Software Implementation Work Order

for Samudra Gyan Marine Academy

To: Samudra Gyan Marine Academy

Vikas Patel,
Admin, Samudra Gyan Marine Academy

Subject: Commercial Proposal for Campus One Institute Management Software

This is with reference to your enquiry and further discussion held with you regarding the
implementation of Campus One, the cloud-based Institute Management Software for your
prestigious institution.

We hope that you will find our software as per your requirements and needs.
Campus 365 is a leading SaaS solution provider in India’s Ed-Tech Industry supporting
leading institutions like Delhi Public School Amravati, Lucknow Public Schools and Colleges,
Rustomjee Group of Schools, IIT Patna, Unacademy Offline Centers to name a few. This
Institute Management Software has already been implemented in 1500+ institutions around
the world.

In continuation of the above said subject, we are submitting our proposal for the
implementation of the project. We hope that you will find our proposal enterprising
and in tune with your requirements.

Looking forward to receive your valuable order and establishing a mutual and
beneficial relationship with you.

Yours Truly,

Disha Sahai,
Business Development Manager
Campus 365 Edunet Private Limited.

© 2023 Campus 365. All rights reserved.

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 A. Considerations

ERP Package Campus 365 One

Features All the software’s features are included in this package.

Dedicated Yes
Customer Success Manager

Support Functionalities Dedicated WhatsApp group, Email Support, In-App Chat

Support.

Cost Elements

Sl.No. Particulars Total Amount (INR)

1. Campus One- Institute Management Software Rs. 74,600 including 18%

For 4000 students. GST annually

2. Customization of Batch limit on institute website Rs. 5400 + 18% GST (One
time)

3. Total Rs. 80,000

B. Product Customizations

● One customization was discussed during the Sales Process regarding Batch limit on
the institute website..
● Any customization(s) requested during/after the implementation phase will be
mutually discussed and confirmed in writing by both parties and subject to payment
terms and timelines (in terms of working days) as discussed.

© 2023 Campus 365. All rights reserved.

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 C. Terms and Conditions

1. The customer is expected to pay the amount specified as per the terms specified in
Section A, to initiate implementation of the ERP Software. Failure to pay within 15 days
of the due date being passed will result in termination of the Work Order.
2. The term “Pre-Implementation” refers to a time frame before the deployment of the
cloud software instance. “Post-Implementation” refers to a time frame when -
a. Training has been provided to Staff Members (Teaching and Non-Teaching).
b. Data is onboarded onto the ERP Software.
c. Customizations highlighted in Section B are delivered.
3. Any Payment to be made to the Campus 365 shall be made through the billing portal
or through direct bank transfer to the account number confirmed by the Company.
4. Any timeline provided for delivery of product customizations will be communicated in
terms of “working days” (which exclude Saturdays, Sundays and public holidays).
5. Campus 365 shall disable access to the Institute Management Software if payment has
not been made within 15 days of the due date for payment of availed services being
passed.
6. In case of failure of deliverables committed in the Sales Process (as specified in
Section B), Campus 365 shall refund the customer paid amount with a 30% deduction,
if the request for refund is placed within 45 days of payment for the first invoice
raised by Campus 365. This deduction accounts for incurred man-hours and initiated
software infrastructure costs. The refund will be processed within 30 days of the
cancellation request.
7. Termination of contract from both parties will be made with a 30 days notice from the
party that wishes to terminate the contract. In such a case, the Customer Success
Team will assist the customer in retrieving the data that is available on the platform,
however it is the sole responsibility of the customer to initiate the activity. The time
allotted for the customer to take a backup is 30 days, after which the ERP instance,
along with the data on it, will be permanently deleted.
8. Upon termination of contract or disabling of software instances (for every case,
excluding failure of deliverables committed), the customer is expected to pay all the
remaining dues to retrieve the data.
9. A 10% increment will be applied every year on the subscription price for the Institute
Management Software specified in Section A during the time of renewal.

© 2023 Campus 365. All rights reserved.

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 10. Campus 365’s cloud based architecture employs Google's advanced encryption
techniques to ensure the highest level of data security. Your confidential information
will be safeguarded, and access to sensitive data will be restricted based on user roles
and permissions.

D. Acknowledgements

By signing this document, the customer(Samudra Gyan Marine Academy) acknowledges-

1. To enter into a professional agreement with Campus 365 for a period mentioned in
Section A.
2. That all terms and conditions have been read, understood and agreed upon.
3. That the customer has effectively assessed the capabilities of Campus 365 and deem it
fit for their use.

For Campus 365 For Samudra Gyan Marine Academy

_____________________________________________ ________________________________________

Name: Sandeep Verma Name: Vikas Patel

Designation: Director Designation: Admin

Place: New Delhi Place: Lucknow

Date: Tuesday, 18th June 2024 Date: Tuesday, 18th June 2024

© 2023 Campus 365. All rights reserved.

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 Annexure A :
(For Campus 365 Internal Use only)

1. Customer Profile

Institute Overview

Name of the Educational Institute Samudra Gyan Marine Academy

Type of Institution Academy

Number of Institutes/Branches 1

Number of Students 4000

Location Details

Address Annie besant school campus, Vinay Khand 1,

Gomti Nagar

City Lucknow

State Uttar Pradesh

Country India

PIN Code 226010

Point of Contact Details

Name Vikas Patel

Email vikas@civilarch.in

Phone Number +91 7703004005

© 2023 Campus 365. All rights reserved.

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 2. Current Mode of Operations

Name of the Existing ERP/Softwares being used Client has not used an ERP before

Student & Staff Information Systems

How is the institute currently storing student & staff Client is Managing student and staff data
data? through Excel.

Finance Management

In what modes does the institute The Customer collects fees through the
collect fees? manual mode.

Does the institute have a Payment Gateway No

integrated?

How is staff payroll managed? The Customer currently manages the same
through Excel.

Where does the institute track incomes and Incomes and Expenses are being managed
expenses? through Excel.

Admissions Management

How does the institute track admission enquiries? The Customer has been managing the same
through Excel..

Administrative Operations

How does the institute manage communications with The Customer is managing the
parents and teachers? communication through Whatsapp and SMS
Communication Module.

How does the institute manage inventory? The Customer is managing their Inventory
through Excel.

© 2023 Campus 365. All rights reserved.

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 1. Pain Areas and Prioritization

What challenges does the Institute face with the current mode of Operations?

Sl. Description of Pain Areas Priority of

Rectification

1 The customer has not used an ERP before. Hence, it is crucial that High
Campus 365 works with the customer team(s) to identify
opportunities for end-to-end digitization of all
institute operations. This way, when the institute scales in terms of
its students, operations will seamlessly be managed on the digital
platform.

2. One customization has been discussed during the sales cycle which High
is limitation on their website for their batch limit which is 24.

© 2023 Campus 365. All rights reserved.

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