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Time Management

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21 views12 pages

Time Management

Uploaded by

htayminkine
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Management

Lesson 3
Time management
CONTENT

Time management
The Eisenhower Matrix
Delegation using SMART
Chronometry
Rules of effective time management
I. II.

Time management (time There are many time


planning) is a technology for management systems:
organizing and optimizing time. from rigid planning of
every minute to soft,
flexible methods that do
not involve dividing the
day into any segments.

III. IV.

There is no universal way The task of a modern


to organize all the cases manager is the need to
at once, so you will have master the principles of
to test several techniques, effective management of
combine them and find a the mental and creative
system suitable for the abilities of employees of
nature and specifics of the organization. The
your work. solution to this problem
can be the use of time
management.
Elements of TM

formation of a strategy setting a goal that the


analysis of the working
based on the results of the manager plans to achieve
time used
analysis using time management

creating methods to
scheduling working time activities corresponding to combat the causes of
by priorities planned actions inappropriate use of
working time

monitoring the achievement


of the goal,
summarizing the results
The Eisenhower Matrix
The method is based on the distribution of
cases into four categories:

URGENT
NOT URGENT Important and urgent — to do
IMPORTANT

This includes tasks that need to be


DO (NOW) PLAN completed as soon as possible. For example,
(high urgency/high priority) (high priority/not so urgent) to submit a project on which the further
actions of the company depend

It is important and not urgent — this


IMPORTANT

DELEGATE category is more about self-development,


DELETE
(high urgency/not high which is necessary for personal growth
(low priority/low urgency)
priority) Learning foreign languages, playing sports,
NOT

reading useful literature — everything that has


no clear deadlines, but is very important for a
person.
The Eisenhower Matrix
Not important and it's urgent — here we
are talking about daily, routine tasks that
are mostly of a household nature
URGENT
NOT URGENT Cooking, laundry, cleaning, daily mailing — all
IMPORTANT

this can be delegated to free up time for


DO (NOW) PLAN more important and urgent tasks
(high urgency/high priority) (high priority/not so urgent)
Not important and it's not urgent — at
first glance it seems that this category is
not needed in principle
IMPORTANT

DELEGATE However, here we are talking about leisure,


DELETE
(high urgency/not high which in turn also needs planning, since often
(low priority/low urgency)
priority) free time can be severely limited, and lists of
NOT

films, books and songs need not only to be


replenished, but also implemented
Delegate more
The main reason for the loss of the manager's time is the inability to delegate matters to
subordinates. This often happens due to the fact that the manager does not have
confidence that subordinates will cope with such important matters on their own, i.e.
there is a problem with delegation of authority.

Delegation refers to the ability to transfer tasks and powers to a person who assumes
responsibility for their implementation. With this skill, management distributes countless
tasks among employees that must be completed to achieve the goals of the entire
organization.

When distributing cases between employees, try to give the most understandable
instructions, and even better formulate them using SMART technology
SMART
S(Specific) M(Measurable) A(Attainable)

define the goal in decide the set realistic goals


details measurement of
success

R(Relevant) T(Time-bound)

the goal is results- set a clear deadline


oriented

Set aside an hour a day to communicate with employees, it should become a habit.
Result: most of the tasks are completed quickly, employees better understand what you want from
them.
Chronometry
Economist and author of books on time management Gleb Arkhangelsky believes
that planning is based on understanding where time is spent efficiently and where
not so much. Arkhangelsk suggests planning in three stages.

I. II.
Fix it. For several weeks, every one to Find the important thing. After
two hours, record the completed these weeks, mark in the same
tasks and the time it took to notebook when the time was spent
complete them. The purpose of the usefully, when it was possible to do
stage is fixation, third—party self- the task faster, and when the time
observation. was wasted.

III.
Plan. Adjust your schedule and work
process based on your statistics.
Plan no more than 10
tasks

20% of tasks give 80%


of the result
8 Rules of
effective time Highlight important

management tasks

Check the relevance of


tasks
Consider your
biorhythms

Do quickly doable tasks


8 Rules of right away

effective time
Bring tasks to the end
management
Delegate
Thank you for
your attention!

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