(vii) Stock book of other miscellaneous items.

(viii) Breakage register.

(ix) Local purchase register.

(x) PM register.

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(xi) Instruction file.

15. Mess Establishment

Mess will be provided with one Cook and one Water Carrier by the
Head of the Office.

16. Messing Expenses

(i) All members at station who do not have families, will have to be
dinning members of the Mess.

(ii) In order to run the mess, following general rules will be

observed:-

(a) All members will dine together irrespective of caste,

creed, religion, region, vegetarian or non-vegetarian, etc.

(b) The expenses incurred on food will be equally divided

amongst all dinning members.

(c) All bills will be paid within two days of receipt of pay. Any
arrears of outstanding bill of the member(s) who may be
out of station will be deducted from their pay.

(d) The daily menu of the Mess will be strictly as approved in

the Mess meeting.

(e) Any member who does not wish to take a meal any time
shall inform the Mess Secretary at least six hours in
advance otherwise he will be liable for payment.

17. Guests

Guests will be allowed in the Mess only with prior permission of the
President but will be chargeable. Anyone below the rank of Head
Constable will not be the guest of the HCs' Mess.

18. Powers of Expenditure

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The Honorary Secretary is empowered to incur all reasonable
expenditure in connection with Mess and for payment of bills. All bills
of the Canteen, Co-operative shop and the market should be paid
promptly. Any addition to the Mess assets involving expenditure, will
require the approval of the Managing Committee of the CRPF Unit
Welfare & Amenities Fund.

19. General rules

(i) Every member must strictly observe manners & etiquettes and
behave properly according to the Mess rules.

(ii) Any complaint or suggestion about the Mess should be written

in the Suggestion Book. The President will look into the complaint /
suggestion and take action as may be necessary.

(iii) No member will use the Mess property for the personal use
without permission of the Secretary of the Mess.

(iv) Any breakage of the Mess property will be chargeable from the
member responsible for it.

(v) All the rules are subject to alteration and amendments in the
General meeting.

(vi) 5% of the Mess profit will be chargeable against sales in Mess

which will be credited towards the Mess Fund.

20. Audit and Checks

a) The stock taking of the articles held on charge of the Mess will
be held once every year under the orders of the Principal / DIG /
Commandant / HOO.

b) The articles purchased from the CRPF Unit Welfare Fund and
rendered unserviceable will be put half yearly before a Classification
& Condemnation Board and the articles so condemned by the Board
will be later on auctioned by a centrally constituted Auction Board.
The sale proceeds of all such condemned articles will be credited
towards the CRPF Unit Welfare & Amenities Fund. The proceedings

206
of the Condemnation and Auction Boards will be recorded in proper
file.

c) No article received from the Government stores will

condemned. All such unserviceable articles will be returned to the
concerned Stores for necessary action.

******************

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 CHAPTER – XIV

CENTRAL RESERVE POLICE FORCE OTHER RANKs’ MESS

RULES

1. Short Title and Extent:

These rules may be called “The Central Reserve Police Force Other
Ranks’ Mess Rules”.

2. Membership:

Membership of the Other Ranks’ Mess includes Head Constables

(where HCs’ Mess is not functioning), Constables, Tradesmen and
Followers. At Detachments, depending upon circumstances, the Coy
Commander may authorize subordinate officers to become temporary
members of these messes for a limited period. Such temporary
membership may only be allowed due to exigencies of service when
it may not be possible for the Subordinate Officers to arrange
separate messing.

3. Mess Staff:

Each Mess will be provided with Cooks and water carriers as

authorised. In addition one Constable may be attached to help in
catering food to the men and supervise cooking. The Mess
Constable so attached will be replaced every month. A Mess Under
Officer will be appointed for the mess for every month by rotation to
be selected by the Coy Commander during the monthly mess
meeting. The Mess U.O. who will be responsible for procurement of
commodities, daily attendance of mess dinning members, issue of
expendable stores as per scale and close supervision over hygiene,
preparation, serving of meals and accounts of the Mess through
Mess Subordinate Officer.

4. Supervision:

The responsibility for administration of the various messes of a

Company rests with the Coy Commander who will ensure proper

208
accounting of commodities purchased, issues to scale, quality of
commodities, deductions and recoveries from men, payment and
settlement of bills accounts. The Coy Commander will exercise
overall supervision over the respective Messes of his / her Coy
through the various Platoon Commanders / Mess Subordinate
Officer.

5. Finance:

(a) The Central Reserve Police Force Other Ranks’ Messes are
financed by the members constituting the mess.

(b) All expenditures incurred for messing are paid for by the
members except the pay of the Mess staff.

(c) PET of utensils and accessories, are provided at Government

Cost.

(d) For the purpose of messing, purchases of expendable items

are made by the individual mess as per their requirements depending
upon their strength.

(e) At static locations, facilities are made available to avoid

handling of cash for such purchases by allowing credit sale from the
Co-operative shop, and Canteen. However, to facilitate purchase of
items like fresh vegetables, milk, meat, eggs, etc., from the local
market, adequate Mess advance should be collected from members
of the Mess.

(f) Purchase of items for the ORs’ Mess on credit is not possible at
the Detachments where Battalion / Coys are posted for indefinite and
long periods and hence, it is necessary that all the Coys hold
sufficient advances from the permanent mess members adequate for
purchase of all expendable messing stores, from the local market
against cash payment.

(g) Each Coy is, therefore, allowed to hold mess advance from
each person at the rates decided by Director General, CRPF, from
time to time, for local purchases of expendable stores for storage and
routine consumption.

209
(h) On transfer, discharge or dismissal or compulsory retirement or
invalidation or retirement or death of any mess member, the mess
advance will be returned to him / her or remitted to his / her NOK. No
interest will be paid for such advance collected from the individuals.
The members joining mess for a period more than one month on
temporary duty, attachment etc., will also deposit mess advance.

(i) The advance collected from the members will be deposited with
the Coy Commander to be securely kept in the Coy cash box and an
amount not exceeding Rs. 5,000/- only may be advanced to the Mess
SO as and when required for making local purchases through the
Mess Under Officer.

(j) The members dinning in the mess temporarily for a period less
than one month will be charged for messing proportionately at flat
rates but not less than the rates of proceeding month.

6. Accounting :

a) The messing month starts from 26th of the preceding month to

the 25th of the succeeding month.

b) Attendance of mess members will be recorded regularly every

day on the Mess Attendance Register.

c) Issue of expendable mess stores as per requirement will be

made from the stores against the daily attendance and recorded in
the Stock Register.

d) All receipts and issues of stores purchased and issued will be

recorded in the Local Purchase Register on receipt / issue columns.

e) A Cashbook for each mess will be maintained for all receipts

and expenses to be duly supported by relevant vouchers.

f) The advance obtained from the mess members will be

accounted for in Mess Advance Register and cash book as also
recoveries made at the close of the month to settle the bills on

210
account of the mess expenditure incurred during the previous month
by the 10th of every month.

g) The Cash Book should be adjusted fully after settlement of all

bills and recoveries from individual mess members.

h) The Coy Commanders will ensure the adjustments by the

prescribed date and will forward a certificate of each of the Coy
messes to the DIG / Commandant / Principal as per proforma at
Annexure – I of ORs’ Mess Rules.

i) All cash vouchers and bills will be cancelled and initialed by the
Coy Commander while adjusting the Cash Book and be kept in
record for two years.

j) At the end of every quarter, the DIG / Commandant / Principal

will detail a Board of Officers having one G.O. as Presiding Officer
and two SOs as Members to thoroughly scrutinize the accounts of the
messes of each Coy and report details to him / her.

7. Recoveries:

(a) At the close of the messing month on the 25 th, all expenditure
on account of running of the mess will be consolidated and total
expenses worked out.

(b) Cost on account of balance of expendable stores to be

transferred to the following month’s expenditure will be debited from
the total mess expenditure of the closed month and net expenditure
worked out.

(c) This net expenditure will be divided by the total attendance and
daily messing rates arrived at, and statement of dues of individual
mess bill of the members prepared in accordance to their attendance.

(d) The bill will be endorsed against the names of each individual in
their daily attendance register.

(e) The Coy Commander will ensure necessary recovery of ORs’

Mess dues from its members by 5th of the following month through

211
Mess SO / UO, as disbursement of pay and allowances, now being
made through ECS and the account will be adjusted accordingly.
Any member of the Mess defaulting payment of the ORs’ mess dues
by the target date, unless he / she is physically absent from the
Company being away on temporary duty / course, etc., should be
suitably dealt in Orderly Room by the Coy Commander, unless such
a defaulter has any other genuine reason of not being able to clear
the Mess dues / cutting, so certified by the Coy Commander.
However, it must be ensured by the Coy Commander that no mess
dues / cutting remains pending for more than one month at any case.

8. Settlement of Bills :

(a) On receipt of recoveries the Mess Under Officer / Mess SO will

take immediate action to settle all outstanding credit bills against
stamped receipts and adjust his Cash Book prior to the 10 th of the
succeeding month.

(b) The Coy Commanders will be responsible to ensure that this is

done without delay and will take necessary precautions to deposit the
cash on account of recoveries in the Coy Cash Box, unless the Coy is
split into Platoons at various Posts at Detachments where the
responsibility for safe custody of mess advance and recoveries will
rest with the Platoon Commander himself.

(c) Mess advance obtained from members or recoveries effected

from such members shall not be utilized for any other purpose but for
the running of the messes.

(d) Any defalcation of cash or misappropriation will be immediately

reported to the Commandant / Head of Office / DIG / Principal by the
Coy / Platoon Commander, as for investigations and remedial
actions.

9. Records:

The responsibility for maintaining the following mess records will rest
with the Officer / Subordinate Officer / Under Officer as endorsed
against each : -

212
 Records Responsibility
OC’s Mess Cash Book Coy Commander
Stock Register, Bill files etc Mess Under Officer
Attendance Register Mess Under Officer
Dead Stock Register in the following parts :
(a) Furniture (b) Utensils (c) Subordinate Officer (In
Miscellaneous Private Mess Property charge Mess Platoon
(d) Packing materials Commander
Mess SO’s Cash Book Mess Subordinate Officer
Daily Fresh Vegetable, Commodities Mess Under Officer
and miscellaneous purchase
account book
Any other record as deemed Mess Subordinate Officer
necessary

10. Co-ordination and Economy:

The Coy Commander or Platoon Commander in case of Platoon

detachment will hold monthly meeting of all members of the mess to
select Mess UO and Mess Constable for the next month and effect
improvement in the standard of food, preparation of menu and
discuss any difficulties in running the mess. Minutes of the mess
meeting will also discuss measures to effect economy, prevent
wastage and standardizing quality of foodstuff. The golden principle
in running of the various messes will be “Quality” which must not be
sacrificed for cheapness and it will be ensured that the general
standard of health and vitality of the Jawans is maintained by the
quality of food stuff catered for by the various messes. The Coy
Commanders, for the purpose of ensuring this object are authorised
to check by physical tasting of any food stuff prepared in the messes
or purchased from the market, such as vegetable, ghee, curd, milk
and other commodities. It is advisable that such checks be
conducted by surprise, frequently. It will be ensured by the Company
Commanders that day to day issue of rice, atta, etc., are issued
proportionately to the feeding strength of the dinning members.

11. Inspections :

213
The messes will be inspected by the DIG / Principal / Commandant /
Head of Office, Medical Officers and the Coy Commanders frequently
to ensure maintenance of hygienic condition, standard and quality of
cooking, method of serving, cleanliness, ventilation and surprise
checking of mess stores issued as against entries shown in issue
register corresponding to attendance and observance of routine
orders. Orders for improvement and adequate administration of the
Unit Other Ranks Messes will be issued from time to time under the
authority of DIG / Principal / Commandant / Head of Office, without
prejudice or contradicting these rules.

12. Health and Hygiene of Mess Staff:

Cook and other mess staff will be periodically examined by the

Medical Officer, at least within three months from the date of last
such medical examination, to ensure that they are free from
contagious or infectious diseases and in case they are suffering from
any such disease, immediate action will be taken for debarring such
personnel to enter the Cook houses. Such examination as stool,
Urine and sputum etc., will be carried out by the Medical Officer and
the result will be communicated to the Coy Commander who will
record the same in the list of CT/Followers to be maintained in the
Cook houses as per proforma vide Annexure – II. Sanitation rules for
the Other Ranks’ Messes issued from time to time will be strictly
observed. Purchases of articles for the mess from the market may be
made as far as possible by a Representative Committee of three
members, to be changed every month, nominated by the Coy
Commander or Platoon Commander, if the Platoon is on Detachment
outside Coy HQr.

*************

214
 ANNEXURE – I
CERTIFICATE

It is certified that the mess accounts of various messes of this

Company have been settled with the exception of the following : -

All Cash vouchers and bills have been cancelled and initialed by me
and kept in record. The Cash Books of the various messes has also
been adjusted.

Total attendance and the total expenditure of the various messes of

this Company is shown below :

Total Rate for

Mess Rate per diet Remarks
attendance whole month
Coy HQ /
Platoon

Note : Reasons in difference of rate per diet in the various

messes should be shown in the remarks column.

Signature of Coy Commander

No.
Date

The required certificate in respect of the messes of this Coy for

the month of_______ is forwarded herewith as desired.

Signature of Coy Commander

215
 ANNEXURE – II
LIST OF COOKS

List of Cooks and other staffs employed in

________________________Coy / Platoon’s Cook house Central
Reserve Police Force _________________________.

No. Rank Name Date of Date of last Date Date of Remarks

posting vaccination of last last stool
TAB test

Signature of Mess Under Officer Signature of Coy / Platoon

Commander

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 CHAPTER – XV

CENTRAL RESERVE POLICE FORCE FAMILY WELFARE

CENTRE RULES

INTRODUCTION

The Family Welfare Centres started functioning in Group

Centres of the CRPF simultaneously with the establishment of Group
Centres and then subsequently in the RAF units also and can start
functioning in other static establishments. The Rules under following
headings are hereby framed to regulate working of Family Welfare
Centres: -

Part – I RULES FOR RUNNING OF FAMILY WELFARE

CENTRE.

Part – II RULES FOR FABRICATION OF GARMENTS.

Part – III OTHER ACTIVITIES IN FAMILY WELFARE CENTRE.

Part – IV DIVERSIFICATION OF ACTIVITIES IN FAMILY

WELFARE CENTRE.

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 PART – I

RULES FOR RUNNING OF FAMILY WELFARE CENTRES

1.1 OBJECTIVES OF FWC

a) To generate job opportunities for dependent family members of

CRPF personnel so that they get additional income.

b) To fabricate articles of uniforms except those outsourced, viz.,

Shirt and Trouser TC Khaki, Shirt Angola and Trouser BD vide Prov
Directorate recent Order No. U.II-1/2011-Prov (CLO) dated
21/02/2011 and make other consumer goods for the benefit of
members of the Force and the public. Instructions issued on
outsourcing of fabrication job is appended as Annexure – I to these
Rules.

c) To provide training in tailoring and in making consumer goods

etc., to dependents of the members of the Force.

d) (i) To provide financial grants for various welfare activities

including running of Montessori Schools, Crèches.

(ii) Instructions for administration of Crèche in CRPF and

functioning of CRPF Montessori Schools have been appended
as Annexures II and III respectively, to this Chapter.

1.2 LOCATION

The Family Welfare Centre may be established within a Group Centre

and at such other location having CRPF static establishment.

1.3 APEX BODY AT FORCE HQRS

Governing Body of the Central Welfare Fund will act as Apex Body
for Family Welfare Centres. Various matters pertaining to Family
Welfare Centre will be discussed during annual meeting of the
Governing Body.

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The Apex Body will hold meeting whenever required. The minutes of
the meeting of Apex Body will be circulated to all GCs /
Establishments.

1.4 MANAGING COMMITTEE

i) The FWC will be managed by a Managing Committee

consisting of the following : -

a) Ex – Officio President : DIG / Commandant / Head of

Office.
b) Honorary President : Wife of DIG / Commandant
/ H.O.O. / Senior most male
Officer posted in the
Establishment.
c) Ex – Officio V/President : Second – in – Command.
d) Honorary V/President : Wife of Commandant /
Second - in - Command /
second senior most male
Officer in the
Establishment.
e) Member Secretary
(Officer I/C) : One G.O.
f) Member 1 : Wife of a G.O.
g) Member 2 : Wife of a S.O.
h) Member 3 : Wife of an O.R.
i) Member 4 : Wife of an O.R.
j) Member 5 : Manager of FWC (S.O.)

ii) These members shall be nominated by DIG / Commandant /

H.O.O. annually and will hold their Office for one year only.

iii) Wherever IG / DIG is stationed in Group Centre camp, he / she

will be the Ex – Officio Patron / Vice Patron. Similarly, lady wife of

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IG / DIG / senior most male Officer in the campus, may also act as
the Honorary Patron / Vice Patron.

iv) The Managing Committee will meet once in six months.

v) The President or in his / her absence the Vice – President may

also call for special meetings at any time to consider special / urgent
proposals.

vi) The Managing Committee may make rules to regulate the

expenditure, maintenance of accounts, investment of money, writing
off of unserviceable articles and generally to give effect to the
objectives of the FWC as set out in these Rules.

vii) The Managing Committee will also examine the STB and Audit
reports.

viii) The Managing Committee will approve any expenditure

exceeding Rs. 5,000/-, at a time.

1.5 SOURCES OF INCOME OF FWC

(a) Profits earned through stitching of garments and sale of

consumer goods in the Family Welfare Centre.

(b) Grants provided by the Directorate General, CRPF from

CWF or any other Fund managed by the Directorate General.

(c) Grants / donations received from the Central / State

Government or its organizations, Non – Governmental
Organizations or any other Charitable Institutions for the
welfare of family members of the Force personnel.

1.6 TIMINGS

The timings of various activities in FWC may be decided by the Ex –

Officio President by an Office Order based on the seasons of the
year.

1.7 LOCATION OF WORK

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The Managing Committee will decide the place of work and various
other activities including stitching of garments.

1.8 EXPENDITURE FROM FWC

All expenditure and advances will be made by the Ex – Officio

President for the following activities :-

(a) For purchase of dead stock for the welfare of families in

the campus.

(b) For running Montessori School, Crèche, etc.

(c) For welfare of wards of members of the Force.

(d) Advances to dependent workers against their monthly

payment.

(e) Temporary advances to other Funds / Branches of the

establishment.

(f) For any other legitimate expenditure / advance as

decided by the Director General, CRPF or the Managing
Committee.

1.9 FINANCIAL POWERS

The financial powers of various Officers for expenditure out of Family

Welfare Centre Fund will be as under:-

Ex – Officio President Rs. 5,000/- at a time

Ex – Officio Vice – President Rs. 2,000/- -do-
Officer – in – Charge FWC Rs. 1,000/- -do-

Any item involving expenditure over Rs. 5,000/- will be subject to

approval of the Managing Committee. However, the Ex – Officio
President or in his / her absence the Ex – Officio Vice – President has

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full powers for purchase of raw materials for projects as approved by
the Managing Committee.

1.10 SYSTEM OF ACCOUNTS

(i) The money of the FWC Fund should be kept in a

Nationalized bank in the form of a Savings Bank Account which
will be operated by the Ex – Officio Vice – President.

(ii) The account of FWC Fund will be maintained by the SI /

QM Manager under the close supervision of Officer – in –
Charge FWC.

(iii) The following registers and files will be maintained in the

Family Welfare Centre : -

(a) Cash Book

(b) Stock Register
(c) RV / PV file
(d) Cutting Register
(e) Women Workers’ Individual Out – Put
Register
(f) Women Workers’ Attendance Register
(g) Stock Register of finished products /
fabricated garments.
(h) Stock Register of raw materials
(i) Saving Stock Register
(j) Dead Stock Register
(k) Quality Control Board register
(l) Attendance Register of staff
(m) Receipt book / CRP – 60.
(n) Miscellaneous correspondence file
(o) STB file
(p) Audit file
(q) Adult Education Attendance Register for staff
and students
(r) Minutes book of proceedings of Managing
Committee meetings.
(s) Any other File / Register / Account Book as
deemed necessary.

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1.11 STOCK TAKING BOARD

The stock of FWC will be checked by a Board of Officers

consisting of one G.O. as Presiding Officer and two SOs as
Members, once a year. This Board will physically check the stock of
all dead stock, raw material and finished products held by the FWC
as on 31st December, every year against concerned stock ledger and
verify all transactions held during the year. The Board will submit
detailed proceedings to the Ex – Officio President by 15th January of
the following year.

1.12 AUDIT OF ACCOUNTS

The accounts of the Fund will be audited yearly by a

Board of Officers nominated by the Ex – Officio President. The audit
report will be put up before the Managing Committee at its meetings
for scrutiny, discussion and necessary action. Internal Audit Party will
also audit accounts of FWC every year.

1.13 DISCIPLINARY ACTION AGAINST WORKERS

Any worker who misbehaves either with the staff of the

FWC or with any other Co-worker of FWC or is guilty of misconduct,
he / she shall be removed from FWC in the first instance for a period
of 6 months. In this connection I/C FWC or any other Officer as
designated by DIG / Commandant / H.O.O. may hold an inquiry and
submit a report to the DIG / Commandant / H.O.O. for his / her
orders. If the worker is guilty of misconduct or misbehavior for a
second time, he / she shall be removed from FWC permanently on
the Orders of DIG / Commandant / H.O.O. after an inquiry as above
and on submission and scrutiny of a written report.

1.14 PENALTY FOR BAD QUALITY WORK IN FWC

If a worker is found to have damaged / spoiled / destroyed

the cloth and other raw materials supplied by the FWC, the entire
cost of the raw cloth and other materials shall be recovered from his /
her wages and credited to the Government on the orders of DIG /
Commandant / H.O.O. based on the report by the Officer I/C FWC.

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This penalty will be imposed only thrice on any worker. On the fourth
occasion, besides imposing the penalty on the worker, he / she
should be removed from the FWC permanently.

1.15 STAFF IN FWC

The following staff will work in the Family Welfare Centre: -

a) Manager SI/Tailor of GC & SI/QM of

other static Unit
b) HC (Technical) HC/TLR
c) HC (Adm) HC/GD
d) CT (Sale) CT/GD

1.16 DUTIES OF VARIOUS OFFICIALS

(a) PRESIDENT

(i) The DIG / Commandant / H.O.O. as Ex – Officio

President of the FWC will preside over the half yearly
Managing Committee meeting and supervise
administration of FWC through the Ex – Officio Vice –
President and the Officer – In – Charge.

(ii) He / She will accord necessary expenditure

sanction within his / her financial competency. In case of
urgent nature of expenditure beyond his / her financial
competency, he / she may authorize sanction in
anticipation of approval by the Managing Committee.

(b) VICE – PRESIDENT

(i) He / She is responsible to the Ex – Officio President

for efficient running of the FWC.

(ii) With the assistance of Officer I/C and the Manager,

he / she will conduct all transactions.

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 (iii) He / She will sanction purchases of stores and raw
materials, within his / her financial competency.

(iv) He / She will ensure that Managing Committee

Meetings are held every half year regularly.

(v) He / She will ensure that STBs are conducted

promptly and Audits are held periodically.

(vi) He / She should check the Cash Book every day,

have the Balance Sheet prepared every month and put up
to the Ex – Officio President by 15 th of the following
month.

(vii) All Cheque books, Saving Bank Accounts and other

valuable documents of the FWC will be kept by him / her.
All withdrawals by Cheques from the Banks and
Regimental Treasury Chest (RTC) will be made under
his / her signature.

(viii) Any other duties assigned by the Ex – Officio

President.

(c) OFFICER I/C FWC (G.O.)

i) He / She is responsible for proper running of FWC

to the Ex – Officio Vice – President / Ex – Officio
President.

ii) He / She will maintain the Cash book of FWC under

his / her signature and put up to the Ex – Officio Vice –
President daily.

iii) He / She will ensure correct maintenance of all

Registers and Files through FWC Manager and other staff
of posted in the FWC.

iv) He / She will ensure placing of demands for cloth

and sewing materials, well in time.

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 v) He / She will ensure proper maintenance of Crèche
in the FWC.

vi) He / She will make payment to the women workers

promptly on the 1st of every month.

vii) He / She will be personally responsible for safe

custody of raw materials received and purchased locally.

viii) Any other duties assigned by the Ex – Officio

President / Ex – Officio Vice – President.

(d) MANAGER FWC

(i) SI (Tailor) of GC and SI (QM) in other static Unit will

work as Manager FWC. He / She will responsible for
general supervision of all transactions and for arranging
supply of all raw materials to the FWC.

(ii) He / She will write the Cash book of the FWC

personally.

(iii) He / She will ensure that the Line Committee

checks and inspects the quality of raw materials
purchased and also that of stitched garments / finished
products.

(iv) He / She will bring to the notice of Officer I/C about

all finished products lying unsold in the FWC for more
than six months and obtain his / her Orders regarding
their disposal.

(v) He / She will be the stock holder of all raw materials

received by the FWC from DC (Store) / QM or through
local purchase.

(vi) He / She will report all kinds of damages to

machines / other equipments of FWC or items of sale to
the Officer I/C.

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(vii) He / She will assist the Officer in charge in running
the Crèche.

(viii) He / She will check all registers every week and the
stock every month and will sign the Register in token of
having done so.

(ix) He / She will keep the Officer I/C informed about

any discrepancies detected by him / her.

(x) He / She will maintain Sanction Books for FWC and

obtain sanctions in these books from the Ex – Officio
President / Ex – Officio Vice President / Officer I/C before
any purchase is made.

(xi) He / She will be responsible for issue of necessary

cloth, sewing materials and raw materials to the women
workers through HC (Adm) daily.

(xii) He / She will convene the Quality Control Board

thrice a week and produce all finished products checked
by QCB before the Line Committee. He / She will record
reasons for rejection of articles and take necessary action
for recovery of the cost of articles or repair of the same
through the concerned woman worker and HC
(Technical).

(xiii) He / She will ensure proper maintenance of all

machines / equipments kept in the Family Welfare Centre.

(xiv) He / She will see that raw materials are issued to

the women workers daily by HC (Adm) punctually.

(xv) He / She will ensure proper running of Adult

Education Classes in the FWC.

(xvi) He / She will submit compliance to all Audits, STBs

and Inspection paras concerning FWC to the Officer I/C
promptly.

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 (xvii) He / She will be responsible for preparing bills for
garments fabricated by women workers.

(xviii) He / She will perform any other duty assigned to

him / her by the Officer I/C and the Ex – Officio Vice –
President / President.

(e) HC (TECHNICAL / TAILOR)

i) He / She should be a good Tailor of the

establishment and will work under the overall supervision
of SI (Tailor) / Manager.

ii) He / She will keep account of savings, if any, though

saving at the cost of quality is discouraged.

iii) He / She will also maintain registers like Cutting

Register, Saving Stock Register, Stock Register of cloths
and other connected materials, Log Books of Sewing
Machines and other machines / equipments in the FWC
and Maintenance Register of all machines / equipments.

iv) He / She will prepare bills for garments stitched /

items produced by women workers in the FWC and
submit them to the Manager.

v) He / She will be responsible for all work in the FWC

to the Manager.

vi) He / She will also perform any other duty assigned

by the Manager, Officer I/C, Ex – Officio President / Vice
– President.

(f) HC (ADM)

(i) He / She will be responsible to the Manager for

issue of cloth and other raw materials to women workers.

(ii) He / She will issue cloth and raw materials daily

only after receipt of clearance from HC (Tailor).

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(iii) He will keep proper record of issue of raw materials
to the women workers.

(iv) He will maintain the following registers : -

1. Stock Register of finished garments stitched

and other items, if any, prepared by women
workers.

2. Individual Ledger Sheet of women workers.

3. Attendance Register of staff and women

workers.

4. Register concerning Crèche.

5. Dead Stock Register of FWC.

6. Quality Control Board Register.

7. Line Committee Register.

8. Indent Register of cloth / raw materials.

9. Sewing / Other Materials Stock Register.

10. Women Workers Meeting Register.

11. Any other Register whenever required.

(v) He / She will hold stock of cloth and all other raw
materials under his / her personal custody after their
receipt.

(vi) He / She will be responsible for finished products of

consumer goods, which he / she receives directly and
garments / finished products which he / she receives from
the HC (Technical) / Tailor.

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 (vii) He / She will prepare summary of daily amount of
sale along with sales sheets to the Manager FWC daily
and obtain copy of the receipt from the Manager and keep
it on record.

(viii) He / She will be responsible for all buildings and

furniture & fittings of the FWC for their proper
maintenance and safety.

(ix) He / She will carry out any other orders / tasks

assigned to him / her by the Manager and Superiors.

(g) CONSTABLE (STOREMAN)

(i) He / She will be responsible to the HC (Adm) for

sale of consumer products manufactured in the FWC.

(ii) He / She will issue Cash memos to consumers.

(iii) He / She will prepare Daily Sale Sheet and hand

over cash to the HC (Adm) daily, under proper
acknowledgement.

(iv) He / She will be the stock holder of all products

manufactured in the FWC after they are handed over to
him / her.

(v) He / She will maintain the premises of FWC clean

with the help of CT (Tailor).

(vi) He / She will maintain all records pertaining to sales

through the sale counter.

(vii) He / She will also assist HC (Adm) in the

performance of his / her duties.

(viii) He / She will carry out any other tasks assigned to

him / her by HC (Adm) and Superiors.

(h) CT (TAILOR)

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i) He / She will be responsible for periodical
maintenance of all sewing machines / equipments,
knitting machines and other machines in the FWC.

ii) He / She will keep proper records of maintenance of

machines and put it up to the Manager.

iii) He / She will also maintain “Log Books” for all

machines / equipments.

iv) He / She will make necessary entries in Log Books

regarding expenditure incurred on the repairs of these
machines.

v) He / She will put up cases of repairs and

condemnation of machines / equipments to the Manager
in writing.

vi) He / She will be personally responsible for the safe

custody of all machines / equipments held in the FWC.

vii) He / She will perform any other duties assigned to

him / her by HC (Technical), the Manager and other
Superiors.

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 PART – II

RULES FOR FABRICATION OF GARMENTS

1.17 The Officer In charge of every Family Welfare Centre will send
his / her demand in triplicate for fabrication materials in form
Appendix – A according to the scale laid down in Appendix – 5 – C of
the Provisioning Manual. In respect of items not mentioned in the
above Appendix of Provisioning Manual (like Socks woollen, etc.) the
demand should be according to the scale laid down in Standing
Order–1/81. In the case of raw woollen yarn socks, the requisition
should conform to the requirements calculated in terms of weight of
raw woollen yarn needed for the number of socks woollen proposed
to be knitted. The Officer In charge FWC should retain one copy of
the requisition and give two copies to the DC (Stores) / QM. The DC
(Stores) / QM shall issue the requisitioned materials against the
demand after a proper check. Necessary entries will be recorded by
both of them in Col. 6, of Appendix – 5 – C. The DC (Stores) / QM
will retain one copy duly signed by I/C FWC and return the other copy
to In charge FWC.

1.18 RECEIPT AND ACCOUNTING OF FABRICATIONS

MATERIALS BY FAMILY WELFARE CENTRES:

The fabrication materials received by FWCs shall be accounted

for in a separate Stock Ledger as laid in Appendix – ‘B’. Separate
pages should be allotted for different items.

1.19 CUTTING OF CLOTH BY FAMILY WELFARE CENTRES:

i) The cloth should be shrunk before cutting. No extra

shrinkage will be allowed as the scales of the cloth authorized
already provide enough scope for shrinkage.

ii) The cloth will be cut, if possible by women workers with

the help of tailors according to various required sizes. They will
be paid the charges as in Appendix – ‘G’ enclosed. This

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 amount would be deducted from the stitching charges. The
tailors helping in the cutting will not be paid anything.

iii) Cloth will be cut for stitching leaving enough margin, as

per prescribed sizes. Coercive saving is not desirable and may
not be encouraged.

iv) Any saving, which still might take place, will be properly
accounted for and taken on charge.

v) A cutting register shall be maintained as per Appendix –

‘C’ for each item. Separate pages should be allotted for each
item.

1.20 STITCHING / FABRICATION OF GARMENTS:

i) The cut cloth and spun raw woolen yarn will be issued to
various workers and appropriate entries made in the register to
be kept as per Appendix – ‘D’. The finished garments / products
will be entered in the Register as indicated at Appendix – ‘F’.

ii) To keep a proper check on the cloth and spun raw woolen
yarn issued to workers, individual running accounts will be
maintained on separate pages for every worker in a Register as
at Appendix – ‘E’.

1.21 QUALITY CONTROL BOARD

i) To achieve high standard of stitching / fabrication and to

ensure correct sizes and pattern in accordance with the
specifications laid down for quality / finish, a Quality Control
Board comprising of following will inspect all stitched / knitted
garments / other products fabricated / produced in Family
Welfare Centre :-

(a) Gazetted Officer -1

(b) Officer’s, SO’s and
OR’s wives -3
(c) Tailor (SI) / HC - 1 (to help in measurement

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 of the garments in
conformity with
prescribed sizes)

ii) Out of fixed fabrication charges laid down in Appendix –

‘G’, 5 paise shall be paid to non-official members of the Quality
Control Board for each finished garments or pair of socks
inspected by them. But the Gazetted Officer and the Tailor (i.e.
the other two members of the Quality Control Board) will not be
paid anything for carrying out the inspection of the finished
garments and socks.

iii) In the case of socks woolen, any sub-standard socks

shall be rejected and in all such cases, full cost of woolen yarn
should be recovered from the worker. In order to strengthen
the heels and toes of the socks, a durable knit of one ply thread
may be purchased locally by the DC (Stores) / QM as per
requirements.

1.22 RETURN OF FABRICATED/KNITTED GARMENTS / ITEMS

PRODUCED TO DC (Stores) / QM:

The fabricated / knitted garments and all other items produced

will be taken on charge in the Register indicated at Appendix – ‘F’
and sent to the DC (Stores) / QM against proper voucher as per scale
/ weight mentioned in the original receipts / vouchers received from
DC (Stores) / QM. These will be accounted for after the Line
Committee has checked the quality and the vouchers are adjusted.
The necessary entries in the Stock Register will be made. After
checking and taking the fabricated / knitted garments and all other
items produced into stock, the DC (Stores) / QM will return one copy
of the voucher duly signed to the Officer I/C Family Welfare Centre.

1.23 SEWING / KNITTING MACHINES / OTHER EQUIPMENTS

AND MAINTENANCE:

Women workers are issued with sewing / knitting machines /

other equipments from the FWCs. The machines / equipments are
kept in the FWCs. Some of the women workers have their own
sewing machines at home. In any case as far as practicable, women

234
workers may be asked to stitch clothing articles in the FWCs.
However, women who have problems in attending FWC, may be
allowed to carry the cut cloth and sewing materials home for stitching.
Any loss or damage to these knitting machines / other equipments
will be directly attributed to women workers and the cost of the same
will be recovered from them. They may also use the sewing
machines of the FWCs.

1.24 TOKEN NUMBER:

Each women worker should be given a “token number”. The

HC In charge of FWC store will keep the cut cloth and sewing
materials in various lots as per the size and type of garment /
product and issue them to women workers on first – come – first –
serve basis. The issue will start at 0930 hrs every day and be over
by 1030 hrs. For this purpose adequate cut cloth and raw materials
should be available. There should not be any delay in the issue of
cloth / raw materials to women workers. The details of issue will be
endorsed in the Register as mentioned above.

1.25 INDIVIDUAL ISSUE REGISTER:

In order to keep watch on the cut cloth and spun raw woollen
yarn and other raw materials issued to women workers and the
sewing raw materials issued etc., proper account will be maintained
in a separate page for each worker in a Register in the
proforma at Appendix – ‘E’.

1.26 FINISHED PRODUCTS AND QUALITY CONTROL BOARD:

Women workers will be given cut cloth / raw materials meant for
stitching at the discretion of the Managing Committee and capability
of the workers. The women workers will always indicate their token
number on all uniform articles fabricated / items knitted / produced by
them with a white/coloured chalk or pencil at places in the garments /
items produced as mentioned below:-

(a) Shirt Khaki/Angola, Terri cotton Shirts, Shirts Mufti,

Dangri KD/Great Coat and Cost Mufti Blue Serge: - Inner Patti
below the collar.

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 (b) Trouser KD/BD Serge, Shirts KD, Trouser Mufti and Terri
cotton Trouser:- Inner side of belt.

(c) Socks Woollen: - On the top border.

(d) Blouse Cotton, Blouse Woollen and Petticoat for ladies: -

On small piece of cloth tied to the garments using a needle.

1.27 STITCHING/KNITTING CHARGES:

Stitching / Knitting charges will be determined as per Orders

issued by the Director General, CRPF / Managing Committee, from
time to time.

1.28 EXPENDITURE ON RUNNING OF FWCs:

a) In order to meet the day to day expenditure of FWCs, a

deduction of 10% will be made from stitching charges paid by
the FWC as mentioned above and this will be credited to FWC
Fund for meeting the day – to – day expenses. Knitting
machines, sewing machines and any other kind of machines,
accessories, furniture, raw materials, equipments, etc., will be
procured from FWC Fund / Government grants as per the
authorisation.

b) Expenditure will also be incurred on Welfare activities of

the campus as a part of FWC affairs. As workers will handle
sewing machines / equipments for their work and new workers
will be trained on them, the maintenance of these machines will
be done by effecting suitable deduction from the stitching
charges fixed by the Director General, CRPF / FWC Managing
Committee, from time to time.

1.29 PAYMENTS:

(i) The Officer – in – Charge of FWC will submit bills for the
fabricated / knitted garments to the DC (Stores) / QM preferably
on the 5th of every month. Bills may be submitted fortnightly
also.

236
 (ii) The payment will be made to workers by 10th of every
month.

(iii) It must be ensured by the FWC and the DC (Stores) / QM

that payments are not held up due to avoidable delays or red –
tapism.

(iv) In case of any delay in passing bills, the payments to

workers will be made out of the Family Welfare Centre Fund of
GC / Unit and the amount recouped in due course.

(v) The Officer – in – charge FWC will ensure that the

payment is made correctly to the worker concerned. He / She
will also obtain signature / right hand thumb impression of the
worker concerned on an one (1) Rupee Revenue Stamp on a
proper Acquaintance Roll.

1.30 DISPLAY OF BOARDS IN THE FAMILY WELFARE

CENTRES:

To ensure day – to – day checking of the progress of the

fabrication work in the FWCs, Boards / Charts of given sizes should
be displayed as laid down in Appendix – ‘H’.

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 PART – III

OTHER ACTIVITIES IN FWC

1.31 (a) CRÈCHE

While women workers are engaged in stitching in the

FWC, their small children/babies who accompany them will
have to be looked after. For this purpose, a well equipped
CRÈCHE with at least one Ayah for every 15 children should be
established near the FWC. The expenditure for entertainment
of tiny tots in the Crèche will be met from the FWC Funds.
Detailed instructions are at Annexure – II to this Chapter.

(b) MONTESSORI SCHOOL

Montessori Schools are also being run at various GCs

and other static locations of CRPF for education of the children
of Force personnel at pre – School level with a view to prepare
them for regular admissions in Kendriya Vidyalaya and other
reputed Schools in the locality. Detailed instructions are at
Annexure – III to this Chapter.

1.32 ADULT EDUCATION

(a) Many of the residents in the Group Centre hail from

villages where they do not have proper educational facilities.
Many are, therefore, illiterates. In order to teach them simple
reading and writing, adult education should be organized. The
help of local Adult Education Department should also be taken.

(b) Selection of Candidates

For this purpose Women who do not know reading and

writing may be selected. The services of I/C FWC should be
utilized to select candidates for adult education.

238
 (c) Motivation

By frequent motivational lectures by the educated wives

of the Officers and SOs, both centrally and through house to
house visits, the uneducated women could be persuaded to
attend adult education classes. They should be provided with
reading and writing materials, free of cost. Suitable incentives
should be introduced for those participating in Adult Education.

(d) Teachers

Part Time Teachers may be appointed for conducting

adult education classes. Assistance should be taken from the
Government sponsored “Sarba Shiksha Abhiyan”.

(e) Payment

Only when no assistance is received from the

Government sponsored “Sarba Shiksha Abhiyan”, expenditure
connected with Adult Education will be met from FWC Fund.

(f) Duration

The adult education can be run for a period of 4 months

for one hour daily according to the convenience of the students.

(g) Reading / Writing materials

Reading and Writing materials required for adult

education classes may be obtained from Government agency
for “Sarva Shiksha Abhiyan” and when no assistance is
received from “Sarva Shiksha Abhiyan”, same may be
purchased from FWC or Govt. grant. Other equipments
required for this purpose, may also be purchased out of this
Fund.

1.33 SMALL FAMILY NORMS “MOTIVATION”

Besides adult education, all women and men should be

motivated to adopt small family norms for better up – bringing and

239
proper education to their children. This can be done by way of
screening films on family planning, visual aids, charts, etc., by the
Officers and Medical Officers. Family Welfare Officials of the
Central / State Government / NGOs should also be invited to deliver
motivational lectures.

1.34 SMALL SAVINGS

Both men and their families should be motivated to save money

by opening Saving Bank Accounts. The main problem is frequent
transfers. In such cases, with the help of Banks, transfer of accounts
to their villages, where they have Rural Bank Branches, could be
done.

1.35 CHILD HEALTH/PERSONAL AND FAMILY HYGIENE

(a) General

Most of our men and their families have very little

knowledge of personal hygiene and child care. Due to this
ignorance, our men and their families do not make full use of
preventive measures provided by the Government Agencies /
Hospitals for providing immunity to children from various
diseases. It is, therefore, essential to organize regular talk /
video film shows which stress personal hygiene and highlight
immunization programmes for babies. They should also be
encouraged to watch such programmes regularly telecast in
various TV channels.

(i) Periodical Examination

The children should be examined by the MOs at least

once in three months to detect any disease / abnormal
conditions in them. This can be organized by the DIG /
Commandant with the help of MO I/C of the Group Centre /
Unit.

(ii) Administration of the vaccines, etc.

240
 A new born baby requires to be immunized against
various diseases. The DIG / Commandant should organize
immunization programmes with the help of the MO I/C of the
Group Centre / Unit as also other National / State level
immunization / vaccination programmes for eradication of
diseases like Polio, etc.

(iii) Healthy Baby

Healthy Baby shows should be organized periodically and

prizes awarded. The expenditure for such shows can be borne
by FWC Fund.

(b) Personal and Family Hygiene

(i) Need for cleanliness of Houses and surrounding Area

Personal and family hygiene is very essential for

everyone, that the house/quarter in which they live should be
kept neat and clean. The house / quarter cannot be allowed to
be a breeding ground of disease bearing germs. Similarly, it is
equally imperative to keep the surrounding areas of the
houses / quarters clean. There are a number of dust-bins and
waste materials dumping enclosures all over the Campus. The
family members should be taught to keep the surrounding
areas clean and throw all kinds of rubbish only in dustbins and
waste materials dumping enclosures. The need for cleanliness
of houses / quarters and surrounding area should be
periodically explained / announced in the family lines through
PA.

(ii) Area Cleaning

Through periodical “SHRAMDAN” family lines area should

be cleaned at least once a week. With our men realizing the
need for cleanliness and “SHRAMDAN”, the family lines will
certainly be more neat and clean.

(iii) Games for ladies and Children

241
 So far we are arranging games only for the men. Some
kind of games for the ladies and children of all ranks at least
once in six months should be organized. Some prizes can be
organized from FWC or CRPF Unit Welfare Fund for this
purpose.

(iv) Competition for best maintained Home & Block

Once a year a competition for best maintained “Home”

and best maintained “Block” should be held. Some attractive
incentives by way of utility prizes to the winners should also be
provided. The expenditure may be borne by FWC Fund.

(v) Selection of best Lady Worker of NGOs

A criteria may be evolved to select best lady worker of

ORs by a board of officers and ladies. The principle may be
that her children are healthy and clean and she has Savings
Bank Account. She works very hard in the FWC. Her house is
clean and the area around her house is well maintained. A
good prize of utility nature may be given to such lady from FWC
Funds.

1.36 CULTURAL SHOW

Periodical cultural shows in the Campus for the benefits of all

including children and families of all ranks should be organized.
Dress competitions from various regions and music / dance
competitions of various areas can also be organized with some
incentives in the form of prizes purchased from Family Welfare
Centre, Funds.

242
 PART – IV

1.37 DIVERSIFICATION OF ACTIVITIES IN FAMILY WELFARE

CENTRE

1. (a) As already laid down, main objectives of the Family

Welfare Centers are to supplement / augment the family income
and to impart vocational training to create skills amongst family
members of the force personnel. It is observed that stitching of
uniform items of the force personnel is the most popular activity
in the Family Welfare Centers because of better remuneration,
simple work and availability of in-house expert tailor for
guidance, with hardly any other activities taking place side by
side. In this area of activity too only a small percentage of the
families residing in and around the Group Centre campus are
involved, while the rest remain confined to their homes busy in
their daily chores and not finding any motivation to visit the
Family Welfare Centers, Perhaps this situation could be
changed if we are able to convey to the families of our force
personnel that the central philosophy behind the activities at the
Family Welfare Centers is the ‘Empowerment of Women’ by
giving them enough opportunities to live meaningfully in a
community life. For this, the women and children should be
encouraged and provided necessary help to attain economic
independence.

(b) It is, therefore, essential to broad base the activities of the

FWCs to involve larger number of families living in the campus.

2. The following activities may also be undertaken in

FWCs:-

(a) Manufacturing of Jersey Khaki, Ground Sheet, Web

equipment, Water proof, Riot drill equipments, etc.

(b) Manufacturing of Paper, Cloth, Leather, other Fancy

bags, etc.

243
 (c) Manufacturing of Pickles and Chutneys, Sauces / Jam /
Jellies, Papad.

(d) Manufacturing of Paper Board Cartoons.

(e) Manufacturing of Cane / Bamboo products such as lamp,

decorative articles, etc., laundry soap.

(f) Manufacturing of Wax and Candle.

(g) Manufacturing of Agarbattis.

(h) Manufacturing of Refills.

(i) Canning of Chairs.

(j) Conducting of training in Canning of Chairs.

(k) Weaving activities (Carpet, Shawls, Nests, Socks, etc.)

Note: No activity which may prove injurious to health of the

workers should be undertaken in the FWC.

1.38 TRAINING

(a) Our women workers could be trained to manufacture

selected products through our FWC by engaging Professional
Instructors. The Small Industries Service Institute (SISI)
located in Delhi and other States, if contacted, will be able to
impart necessary training.

(b) Khadi Gramodyog Boards in various States also have

technically qualified persons who can train our women workers
in the manufacture of different products.

(c) Knowledge of lady wives of Officers and NGOs who may

have undergone similar Courses should also be utilized. The
only problem will be to maintain a reservoir of trained women
workers in the FWC to cope up with the changeover of workers
due to transfers. If there are exceptionally skilled workers, they

244
 could be considered for retention for a slightly longer period in
the interest of the FWC.

(d) Managing Committee of FWC may organize any other

kind of training, like beautician / basic computer / first – aid,
etc., for dependents which enhance their skills and provide
them employment opportunities.

1.39 There is no doubt that the success of a project depends

on the sale-ability of the products and self – employment of the
individual, which in turn depend on the quality of the product,
local marketing facilities, etc.

1.40 It is essential that proper counseling of the family members

is undertaken in the FWCs by inviting all the families residing in the
campus and they are told of the opportunities that can be created in
the FWCs for their betterment :-

a) The talents already available in the family members in

these fields may be explored and identified for further
development.

b) Those family members having aptitude for such creative

work may be located. After short-listing the family members
interested in a particular activity, further course of action may
be decided by holding a Workshop.

c) Wherever needed, further training in a particular job /

trade may be organized to achieve / improve expertise and to
produce quality products for finding easy marketability.

d) Services of professional instructors in the field may be

availed of on payment of honorarium, for training our family
members. The local NGOs concerned may be contacted for
this purpose.

1.41 Thus, the viable options / activities in a particular FWC should

be identified and proceeded with further. The FWC should be able to
finance such viable activities, if the requirement of investment is
limited. If the investment need is beyond the capacity of the FWCs,

245
possibilities of pooling the resources by a group of ladies by forming a
co-operative, may be explored. Financing of the project though local
banks may also be arranged. If needed, the Directorate General can
act as the catalyst, for such purposes.

1.42 There is no denying the fact that marketing the product with
attractive profit margin is the most motivating factor for continuing
such activities in the FWC. For this, following strategy may be
adopted :-

a) Sale through the Unit / GC Canteens & Co-operative

stores.

b) Sale through special counters in the State emporium,

Handloom Societies, KVIC, etc.

c) Participation in the local fetes, exhibitions, etc.

d) Organizing fetes in the Group Centres / adjoining places

once or twice a year by putting up stalls for sale of these
products.

e) Participation in the annual Family Welfare Centre

Exhibition organized by the Directorate General in Delhi.

f) Contacting local businessmen / agencies for marketing

such products.

g) Through the help of local NGOs / Voluntary organizations.

**********

246
 Appendix - 'A'

Requisition of Cloth and Material Form

F.W.C.
No. …………………………………………. Dated …………………
To,
The Stores ……………………. accrued
Please supply the following material.

Issued
garments
Details of

Remarks
Material
Sl. No.

Sig of as per
Requirement of Cloth for
I/C FWC Cols 3
stitching
&4
Cellular K.D. Angola White White
Khaki K.C. K.C.

Khaki Black White

Khaki Black White

Sig of I/C FWC

Sig of QM
Thread
Button
Name
Sizes

1. 2. 3. 4. 5. 6. 7. 8.

247
 Appendix - 'B'

Remarks column to indicate internal transaction between

Family Welfare Centre………… stock section and cutting section. Register to be maintained
Stock Section like Cash Book, Left side to show Receipts and Right side Issue.
Main Stock Register

Cellular Khaki for Shirts

(Separate page for each item)

Name of article.

Material Fabricated (garments issued to

QM)
Receipt in Mtrs.

Receipt in Mtrs.
Initial of I/C

Initial of I/C
Date
Particulars

From QM
Particular
from QM

Remarks

Remarks
Vr. No.
Balance

Balance
Vr. No.

FWC

FWC
Date

1. 2. 3. 4. 5. 6. 7. 1. 2. 3. 4. 5. 6. 7.

248
 Appendix - 'C'

Cutting Section ………………………… No fresh issues to be asked for or made till

………………………… Col. 5 runs to zero. Remarks Col. to indicate
Cutter ……......................................... internal transaction between cutting section
and stitching section.

Garment …………..…………………….
(Separate page for each item)

Cloth
recd
Sl.
Qty. No. of shirts
No. Shirts Cut Balance Remarks
of to be cut
cloth
I II III IV I II III IV I II III IV
1. 2. 3. 4. 5. 6.

249
 Appendix – ‘D’

Family Welfare Centre…………….

1. Remarks Col. also to indicate numbers & dates of return of

fabricated garments to fabricated Garment Register appendix ‘F’.
Internal Issue and Receipt vouchers to be kept in separate files.

2. Maintained item wise.

Item : Shirts

Date Cut Balance Issued Balance Shirts Balance Remarks

Vr. Items In Store to Recd Shirts
No. Received Ladies From With
From Women Women
(worker) Workers Workers
1. 2. 3. 4. 5. 6. 7. 8.
Voucher
No.
------------
dated
………..

Total

(Total of Columns 2, 4 & 6 tallies and nothing is outstanding)

Stitching Section

Daily cut items issued to ladies

and receipt of fabricated
garments from them.

250
 Appendix – ‘E’

AN INDIVIDUAL ACCOUNT OF FABRICATION

Stitching Section No fresh issue to be made to lady until

previous issues accounted for.

Family Welfare Centre………………

FOR EXAMPLE

Smt. / Kum …………………………. Wife of Shri ………………………

Daughter of Shri ………………………… Token No. ………………….

Date Issue Receipt Balance Total Payment Remarks

Receipt made
With date
1. 2. 3. 4. 5. 6. 7.
Shirts Details of
payment
made vide
voucher No.
____ dated
dd/mm/yy

251
 Appendix – ‘F’

FAMILY WELFARE CENTRE LEDGER

FOR FABRICATED GARMENTS

Stock
Section Separate page for each item size wise.

Qty recd Qty Issue

Date Items from FWC issue Voucher Balance Remarks
Vr. workers to Q.M. No
No. size wise size & date
wise
1. 2. 3. 4. 5. 6. 7.

252
 Appendix - 'G

Rate fixed by Govt. per item /

of
10% FWC profit deduction

Charges for quality control

Cutting / spinning charges

Running maintenance

Net payable to worker

Supervision/teaching
Handling charges of
Pressing charges
Stitching of ends
Name of Garment

Total deduction
FWC machine
machine

charges
Sl. No.

board
pair

1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13.

1. Shirt Khaki
2. Trouser
Khaki Drill
3. Short Khaki
Drill
4. Dangri overall
LD
5. Shirt Angola
6. Trouser
Serge
Woollen
7. Great Coat
Woollen
8. Trouser Mufti
9. Shirt Mufti
10. Coat Mufti
Woollen
11. Blouse cotton
for ladies
12. Petticoat for
ladies
13. Blouse
woollen for
ladies
14. T/C Shirt
15. T/C Trouser
16. Socks
woollen Khaki
/ white (Pair)

253
 Appendix – ‘H’
(a) Board No. I (size 6 ft. long and 3 ft. wide)
Monthly earning of FWC workers.

Sl. Name of Monthly earning by workers - April, May, June, Remarks

No. the workers July, Aug, Sep, Oct, Nov, Dec, Jan, Feb,
March.
1. 2. 3. 4.

(b) Board No. 2 (size 3 ft. long and 6 ft. wide)

Progress of fabrication work for the year.

Type of Balance of last Allotment of Total allotment

Sl. Cloth/ Raw year in Mtrs/Kgs cloth/Raw woollen in
No. Yarn yarn in the present terms of
year in Mtrs/Kgs. garments
(Nos./Pairs)
1. 2. 3. 4. 5.

(c) Board No. 3 (size 3` long and 2` wide)

Nominal roll of Quality Control Board.

Sl. Name Name of Officer Relationship Date from which Remarks

No. to whom related nominated
member
1. 2. 3. 4. 5. 6.

(d) Board No. 4 (size 3` long and 2` wide)

Rates of fabrication of garments.
Sl. Name of Cutting Fabrication Inspection Total Remarks
No. Garments Charges Charges Charges
1. 2. 3. 4. 5. 6. 7.

(e) Board No. 5 (size 3` long and 7` wide)

Rates for knitting of socks woollen khaki/white.
Knitting rate 10% FWC Spinning Charges for Stitching Pressing
fixed by profit Charges Quality of ends Charges
Govt. per deduction Control Board
pair
1. 2. 3. 4. 5. 6.

Running Handling Supervision/ Total Net

Maintenance charges of teaching deductions payable
of Machine FWC machine charges to worker
7. 8. 9. 10. 11.

254
 CHAPTER – XV : ANNEXURE – I

INSTRUCTIONS FOR OUTSOURCING OF FABRICATION JOB

Regular reports are being received from field formations that

uniform items being fabricated in Family Welfare Centres of Group
Centres are of poor stitching. The issue was also raised during the
Provisioning Conference held in this Directorate General on 27 th and
28th January, 2011 for outsourcing of fabrication of uniform.

2. A Committee comprising IG (Adm), IG RAF, FA, IG (Prov), DIG

(Adm) Dte, DIG GC New Delhi and Dy. FA under the chairmanship of
ADG (HQr) examined / deliberated the issue and recommended
outsourcing of fabrication of following uniform items :-

a) Shirt PC Khaki
b) Trouser PC Khaki
c) Shirt Angola
d) Trouser BD

3. DG CRPF has since conveyed his approval for outsourcing of

fabrication of aforesaid uniform as per the recommendations of the
Committee.

4. Accordingly, the following is hereby ordered :-

a) The outsourcing of fabrication job shall be done by

respective Ops Sectors. They shall earmark GCs who
will carry out outsourcing for fabrication of these items for
the units deployed under their respective Ops jurisdiction.
This way, there will be no movement of troops for
collection of store and supply of uniform will be
immediate.

b) To begin with, only fabrication of Shirt / Trouser PC Khaki,

Shirt Angola and Trouser BD will be outsourced.
Remaining items of uniform will continue to be fabricated
in FWCs of Group Centres. As for the future needs,
outsourcing of fabrication of complete uniform articles will

255
 be considered after alternate activities / arrangements are
made in FWCs to compensate earning of CRPF Families.

c) Newly raised GCs, where FWCs are yet to start, can

outsource fabrication of complete uniform articles.

d) Awarding of contract should be done by inviting tenders

as per rules / regulations on the subject from firms /
contractors dealing in fabrication job. However, the
stitching rates should be restricted to the rates approved
by GOI / MHA. The contract may be made for a period of
one year. In case of non registered firms / contractors,
EMD & PSD will be made mandatory. GCs will also
ensure quality control, DP / LD / Arbitration clauses, etc.

e) If the quantity of particular Ops Sector is very limited and

where outsourcing is found to be not feasible particularly
in NE region like Tripura, Manipur, Nagaland, Assam and
Kashmir valley, their demand can be clubbed with other
Ops sectors. This clubbing of demand may be done by
respective Zonal Spl DsG.

f) In the case of J&K Zone, allotting complete outsourcing to

four GCs, i.e., Srinagar, Jammu, Jallandhar and Pinjore
may be too taxing on the resource of these GCs
considering the volume of deployment. Spl. DG J&K
Zone may consider to allot outsourcing to GC Noida,
Gurgaon, Sonepat and Ajmer also.

g) All Ops Sector IsG will identify the GCs where

outsourcing of fabrication job will be carried out and the
same be conveyed to all GCs by 28/02/2011 to enable
them to convey demand of their affiliated units. Vetted
annual demand of CTS items for the provisioning cycle
2010-12 is being conveyed shortly. All GCs to prepare
item wise demand of their affiliated units and convey the
demand to concerned GCs which have been earmarked
by Ops IsG to undertake outsourcing of fabrication. This
process shall be completed by 15th March, 2011. While

256
 preparing demand, all GCs to ensure size wise
requirement of each uniform, i.e., size 1 – 25%, size 2 –
50%, size 3 – 20% and size 4 – 5%.

h) Similarly while placing supply order of these uniforms by

GCs, Group Centres which have been assigned to
undertake outsourcing of fabrication, should be made as
consignees of the store and inform them by 30 th April,
2011.

i) As per para 5.62 of Provisioning Manual, there is

provision of maintaining Saving Register to show saving
of cloth in cutting in each Group Centre. However, this
saving of cloth may not be accepted by firms / contractors
and even if the firms agree for the saving, they may not
give the desired standard of fabrication. As such, this
provision is done away with.

j) While awarding the contract, efforts may be made that

stitching materials are provided by the department to the
firms / contractors. In case the firms / contractors provide
stitching materials by themselves, then stitching rates
should be calculated as under :-

Item Material Qty Rate Amount

Thread 100 Mtr 9.00 per 300 Mtr reel 3.00
Button 13 Nos 0.50 each 6.50
Press button 4 Nos 0.50 each 2.00
Shirt TC Khaki
Buckram 10 cm 60.00 per Mtr 6.00
Stitching rate 1 No 44.00 44.00
Total 61.50

Thread 100 Mtr 9.00 per 300 Mtr reel 3.00

Button 3 Nos 0.50 each 1.50
Chain 1 No 14.60 each 14.60
Pocketing Cloth 30 cm 33.00 per Mtr 9.90
Pant TC Khaki
Buckram 5 cm 60.00 per Mtr 3.00
Hook and Eye 2 set 1.00 each set 2.00
Stitching rate 1 No 56.00 56.00
Total 90.00

257
 Item Material Qty Rate Amount
Thread 100 Mtr 9.00 per 300 Mtr reel 3.00
Button 13 Nos 0.50 each 6.50
Shirt Angola Press button 4 set 0.50 each 2.00
Stitching rate 1 No 36.00 36.00
Total 48.00

Thread 150 Mtr 9.00 per 300 Mtr reel 4.50

Button 17 Nos 0.50 each 8.50
Trouser BD Pocketing Cloth 40 cm 80.00 per Mtr 32.00
Stitching rate 1 No 57.00 57.00
Total 102.00

(Sewing materials charges as calculated above will be in

addition to prescribed rates of stitching approved by GOI /
MHA. However, rates of sewing materials may vary from place
to place and GCOs at their discretion, may consider increase in
rates of these materials up to 10% of rates given above).

5. In case of any clarification, Group Centres may approach

Provisioning Directorate.

258
 CHAPTER – XV : ANNEXURE – II

INSTRUCTION FOR ADMINISTRATION OF CRÈCHE IN CRPF

1. Aims and Objects

The aims and objects for opening / running of a crèche in A CRPF

Establishment is to enable working women to keep their babies in
crèche during the office hours.

2. Management of the Crèche

a) The Crèche shall be administrated by a Governing

Body/Management Committee as defined for Unit Welfare Fund
or FWC as the case may be. However, the following staff
would be provided by the establishment : -

i) Manager – SI/GD

ii) Astt. Manager – HC/GD

iii) Ayah – On honorarium basis

b) Crèche will function under overall supervision of Vice President

of FWC / Unit Welfare & Amenities Fund.

c) All the activities of Crèche will be governed by the committee

and as per the directions of the President.

d) Managing Committee will appoint Ayah, giving preference to

widows of the Force personnel as their Rehabilitation.

e) Time schedule of opening / closing of crèche may be decided

as per local conditions.

f) Crèche may remain closed on Sundays and Govt. Holidays.

g) Children above 6 months but below 6 years of age should be

allowed for admission.

259
h) Staff may be appointed for the crèche on purely temporary
basis. They may be engaged for 89 days and may be
reappointed after one day break.

i) Services of GD personnel may be taken whenever required.

j) The Ayah (s) should be held responsible for cleanliness of

Crèche and similarly responsible for stores held / available in
the Crèche.

k) No child who is sick or suffering from any disease will be

accepted.

l) One Medical Officer should check general health of children

once in a month and they should be immunized at the spot in
Crèche.

3. Fees

Rs. 250/- per month per child may be recovered. Rs.25/- will be
registration / admission charge. In addition, parents are required to
provide eatables, milk / milk feeder, 1 set of clothes, etc., while
leaving their children at Crèche.

4. Fund of Crèche

Rs. 20,000/- from CWF will be provided as outright grant for initial
equipping. Thereafter, expenditure may be met out of the Crèche
Fund and additional amount if required be met out of Unit Welfare &
Amenities Fund / FWC Fund for purchase of furniture / other items
and payment to employees.

5. Area required

Crèche consisting of two rooms with other essential facilities may be

opened near to FWC of concerned GC / Unit or a portion of FWC
may be given for running crèche. If crèche is to be opened nearby
FWC, GCs / Units can construct rooms under Govt. grant. GCs /
Units may decide size of the room after taking into account the

260
number of children, but the room should accommodate at least 30
children. In case of units, the President Unit Welfare Committee
would provide suitable place to open Crèche.

6. Appointment of workers

Unit/GCs may engage 1 Ayah initially purely on temporary basis.

Engagement of more Ayahs may be reviewed according to the
strength of the children admitted in the Crèche. Honorarium of Ayah
be fixed @ Rs.800/- per month. Honorarium may be reviewed and
fixed by Management Committee taking into consideration local.
Preference to widows of CRPF personnel may be given. Crèche may
meet the expenses in connection with running to the Crèche from the
amount received from the parents as fee for admission in Crèche.

7. Ayah

i) She will be responsible for babies entrusted in her

care in the Crèche.
ii) She will keep all babies within her view.
iii) She will also keep proper record of all equipment
kept in the Crèche.
iv) She will look after the hygiene of babies properly.
v) She will be personally responsible for all stores held
in the Crèche.
vi) She should ensure her personal cleanliness while
working in the Crèche.

8. System of Accounts

a) Proper account shall be kept by the Vice President of the Fund

i.e. Unit Welfare & Amenities Fund or the FWC Fund.

b) The Vice – President shall prepare monthly / yearly statements

showing receipts and payments for submission to the Management
Committee.

c) The accounting year shall be the financial year.

d) The Vice President shall operate the accounts of the Crèche.

261
e) A consolidated annual account for the year ending 31st March
shall be prepared by the Vice President, showing receipts and
payments during the year, supported by relevant documents and
shall be submitted for approval to the President and for placing the
same before the Managing Committee after audit.

f) The Managing Committee shall ensure that the register for

withdrawal and payments are properly maintained and that adequate
provisions are made for systematic internal check for proper
accounting of disbursements.

g) The period of preservation of the documents will be the same

as for corresponding documents as mentioned in Establishment
Manual.

9. Audit of Accounts

a) The Internal Audit will be carried out half yearly and the board /
audit parties will be nominated by President.

b) The Fund should also be audited by the Internal Audit Party of

the Force.

c) The stock takings of the property of Crèche shall be conducted

twice in the financial year.

d) The audit report and the stock taking reports will be examined
by the Managing Committee and will decide action to be taken on the
observations made by the auditors/committee detailed for conducting
the stock taking of the property of the Crèche.

10. The Managing Committee of FWC/Unit Welfare Fund may

make regulations regarding maintenance of accounts, Investment of
money of the Fund and otherwise generally to give effect to the
objects of the Fund.

262
 CHAPTER – XV : ANNEXURE - III

INSTRUCTIONS FOR THE FUNCTIONING OF CRPF

MONTESSORI SCHOOLS

In CRPF we are running Montessori Schools at various

GCs and other static locations. The following instructions are issued
to regulate the functioning of Montessori schools: -

1. Classes to be run Only two classes, i.e., Nursery &

KG should be run in each
Montessori school.

2. Age limit for admission

(a) Minimum age for admission in
Nursery should be three years as
on 1st April.

(b) Minimum age for admission in KG

Class should be four years as on
1st April.

3. Name of the School Name of the School will be 'CRPF

Montessori School'

4. Syllabus & Books In Nursery Classes Curriculum as

attached at Appendix 'A' may be
followed. Books for Nursery Class
should be decided by the
Managing Committee of the
School. Syllabus for KG Class is
enclosed as Appendix 'B'.

In case books are not available as

per prescribed syllabus of KG,
the Managing Committee may
decide books according to
syllabus.

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5. Uniforms For Nursery & KG, dress on the
pattern of Central School should
be adopted. This dress is being
introduced so that the same is
used when the child goes to
Kendriya Vidhyalaya.
Management Committee may
decide other modalities depending
upon the area.

6. Timing The Classes will be run for four

hours during each day including
games. The Timings may be
decided locally. The schools will
remain closed on Saturdays and
Sundays. Other holidays should
be observed as per the Central
school pattern in the respective
State.

7. Strength of Teachers a) One Teacher will be engaged

for each Section.

b) If Sections are more than five then

one additional teacher to be
engaged as reserve.

c) If Sections are more than ten then

two additional teachers should be
engaged as reserve.

d) Additional Teachers should be

preferably Music / Arts trained.

e) The Headmistress will also be

counted in Teaching Faculty. For
example, if there are five Sections
in a school then one Headmistress

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 and four teachers should be
engaged.

8. Strength of sections Each Section should have a

strength of approx. thirty children
which may go upto 40. An
additional section may be opened
if the strength exceeds 40.

9. Fee Structure For wards of CRPF personnel,

the fee structure will be as under :-

GOs SOs ORs

Tuition Fee 100/- 75/- 50/-
Caution money 50/- 40/-
30/-
(Refundable)

Civilian children may also be admitted subject to availability of seats.

It is to be ensured that no civilian child be admitted at the cost of
CRPF wards. Fee structure for civilian children will be as under : -

Tuition fee 200/- P.M.

Registration fee 5/-
Admission fee 50/-
Caution money 100/- p.a.
(refundable)
Annual Charges 50/-

Fee will be collected for 12 months. Fee

structure may be revised by the
Management Committee depending
upon the requirement of the school.

10. Selection of teachers Selection of Teachers shall be made in

the following preferences:-

a) Nursery trained teachers who are

matriculate and above should be given
first preference. It will be ensured that

265
 the teacher has a Nursery training
diploma from a recognized Training
Institution.

b) Second preference should be given to

JBT / trained graduates / trained post-
graduates.

c) In case the above category of teachers

are not available then only untrained
graduates having sufficient teaching
experience of Nursery schools should
be appointed.

d) If even untrained graduates are not

available then untrained teachers with
minimum matriculation qualification and
sufficient teaching experience of
Nursery schools should be appointed on
adhoc basis.

e) Services of the untrained teachers

mentioned at sub Para (c) & (d) above
should be terminated immediately on
availability of trained teachers for which
continuous effort should be made.

11. System of selection

a) To select Headmistress / Teachers or
other staff, a Selection Committee will
be constituted as under:-

i) Senior most Officer in the camp

will be the Chairman of Selection
Committee.

ii) If DIG is the Chairman, the

Commandant will be the Member
of Selection Committee.

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 iii) If DIG is the Chairman, then one
more Officer of the station
preferably belonging to another
Unit will be the Member of the
Selection Committee.

iv) In addition to the above Members,

one Education expert of the area
will be associated with the
Selection Committee.

v) For selection of Teachers and

other staff, the Headmistress of
the School will also be a member
of the Selection Committee in
addition to the above Members.

b) Proceedings of selection of Teachers

will be approved by DIG GC / H.O.O.

c) In case of any doubt in the matter

regarding selection of Teachers / staff,
the same will be referred to concerned
Adm Sector IG whose decision will be
final.

d) Selection will be made purely on merits

as per order of preference mentioned in
para 10 above.

12. Honorarium Staff will be paid fixed Honorarium as under : -

(a) Headmistress - Rs. 3,000/-

(b) Trained Teachers ( Nursery Trained
Graduates / JBT / Trained Graduates /
Trained Post Graduates - Rs. 2,500/-
(c) Untrained Graduate Teachers - Rs.
2,000/-
(d) Ayah - Rs. 1,500/-

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The rates of Honorarium would be decided by the Managing
Committee as per the availability of Funds and other considerations.

13. Service Conditions

(a) All teachers should be appointed on purely temporary contractual

basis. They will have no claim whatsoever for regularization of their
service.

(b)Trained Teachers i.e., Nursery Trained Graduates, Trained

Graduates / Trained Post Graduates, JBTs will be engaged for 11
months in a year. All trained teachers will be given appointment for
11 months only and thereafter their services will be terminated. They
may be reappointed without facing selection Board after vacations.
Specific date of termination of service should be mentioned in
appointment letter itself. Specimen for offer of appointment is
enclosed as Appendix 'C'. Managing Committee will ensure that no
teacher is in a position to lay a claim for regular appointment and all
legal complications are taken care of.

(c) Services of untrained graduate teachers will be terminated during

vacations. However, their services can be terminated even during the
session if suitable trained teachers are available for replacement. Un-
trained teachers will have to face selection board every year.

(d) Efforts should be made every year to replace un-trained teachers

with trained teachers.

(e) Staff may avail 10 days CL in a year.

(f) Any absence from duty except 10 days CL in a year for

whatsoever, reasons will be treated as Leave Without Pay.

(g) Winter break would be available to staff. However the period of

engagement of teachers & staff may be determined in such a way
that the staff is de-engaged before start of summer vacations. In
these cases, the exact period of engagement can be less than 11
months.

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14. Medical Aid In emergency, medical aid to teachers may be
provided by Unit / station hospital. Periodical check up of all the
children should be carried out by station hospital once at the time of
admission and thereafter every six monthly. Health card of all children
should be prepared indicating height, weight etc.

15. Management Committee A management Committee consisting of

the following officers will be constituted in each GC / Unit for smooth
functioning of Montessori Schools:-

i) Senior most Officer in the camp will be the Chairman, i.e.,

DIG / Comdt.

ii) In case the DIG is the Chairman, then the Commandant will
be the Vice – Chairman. If Commandant is the senior most
Officer then 2I/C would be Vice – Chairman.

iii) Dy. Comdt.

Secretary

iv) Head Mistress

Member

v) An Officer's wife who is not in the teaching faculty.

Member

vi) One SO each from Min & Executive staff.

Member

Chairman will nominate all the Members of the Managing

Committee.

16. Morning Prayer: Morning Prayer will be decided by the

Managing Committee. However, it should focus on National
integration.

17. Vacations will be observed on the Central School pattern.

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18. Audit of Accounts: The accounts of the school will be
audited half yearly by the Board of Officers to be detailed by
Chairman. Annual Stock Taking Board also to be carried out.

19. Grant of Montessori

i) Grant from Education Fund will be sanctioned as under: -

Schools from CRPF

(a) One time outright grant of Rs.50,000/- will be
Education Fund sanctioned out of Education Fund
to equip Montessori Schools.

ii) Expenditure, if any, over and above the grant and income
of school will be met from Family Welfare Centre Fund of
the respective GCs/Institutions.

iii) If the school is opened at a static location Unit where

FWC is not functioning, then the excess expenditure
would be met out of Unit Welfare Fund.

*****************

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 APPENDIX - A

SYLLABUS FOR NURSERY CLASS

The curriculum of Nursery class should be flexible and informal.

The pre-school years of a child is the most impressionable age in
one's life. The rate of development at this stage is very rapid and we
should provide rich experiences to the child and help him to develop
good habits, proper attitude and a questioning mind. When preparing
the curriculum of Nursery class the following points should be kept in
mind:-

The use of senses is very important at this stage, especially in

Montessori method. To train the senses we can make use of the
Montessori apparatus. For e.g.,

a) pink tower :- To train the visual sense and to discriminate

dimensions and differences.

b) Long stair:- visual and muscular perception of dimension,

preparation for the mathematical mind.

c) Number rods - To learn the names 1 to 10 and associate the

names with the quantities.

d) The colour spools - perception of colours. Awareness of the

colours in the environment. A preparation for future, out work.

e) Sand papers figures - To learn the figures and to associate them

with the spoken name.

2. To develop a good physique, muscular development is needed.

The school should provide suitable outdoor equipments for the
development of the muscular growth of the children. There should be
opportunities for climbing, jumping, sliding, swinging etc.

3. To develop good health habits and to build up basic skills

necessary for personal adjustments like dressing themselves, toiletry
habits, eating, keeping neat and clean. The children should be
encouraged to do their own work and be self-reliant.

271
4. To develop desirable social attitudes and manners, to
encourage healthy group participation, to share and take care of
the property belonging to him as well as others.

5. To develop emotional maturity by guiding the child to express,

understand, accept and control his feelings and emotions.

6. To stimulate the intellectual curiosity in the child concerning his

immediate environment (EVS), encourage him to explore,
investigate and experiment (A young child is always curious).
His curiosity should be satisfied with satisfactory answers.
Encourage him to be decisive.

7. Encourage the child to be independent and creative by

providing him with sufficient opportunities for self expression.
Painting, music, drama, puppetry are some of creative
activities.

8. Language development - For development in the child the

ability to express his thoughts and clear language: some
activities for language development are as follows : -

a) Story telling. b) Action songs. c) Encourage the child to talk

about something of his interest e.g. - The ice-cream man, your
pet, your school, garden, what they like and enjoy most. d)
Picture books, visual aids, story book reading, puppet play etc.

9. To develop listening power : -

a) Give the children simple instructions to follow.

b) Take the children for a listening walk and ask them to say
what all sounds they heard.

c) Play a song and ask them to listen. After the recordings are
over ask the children to point or draw a picture of something
they heard in the song.

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10. Dance with music and rhythm. Dramatization of rhymes-Other
activities based on these points : -

a) With mud, clay, plasticine children can mould many

things.

b) Keep a low black board. Let the children scribble.

c) Dramatic play - make a play corner where children can be

free in what they are doing. Home keeping, Policeman,
traffic rules, Doctor-Children can be provided with dresses
of these characters.

d) Paper folding.

e) Paper mosaic.

f) Pencil scrap flowers.

g) Thumb printing.

h) Vegetable printing.

i) Drawing and colouring.

j) Outdoor games.

Written expression – English in four lined copies.

Starting with lines / \ - I, then the easily formed alphabets, like,
T, L, H, E, F and I. Recognition of the Capital letters with the
help of flash cards.

Maths - 1 to 10 recognition teaching using flash cards.

A left handed child should not be forced to use his / her right
hand. Charts of fruits, vegetables, flowers, animals, birds,
alphabets, insects can be used as aids.

Out on educational trips and treks many times as possible.

****************

273
 APPENDIX - B

SYLLABUS FOR K.G. CLASS

English written

Capital letters A to Z
Cursive writing a to z
Two letter phonetic wards e.g., in, it, is, up, etc., dictation
Work Book Exercises I and II

Oral English

My English Reader page 1 to 25

Hindi written

Two letters words, like, ?kj] jFk] [kr] Qy] uy] etc., dictation

Hindi Oral

1 to 10

Maths written

1 to 100 doing
1 to 100 Rhymes
Work Book Systematic - Mathematics pages 1 to 30.

Maths Oral

Counting 1 to 100
Skip counting in 10's

Oral General awareness

Names of fruits.
Names of vegetables.
Names of flowers.
Names of common birds.

274
 Names of wild animals.
Names of domestic animals.
Parts of the body.
Different colours.
Basic health habits.
Geometrical shapes.

General English conversation

What is your name?

How are you? How do you do?
What is the name of your school?
In which class do you read?
What is the name of your class teacher?
Who is your principal?
How do you wish in the morning?
How do you wish in the afternoon?
What do you say when you receive something?
What do you say when you commit a mistake?

Arts and crafts

Draw a flower and colour it.

Draw an animal.
Draw a circle and triangle-colour them.
Paper folding-a fish.
Pencil scrap flowers.
Paper mosaic.
A hut with match sticks.
Thumb printing.

Rhythmic activity

10 English poems and 10 Hindi poems.

275
 APPENDIX 'C'

OFFICE OF THE CRPF, AT LOCATION.

No……………………….. Dated, the…………………
To
………………..
Subject: OFFER OF APPOINTMENT AS HEAD MISTRESS /
TEACHER / AYAH IN CRPF MONTESSORI SCHOOL
(LOC)
Madam,
This has the reference to this office letter No. ……………
dated ……….…. and subsequent interview for assessing your
suitability for the post mentioned above.
2. I am directed to make an offer of appointment to you
against a post of ……………… purely on contractual basis for a
period of ……………. as a temporary arrangement. In any case your
services will not be required beyond ……………….
3. You will be paid honorarium Rs. ………. per month (fixed)
for the above mentioned job.
4. You will be relieved of your duties on completion of the
above mentioned period without any notice and if necessary, your
services can be terminated even before completion of the said period
without assigning any reason.
5. You will be granted casual leave proportionate to 10 days
in year for the period you remain in service and any absence for the
period exceeding the casual leave for whatsoever reason, will be
treated as leave without pay.
6. You will not be entitled to claim for regular appointment in
future by virtue of this temporary and purely contractual appointment
and apart from the benefits mentioned above, no other benefits will
be admissible to you. If the offer of appointment with the aforesaid
terms and conditions is acceptable to you please report for duty latest
by……………

DIG / Comdt.
_

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