ON-THE-JOB TRAINING

in

BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY

CHARLENE P. NARVAEZ
Student Name

CEBU TECHNOLOGICAL UNIVERSITY

DAANBANTAYAN CAMPUS
TABOGON EXTENSION
Poblacion, Tabogon, Cebu

i
 COLLEGE OF TECHNOLOGY AND ENGINEERING

ON-THE-JOB TRAINING
MANUAL
CHARLENE P. NARVAEZ
Name of Student

Bachelor of Science in Information Technology, 4th Year

Course and Year

2023-2024
Academic Year

2012 EDITION

As per BOR Resolution No. 10 s. 2012 dated June 14, 2012 “A resolution Approving in
Principle the different Manuals of Cebu Technological University (CTU) namely: On-The-Job
(OJT) Manual, Guidance Manual, Student Teaching Manual,
Practicum Manual in Hospitality Management, Agency Immersion Manual, Practicum Manual
in Agriculture and Forestry, and Bachelor of Science in Development
Communication (BS Dev. Com) OJT Manual

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VISION

CTU as a premier, inclusively, globally-recognized research and innovation,

smart, community-responsive, and sustainable technological university

MISSION

The University shall primarily provide leading-edge degree programs, innovative

professional, entrepreneurial, and technical instruction as well as research and

extension programs that address both the needs of the region and the nation in the

context of the global knowledge economy, Fourth Industrial Revolution and

sustainability.

GOALS

By the end of 2024, CTU will be globally recognized for its quality. Specifically, it will:

 Obtain a Philippine University system status with a CHED SUC Level V

recognition or equivalent;

 Be ranked among the top 10 Universities in the Philippines;

 Be included in the list of international recognized ranking of universities (including

Quacquarelli Symonds, Times Higher Education, Shanghai University Ranking,

World University Impact Ranking);

 Pursue efforts to pave way for the development of new program (including

natural sciences and Doctor of Medicine) Transnational Higher Education;

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  Achieve world-class performance and excellence in total quality management;

and

 Lead innovation in the Fourth Industrial Revolution.

OUTCOMES

1. Ensure relevant, effective and quality education foe sustainable growth.

2. Increase access to quality education for the under privileged students.

3. Produce relevant research for economic, environmental and sustainable

development.

4. Expanded community engagement.

5. Strengthen effective and efficient management of resources.

QUALITY POLICY

CTU in compliance with statutory and regulatory requirements is committed to

provide quality instruction, research, extension and production toward customer

satisfaction.

CORE VALUES

C - COMMITMENT to expand access to relevant, effective and quality education for

all.

T - TRANSPARENCY in implementing good governance for efficient management of

resources.

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U - UNITY in harmonizing operations of the University with clear and strengthened

industry and community collaboration.

P - PATRIOTISM by giving appreciation and pride of country and people.

I - INTEGRITY by embracing moral uprightness and having strong adherence to

honesty and fairness.

E - EXCELLENCE in developing CTU as a research-intensive university with a good

academic reputation that creates solutions to improve lives, communities, and the

world through research, innovation and extension across

a spectrum of disciplines and in collaboration with the industry and community for

sustainable development.

S - Spirituality by cultivating truth, righteousness, peace, and love.

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 PART I.

(On-The-Job Training Policy & Guidelines)

Introduction

On-the-job training (OJT) is a vital component of the college curriculum, providing

students with hands-on experience to prepare them for future careers. This skills

development initiative exposes trainees to diverse work scenarios, allowing them to

apply theoretical knowledge in real-world settings. Collaborating closely with seasoned

professionals during OJT, trainees gain valuable insights, enhancing technical abilities,

critical thinking, teamwork, and professional ethics.

The primary goal of OJT is to bridge the gap between theory and practice,

enabling trainees to develop a profound understanding of job functions. Tailored to

individual and organizational needs, OJT programs include structured plans defining

learning objectives and milestones. The duration varies based on role complexity and

industry requirements.

Two notable experiences during training stand out: successfully creating a user-

friendly database and assisting with accreditation. Overcoming challenges with mentor

support, the trainee developed communication skills, time management, collaboration,

and critical thinking. The workplace exposure improved adaptability, interpersonal skills,

and confidence.

Internship training offers a significant advantage for the future, fostering maturity,

refining professional skills, and promoting self-awareness. The trainee's ability to think

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critically and seek creative solutions positions them well for future challenges, reflecting

a proactive approach to understanding issues from multiple perspectives.

A crucial part of college education is on-the-job training (OJT), which gives students

practical experience to help them get ready for the workforce. Through exposure to a

variety of work circumstances, this skills development effort enables trainees to apply

academic knowledge in practical settings. During their on-the-job training, trainees get

invaluable experience working closely with seasoned experts, strengthening their

technical skills, critical thinking, collaboration, and professional ethics.

OJT's main objective is to close the knowledge gap between theory and practice so

that trainees may have a thorough understanding of job tasks. OJT programs are

designed to meet the needs of both individuals and organizations. They come with

organized plans that include learning objectives and milestones. The length varies

according on the industry needs and the intricacy of the role.

During training, two noteworthy events that stick out are helping with certification

and successfully constructing a user-friendly database. With the help of a mentor, the

trainee overcame obstacles and improved communication, time management,

teamwork, and critical thinking abilities. Exposure to a work environment enhanced

confidence, flexibility, and interpersonal skills.

Training for an internship provides a major benefit for the future by developing self-

awareness, maturation, and professional abilities. The student's capacity for critical

thought and inventive problem-solving puts them in a strong position for upcoming

difficulties and demonstrates a proactive attitude to considering problems from several

angles.
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 Course Outline

1. Description

On the Job Training Program is a supervised practice of skills application to the

actual industry job functions of the different fields of specialization in a particular course

offering. This provides the students the exposure and the training experiences

applicable for industrial management concepts and practices that were learned in the

classroom to the actual work environment.

2. Objectives

The OJT program aims to provide the students with the following.

1. Exposure to training and work experience in the specific sector concerned to

upgrade/enhance the theories and skills learned in the classroom;

2. Familiarization with the range of positions and the labor force requirements of

the sector;

3. Honing of technical and managerial skills of trainees in specialized aspects of

the Technology field they are in, as major, in cooperation with the linkage

industries of CTU.

3. Course Proper

3.1. Pre-OJT Evaluation

No students will be permitted to undergo OJT if he/she has a deficiency in

any of the subjects prescribed in the curriculum. The school registrar will certify

the checklist/OJT evaluation form that the student is qualified to take the OJT

course.

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3.2. OJT Orientation

The OJT Department of the College in collaboration with the

Students Affairs Office shall conduct an OJT orientation which aimed to:

1. Discuss the concepts, objectives, mechanics, and requirements of

the OJT program;

2. Give an overview of the work operations and the job requirements

in the pertinent sector of the industry;

3. Orient the students on how to accomplish their OJT journal;

4. Discuss code f conduct and ethical standards for OJT’s; and

5. Orient the students to safety and precautionary measures.

3.3. OJT Enrolment Procedure

Enrolment to the subject is a requisite before the student trainee is

permitted to undergo OJT. This is after a certification is obtained from the

registrar that the student is qualified to take OJT course. NO ENROLLMENT, NO

OJT ENDORSEMENT.

3.4. On-the-Job Training Proper

The OJT requires completion of a minimum of SEVEN HUNDRED

HOURS (702) for Bachelor of Science in Information Technology (BSIT) courses.

Every concerned department/unit in the establishment where the OJT is

being undertaken shall integrate in its training program management aspect of its

operations. Prior to the performance of the actual task in the OJT program, an

orientation or familiarization must be given.

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 Trainees shall be visited at least once per semester. The OJT will report to

the College on the dates specified during the OJT orientation.

3.5. Post-OJT Evaluation

3.5.1. Trainees shall be visited at least once per semester and their

performance shall be evaluated by both the OJT Chairman/Coordinators and the

OJT Supervisor in the cooperating agency.

3.5.2. The school shall organize an OJT evaluation/culminating activity

with the Representatives of the cooperating industries, OJT

Chairmen/Coordinators, Dean of SAO, and the College dean/Campus Director to

improve the program in terms of its objectives, contents, mechanics, and

requirements.

4. Course Requirements

Major requirements of the course are the following:

1. Submission of performance rating & Certificate of completion from the industry.

2. Submission of OJT journal

The OJT journal is expected to be descriptive, analytical, and critical in nature.

This will be submitted one month before graduation.

5. Grading System

The final grade of the student will be based on the following:

1. Performance rating from the cooperating agency 70%

2. Performance rating by the OJT Chairman/Coordinator 10%

2.1. Attitude - 50%

2.2. Attendance - 50%

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 3. OJT Journal 20%

3.1. Punctuality of Submission - 50%

3.2. Report Content - 50%

______

100%

6. OJT Credit for Previous Work Experience

OJT credit for previous work experience shall be considered. The

following are the requirements:

1. Certificate of Employment

2. Letter of Request

3. Approval from the College Dean/Executive Dean.

4. The OJT Chairman will verify the authenticity of the student’s employment

certificate by visiting the company or thru other means that is accessible

and available.

7. Steps for OJT Placement / Assistance

7.1 Attend to the required pre-orientation program conducted by the college OJT

Department/SAO.

7.2 Enroll in the OJT subject for the course.

7.3 Pay to the cashier the specified amount for the OJT manual.

7.4 Present your receipt to the College OJT office to obtain a copy of the OJT

manual.

7.5 Get the following OJT forms College OJT Department and fill them up

completely:

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 a. Personal Data Sheet of OJT

b. Parent’s Consent and Waiver

c. OJT Memorandum of Agreement

d. OJT Performance Evaluation Form

f. Medical Certificate

g. Registrar Certification

7.6 Ask for an endorsement letter.

Before asking for endorsement letter:

a) Identify potential OJT-Cooperating Agency (CA). For your guidance, refer

to SS Form 11: Criteria in the selection of training providers:

b) If you have a prospective OJT-CA, record the following information:

- Name of company

- Complete address / Tel. No. / Fax. No. / E-mail Address

- Contact person to whom the endorsement letter shall be addressed

- Designation of the contact person

PART II
OJT JOURNAL CONTENTS & FORMAT

Guide in Accomplishing the OJT Journal

The following are the suggested parts of the OJT Journal:
1. Title Page
2. Approval Sheet
3. Acknowledgement
4. Table of Contents
5. Introduction
5.1. Name of Company
5.2. History
5.2.1. Company Profile
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 5.2.2. Organizational Structure/Chart
5.2.3. Duties/Functions of On-the-Job Trainee
6. Body
6.1. Summary of Monthly Activities
6.2. Learning in Different Training Areas
7. Summary/Conclusion
7.1. Things learned during the OJT
8. Recommendation
8.1. Overall suggestions/comments
8.1.1. Potential of company as a Cooperating Agency
8.2.2. Availability and appropriateness of facilities, equipment and machinery
8.2.3. Company personnel cooperation
8.2. Duration of training (too long or too short)
8.3. Proposed revisions for the improvement of the training program
8.4. Advise to future OJT’s to the company or to other companies in general.
9. Appendices
9.1. Pictorials in all training areas
9.2. Other documents
9.2.1. Acceptance letter
9.2.2. Accomplish evaluation form of OJT experience
9.2.3. Accomplish evaluation form of OJT session
9.2.4. Certificate of Completion (stating no. of hours)
9.2.5. Certificate of Registration
9.2.6 Criteria in selection of training provider
9.2.7 DTR/PUNCH CARD
9.2.8. Endorsement Letter
9.2.9. Medical Clearance
9.2.10. Memorandum of Agreement (MOA)
9.2.11. NDA
9.2.12. OJT information sheet
9.2.13. Parent’s Consent or Waiver
9.2.14. Performance rating from the company
9.2.15. Pre OJT seminar evaluation form
9.2.16. Resume of OJT (for employment assistance only)

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9.2.17. Weekly Performance sheet

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 ON-THE-JOB TRAINING JOURNAL

LGU BORBON MUNICIPAL TREASURER OFFICE

_________________________________________
Name of Cooperating Agency

R2QJ+662, Borbon Municipal Hall, Borbon, Cebu

Address

Submitted to:

College of Technology and Engineering

Cebu Technological University

_Daanbantayan Campus-Tabogon Extension__

Campus/College

Poblacion, Tabogon, Cebu, Philippines

CHARLENE P. NARVEZ
Name

Course: BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY

Year: IV

JUNE 10, 2024

Date Submitted

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 APPROVAL SHEET

A Journal of “ON-THE-JOB TRAINING in Bachelor of Science in

INFORMATION TECHNOLOGY” (BSIT) of the CEBU TECHNOLOGICAL

UNIVERSITY DAANBANTAYAN CAMPUS-TABOGON EXTENSION,

Poblacion,Tabogon, Cebu, 2nd. Semester Academic Year 2023-2024, has been

examined, accepted, and approved.

Prepared and submitted by:

CHARLENE P. NARVAEZ
BSIT IV

JOURNAL COMMITTEE

CHERRYLENE G. MACACHOR MARIA TERESA CATAM-ISAN

OJT Coordinator BSIT CHAIRPERSON

Approved by the Committee with a grade of ________

Accept and approved in partial fulfillment of the requirements for the

Degree of Bachelor of Science in Information Technology.

ROLINA C. PARAN, Ph. D.

Campus Director

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 ACKNOWLEDGEMENT

First, I would like to thank my God, helping me starting from the beginning

to the end of my internship period.

I have expressed my sincere gratitude to CTU Tabogon Extension for

giving students this opportunity to widen their perspective on what the

information technology industry's real world is like, as well as for planning the

entire internship program and making the necessary arrangements to ensure that

it meets its objectives.

Additionally, I would like to thank the LGU Borbon Municipal Treasurer

office for allowing me to spend my practice there and for supporting me with all of

my daily tasks while I was an intern.

I would want to express my gratitude to the site's employees and staff for

sharing me and helping me with my material and spiritual needs.

-Chalene P. Narvaez

3
 TABLE OF CONTENTS
Part I. ON THE JOB TRAINING POLICIES AND GUIDELINES

A. INTRODUCTION---------------------------------------------------------------------v

B. COURSE OUTLINE------------------------------------------------------------------v

B.1 Description------------------------------------------------------------------------v

B.2 Objectives------------------------------------------------------------------------vi

B.3 Course Proper-------------------------------------------------------------------vi

B.3.1 Pre-OJT Evaluation-----------------------------------------------------vi

B.3.2 OJT Orientation---------------------------------------------------------vii

B.3.3 OJT Enrollment Procedure-------------------------------------------vii

B.3.4 OJT Proper--------------------------------------------------------------viii

B.3.5 Post OJT Evaluation---------------------------------------------------viii

B.4 Course Requirements and Grading System-----------------------------ix

B.5 OJT Credit for Previous Work Experience-------------------------------ix

C. STEPS FOR OJT PLACEMENT /ASSISTANCE-------------------------x

Part II. OJT JOURNAL CONTENTS AND FORMAT

Guide in Accomplishing the OJT Journal---------------------------------------------------xii

Title Page--------------------------------------------------------------------------------------------1

Approval Sheet-------------------------------------------------------------------------------------2

Acknowledgement---------------------------------------------------------------------------------3

Introduction------------------------------------------------------------------------------------------7

History of the Company--------------------------------------------------------------------------8

4
Company Profile------------------------------------------------------------------------------------9

Mission, Vision, and Values of Borbon Police Station----------------------------------10

Borbon Police Station Organizational Chart----------------------------------------------11

Duties/Function of an OJT---------------------------------------------------------------------12

Summary of Monthly Activities----------------------------------------------------------------13

Body-------------------------------------------------------------------------------------------------16

Recommendations-------------------------------------------------------------------------------17

Summary/Conclusion---------------------------------------------------------------------------20

Documentation------------------------------------------------------------------------------------22

Part III. OTHER FORMS/DOCUMENTS

Performance Rating from the Company---------------------------------------------------24

Accomplished Evaluation Form of OJT Session-----------------------------------------26

Accomplished Evaluation Form of OJT Experience-------------------------------------27

Resume of OJT (for Employment Assistance Purpose)-------------------------------28

Application Letter---------------------------------------------------------------------------------30

Endorsement Letter-----------------------------------------------------------------------------32

Acceptance Letter--------------------------------------------------------------------------------33

Certificate of Registration----------------------------------------------------------------------34

Pre-OJT Seminar Evaluation Form----------------------------------------------------------35

OJT Information Sheet--------------------------------------------------------------------------36

Parent’s Consent or Waiver-------------------------------------------------------------------38

Medical Certificate-------------------------------------------------------------------------------39

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Memorandum of Agreement (MOA)---------------------------------------------------------40

DTR/ Punch card---------------------------------------------------------------------------------49

Daily/Weekly/Monthly Performance Report-----------------------------------------------52

Criteria in Selection of Training Provider---------------------------------------------------67

Certificate of Completion-----------------------------------------------------------------------69

Part IV. READINGS

Tips on Work Habits-----------------------------------------------------------------------------70

Seven Qualities of High Achievers----------------------------------------------------------71

Characteristics of the Ethical------------------------------------------------------------------73

5S Approach of Productivity and Quality Improvement--------------------------------75

Principles from “How to Win Friends and Influence People”--------------------------76

Tips for Writing an Application Letter-------------------------------------------------------77

How to prepare an Effective Resume-------------------------------------------------------79

Interviewing Tips---------------------------------------------------------------------------------82

OJT Precautionary Measures-----------------------------------------------------------------84

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 INTRODUCTION

On-the-Job Training is a part of the college curriculum that aims to train

students about work and their future careers. It is a type of skills development

program where trainees learn how to do the work through hands-on experience.

This will help the students to be exposed to different work situations, to give

students an opportunity to experience and apply the knowledge that they learned

from school.

OJT is proven to be beneficial to the trainee. It allows the trainee to

experience the actual work activities of the job because it takes place in the work

environment. Students will be exposed to the actual work related to the course

that they are taking. OJT gives students more confidence in dealing with the job

description assigned to them after training. OJT also allows the students to get

instructed by real professionals and to work with people having different positions

in the company.

This training requires effort and should be taken seriously by the trainee.

OJT can be a steppingstone for the next chapter of life as a professional. Upon

completing the number of hours needed for the On-the-Job Training, the trainee

has been provided with an intensive learning experience, ethical working values,

better communication skills, improved professional self-development, and

confident self-competence. Not only did the trainee gain practical skills but he

also had the opportunity to meet different people and learned how to deal with

them in an ethical way.

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 HISTORY OF THE LGU BORBON

LGU BORBON Municpal Treasurer Office is strategically located in Brgy.

Poblacion, Borbon, Cebu.

It has a total strength of twenty-seven (23) personnel including one

Municipal Treasurer Office. The Municipality of Borbon belongs to a 4th class

municipality. Located Northeast of Cebu Province, situated along the seacoast

65 kilometers away from Cebu City. It caters to 19 barangays. The total

municipal land area is 8, 111 hectares. The total number of Municipal Population

is 35,526. The number of Registered Voters is 20,848.

According to the Panublion publication, Borbon was established as a

parish on 15 September 1862 and had San Sebastian as its patron saint. Today

St. Sebastian's fiesta is celebrated every 20 January. Borbon was formerly a

visita or an extensive community of the town of Sogod. That is why many of the

first settlers of Borbon were families whose roots can be traced back to relatives

in Sogod.

The town name was said to have been named after Bourbon in Spain, or a

misinterpretation of the Cebuano term "Borbon" which means pebbly sand, but

the generally accepted history of its name is of legend.

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 LGU BORBON MUNICIPAL TREASURER OFFICE

Borbon is a 4th municipal income class municipality in the province of

Cebu, Philippines. According to the 2015 census, it has a population of 35,526.

In the 2016 electoral roll, it had 22, 182 registered voters.

 Area: 120.9 km²

 Zip Code: 6008

 IDD: area code +63(0)32

 Province: Cebu

 Income class: 4th class

 District: 5th district of Cebu

 Neighborhoods: Cajel,Lugo, Bingay, Sagay, Bongdo Gua, Bili and more.

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 MISSION, VISION, AND VALUES OF LGU BORBON

VISION

Borbon a progressive agro-industrial, disaster-resilient eco adventure

tourism and a drug free municipality in the province of Cebu with self-reliant,

peaceful, good-fearing capacitated people committed to an environment friendly

and healthy community towards the best quality of life.

MISSION

To pursue a common desire and foster unity among barangays, local,

local government agencies and private sectors geared towards and agro-

industial and eco-adventure tourism development through effective participation

and collaboraton of the community.

SERVICE PLEDGE

We, the officials and employees of the Municipal Environment of the

Borbon pledge and commit the following.

Broad-minded service providers in the implementation of Ease of Doing Business

and Efficient Government Service Delivery Act of 2018.

Objectively introduce reforms and programs for frontline service providers to be

more effective and efficient in the delivery of quality public services.

Realistic processes to combat bureaucracy and anti-red tape;

Believe in the adherence to moral and ethical values in the pursuit of a better life

for all Borbonanon;

Offer timely processing of all request and applications made by the clientele;

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No “noon break’ service from Mondays to Fridays, 8:00 AM to 5:00 PM.

Borbon Municipal Treasurer Office Organization Chart

MR. NOEL G. ERIQUEZ

Municipal Treasurer

ARIEL CABATINGAN GINA ORTEMBAC

Admin Aide Admin Aide ll

MARISSA MONTECILLO
LYDIA M. MONROID Liquidating Officers
Revenue Collector

LIGAYA M. MONDIGO
FEDDY T. KATIGBAK MTO Clerk
MTO Clerk

ROSALINDA SUMAYANG
Daycare Worker II
RODESSA RAAGAS
Assistant Clerk

ALBERT MONICIT CARLO N. TANEO

Clerk II Market Inspector
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 DUTIES / FUNCTION OF AN OJT

An OJT trainee's foremost duty is to actively participate in the training

program and observe their surroundings attentively. They must familiarize

themselves with the company's operations, workflow, and processes. By closely

observing experienced professionals, trainees can gain valuable insights into the

industry's best practices, procedures, and standards. OJT trainees must adhere

to the guidelines, policies, and procedures established by the organization. They

should familiarize themselves with the company's code of conduct, safety

regulations, and any other relevant protocols. Respecting and following these

guidelines not only ensures a safe working environment but also displays

professionalism and commitment. Trainees should diligently complete the tasks

assigned to them within the given time frame. They should demonstrate strong

time management skills by prioritizing their responsibilities, meeting deadlines,

and efficiently utilizing the available resources. Taking ownership of assigned

tasks and delivering quality work showcases dedication and reliability.

Maintaining a high level of professionalism and ethical conduct is essential for an

OJT trainee. They should exhibit integrity, honesty, and respect toward

colleagues, supervisors, and clients. Adhering to confidentiality agreements,

demonstrating punctuality, and dressing appropriately are also crucial aspects of

professional conduct. Ultimately, the duties and responsibilities of an OJT trainee

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encompass acquiring valuable experience, contributing to the organization, and

fostering personal and professional growth.

Summary of Monthly Activities

Administrative Department:

Month of February

I started encoding in RPTAR during the first week of my on-the-job training

on February 26 and then in the barangay. I also learned how to provide receipts

for the payment of cedulas, taxes, and other charges. Moreover, find out when

the taxpayer filed their most recent tax return, validate their identification, and

encode a tax clearance.

Month of March

I kept encoding it in RPTAR and printing it during the second month of

training. For each of the 19 barangays, we have a large number of ecoded

RPTARs, many of which are lands. This duty involves structuring and storing

information about taxes in a standardized format. Including their property ID,

owner name, property address, assessed value, tax rate, tax amount, payment

status, payment history, due dates, penalties, and interest. The trainee

familiarized herself with the specific format and requirements for accurate data

entry, ensuring that all information was recorded correctly. This task requires

several steps to ensure that the data is accurate, up-to-date, and compliant with

13
current regulations. Check for missing, incomplete, or inconsistent data. Ensure

that all changes are documented and traceable.

Month of April

Encoding and printing of documents was one of my other major

responsibilities for the month of May. In order to ensure accurate and accessible

records, the work included moving information from handwritten reports and

forms into digital formats. keeping track of past-due taxes and payments. Along

with this task, the trainee was also tasked with getting the payroll signed by the

LGU of Borbon's employees, which is an acknowledgement that they have

received their payment for the designated period. I take it upon myself to help

employees sign their payroll, particularly those who are elderly and unable to

read. It was my duty to arrange for workers to sign the paycheck and any related

documents, either individually or in groups.

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 Month of May

During May, the trainee was responsible for entertaining applicants who receive

a cedula and issue it as a receipt for paying taxes and other benefits such as

medical, birth, certification, and so on. It is important to provide them with clear

and concise information so that they understand the requirements and the

process. The trainee can also make sure that she is informed and ready for the

process. Moreover, the trainee was in charge of getting employees in the

Municipality of Borbon to sign their payroll, which is an acknowledgement that

they have received their salary for the designated period. The trainee was

responsible for having employees come in individually or in groups to sign the

payroll and any accompanying documents. This duty guarantees that the

employees understand the procedure and its requirements.

15
 Month of June

I kept up my duty of entertaining those who obtained a cedula and issued a

receipt to those who paid taxes and other advantages such as birth, medical,

certification, and so on. It is important that they receive precise and lucid

information to guarantee their comprehension of the procedure and prerequisites.

The student can make sure she is well-informed and ready for the procedure.

Furthermore, I was having Municipality of Borbon personnel sign their paycheck,

which is an acknowledgment that they have been paid for the designated time

period. The trainee was in charge of calling workers in groups or one-on-one to

sign the paycheck and any supporting paperwork. This responsibility makes sure

that each worker signs next to their name.

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 BODY

LEARNING IN DIFFERENT TRAINING AREAS

It contains the summary of monthly activities and learning training areas

of the trainee throughout the whole OJT hours.

Learning in Different Training Areas

Administrative Department:

A. ADMINISTRATIVE OFFICE

 Encoding the RPTAR

 Arranging the RPTAR

 Record the Land Tax

 Encode and print documents

 Compile paper works

 Issue on the receipt who pay the tax.

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 RECOMMENDATIONS

SUGGESTIONS/COMMENTS

I suggest that it would be valuable to organize team-building activities or

social events to foster a positive work culture and strengthen relationships and it

would be beneficial to establish a wellness program to promote employee health

and well-being.

POTENTIAL OF THE LGU BORBON MUNICIPAL TREASURER OFFICE

LGU Borbon is the best place for trainees to work. Trainees will have the

chance to work with and learn about the IT systems and infrastructure used

within a Municipal Treasurer Office. This includes hardware, software, networks,

databases, and other technology solutions specific to law enforcement

operations.

AVAILABILITY AND APPROPRIATES OF FACILITIES, EQUIPMENT AND

MACHINERY

The LGU Borbon Municipal Treasurer Office may have equipment like

printers, scanners, and multifunction devices that trainees can utilize for

administrative tasks or supporting IT operations. This exposure helps trainees

understand the practical aspects of providing IT support in a law enforcement

environment. Trainees were supervised by experienced IT professionals within

the police station who can offer guidance, answer questions, and provide

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mentorship. They can ensure that trainees are using the facilities, equipment,

and machinery effectively and efficiently.

COMPANY PERSONNEL COOPERATION

The staffs in a LGU Borbon Municipal Treasurer Office were supportive,

knowledgeable, and professional when it comes to interacting with their interns.

The staff understands the importance of providing support and guidance to

interns during their training period. They are willing to assist and answer any

questions the interns may have, ensuring they feel comfortable and encouraged

to ask for help whenever needed.

DURATION OF TRAINING

The allotted time, or 702 hours, was sufficient to study a great deal. It's

neither too brief nor too long. It is adequate and properly balanced. The trainee

spent his time at the Municipal Treasurer Office which is located at the Municipal

of Borbon, Cebu.

PROPOSED REVISION FOR THE IMPROVEMENT OF THE TRAINING

PROGRAM

Revision is not merely important. The time allocated was balanced. This

training program molds us to be prepared for our future careers in which field we

exceed. This OJT costs in whole year process and it will really help the student

to learn something and that something can be widened because the 702 hours in

general is enough time.

ADVICE TO FUTURE OJT

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 My advice to future OJT is that, approach your OJT with a positive

mindset. Embrace every task and challenge as an opportunity to learn and

develop new skills. Maintain a proactive and enthusiastic attitude, even in the

face of difficulties. A positive outlook will not only enhance your learning

experience but also leave a lasting impression on your supervisors and

colleagues. As future OJT participants, remember that this training experience

offers tremendous opportunities for personal and professional growth. Embrace

challenges, be open to learning, and maintain a positive attitude throughout your

journey. Stay curious and never stop learning. Internships provide a valuable

opportunity to expand your knowledge and skills, so take advantage of every

learning opportunity that comes your way. You should also maintain a positive

attitude even in the face of setbacks or difficulties. Your optimism and

determination will inspire others and help create a supportive and collaborative

work environment.

20
 SUMMARY / CONCLUSION

THINGS LEARNED DURING OJT

Throughout my internship as an IT intern at the LGU Borbon Municipal

Treasurer Office, I had the opportunity to engage in various activities that

enriched my knowledge and skills in the field. Through the activities of

entertaining clients, checking the land tax in computer, encode a tax clearance,

issue and encoding and printing documents, I have gained valuable insights and

learning experiences.

Firstly, interacting the staff taught me the importance of excellent

customer service skills. I learned how to greet clients warmly, actively listen to

their needs, and provide clear and concise information. This experience

enhanced my interpersonal and communication skills, enabling me to effectively

engage with individuals from diverse backgrounds. I learned the significance of

accurate record-keeping and the importance of maintaining clear, legible, and up-

to-date documentation. This experience emphasized the need for

meticulousness in handling sensitive information and demonstrated the role of

technology in efficiently managing data. Working on encoding and printing

21
documents allowed me to sharpen my technical skills. I became proficient in

transferring information from handwritten reports to digital formats while ensuring

accuracy and maintaining proper formatting. Operating printers to produce high-

quality documents enhanced my knowledge of document management and

reproduction processes.

Overall, my internship at the LGU Borbon Municipal Treasurer Office as

an IT intern has provided me with invaluable insights and learning experiences. It

has honed my customer service, organizational, and technical skills, which are

essential in the IT field. The opportunity to work within a law enforcement

environment has also given me a unique perspective on the role of technology in

supporting administrative and operational processes. I am grateful for the

knowledge and experiences gained during my time as an intern and look forward

to applying these learnings in my future endeavors. This internship has not only

expanded my knowledge but also provided me with a deeper understanding of

the industry and its challenges. I am confident that this understanding will serve

me well in my future career. The supportive and collaborative environment within

the company has made my internship experience truly rewarding. I am grateful

for the relationships I have built and the connections I have made during my time

here.

22
APPENDICES

DOCUMENTATION

ENCODING A RPTAR
- The trainee’s primary
duty was to encode the
RPTAR, tax declaration
and land tax.

ENCODING THE TAX

CLEARANCE
- The trainee was tasked to
me to do a or encode a tax
clearance if the client need
a tax clearance.
23
 HAS ISSUED THE
BIRTH RECEIPT
- The trainee was assigned
tohas issued the birth
receipt, live birth, mortgage,
death of birth and land tax.

24
LOCAL GOVERNMENT UNIT BORBON

25
 PART III
Other Forms/Documents
Acceptance letter

26
Accomplished Evaluation Form of OJT Experience

27
Accomplished Evaluation Form of OJT Session

28
Certificate of Completion

29
Certificate of Registration

30
Criteria in Selection of Training Provider

31
32
DTR/PUNCH CARD

33
34
35
Endorsement Letter

36
37
Medical Certificate

38
Memorandum of Agreement (MOA)

39
40
41
42
43
44
45
46
NDA

47
48
 On-The-Job Trainee Information Sheet

A. PERSONAL DATA
First Name: CHARLENE
Last Name: NARVAEZ
Middle Name: PELORINA
Course, Major, Yr. & Sec. BSIT-4

Gender: () Male (/) Female Age: 23

Current Address: TABUNAN, BORBON, CEBU
Provincial Address: TABUUNAN, BORBON, CEBU
Tel. No.: N/A Mobile No.: 09616294966
Birth Date: 10/25/2000 Birth Place: BORBON, CEBU
Civil Status: Single Religion: Roman Catholic

Citizenship: Filipino Email Address: Charlenepelorina15

@gmail.com

B. FAMILY DATA
Father: RONALDO NARVAEZ Occupation: N/A
Mother: MMARIVIC PELORINA Occupation: HOUSEWIFE

C. HEALTH DATA
Blood Type: B Weight: 50KGS.
Height: 157 Health Problems: N/A

D. SCHOLASTIC DATA
PARTICULAR COLLEGE SECONDARY ELEMENTARY
School: CTU-TABOGON EXTENSION TABUNAN NATIONAL TABUNAN
HIGH SCHOOL ELEMENTARY
SCHOOL
Address: POBLACION, TABOGON, TABUNAN, BORBON, TABUNAN,
CEBU CEBU BORBON, CEBU

Year Graduated: 201 2013

Honors/Awards Received: N/A N/A

E. WORK EXPERIENCE
POSITION INCLUSIVE DATE COMPANY ADDRESS

F. SPECIAL SKILLS

G. CHARACTER REFERENCE (not related to you)

Name Position Address Contact No.
INSTRUCTOR TABOGON, CEBU 09297954371

H. INCASE OF EMERGENCY, PLEASE NOTIFY:

Name Address Contact No.
MARIBETN P. NARVAEZ TABUNAN, BORBON, CEBU 09092234321

49
 I HEREBY CERTIFY that the above Information

Comm. Tax Cert. No.: is true and correct to the best of my knowledge

Issued At: and belief.

Issued On:

Signature of Student-Trainee

50
 Parent’s Consent or Waiver

Performance rating of the company

51
On-The

52
53
54
 Pre – OJT/ Industry Immersion
Conferences/Orientation/Seminars Evaluation Form

Name of the Activity: SEMINAR ON ANTI-SEXUAL HARASSMENT,

LEGAL LAWS, WORK ETHICS, INTERNSHIP ORIENTATION &
PARENTS’ MEETING FOR STUDENTS’ INTERNSHIPS”

Date: February 24, 2024

Venue: CTU-Tabogon Extension Campus

Instruction: Kindly check the appropriate box to indicate your honest and
objective evaluation of the activity.

RATING

CRITERIA Excellent 5 Very Good 4 Good 3 Fair Poor 1

1. Activities ✓

2. Time Allotted ✓

3. Materials/handouts ✓

4. Facilitators ✓

5. Resource Person/s ✓

6. Participants ✓

7. Venue ✓

8. Over-all Assessment ✓

Comments/Suggestion:

I commend them for a very informative seminar that made us aware of the

topic and it would be beneficial to us learning all of those informations.

Resume of OJT (for Employment Assistance Purpose)

55
 Charlene P. Narvaez
Tabunan, Borbon, Cebu

Phone number 09616294966

[email protected]

PERSONAL DATA

Date of Birth: October 25, 2000

Place of Birth: Tagnucan, Borbon, Cebu

Religion: Catholic

Civil Status: Single

Language/Dialects Spoken: Bisaya/Tagalog/English

EDUCATION

TERTIARY:

Cebu Technological University Daanbantayan Campus – Tabogon Extension

Poblacion, Tabogon, Cebu

2023-2024

SECONDARY:

Tabunan National High School

Tabunan, Borbon, Cebu

2019-2020

PRIMARY:

Tabunan Elementary School

Tabunan, Borbon, Cebu

2011-2012

WORK EXPERIENCE:

NONE
Daily/Weekly/Monthly Performance Report

56
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60
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62
63
64
65
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 PART IV

READINGS

I. Tips on Work Habits

● Success is a positive attitude. More people are fired for a poor attitude for

all other reasons. Be willing to meet new people, try new activities, and

learn new skills.

● Listen to instructions carefully; repeat them back to check if you heard

correctly; ask questions.

● Don’t be afraid to ask for advice or training and thank everyone who helps

you.

● Ask questions. It is better to ask than to make a mistake because you

were afraid to ask.

● Report any mistakes to your immediate supervisor; use the mistake as a

learning experience.

● Be able to take criticism; see it as an opportunity to learn something new.

● Dress appropriately; ask about the dress code.

● Arrive early and work until your shift is over. When you’re on the job, work

on the job.

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 ● If you must be late or absent, phone your supervisor. Miss work for

emergencies only.

● Except for emergencies, don’t make personal phone calls and don’t

entertain visitors from your personal life at your work site,

● Keep most personal problems at home, but confide in your supervisor if

you can’t keep a problem from affecting your work or your demeanor.

● Keep your work area neat.

● Don’t just quit. Talk with your supervisor about any discomfort you may be

having and try to find a solution.

Personal Traits an Employer Why People Are Dismissed

Seeks

Unable to get along with others

Learn quickly Is dishonest

Works without constant supervision Is poorly dressed or groomed

Puts in a good day’s work Has too many days absent or late

Has self-confidence Work is too slow or inaccurate

Has warmth and sense of humor Will not follow orders

Displays mature behavior Abuses alcohol or drugs

Is willing to be flexible Does not follow safety rules

Has integrity and ethics Breaks are too frequent or too long

68
 www.career.iupui.edu/workhabits.htm

II. Seven Qualities of High Achievers

What makes a person a high achiever in life?

Anthony Robbins writes that there are seven characteristics that make a person

rise to his potentials:

69
o Passion. These people have discovered a consumption reason and

purpose that drives them to do and grow. There is no greatness without a

passion to be great, whether to be an athlete or a scientist.

o Belief. Our beliefs about what we are and what we can be will determine

what we will be. Narrow worldviews can limit our capacities, whereas

belief in what are possible opens the opportunity for accomplishing them.

o Strategy. A way of organizing resources. It is also knowing what to learn,

whom to meet, and what to do.

o Clarity of Values. Values are specific belief systems about what is right or

wrong for our lives. They are judgments about what makes life worth

living. Clarity of values and principles is one of the most important keys to

achieving excellence.

o Energy. People who may know what to do and how to do it, but may not

have the vitality to pursue it, will not be able to achieve their dreams. This

vitality is not only physical but also mental and spiritual.

o Bonding power. Successful people have the ability to connect and have

rapport with people.

o Mastery of Communication. The way we communicate with others and

with ourselves will develop the quality of our lives. One must be able to

communicate one’s visions and missions.

70
 - Courtesy of Peace Ideas,

A Quarterly Publication of the Peace

Center,

Theosophical Society in the

Philippines

III. Characteristics of the Ethical Office Professional

A. Makes Ethical Decisions

Ask yourself these questions:

1.) If my actions appeared in the newspaper, would I feel okay

about everyone reading what occurred?

2.) Is what I anticipate doing legal?

3.) Could I proudly tell my spouse, my parents, or my children

about my actions?

4.) Will I be proud of my actions one day, one week, and one year

from the present?

5.) Do my actions fir with who I think I am?

B. Supports Ethical Behavior

Whenever you, as an office professional, encounter someone

whose words or deeds indicate that the person does not respond to an

ethical organization, take a stand.

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 C. Refuses to Engage in Negative Office Politics

D. Accepts Constructive Criticism

Keep an open mind; realize that you have much to learn and that all of

us make mistakes.

E. Observes Office Hours

Get to work in sufficient time in order to begin work on time.

F. Accepts Responsibilities

He or she performs these tasks to be the best of his or her ability.

G. Maintains Honesty and Integrity

The ethical employee understands that supplies and equipment belong

to the company.

1.) Company supplies (such as pens, pencils, paper clips, disks, and

paper) are never taken for personal use.

2.) Company equipment (such as computers) remains on company

property unless express permission is granted for business use at

home.

3.) Personal mail remains personal; company stationery and postage are

not used.

4.) Personal telephone calls (local calls) are kept to a minimum; personal

long distance calls are not made on company time and at company

expense.

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 5.) Software is the property of the company; it is not copied or taken home

for personal use.

6.) Office copiers are used for the business of the company; personal

copies are not made.

H. Respects Privacy

Confidentiality is crucial in a business, and the ethical employee

understands and upholds

this concept.

I. Is Open to Change

He or she understands that technology and global competitiveness require

constant change.

J. Is Loyal

The ethical employee is loyal to the company but not in an unquestioning

sense.

K. Keeps the Faith

The ethical employee keeps the faith. The employee understands that

changing behaviors is slow but that the commitment to ethics must be upheld

even when the organization seems to be mired in behaviors that do not

support the stated ethical policies.

________________________________________________________________

_____________

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4.5S Approach for Productivity and Quality Improvement

What is 5S?

“5S” stands for 5 Japanese words all starting with S. But, in the

Philippines, someone translated these Japanese words into 5 English words also

starting with S. Therefore, it is not necessary to remember 5 S in Japanese.

What is important is to understand what it means and practice it rather than just

memorizing the words.

Japanese English Brief Explanation

SEIRI SORT Take out unnecessary

items and dispose

SEITON SYSTEMATIZE Arrange necessary items

in good order for use

SEISO SEEP Clean your work place

SEIKETSU SANITIZE Maintain high standard

of house keeping

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SHITSUKE SELF-DISCIPLINE Do things spontaneously

without being told or

ordered

5. Principles from “How to Win Friends and Influence People”

* Become a friendlier Person

1. Don’t criticize, condemn or complain.

2. Give honest, sincere appreciation.

3. Arouse in the other person an eager want.

4. Become genuinely interested in other people.

5. Smile.

6. Remember that a person’s name is to him or her sweetest and most

important sound in any language.

7. Be good listener. Encourage others to talk about them.

8. Talk in terms of the other person’s interests.

9. Make the other person feel important – and do it sincerely.

* Win your people to your way of thinking

1. The only way to get the best of an argument is to avoid it.

2. Show respect for the other person’s opinions.

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 3. If you are wrong, admit it quickly and emphatically.

4. Begin in a friendly way.

5. Get the other person saying “Yes, Yes” immediately.

6. Let the other person feel that idea is his or hers.

7. Let the other person do a great deal of the talking.

8. Try honestly to see things from the other person’s point of view.

9. Appeal to the nobler motives.

10. Be sympathetic with the other person’s ideas and desires.

11. Dramatize your ideas.

12. Throw down a challenge.

6. Tips for writing an Application Letter

6.1 Application or Cover Letter

The purpose of this letter is to get your enclosed resume read and to

generate interviews.

Use this type of letter in response to specific job advertisements and vacancy

announcements. Your strategy is to demonstrate that your qualifications fit

the requirements

of the position. Study the position description carefully and decide on one or

more themes –

76
 education, experience, interests, responsibility, etc. – that show persuasively

how well you fit

the position. Link major job dimensions with you related past performances

and experience.

6.2 Template: cover letter

< Your Name >

< Mailing Address >

< Contact Number >

< E-mail Address >

Today’s date

Your addressee’s name

Professional title

Organizational name

Mailing address

Dear Mr. (or Ms.) Last Name,

77
Start your letter with a grabber-a statement that establishes a connection with

your reader, a probing question, or a quotable quote, briefly say what job you

are applying for.

The mid-section of your letter should be one or two short paragraphs that make

relevant points about your qualifications. You should not summarize your

resume. You may incorporate a column or bullet point format here.

Your last paragraph should initiate action by explaining what you will do next.

(e.g., call the employer) or investigate the reader to contact you to set up an

interview. Close by saying “thank you”.

Sincerely yours,

Your handwritten signature

Your name

Enclosure: resume

7. How to Prepare an Effective Resume

7.1 Resume Essentials

78
 Before you write, take time to do self-assessment on paper.

7.2 The Content of your Resume

Name, address, telephone number, e-mail address

All your contact information should go at the top of your resume.

-Avoid nicknames.

-Use a permanent address. Use your parents’ address, a friend’s

address, or the address you plan to use after graduation.

-Use a permanent telephone number and include the area code. If

you have an answering machine, record a neutral greeting.

-Add your e-mail address. Many employers will find it useful. ( note:

choose an e-mail address that sounds professional.)

-Include your website address only if the web page reflects your

professional ambitions.

7.3 Objective or Summary

An objective tells potential employers the sort of work you’re hoping to do.

-Be specific about the job you want.

-Tailor your objective to each employer you target every job you

seek.

79
 7.4 Education

New graduates without a lot of work experience should list their

educational information

first. Alumni can list it after the work experience section.

-Your most recent educational information is listed first.

-Include your degree (BSICT), major, institution attended, minor/

concentration.

-Add your grade point average (GPA) if it is high

-Mention academic honors

7.5 Work Experience

Briefly give the employer an overview of work that has taught you skills.

Use action words to describe your duties. Include your work experience in

reverse chronological order-that is, put your last job first and work

backward to your first, relevant job.

Include:

80
 Title of position

Name of organization

Location of work (town, city)

Dates of employment

Describe your work responsibilities with emphasis on

specific skills and achievements.

7.6 Other Information

A staff member at your career services office can advise you on other

information to add to your resume. You may want to add:

-Key or special skills or competencies

-Leadership experience in volunteer organizations

-Participation in sports

-References

7.7 References

Ask people if they are willing to serve as references before you give their

names to a potential employer. Do not include your reference information

on your resume. You may note at the bottom o your resume: “References

furnished on request.”

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 7.8 Resume Check-up

You’ve written your resume. It’s time to have it reviewed and critiqued by a

career counselor. You can also take the following steps to ensure quality:

Content:

-Run a spell check on your resume.

-Get a friend (an English major would do nicely) to do a grammar

review.

-Ask another friend to proofread. The more people who see your

resume, the more likely that misspelled words and awkward

phrases will be seen (and corrected).

8. Interview Tips

8.1. Pre-Interview

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 o Don’t insist on making your interview at a time inconvenient for the

interviewer. If you are told just to drop by, ask for a good time frame. Don’t

drop in during the lunch hour or too close to closing.

o Think ahead about your skills that are related to the job and be prepared

to discuss them.

o Think about ahead about your realistic job needs and be prepared to ask

questions related to having those expectations met. Pay and time off

should be last on the agenda.

o Know the title and all other available details about the job for which you

are applying. Learn something about the company, agency, institution, or

department before the interview.

o Dress conservatively. Don’t let distraction such as inappropriate grooming

or gum-chewing give a bad impression of you. Remind yourself to

maintain good posture standing and sitting.

o Don’t wear perfume; don’t smoke just before or during the interview.

o Have your identity card with you. Know your phone number and an

alternate phone number. An e-mail address is helpful.

o Get to interview a few minutes early. Make sure you know how to get

there and allow plenty of time. If necessary, call the receptionist for

directions. Go to the interview alone.

8.2 The Interview

83
● As soon as you are in sight of the building where you will be interviewed,

consider yourself on the interview.

● Use the interviewer’s last name. if you don’t know whether the interview is

Miss, Mrs., Dr., etc., ask the receptionist. The receptionist should be

treated with courtesy also and could be addressed as Mr. or Ms. unless a

nameplate indicates otherwise.

● Shake hands if offered; make eye contact and use a firm handshake, but

don’t crush bones!

● Once in the interviewer’s office, don’t sit down until asked to do so.

If offered anything to eat or drink, it is better to decline the offer with a “No

thanks.”

● Let the interviewer do most of the talking.

● Try to sound enthusiastic; smile. When you have the opportunity, tell the

interviewer why you are interested in the job. Show that you know

something about the organization’s purpose.

● Show a willingness to explore new areas and learn new skills, but don’t

say “I’ll take anything.” Be confident but realistic about what you actually

can do and want to do.

84
● Don’t watch your watch, but don’t try to prolong the interview or hang

around afterward.

● Don’t tell a prospective employer about the turndowns you’ve had and

don’t speak negatively about past employers.

● Don’t act disgruntled if you are asked to take employment tests.

● Don’t fiddle with objects (pens/pencils/paperclips); keep your hands off the

interviewers’ desk.

● If the interviewer doesn’t ask everything you’d like him/her to know about

you, offer the information when you have the opportunity to speak.

● At the end of the interview, ask for the next step. Should you call and

when? Or will you be called and when might you expect to hear?

● Thank the interviewer for seeing you. Thank the receptionist for being

helpful.

● Go directly home and write a thank-you note to the interviewer.

85
 9. OJT Precautionary Measures

Precautionary measures refer to the behavior of the student that would not

bring disgrace or dishonor to himself/herself, to the College and to the

recommending person while undergoing On-the-Job Training.

Every on-the-job trainee is enjoined to observe the following precautionary

measures:

1. Do not operate any equipment unless authorized by your supervisor

and/or unless you are confident on your competence to operate such

equipment.

2. If given full authority and discretion to operate equipment or manage an

operation, work within the bounds of your responsibility.

3. Secure permission/approval from the OJT coordinator if you want to

transfer to another company, through a written request stating your

reasons for such transfer.

4. Do not bring any company property to your residence unless

authorized.

5. Never report for duty under the influence of liquor.

6. Observe strictly the provisions of the Student Handbook and Company

Policy Handbook/Company culture.

7. Observe company policies by heart.

8. Refrain from off-duty socialization with superiors, unless work-related.

86
9. Students demonstrating incapability to perform the standard

expectations of a competency may be assigned for OJT at the College

Laboratory, for close monitoring by the OJT coordinator.

10. Early enrolment for OJT shall be allowed in order to cater to the

Agency demands.

11. For International Practicum: Shop Teachers or Teacher-in-Charge

shall be vested with authority and prerogative to recommend a student for

OJT, in specific cases, whenever necessary.

87