THE SHAHABAD COOPERATIVE SUGAR MILLS LTD.
, SHAHABAD (MARKANDA)
Deta
etailed
iled Notice Invit
viting Tend
Tender
E-Tender is invited for below mentioned items in single stage two cover system available online at
www.etenders.hry.nic.in i.e. Request for Pre-Qualification/Technical Bid (online Bid under PQQ/ Technical
Envelope) and Request for Financial Bid (comprising of price bid Proposal under online available BOQ Commercial
Envelope):-
Sr. No. Name of Items EMD to be E services Start Date & Expiry Date &
deposited fees Time of Bid Time of Bid
Preparation Preparation &
& Submission Submission
1. Annual Rate Contract for the Nil 1280/- 23.07.2024 at 03.08.2024
supply of CI Non-rising Spindle 04.00 PM UPTO 09.30
AM
Sluice Valve, CI Swing Type
NRV Flanged end, CI Angle
Valve and CI Double Flange
Sluice Valve, Make :-
Kirloskar/KSB (OEM Only)
Under this process, the Pre-qualification/ Technical online bid Application as well as online Price Bid are invited at
single stage under two covers i.e. PQQ/Technical & Commercial Envelope. Eligibility and qualification of the Applicant
will be first examined based on the details submitted online under first cover (PQQ or Technical) with respect to
eligibility and qualification criteria prescribed in this Tender document. The Price Bid under the second cover shall be
opened for only those Applicants whose PQQ/ Technical Applications are responsive to eligibility and qualifications
requirements as per Tender document.
1. The payment for Tender Document Fee and e-Service Fee shall be made by eligible bidders online directly
through Debit Cards & Internet Banking Accounts and the payment for EMD can be made online directly
through RTGS/NEFT or OTC Please refer to ‘Online Payment Guideline’ available at
www.etenders.hry.nic.in and also mentioned under the Tender Document.
2. Intending bidders will be mandatorily required to online sign-up (create user account) on the website
https://haryanaeprocurement.gov.in to be eligible to participate in the e-Tender. He/She will be required to make
online payment of (Mention EMD Amount) towards EMD fee in due course of time. The intended bidder fails to
pay EMD fee under the stipulated time frame shall not be allow to submit his / her bids for the respective event /
Tenders.
The interested bidders must remit the funds at least T+1 working day (Transaction day + One working Day) in advance
i.e. on or before (03.08.2024 upto 09.30 AM.); and make payment via RTGS /NEFT or OTC to the beneficiary
account number specified under the online generated challan. The intended bidder / Agency thereafter will be
able to successfully verify their payment online, and submit their bids on or before the expiry date & time of the
respective events/Tenders at www.etenders.hry.nic.in
The interested bidders shall have to pay mandatorily e-Service fee (under document fee – Non refundable) of Rs.1280/-
(Rupee One Thousand two hundred eighty Only) online by using the service of secure electronic gateway. The secure
electronic payments gateway is an online interface between bidders & online payment authorization networks.
The Payment for document fee/ e-Service fee can be made by eligible bidders online directly through Debit
Cards & Internet Banking.
The Bidders can submit their tender documents (Online) as per the dates mentioned in the key dates:-
Key Dates
Sr. No. Department Stage Bidder's Stage Start date and time Expiry date and time
1 Tender Document 23.07.2024 at 04.00 PM 03.08.2024 UPTO
Download and Bid 09.30 AM
Preparation/Submission
2 Technical Bid Opening 03.08.2024 AT 11.00 AM
3 Financial Bid Opening 05.08.2024 AT 10.00 AM
4 Negotiation 06.08.2024 AT 11.00 AM
The bids shall be submitted online in two separate envelopes:
Envelope 1: Technical Bid
The bidders shall upload the required eligibility & technical documents online in the Technical Bid in PDF format
having following documents.
Information/documents to be uploaded by the tenderers in the Technical Bid where ever is applicable.
1. Certificate from the proprietor/partner/firm authorizing firm's representative to sign/participate in opening and
negotiation of the tender (signature duly attested).
2. Copy of Sales Tax/GST registration No.
3. Copy of PAN Card
4. Certificate regarding acceptance of all the Terms & Conditions as mentioned in the DNIT/Tender document.
5. Upload the information i.e. Firm/Company Name, Complete Address, Contact person, Mobile No. & e-mail ID.
6. Registration certificate from NFCSF (National Federation of Cooperative Sugar Factories Ltd.) or NCDC
(National Cooperative Development Corporation) or Haryana State Sugar Federation.
7. If the Party is registered as standard / qualified supplier with NFCSF/NCDC or Haryana State Sugar Federation
for required make OR Original Manufacturer of the required make/Authorized Dealer. Copy of certificate is to
be attached.
8. Bank details of the tenderer for e-payment:
a. Bank A/c No.: ________________________________________________
b. Bank Name :__________________________________________________
c. Branch Name : ________________________________________________
d. IFSC Code :___________________________________________________
e. Other details :________________________________________________
In case of Non-uploading of the above (wherever is applicable) the technical bid shall be rejected.
Envelope 2: Commercial Bid
The bidders shall quote the prices in price bid format under Commercial Bid/BOQ
INSTRUCTIONS TO BIDDER ON ELECTRONIC TENDERING SYSTEM:
These conditions will over-rule the conditions stated in the tender documents, wherever relevant and applicable.
1. Registration of bidders on Portal:-
All the bidders intending to participate in the tenders process online are required to get registered on the centralized on Portal
www.etenders.hry.nic.in. Please visit the website for more details
2. Obtaining a Digital Certificate:
2.1 The Bids submitted online should be encrypted and signed electronically with a Digital Certificate to establish the identity of
the bidder bidding online. These Digital Certificates are issued by an Approved Certifying Authority, by the Controller of
Certifying Authorities, Government of India.
2.2 A Digital Certificate is issued upon receipt of mandatory identity (i.e. Applicant’s PAN Card) and Address proofs and
verification form duly attested by the Bank Manager / Post Master / Gazetted Officer. Only upon the receipt of the required
documents, a Digital Certificate can be issued. For more details please visit the Portal www.etenders.hry.nic.in.
2.3 The bidders may obtain Class-II or III digital signature certificate from any Certifying Authority or Sub-certifying Authority
authorized by the Controller of Certifying Authorities or may obtain information and application format and documents
required for the issue of digital certificate from.
2.4 The bidder must ensure that he/she comply by the online available important guidelines at the portal
www.etenders.hry.nic.in. for Digital Signature Certificate (DSC) including the e-Token carrying DSCs.
2.5 Bid for a particular tender must be submitted online using the digital certificate (Encryption & Signing), which is used to
encrypt and sign the data during the stage of bid preparation. In case, during the process of a particular tender, the user loses
his digital certificate (due to virus attack, hardware problem, operating system or any other problem) he will not be able to
submit the bid online. Hence, the users are advised to keep a backup of the certificate and also keep the copies at safe place
under proper security (for its use in case of emergencies).
2.6 In case of online tendering, if the digital certificate issued to the authorized user of a firm is used for signing and submitting a
bid, it will be considered equivalent to a no-objection certificate /power of attorney / lawful authorization to that User. The
firm has to authorize a specific individual through an authorization certificate signed by all partners to use the digital
certificate as per Indian Information Technology Act 2000. Unless the certificates are revoked, it will be assumed to represent
adequate
authority of the user to bid on behalf of the firm in the department tenders as per Information Technology Act 2000. The
digital signature of this authorized user will be binding on the firm.
2.7 In case of any change in the authorization, it shall be the responsibility of management / partners of the firm to inform the
certifying authority about the change and to obtain the digital signatures of the new person / user on behalf of the firm /
company. The procedure for application of a digital certificate however will remain the same for the new user.
2.8 The same procedure holds true for the authorized users in a private/Public limited company. In this case, the authorization
certificate will have to be signed by the directors of the company.
3 Opening of an Electronic Payment Account:
For purchasing the tender documents online, bidders are required to pay the tender documents fees online using the electronic
payments gateway service shall be integrated with the system very soon till then it will be submitted manually. For online
payments guidelines, please refer to the Home page of the Portal: www.etenders.hry.nic.in.
4 Pre-requisites for online bidding:
In order to operate on the electronic tender management system, a user’s machine is required to be set up. A help file on
system setup/Pre-requisite can be downloaded from the home page of the website www.etenders.hry.nic.in.. The link
for downloading required java applet & DC setup are also available on the Home page of the e-tendering Portal.
5 Online Viewing of Detailed Notice Inviting Tenders:
The bidders can view the detailed N.I.T and the time schedule (Key Dates) for all the tenders floated through the single portal
on the Home Page at www.etenders.hry.nic.in.
6 Download of Tender Documents:
The tender documents can be downloaded free of cost from the portal www.etenders.hry.nic.in.
THE SHAHABAD COOPERATIVE SUGAR MILLS LTD., SHAHABAD (MARKANDA)
Technical Bid (To be uploaded)
ANNUAL RATE CONTRACT FOR THE SUPPLY OF CI NON-RISING SPINDLE SLUICE VALVE, CI
SWING TYPE NRV FLANGED END, CI ANGLE VALVE AND CI DOUBLE FLANGE SLUICE VALVE,
MAKE :- KIRLOSKAR/KSB (OEM ONLY)
As per purchase policy of the State Govt. the negotiation if required will be held with L-1
S.No. Description Code Qty.
1 CI Non-rising spindle sluice valve flanged should be manufactured and tested as
per IS 14846:200, PN-1. Body, Dome & Wedge – CI IS 210 Grade FG 260. Rings-
Bronze IS 318 Grade LTB2 Spindle- SS IS 6603, Grade- 112 Cr12 Packing
Fasteners- CS IS; 1367, CL-4.6/4.0
1.01 Size:- 2ˮ EVS0041 06 nos.
1.02 Size:- 2⅟2ˮ EVS0165 02 nos.
1.03 Size:- 3ˮ EVS0042 05 nos.
1.04 Size:- 4ˮ EVS0047 05 nos.
1.05 Size:- 5ˮ EVS0181 02 nos.
1.06 Size:- 6ˮ EVS0044 08 nos.
1.07 Size:- 8ˮ EVS0191 05 nos.
1.08 Size:- 10ˮ EVS0045 02 nos.
1.09 Size:- 12ˮ EVS0056 01 no.
2 CI Swing type NRV flanged end (rubber seated) IS; 5312 Body, C over & door-
Cast Iron IS: 210 Grade-FG 260 Body Rings- Bronz IS:318 IS,Grade- LTB 2 Door
Face- Natural rubber, Hing pin-SS, ASTM A276 Type 410, Fasteners-CS IS:1367,
CL-4.6/4.0, Gasket-Natural rubber, Flange drilling-IS:1538
2.01 Size:- 3ˮ EVS0067 03 nos.
2.02 Size:- 4ˮ EVS0034 02 nos.
2.03 Size:- 5ˮ EVS0130 01 no.
2.04 Size:- 6ˮ EVS0122 03 nos.
3 CI Angle Valve, Bolted Bonnet, Metal-Seated, Heavy Duty
3.01 Size :- 3” EVS0049 02 nos.
4 CI Double Flange Sluice Valve extra heavy duty bolted bonnet rising spindle type
with SS working part should be manufactured and tested as per 14846:200, PN-1
for all Sluice Valve
4.01 Size :- 10: EVS0216 01 no.
Terms & Conditions:-
1. Payment :- 90% after receipt & successful inspection of material at Sugar Mill site & balance 10% after one month.
Note:-
a) Marginal relaxation in the payment term can be considered at the time of negotiation.
b) Although Mills does not agree with any advance payment demanded by the tenderer. However in special case
the demanded advance shall be paid against bank guarantee only equivalent to the demanded advance payment,
which shall be valid upto the final delivery of the ordered material.
2. F.O.R. :- Sugar Mill
3. Packing & forwarding :- Nil
4. Delivery period :- …………. weeks. Late delivery Penalty @ 1% per week will be imposed on delayed period, subject
to maximum 5% on basic value of short supply.
5. SGST/CGST/UGST/IGST will be extra as applicable as per norms (Our GST No. 06AAAAT0381N1ZC)
6. TDS on supply is to be deducted as per GST Rules (if applicable)
7. If at all L-1 party regret to supply the ordered material, then Mills Board shall have the right to award the order to
second lowest party on the finalized rates in the interest of the Mills.
8. Board/Management of the Mills shall have the right to black-list the defaulter party from the Mills.
9. Board/Management of the Mills shall have the right to negotiate with other participant also if quoted rates of L-1, L-2 &
L-3 party are not seems upto the marks in the interest of the Mills.
10. Mill Management may ask the party to submit bank guarantee along with the post dated cheque as a performance
fulfillment of the material supplied.
11. The supplier will be held responsible for any late irregular and non-supply of the material(s) to the Mills. In that event
the Mill will arrange the material from the market at the risk and cost of the supplier and the supplier will be held
responsible for all the losses suffered by the Mills on this account.
12. Mill Management is strictly against currupt practices anyone soliciting commission or importuning for ulterior motive
will be considered as indulging in illegal act. immediately apprise the Mill Management regarding the same so that strict
action may be taken.
13. The MSME concession will be applicable strictly as per policy.
14. The quantity of material is tentative, it can be increased or decreased upto any extent on the sole discretion of the
management at the time of placing the order.
15. Rates are to be quoted on the basis of above said terms & conditions.
16. The above rate will be valid for the whole crushing season, 2024-25.
17. Conditional tender will not be accepted.
18. Successful bidder will have to submit the certificate on firm letter pad/Invoice bearing the below mentioned
contents :-
“Certified that the rates quoted in this tender are the lowest possible. And if it comes out that perchance, we had
quoted/were to quote lower basic rates in any Sugar Mill/organization during the currency of contract/order, we
shall intimate the same and refund the difference of value immediately within fifteen days. If we fail to do so and
your mills come to know of it through own other sources, then your mills shall be entitled to claim the amount of
double the difference of the cost from us”.
19. The undersigned reserves the right to accept or reject any or all the tenders without assigning any reason.
The last date for the submission of E-Tender Technical & Commercial bids online is 03.08.2024
upto 09.30 AM, opening of Technical Bids on same day at 11.00 AM and Commercial bid of eligible
tenderers will be opened on 05.08.2024 at 10.00 AM. The negotiation will be held on 06.08.2024 at
11.00 AM. in the office of undersigned with the successful bidders.
Managing Director.
__________________________
Signature of the party with seal
Signature Not Verified
Digitally signed by SIMANT VERMA
Date: 2024.07.27 21:17:25 IST
Location: Haryana-HR
