No.

Q/CAD/578/08/2024
Government of India
Ministry of External Affairs

New Delhi, 14th May, 2024

CIRCULAR

Subject: Filling up of a post of Deputy Secretary (Hindi) on “deputation” basis.

Applications are invited to fill up one post of Deputy Secretary (Hindi) in the Ministry of
External Affairs on “deputation” basis. The post carries pay scale of Level-12 in the Pay
Matrix as per 7th CPC (Grade Pay Rs. 7600).

2. Officers under the Central Government holding analogous posts on regular basis in
the parent cadre or department or with five years regular service in posts in the level 11 in
the pay matrix Rs. 67700-208700 or equivalent and possessing the following qualifications
and experience, namely :-

ESSENTIAL:

i. Master’s degree of a recognized University or equivalent in Hindi with English as a

subject at degree level;
OR
Master’s degree of a recognized University or equivalent in English with Hindi as a
subject at degree level;
OR
Master’s degree of a recognized University or equivalent in any subject with Hindi
and English as subjects at degree level.

EXPERIENCE:

ii. 10 years' experience of terminological work in Hindi or translation work from English
to Hindi or vice-versa, preferably of technical or scientific literature.
OR
10 years' experience of teaching, research, writing or journalism in Hindi.

DESIRABLE:-

i. Doctorate degree in the relevant subject.

ii. Experience of working in Hindi Newspaper Organization/ News agency / Cultural
Organization.
iii. Should have studied one or more Indian languages other than Hindi at graduation
level.
iv. Experience in dealing with establishment matters.
v. Studied Sanskrit as one of the subjects at graduation level.
For Armed Forces Personnel: Deputation/ Re-employment (for ex-servicemen)-

The Armed Forces Personnel who are due to retire or to be transferred to reserve
within a period of one year and having the requisite qualifications and experience
prescribed for deputationists shall also be considered. Such officers will be given deputation
terms upto the date on which they are due for release from the armed forces, thereafter,
they may be continued on re-employment. (Re-employment upto the age of superannuation
with reference to civil posts).

3. The period of deputation including period of deputation in another ex-cadre post held
immediately preceding this appointment in the same or some other organisation or
department of the Central Government shall ordinarily not exceed four years. The maximum
age limit for appointment by deputation shall not be exceeding fifty-six years as on closing
date of receipt of applications considered for the post.

4. Pay of the selected officer shall be fixed in the scale of the post in accordance with
the rules prescribed by the Government from time to time.

5. The following documents may be sent alongwith the nominations:-

i) Bio-data in the prescribed proforma (as per Annexure) duly signed by the
volunteering officer and forwarded through proper channel.

ii) Attested copies of the CR/APAR dossiers for the last five years attested (on each
page) by an officer not below the rank of Under Secretary to the Govt. of India.

Iii) Vigilance Clearance Certificate.

iv) Integrity Certificate.

v) A statement of major/minor penalty, if any, imposed on the officer during the last 10
years.

vi) Cadre Clearance Certificate.

6. Eligible candidates may forward their application, in duplicate, through proper

channel, to the undersigned within two months from the date of publication of this
circular in the Employment News. Applications received after the last date or
otherwise incomplete shall not be considered.

(Ajith John Joshua)

Deputy Secretary (Cadre)
Room No-4086, B-wing,
Jawaharlal Nehru Bhawan,Janpath
Ministry of External Affairs
New Delhi-110011
Tel: 23085368

Enclosure: Proforma

To
Directorate of Audio and Visual Publicity,
Soochna Bhawan, Phase-IV,
C.G.O. Complex, Lodhi Road,
New Delhi-110003
Copy to :-

1. All Ministries/Departments of Central Government(**)

2. Joint Secretary (OL), Room No. 1 NDCC-II Bhawan B Wing, 4 th Floor, Jai Singh
Road, New Delhi
3. Retraining and Redeployment Division, Department of Personnel & Training, 3 rd
Floor, Lok Nayak Bhawan, Khan Market, New Delhi- 110003
4. Director General Resettlement, Ministry of Defence, West Block-V, R. K, Puram,
New Delhi.

(**) All Ministries/Departments are requested to circulate the vacancies in their

Attached/Subordinate Offices.
 Annexure

BIO-DATA/ CURRICULUM VITAE

PROFORMA

1.Name and Address

(in Block Letters)

2.Date of Birth (in Christian era)

3.i) Date of entry into service

ii) Date of retirement under

Central/State Government Rules

4.Educational Qualifications

5. Whether Educational
and other qualifications
required for the post are
satisfied. (If any qualification
has been treated as
equivalent to the one
prescribed in the Rules,
state the authority for the
same)

Qualifications/Experience required Qualifications / experience possessed

as mentioned in the by the officer (to be filled by the officer)
advertisement / vacancy circular

Essential Essential
A) Qualification- please refer
A) Qualification
vacancy circular
B) Experience-please refer
B) Experience
vacancy circular
Desirable Desirable
A) Qualification- please refer
A) Qualification
vacancy circular
B) Experience- please refer vacancy
B) Experience
circular
5.1 Note: This column needs to be amplified to indicate Essential and Desirable
Qualifications as mentioned in the RRs by the Administrative
Ministry/Department/Office at the time of issue of Circular and issue of
Advertisement in the Employment News.

5.2 In the case of Degree and Post Graduate Qualifications Elective/ main
subjects and subsidiary subjects may be indicated by the candidate.
6. Please state clearly whether in the light
of entries made by you above, you meet
the requisite Essential Qualifications and
work experience of the post.

6.1 Note: Borrowing Departments are to provide their specific comment/

views confirming the relevant Essential Qualification/ Work experience
possessed by the Candidate (as indicated in the Bio- data) with reference to
the post applied.

7. Details of Employment, in chronological order. Enclose a separate sheet duly

authenticated by your signature, if the space below is insufficient.

Office/Institution Post held From To *Pay Band and Nature of

on regular Grade Pay/Pay Duties (in
basis Scale of the post detail)
held on regular highlighting
basis experience
required for
the post
applied for

*Important: Pay-band and Grade Pay granted under ACP/MACP are personal
to the officer and therefore, should not be mentioned . Only Pay Band and
Grade Pay/ Pay scale of the post held on regular basis to be mentioned. Details
of ACP/MACP with present Pay Band and Grade Pay where such benefits have
been drawn by the Candidate, may be indicated as below;

Office/Institution Pay , Pay Band, and Grade Pay drawn From To

under ACP / MACP Scheme

8.Nature of present employment i.e. Ad-

hoc or Temporary or Quasi-Permanent
or Permanent
9.In case the present employment is
held on deputation/contract basis,
please state-

a) The date of initial b) Period of c) Name of the d) Name of

appointment appointment on parent office the post and
deputation/contract /organization to Pay of the
which the applicant post held in
belongs. substantive
capacity in
the parent
organisation
9.1 Note: In case of Officers already on deputation, the
applications of such officers should be forwarded by the parent
cadre/ Department along with Cadre Clearance, Vigilance Clearance
and Integrity certificate.
9.2 Note: Information under Column 9(c) & (d) above must be
given in all cases where a person is holding a post on deputation
outside the cadre/ organization but still maintaining a lien in his
parent cadre/ organisation

10. If any post held on

Deputation in the past by the
applicant, date of return from
the last deputation and other
details.

11. Additional details about

present employment:
Please state whether working
under (indicate the name of
your employer against the
relevant column)

a) Central Government
b) State Government
c) Autonomous Organization
d) Government Undertaking
e) Universities
f) Others
12. Please state whether you
are working in the same
Department and are in the
feeder grade or feeder to feeder
grade.
13. Are you in Revised Scale of
Pay? If yes, give the date from
which the revision took place
and also indicate the pre-
revised scale

14.Total emoluments per month now drawn

Pay Level Basic Pay Total Emoluments

(as per the 7th CPC)

15. In case the applicant belongs to an Organisation which is not following the
Central Government Pay-scales, the latest salary slip issued by the
Organisation showing the following details may be enclosed.
Basic Pay with Dearness Pay / Total Emoluments
Scale of Pay and interim relief / other
rate of increment Allowances etc.,
(with break- up
details)

16.A Additional information, if any,

relevant to the post you applied for in
support of your suitability for the post.
(This among other things may provide
information with regard to
(i) additional academic qualifications
(ii) professional training and
(iii) work experience over and above
prescribed in the Vacancy
Circular/Advertisement)
(Note: Enclose a separate sheet, if the
space is insufficient)

16.B Achievements:
The candidates are requested to indicate
information with regard to;
(i) Research publications and reports
and special projects
(ii) Awards/Scholarships/Official
Appreciation
(iii) Affiliation with the professional
bodies / institutions / societies and;
(iv) Patents registered in own name or
achieved for the organization
(v) Any research/ innovative measure
involving official recognition vi) any other
information.
(Note: Enclose a separate sheet if the
space is insufficient)

17. Please state whether you are

applying for deputation (ISTC) /
Absorption / Re-employment Basis.
# (Officers under Central/State
Governments are only eligible for
“Absorption”. Candidates of non-
Government Organizations are eligible
only for Short Term Contract)

# (The option of ‘STC’ / ‘Absorption’/‘Re-

employment’ are available only if the
vacancy circular specially mentioned
recruitment by “STC” or “Absorption” or
"Re-employment”).
 18. Whether belongs to SC/ST

I have carefully gone through the vacancy circular/advertisement and I am well

aware that the information furnished in the Curriculum Vitae duly supported by the
documents in respect of Essential Qualification/ Work Experience submitted by me
will also be assessed by the Selection Committee at the time of selection for the post.
The information/ details provided by me are correct and true to the best of my
knowledge and no material fact having a bearing on my selection has been
suppressed/ withheld.

(Signature of the candidate)

Address __________________________________

__________________________________

Date
 Certification by the Employer/ Cadre Controlling Authority

The information/ details provided in the above application by the

applicant are true and correct as per the facts available on records.
He/she possesses educational qualifications and experience mentioned in
the vacancy Circular. If selected, he/she will be relieved immediately.

2. Also certified that;

i) There is no vigilance or disciplinary case pending/ contemplated

against Shri/Smt. _________________
ii) His/ Her integrity is certified.
iii) His/ Her CR Dossier in original is enclosed/photocopies of the ACRs for
the last 5 years duly attested by an officer of the rank of Under
Secretary of the Govt. of India or above are enclosed.
iv) No major/ minor penalty has been imposed on him/ her during the
last 10 years Or A list of major/ minor penalties imposed on him/ her
during the last 10 years is enclosed. (as the case may be)

Countersigned

(Employer/ Cadre Controlling Authority with Seal)