CONSTRUCTION METHODS AND PROJECT MANAGEMENT

MODULE 9 CONSTRUCTION REPORTS

WHAT ARE CONSTRUCTION REPORTS?

Construction reports are records to be maintained at the construction site.

It is a document required to prove any construction activity has taken place at the site during billing or any other claims.

In order to maintain projects on schedule and within budget, construction reporting is essential. Reports give contractors a
point of reference. Additionally, they assure that all project-related information is accurate and up-to-date.

Maintenance of reports and records also helps during audits of construction projects at any point in time. These documents
help to defend any claims, such as liquidated damages, false claims, or violations of any guidelines by authorities or clients.

Types of Construction Reports

1. Construction Punchlist
A punch list is generally a list of tasks or "to-do" items that must be done in a limited amount of time. In the U.S.
construction industry, a punch list is the name of a contract document used in the architecture and building trades to
organize the completion of a construction project. In other places, it is commonly known as a "snag list."

The goal of the punch list for the contractor is to highlight and eliminate any remaining issues or items left on the list
before responsibility shifts over to the client.

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 Who is responsible for the punch list?
a. The owner/client is responsible for going over the project.
b. The general contractor examines and assigns the tasks on the list.
c. The subcontractor is in charge of updating and completing the tasks.
d. The designer/architect makes sure the designs follow the client’s wishes.

2. Site Inspection Report

Used by contractors following the work, health, and safety (WHS) management plan assessment. The intent of the
site inspection is to benchmark the safety practices observed on site against the criteria in the checklist.

3. Construction Daily Report

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 A summary of hourly and daily conditions and events at a worksite on every workday, prepared for the offsite project
administrators.

An essential document in construction projects, it records the number of workers and employees and work equipment
at the construction site, the exact time the work began and ended, job progress, weather, accidents (if any), etc. On
no-work days, it reports "No Work" and serves as evidence in cases of dispute.

The inclusion of certain sections of the report is up to each contractor, but a typical construction daily report will
display the following:
1. Project details
2. Project progress
3. Weather conditions
4. Crew/visitor time and attendance
5. Equipment tracking
6. Material tracking
7. Delivery details
8. Safety details
9. Additional notes and comments
10. Signature, name, and date

4. Construction Progress Report

Construction progress reports may be a combination of minutes of construction progress meetings and reports
received during meetings, with key issues highlighted in an accompanying cover note. Alternatively, they may be a
rewritten version of that information prepared specifically to suit the client’s requirements.

Construction progress reports usually cover the following items:

1. A summary of the progress made in each key area of the project.
2. Analysis of progress against the program
3. An explanation of the causes of delays
4. Progress photos
5. An assessment of any quality issues
6. Weather reports
7. An assessment of any health and safety issues
8. Reports about payments
9. Cost analysis
10. An assessment of any design issues
11. Status of submittals
12. Completed and scheduled labor hours
13. And any other important information related to the progress schedule
14. Any instruction required from the client

5. Accident Reporting Policy and Procedure

Reports provide details about the accident, an analysis of factual data, conclusions, the probable cause of the
accident, and related safety recommendations. Most reports focus on a single accident.

There must be a process put in place to report accidents, incidents, or near-misses for immediate action and to help
track causes.

The organization needs to identify what needs to be reported, to whom it is to be reported, and how to report it, then
put this process into written procedure.

6. Contract Agreement
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 Contract agreement documents, including all sets of drawings, including amendments, and a copy of the approval
of the municipality, corporation, or urban development authority, need to be maintained at construction sites until the
completion of construction projects. These documents provide permission and guidelines for all the activities carried
out at the construction site.

7. Time and Progress Charts or CPM Charts

These charts help in tracking the construction activities from time to time and in effective planning, scheduling, and
controlling the construction project activities.

8. Test Results Record

This is also an important record to be maintained at the construction site as proof of construction quality. This record
consists of tests of various materials such as cement, sand, aggregates, water, steel reinforcement, test records of
concrete cubes, concrete cylinders, slump tests, etc.

These records are arranged as an index page with details of each material, page numbers of records, etc. Individual
pages consist of each material with its test dates, results, etc.

All the tests carried out on-site or in laboratories are recorded in this record book.

9. Sample Approval
This record provides details of all the samples of construction materials that have been approved or rejected by the
clients. Approvals from the client are necessary for the construction materials to be used before the commencement
of the project. All the samples approved by the clients need to be kept separately along with their test reports with
the approval of the clients and contractors until the completion of work.

10. Records of Changes, Deviation Orders and Amendments

Many times during construction projects, there are deviations, changes, or amendments to the contract documents
and work activities from time to time as required by the clients. These changes can be in drawing specifications or
additional work.

A record of all such deviation orders and amendments to the contract agreement, together with their financial effect,
should be maintained, along with approval or signatures from the clients. If these changes involve any extension of
the contract, they should also be recorded.

References

A Quick Guide To Construction Reporting. (2021, December 20). Retrieved from https://ribccs.com/guide-to-construction-
reporting/
Pardilla, E. (2021, December 8). COMPUTER APPLICATION IN CONSTRUCTION MANAGEMENT & CONSTRUCTION
REPORTS -CMPM. Retrieved from https://www.youtube.com/watch?v=Y1iHYvCdxmw
Project Construction Management by Max Fajardo