ADNOC Classification: Internal #

Workload Analysis Template - Organizational Development - ADNOC Distribution

Purpose
This template is aimed at identification of adequate resourcing for an organizational unit (team, department, etc.) based on defined workload drivers as applicable

Using the Template

Refer to the 'Man Hours' sheet and try to fill in all the details as follows:

Position Name Call out the Job Role for which you are mapping the activity/work item

Organization Name Add the name of the team/section/department for which the activity will be mapped

Activity Add details of the actual work carried out. Try to capture the work at adequate level of detail to ensure objectiveness. Where feasible, ensure time can be represented in minutes instead of hours

Time Taken Capture the time taken to complete one instance of the work/activity described above

Periodicity Mention the periodicity of regular events (eg. Daily, weekly, monthly, etc.). For activities which are not regularly performed, fill as 1

Iterations Call out the iterations of an activity in 1 year time period (For periodic activities, fill as 1)

Total Hours This should be left blank. Values will be calculated based on other inputs
ADNOC Classification: Internal #

How Often the activity is Conducted?

Daily = 216
How much time does this activity Weekly = 52
Organization
Position Name Activity Details Activity Tasks take to be completed Monthly = 12
Name
(in Minutes) Quarterly = 4
Bi-annually=2
HSE Team Leader HSE Division HSE Risk Management 1. Prepare a comprehensive work program and plan for suboordinates in line with Risk Management Programs. Annually = 1
a. Provide on-the-job Training to meet Competency Based Training programs \
b.Develop consistent and realistic long- and short-term operational plans for the Process Safety Team in line with the Division objectives and manage the implementation of the
approved long- and short-term plans and ensure they are effectively converted into its performance objectives to realise the Division Objectives and established service levels.

c. Provide inputs to prepare Section progress reports for Company Management.

d.
e.
f.
g.
2. Attend and participate in Preliminary Hazard Analysis workshops/sessions.
a. Participate in Enterprise Risk Management (ERM) process and represent HSE Division.
b. Organise and conduct fire-fighting drills, practice sessions and lectures to impart awareness and ensure physical readiness for firefighting scenarios. 1440 4
c, Train a fire fighting squad/ internal staff in all hazardous areas to equip them to fight the fire at the time of incident to avoid its spread and minimize the losses in line with the 180 4
policies and procedures in this regard
d. Particiapte in risk mangment training program . 120 52
e. Participate in HSE campaigns, training courses, awareness sessions and initiatives deployment to ensure meeting the objectives per each 60 216
3. Develop relevant Operational HSE Procedures and Checklists 2400 2
a. Prepare various Key Performance Indicator (KPI) checklists for management. 480 2
b. prepare weekly FFE checklist to review the radieness of the fire fighting eqipments 1200 2
c. 960 2
d. 2400
4. Review of operational safety site specific requirements.
a. Attend and review Job Safety Analysis and Formal Risk Assessment in alighment with the specified job
b. Monitor the implementation of agreed risk control measures to ensure compliance of the controles
5. Manage internal and external HSE related audits
a.
b. submit external audit report with findings with an action plan to HSE Team leader
c.
d. review the idntified external audit findings with the team
e. provied the reqired support to the external audit team such as providing the reqired dcuments
f. conducting a site visit with the external audit team
Fire Fighting System Inspection Review and endorse the annual FFS inspection and testing program
a. Prepare the annual operational testing and inspection program and submting it to the team leader for review
b. Developing fire fighting system inspection checklists .
c. Arrange a meeting with SC & MD to to discuss the annual program .
d. conduct operational testing and inspection of fixed, mobile and portable equipment.
e.
f. Prepare reports on findings with recommendation and action plan and share with the concerned department ie. ( SC & MD)
g. Regularly share updates with the Team leader on status of the fire eqipment
HSE Inspection Review and endorse the annual site specific HSE Inspection
a. Prepare HSE inspection plan ( weekly walk through plan ) .
b. Conduct a weekly site visits to monitor the effectiveness of the weekly plan
c. Prepare the inspection reports with the findings .
d. .
e. carryout HSE evaluation site visits for corporate customer locations.
f. issue a site visit report and share the report with the team lader for his approval .
g. undertake the final HSE verification visits in cooradinance with other departments
h. .
i. Conducting a ( TFT ) Visits with the retail group .
j.
k. Review and confirm if site is fit or not based on defined criteria.
l. conduct a "Provisional Acceptance Certificate" site visits.
m. Delegate HSE team representatives to attend "Provisional Acceptance Certificate" site visits in coordiantion with other concorend departments
n. Review and confirm if minimum HSE requirements are in place and ready for operation.
o.
p. Attend "Final Acceptance Certificate" site visits.
q. Review and confirm if all outstanding "HSE findings has been closed.
Emergency Response & Crisis Management Develop the annual emergency response schedule
a. Prepare the annual site specific emergency drill exercise plan.
b. Follow-up with the line manager and Business Continuity Team to confirm and approve the plan.
c. Cascade the approved annual emergency drill plan via emails/meetings with stakeholders and site HSE team for an alignment.
d. Support in prepartion of emergency drill exercise material/package and share with all role players.
e. Conduct pre-exercise meetings with relevant stakeholders internally and externally on expectations.
f. Schedule on-site training for tactical response team based on the site specific Emergency Response Plans.
g. Participation during actual exercise on several tasks and roles such as IMT Team/Observer etc.
h. Conduct the actual exercise in coordination business continuity and crisis management team and relevant stakeholders both internal and external parties.
ADNOC Classification: Internal #

i. Conduct the emergency drill exercise de-briefing meetings and collate all the necessary observations/findings.
j. Prepare a summary of all the findings and feedbacks post the exercise and share with the CM&BC Team.
k. Establish necessary coordination with Action Owners, and timely closeout of all relevant findings.
l. Inventory assessment in terms of utilization and replenishment (foam stocks, bunkergears, SCBA units etc)
Stakeholder Management and Committees Establish necessary coordination with relevant external entities/governmental authorities/regulators
a. Attending coordination meetings and workshops.
b. Preparation of necessary requirements as demanded by relevant entities.
c. Participates in mutual aid exercises (NCEMA, Civil Defence and neigbhouring facility operators)
d. Provide necessary security updates to relevant entities as deemed necessary.
e. Supports in obtaining certificate of compliance for company sites.
New Projects Establish and ensure alignment with HSE standards, procedures and relevant codes.
a. Review and incorporate relevant HSE requirements on specific scope of work.
b. Attend pre-bidding clarification meetings/kick-off meetings upon contract award.
c. Coordinate and facilitates site reconnaisance site survey for the bidders/consultants/service providers.
d. Assisting with necessary HSE documentation in finalizing the scope of work.
HSE Trainings and Communication Communicates HSE messages and necessary engagement sessions
a. Develop an internal plan for safety talks and awareness sessions.
b. Conduct regular internal safety talks and awareness sessions.
c. Support the roll-out of all HSE campaigns and monitor the implementation.
d. Execute HSE campaigns as per the annual approved schedule for the department.
e. Develop an implementation plan for conducting HSE trainings for the target employees as part of ADNOC Unified initiatives.
f. Provide appropriate updates on the overall progress in coordination with HSE Compliance and Performance Team.
g. Allocation and distribution of HSE campaign materials across all relevant sites.
h. Prepare and share the post-campaign reports and presentation.
i. Consolidation of all relevant data related to the campaign implementation and progress.
j. Support in preparation of "HSE Flashes" and "Lessons Learnt".
k. Delegate site HSE Team to confirm if "HSE Flashes" and "Lessons Learnt" have been cascaded to target audience.
l. Assign HSE team to validate the implementation of the required improvement plan and its effectiveness.
Incident Management Periodic reporting of safety observation/incident/near-misses
a. Report safety observations based on the identified KPI related to the annual HSE Assurance Program.
b. Follow-up and verify the closeout of all reported safety observations for each site.
c. Prepare and submit progress report.
d. Data gathering and review of all documentations relevant to the incident.
e. Participate in incident investigation as a team member.
f. Provide guidance during preparation of ToR and actual investigation in line with the relevant HSE Standards.
g. Prepare, and review of incident investigation report ahead of draft presentation to the incident owner.
ADNOC Classification: Internal #

How many times the activity is conducted for the specified

period in previous column? Total Hours
Work load volume for activity

0
0
0
4 23040
4 2880

52 324480
216 2799360
2 9600
2 1920
2 4800
2 3840
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0

0
0
0
0
0
0
0
0
0
0

0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
ADNOC Classification: Internal #

0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
ADNOC Classification: Internal #

How Often the activity is Conducted?

Daily = 216
How many times the activity is
How much time does this activity take to be Weekly = 52
conducted for the specified period in
Position Name Organization Name Activity Details completed Monthly = 12 Total Hours
previous column?
(in Minutes) Quarterly = 4
Work load volume for activity
Bi-annually=2
Annually = 1
60 52 1 3120
120 216 1 25920
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
ADNOC Classification: Internal #

How Often the activity is Conducted?

Daily = 216
How many times the activity is
How much time does this activity take to be Weekly = 52
conducted for the specified period in
Position Name Organization Name Activity Details completed Monthly = 12 Total Hours
previous column?
(in Minutes) Quarterly = 4
Work load volume for activity
Bi-annually=2
Annually = 1
60 52 1 3120
120 216 1 25920
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
ADNOC Classification: Internal #

How Often the activity is Conducted?

Daily = 216
How many times the activity is
How much time does this activity take to be Weekly = 52
conducted for the specified period in
Position Name Organization Name Activity Details completed Monthly = 12 Total Hours
previous column?
(in Minutes) Quarterly = 4
Work load volume for activity
Bi-annually=2
Annually = 1
60 52 1 3120
120 216 1 25920
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0