Financial Statement Version

Introduction
Financial Statement Version (FSV) is a ‘tree’ that organizes and groups general ledger
accounts. This will be used to generate drill down reports in order to present data in an
organized manner. It will specify the structure of displaying closing balance of different
General Ledger Accounts classified as Assets, Liabilities, Revenue and Expenditure.
In a Financial Statement Version, Balance Sheet, Profit and Loss Account and Unused
Accounts will be specified as First Hierarchy in the tree. These are also known as
Special Items or Groups. In Balance Sheet, second level hierarchy will be Liabilities
and Assets. In Liabilities third level hierarchy will be Capital, Long Term Loans and
Current Liabilities. This type of tree structure is Financial Statement Version. For the
last hierarchy or sub group in each set, General Ledger Accounts are assigned.
In SAP Financial Accounting, to prepare Balance Sheet and Profit & Loss Account,
along with the Company Code and Chart of Accounts, the Financial Statement Version
is required.
NOTE: Here the Company Code D001, Chart of Accounts D001 created by the student
during FI class is used.
Q. Create the Financial Statement Version D001.
TCode OB58
Menu path: SPRO, SAP Reference IMG, Financial Accounting (New), General Ledger
Accounting (New), Master Data, G/L Accounts, Define Financial Statement Versions

MICE SAP FI Page:1

Financial Statement Version

Click on New Entries button, type following values.

Financial Statement Version : D001
Name : Financial Statement – D001
Maintenance Language : EN
Items Keys Auto. : Deselect the checkbox to give number to financial
statement version manually (if this checkbox is selected, numbering the financial
statement version is automatic, which will make difficult to edit the accounts to include
the financial statement version).
Chart of Accounts : D001
Group Account Number : Deselect the checkbox as the chart of accounts
D001 is the Operating Chart of accounts for company code D001 and not the Group
Chart of Accounts.
Functional Area Permitted : Deselect the checkbox to avoid including functional
areas in the financial statement version (we want to include only different ledger
accounts and not the functional areas in the financial statement version).

Save, for customizing request message, press Enter.

Now in the same screen, click on first button at the top Fin.statement items. Financial
Statement will be displayed as given below.

MICE SAP FI Page:2

Financial Statement Version

Click on D001 Financial Statement – D001 and then click on button Create Items at
the top and type following values
BS Balance Sheet
IS Income Statement
UA Unused Accounts

Click on green tick mark at the bottom or press Enter. Typed 3 items will be included in
the financial statement version as given below.

MICE SAP FI Page:3

Financial Statement Version

Double click on 1 No text exists Fin. Statement Notes (4th line in the listing) change
the item number as 11 and type the text Notes as given below.

MICE SAP FI Page:4

Financial Statement Version

Click on bottom green tick mark or press Enter. Now financial statement will be
displayed as given below.

Double click on 2 No text exists Not assigned (5th line in the listing) change the item
number as 10 and type the text Unassigned Accounts, press Enter.

Double click on 7 No text exists Assets change the item number as 2 and type the
item text Assets, Start of group ASSETS with dashes in its next line, End of Group
Total Assets with = symbols in its next line as given below.

MICE SAP FI Page:5

Financial Statement Version

Press Enter.

Double click on 6 No text exists Liab+Equity change the item number as 1 and type
the item text Liabilities, Start of Group LIABILITIES with dashes in its next line, End of
Group Total Liabilities with = symbols in its next line as given below.

MICE SAP FI Page:6

Financial Statement Version

Press Enter.

Double click on 5 No text exists Net result: profit type the text Retained Earnings –
Profit, in End of Group type the text (Reserves & Surpluss (Profit), keep the checkbox
of Display total in End of Group selected.

MICE SAP FI Page:7

Financial Statement Version

Press Enter.

Double click on 4 No text exists Net result: loss type the text Retained Earnings -
Loss, in End of Group type the text Reserves & Surpluss (Loss), keep the checkbox
of Display total in End of Group selected.

MICE SAP FI Page:8

Financial Statement Version

Press Enter.

Double click on 3 No text exists P+L result type the text Net Result and at the End
of Group type Operating Result (Nett Profit or Nett Loss), keep the checkbox of
Display total in End of Group selected.

MICE SAP FI Page:9

Financial Statement Version

Press Enter.

MICE SAP FI Page:10

Financial Statement Version

Creating Hierarchy in Financial Statement Version

The tree or hierarchy is created by positioning the items properly in each group.
Click on 2 Assets, click on 6th icon at top (Select) or press F9, the line will appear with
yellow background as given below.

Now click on BS Balance Sheet, then click on 7th icon at top (Reassign) or press
Shift+F6,

By default, reassign node to same level is selected, select the second option
Subordinate to include Assets as a sub group (next level hierarchy) inside Balance
Sheet and press Enter. Assets will be included below Balance Sheet as given below.

MICE SAP FI Page:11

Financial Statement Version

Click on 1 Liabilities, click on 6th icon at top (Select) or press F9, the line will appear
with yellow background. Now click on BS Balance Sheet, then click on 7th icon at top
(Reassign) or press Shift+F6, select the second option Subordinate and press Enter.
Liabilities will be included below Balance Sheet as given below.

Click on 10 Unassigned Accounts, click on 6th icon at top (Select) or press F9, the line
will appear with yellow background. Now click on UA Unused Accounts, then click on
7th icon at top (Reassign) or press Shift+F6, select the second option Subordinate and
press Enter.

MICE SAP FI Page:12

Financial Statement Version

Click on 11 Notes, click on 6th icon at top (Select) or press F9, the line will appear with
yellow background. Now click on UA Unused Accounts, then click on 7th icon at top
(Reassign) or press Shift+F6, select the second option Subordinate and press Enter.
Unassigned Accounts and Notes will be included in Unused Accounts as given below.

Creating Sub-Group inside a Group

Click on item 2 Assets, click on button Create Items at the top and type following
details in the screen displayed.
2-1 Fixed Assets
2-2 Current Assets
2-3 Others
MICE SAP FI Page:13
Financial Statement Version

Click on bottom green tick mark or press Enter. These 3 items will appear in Assets as
given below.

Now, click on item 1 Liabilities, click on button Create Items at the top and type
following details in the screen displayed.
1-1 Equities (Capital)
1-2 Long Term Loans
1-3 Current Liabilities
MICE SAP FI Page:14
Financial Statement Version

Click on bottom green tick mark or press Enter. These 3 items will be included in
Liabilities as given below.

Now, click on item IS Income Statement, click on button Create Items at the top and
type following details in the screen displayed.
6 Revenues
7 Cost & Expenses
MICE SAP FI Page:15
Financial Statement Version

Click on bottom green tick mark or press Enter. These 2 items will be included in
Income Statement as given below.

MICE SAP FI Page:16

Financial Statement Version

Double click on 1-3 (Current Liabilities), in End of Group type the text Total Current
Liabilities with dashes in its next line, keep the checkbox Display total selected for End
of Group.

Press Enter.

Double click on 1-1 (Equities - Capital), in End of Group deselect the checkbox Display
total as only one GL A/c is present for Capital.

MICE SAP FI Page:17

Financial Statement Version

Press Enter.

Similarly, Double click on 1-2 (Long Term Loans), in End of Group type text Total Long
Term Loans with dashes below it, keep the checkbox Display Total selected as there
can be loans from 1 or more banks or financial institutions.

MICE SAP FI Page:18

Financial Statement Version

Double click on 2-1 Fixed Assets, in Start of Group type text Fixed Assets with dashes
below it. In End of Group type text Total Fixed Assets with = symbols below it. Keep
the checkbox Display total selected for End of Group as there can be 1 or more fixed
assets used in the company.

MICE SAP FI Page:19

Financial Statement Version

Press Enter.

Double click on 2-2 Current Assets, in Start of Group type text Current Assets with
dashes below it. In End of Group type text Total Current Assets with = symbols below
it. Keep the checkbox Display total selected for End of Group as there can be 1 or more
current assets used in the company, press Enter.

Similarly, double click on 2-3 Others, in Start of Group type text Other Assets with
dashes below it. In End of Group type text Total Other Assets with = symbols below it.
Keep the checkbox Display total selected for End of Group, press Enter.

Double click on 6 Revenues, in Start of Group type text INCOME with dashes below it.
In End of Group type text Total Income with = symbols below it. Keep the checkbox
Display total selected for End of Group.

MICE SAP FI Page:20

Financial Statement Version

Press Enter.

Double click on 7 Cost & Expenses, in Start of Group type text Expenditure with
dashes below it. In End of Group type text Total Expenses with = symbols below it.
Keep the checkbox Display total selected for End of Group.

MICE SAP FI Page:21

Financial Statement Version

Press Enter.

Click on 5 Retained Earnings - Profit, click on 6th icon at top (Select) or press F9, click
on 1-1 Equities (Capital), then click on 7th icon at top (Reassign) or press Shift+F6,
keep the first option Same Level selected as it has to appear just below the capital
account in the same level and press Enter.

Click on 4 Retained Earnings - Loss, click on 6th icon at top (Select) or press F9, click
on 1-1 Equities (Capital), then click on 7th icon at top (Reassign) or press Shift+F6,
keep the first option Same Level selected and press Enter.

Retained Earnings- Loss and Retained Earnings – Profit will be included below Equities
(Capital) in same group level as given below.

MICE SAP FI Page:22

Financial Statement Version

Click on 6 Revenues, click on button Create Items and type,

6-1 Incomes

MICE SAP FI Page:23

Financial Statement Version

Press Enter. The item Income will be included as a sub group below Revenues.

Click on 7 Cost & Expenses, click on button Create Items and type,
7-1 Expenses

Press Enter.
The IS Income Statement will have the item groups as given below.

MICE SAP FI Page:24

Financial Statement Version

Click on 3 Net Result, click on 6th icon at top (Select) or press F9, the line will appear
with yellow background. Now click on 7-1 Expenses, then click on 7th icon at top
(Reassign) or press Shift+F6, keep Same Level option selected in Reassign Node and
press Enter.

Click on item 2-2 (Current Assets), click on button Create Items and type following
details.
2-2-1 Cash & Cash Equivalents
2-2-2 Receivables
2-2-3 Stock in hand
2-2-4 Prepaid Expenses
Press Enter. They will be included in Current Assets as given below.

MICE SAP FI Page:25

Financial Statement Version

Assigning Accounts to each Item (sub group) in Financial Statement

Click on 1-1 Equities (Capital) click on button Assign Accounts or press F6
Type from account number 100000
Select both D and C check boxes to include both debit and credit balances of capital
accounts in the financial reports.

Click on bottom green tick mark or press Enter.

The capital account will be included below Equities.

Click on 1-2 Long Term Loans, click on button Assign Accounts, type or select
different loan accounts. As we have created 2 bank loan accounts 2 accounts are
included. Select both D and C check boxes for all bank loan accounts included in the
list.

MICE SAP FI Page:26

Financial Statement Version

Press Enter.

Click on 1-3 Current Liabilities, click on button Assign Accounts, include following
accounts.

MICE SAP FI Page:27

Financial Statement Version

Press Enter.

Click on 2-1 Fixed Assets, click on button Assign Accounts, type following details.

MICE SAP FI Page:28

Financial Statement Version

Press Enter.

Click on 2-2-1 Cash and Cash Equivalents, click on button Assign Accounts, type
following details.

MICE SAP FI Page:29

Financial Statement Version

Press Enter.

Click on 2-2-2 Receivables, click on button Assign Accounts, type following details.

MICE SAP FI Page:30

Financial Statement Version

Press Enter.

Click on 2-2-4 Prepaid Expenses, click on button Assign Accounts, type following
details.

MICE SAP FI Page:31

Financial Statement Version

Press Enter.

Click on 6-1 Incomes, click on button Assign Accounts, type following details.

MICE SAP FI Page:32

Financial Statement Version

Press Enter.

Click on 7-1 Expenses, click on button Assign Accounts, type following details.

MICE SAP FI Page:33

Financial Statement Version

Press Enter.

The Financial Statement Version will be displayed as given below.

MICE SAP FI Page:34

Financial Statement Version

Total of Liabilities and Assets will be displayed separately, total amount of both must be
the same. At the end of Balance Sheet, again total is not required (it will be displayed
as 0 because total liabilities Cr. balance will be equal to total assets Dr. balance),
therefore, double click on BS Balance Sheet, deselect the checkbox Display total in
End of Group. In Start of Group, type text BALANCE SHEET with dashes below it.

MICE SAP FI Page:35

Financial Statement Version

Press Enter.
Similarly, double click on IS Income Statement, deselect the checkbox Display total in
End of Group. In Start of Group, type text PROFIT & LOSS ACCOUNT with dashes
below it.

MICE SAP FI Page:36

Financial Statement Version

Press Enter.
Save, Enter.

To test it, display the Balance Sheet and Profit & Loss Account
TCode /NF.01
Chart of accounts D001
Company Code D001
Financial Statement Version D001
List Output: ALV Grid Control
Execute

MICE SAP FI Page:37

Financial Statement Version

MICE SAP FI Page:38

Financial Statement Version

In the above case, Operating Result amount is –ve which indicate Nett Loss.
The above result is for List output: ALV Grid Control. Select the list output as Classical
List or ALV Tree Control and identify the result.
Q. Enter a sales invoice of Rs. 5,00,000 to any customer, display the Balance
Sheet and Profit & Loss A/c. Result will be a profit as shown below.

MICE SAP FI Page:39

Financial Statement Version

MICE SAP FI Page:40