▪ 3HISTORY OF THE ORGANIZATION

Tamilnadu Newsprint and Papers Limited (TNPL) was established in 1979 by Government of
Tamilnadu. It was commenced with annual production capacity of 90000 tonnes. It is now one of the
largest Paper industries in Asia. Apart from paper the industry manufactures Cement, paper boards and
electricity. Their papers are manufactured and exported across the globe. Now they have 3 Paper
machines with a annual production capacity of 400000 tonnes per year.

TNPL integrates the flow of information from all the section of the company covering Production,
Materials, finance and Marketing etc.., Thus Oracle has greatly improved information for faster and
timely decision making for assured product quality. The automated process control facilities ensure
complaint free products at various stages upto the final packing and dispatch

TNPL has the unique arrangement with the sugar mills for sourcing the raw material in the form of
exchange of steam/fuel for bagasse. TNPL is committed to manufacture and supply eco-friendly papers
to customer’s satisfaction with the emphasis on continual improvements in its quality management
systems.

By using bagasse as the primary raw material instead of wood. TNPL is saving deforestation of about
30,000 acres of forestland every year. Due to the usage of bagasse the chemical consumption in the pulp
bleaching process is lower. TNPL’s effluents completely comply with the norms set by Tamil Nadu
Pollution Control Board. TNPL is adopting activated sludge treatment system. Further the treated
effluent water is being used to irrigate 1500 acres of land around the factory. The farmers are cultivating
cash crops such as sugarcane, groundnut etc.., and using TNPL effluent water. TNPL has obtained the
prestigious ISO 14001 certificates from RWTUV, Germany for successfully establishing and applying
environmental management system for development manufacture and supply of paper.

1
▪ THE VISION
The Vision is to adopt state-of-the-art contemporary technology and be the world’s most sustainable
brand to manufacture eco-friendly paper and paperboards. We also strive to create an inclusive work
environment, become the best place to work at, and grow in favourable opportunities.

▪ THE MISSION
TNPL aims to manufacture paper and paperboards of top-notch quality and achieve over 1 million
tons per annum by the end of 2030. Besides that, the company also focus on becoming affordable and
competitive prices, meet their financial goals and create a culture of safety and sustainability.

▪ DIRECTOR’S DETAILS
Chairman & Managing Director : Dr. Sandeep Saxena, I.A.S.,
Board of Director’s : Thiru. V. Arun Roy, I.A.S.,
Thiru. J. Kumaragurubaran, I.A.S.,
Thiru. C. Vijayaraj Kumar, I.A.S.,
Thiru. P. B. Santhanakrishnan
Dr. M. Arumugam
Dr. N. Sundaradevan, I.A.S., (Retd)
Tmt. M. Sathiyavathy, I.A.S., (Retd)

▪ COMPANY PROFILE
Nature of business : Manufacturing
Legal status of the firm : Public
Annual Turnover (FY 2023-2024) : 3024 Crores
Address : Tamilnadu News Print And Papers Limited, kagithapuram,
Karur – 639136.
No. of employees : 2567

2
▪ KEY RESULT AREAS (KRA’s) OF THE ORGANIZATION: -

 KRA’s of HR Department:
 Recruitment / Selection
 Workforce Planning
 Performance Management
 Building capabilities and organization learning

 KRA’s of Production Department:

 Planning & Forecasting
 Quality Control
 Waste Management
 Health & Safety

 KRA’s of Finance Department:

 Financial Analysis and Cost Control
 Cashflow Forecasting
 Budgeting and Costing of Materials

 Credit Controls and Financial Records

 KRA’s of Marketing and Sales Department:

 Advertising and Pricing
 Promotional Strategy
 Market Research
 Sales Support and Media Relations
 Agency Relations

3
▪ POLICIES & PROCEDURES TO BE FOLLOWED IN THE ORGANIZATION: -

 Procedure for Applying Leave:

 Staff should meet their HOD’s in person to get their leave permission
 All leave & permission should be updated in Leave Management System (LMS)
 In case of planned leave, entries to be made before leave date
 Unexpected leave can be updated within 24 hours from the day of leave availed
 It is the responsibility of the individual to check whether leave entries have been approved by the
HOD’s.

 Training Policies:
 HR will be responsible for organizing the training programme as per the approved calendar.
 Records of the individuals who attended the training should be maintained in the concerned HR
department.
 Training feedbacks will be taken only for 2days after the end of the training by the concerned
HOD.

 Guidelines for Recruitment:

 Concerned HR is responsible to complete the joining formalities including the execution of
service contract at the time of joining of a candidate
 Once a candidate is finalized, a provisional offer letter will be issued to them through HR without
mentioning the salary offer.
 All relevant records are to be kept in personal file of an individual for future references

 Resignation Policy:
 An employee wishing to resign should forward a 2 months’ notice of resignation in writing
through the relevant department head to the HR department.
 The company is not obliged to accept the resignation from the date proposed by the employee.

4
  Failure to give the required 2 months period of notice may render the employee liable to forfeit
the pay equivalent to the period of notice, as mentioned in the appointment letter. The salary for
the purpose shall mean the gross monthly salary.

 Disciplinary Policy:

 It is the responsibility of each department head to maintain highest working standard in the
workplace.
 Matters of discipline, integrity, negligence of duty, absenteeism etc. shall be treated as major
misconduct.
 Depending on the gravity and nature of misconduct the following procedure will be followed by
the HR in ascending order.
 The levels of disciplinary actions are – verbal warning, warning letter, explanation call, charge
sheet and suspension order cum enquiry.

▪ PRODUCT PROFILE
1. Premium Paper brands:
 TNPL Ace Marvel
 TNPL Radiant Stationery
 TNPL Radiant Platinum
 TNPL Printer`s Choice
 TNPL Print Fine
 TNPL Copier Platinum
 TNPL Hitech Maplitho
 TNPL Elegant Print
 TNPL Eco Maplitho
 TNPL Copy Crown

2. Packing Board product

 Aura Grafik (AUG)
 Aura fold Eco (AFE)
5
  Aura Flute( AFT)
 Aura Eco Blu ( AEB)
 Aura Flute Supreme (AFS)
 Aura Celebration Plus( ACP)
 Aura Celebration (AUC)
 Aura Ace ( ACE)
 Aura Brilliant Plus( ABP)
 Aura Fold Blu( AFB)
 Aura Fold Premium (APM)
 Aura Fold Plus ( AFP)

3. Cement
 TNPL Power bond
 TNPL Power Pack

6
▪ ORGANIZATION CHART

Chairman

Managing Director

Executive Director

Director

Chief General Manager

General Manager

Deputy General Manager

Assistant General Manager

Senior Manager

Manager

Deputy Manager

Assistant Manager

Officer

7
 Assistant Officer

Junior Officer

Graduate Engineer Trainee

Staff

Staff Trainee

Workmen

Workmen Trainee

8
▪ ADVANTAGES OF THE ORGANIZATION STRUCTURE

 Quality of work is maintained at every stage of various departments because of

standardized procedure, better supervision and use of latest and improved machinery.
 Transparency of work pressure is maintained with the existing staff.
 Authority and responsibility for each department at various levels can be clearly fixed
and defined.
 TNPL follows delegation of power as responsibility is to be held by all employees.
 The employees at TNPL are more engaged as the organizational culture is strong and
healthy.

9
▪ DEPARTMENTS OF THE ORGANIZATION: -
1. Production Department
2. Human Resource Department
3. Quality Control Department
4. Marketing Department
5. Finance Department
6. Purchase Department

 PRODUCTION DEPARTMENT
Production is a sequence of technical processes requiring either directly or indirectly the
mental and physical skill of craftsmen and consists of changing the type, shape, size, and
properties of materials and ultimately converting them into more useful article. Production
means creation of utilities which factors include the activities or procurement and utilization
of production viz., manpower, material, machineries and buildings.

Production Department in TNPL headed by the General Manager and has the following two
major areas.
1. Paper Machine
2. Pulp Mill

1. PAPER MACHINE
The paper machine area has two machines namely PM-1, and PM-2. The machine 1
was supplied by Beloit Walmsely, UK. It is twin wire former having a deckle width of
6.8m, which produces newsprint of 49 GSM paper. The machine is also capable of
producing printing and writing papers between the weight ranges of 40-80 GSMs. The
paper machine 2 is designed to achieve high quality paper. This machine has an on-
line process basis to weigh moisture and ash. Converting, finishing and packing lines
have been provided for production of finished paper in reels or sheets of required
dimensions. Facilities automatic reel handling and reel wrapping systems. The
sheeting system consists of 3 cutting machines salvage sheeter and microprocessor
based 2 guillotine machines with an aggregate capacity of 180 tpd.

Paper Machine Details

10
 Paper Machine 1 Paper Machine 2 Paper Machine 3
Speed 700mpm 700mpm 700mpm
Production 1,05,000 tpa 1,25,000 tpa 1,50,000 tpa

2. PULP MILL
The Company produces the following varieties of pulp to manufacture Newsprint,
printing and writing papers.

2.1. Pulp Making Process

Pulping is a process of separation of fibrous-mass from the raw materials. There are
three types;
 Mechanical Pulping
 Chemical Pulping
 Semi Chemical Pulping

 HUMAN RESOURCE DEPARTMENT

The work of Human Resource department deals with procuring, hiring, training, placement,
utilizing and maintaining an effective work force that will help in the accomplishment of the
firms’ goals. The responsibility of good personnel administration rests on every supervisor
and manager in the organization.

Functions of Human Resource Department in TNPL

 Recruitment
 Selection
 Induction
 Training
 Promotion
 Increment
 Bonus
 Employment

11
Human Resource Development
HRD must concentrate on the development of the overall organization. It has to
improve the organization diagnostic and problem-solving capabilities and make the
organization more effective one. HRD in TNPL mainly focus on Health, Safety and Welfare
measures.
 Health
 Safety
 Welfare Measures
 Statutory Welfare Measures
 Non-Statutory Welfare Measures

S.No. Types of Leave Officers Staffs Workmen

1 Casual Leave 10 days 12 days 12 days
2 Sick leave 10 days 8 days 8 days
3 Privilege Leave 30 days 30 days 1 day for every 20 days
worked
4 National festival 9 days per year 9 days per year 9 days per year

 QUALITY CONTROL DEPARTMENT

The quality control function in TNPL is now undergoing with some changes. The old
approach to quality consisted of setting up of a quality control department, making spot
checks on incoming material, alone end of the plant performing some in process tests and
finally conducting evaluation of the finished product. Some statistical analysis was
included if such specialized talent was available. The competitive market of the future will
demand much more. In progressive mill the classical quality control function just
described is beginning to be replaced by the concept of total quality management. This
involves the orderly co-ordination of all functions that relate to product quality even to
seemingly unrelated areas such as purchasing, engineering and accounting shipping and
warehousing. If starts with a management commitment to a total quality effort that impacts
every phase of the company. The function of the quality control department is to measure
quality keep the score and measure the performance. The responsibility for quality lies
with everyone in the production system.

12
 Functions Of Quality Control Department
 Testing the ongoing product for defects/deviation and informing production
department for taking corrective steps.
 Certification of output and maintaining parent roll history for future analysis of
products, companies etc.
 Inspection of joints and conducting “Operator- Wise Reel Joint Performance
Tests”.
 Inspection of finisher’s performance & reporting.

Process Control Computer Reporting System

 Parents roll quality report highlighting GSM moisture and caliper.
 Grade Report
 Profile Report
 Production, Run Time and Loss Report
 Day Report

Roll Of Quality Control Department in Complaints and Product Development:

 Visiting the customer for complaints investigation.
 Analyzing the complaints and advising the production department for quality
improvement.
 Attending to product trails at frequent intervals, arranged by the marketing
department to get first-hand knowledge about their product and its performance of
competitor-product.

 MARKETING DEPARTMENT
The marketing functions are done at corporate office in Chennai and the factory at
kagithapuram. The company has branch offices at Bangalore, Calcutta, Delhi, and
Mumbai. Each branch office has its own go down and is functionated by the company. It
also operates in place like Cochin, Luck now, and Cut tack, which are not maintained by
the company. The marketing is headed by the director (Finance) the marketing
operations are comprised. There is a good demand for the company’s products, despite
the premium prices. Quality of both Newsprint & printing & writing paper are
comparable to imported products prices much lower.

13
 Objectives
 Providing technical support to TNPL products.
 Identifying source and solutions to consumer’s problems apart from quality
complaints.
 Assessing general nature of competition.
 Providing more reliable “Feed-Back” for ensuring quality assurance.
 Earning goodwill through better report with actual users.

Distribution Network
A) Direct Sales
Manufacturer (TNPL) Consumer

B) Indirect Sales
Manufacturer (TNPL) Indenters Wholesaler Retailers Consumers

 FINANCE DEPARTMENT
Finance is said to be the backbone of any business operations. Typically, a finance
department starts its work even before the registration of the company. Therefore,
deciding on the funds to be invested in further plans to the amount should be loaned from
the bank and also analysing the repaying capacity. An organization’s growth and failure
depend on how the finance department operates.

Functions
 To maintain all the financial records.
 To maintain the books of accounts relating to sales, purchase & all other financial
transactions.

14