DECK CADET’S HANDING OVER NOTES

Welcome on board.
Vessel is at Khor Fakkan, UAE taking stores,bunkers, undergoing annuals,
external audit & awaiting next employment.

DETAILS OF CURRENT VOYAGE

VOY NO. – TLOT 019
CARGO -
LOADPORT -
DISCHARGE PORT-

GENERAL INFORMATION
Vessel was taken over management on 13 Jan 2020 @ Yosu, South
Korea from TB Marine Ship Management. Vessel is delivered on 03-Jan-2019
from New Times Ship Building, China. She is Singapore flagged, ABS class
registered vessel.
This vessel is assigned with multiple load lines. Currently she is on
99997DWT corresponding to summer draft of 13.949m, changed for Loading
at Novorossiysk at start of the current voyage at Jorf Lasfar.
Please refer Ship’s particulars for further details.

BRIDGE FAMILARISATION
Primary means of navigation is ECDIS. Vessel fitted with two TOTEM ECDIS
both of which are on emergency power and with UPS. Vessel uses Digital
publications maintained by One Ocean. Admiralty Publications are all in soft
copy. Permits for chart and publication is ordered basis voyage requirement
and ordered through One Ocean. Detailed familiarization will be carried out
upon joining by responsible officer.

ECDIS
Vessel is fitted with 2 Totem plus ECDIS. Port side ECDIS No. 2 is used as
Primary and the permit folder for updating is master. Stbd side ECDIS No. 1
is used as Backup and the permit folder for updating is backup. Both ECDIS
are independent and each one can be used as master while the other one
automatically becomes back up. Route planning and route selection for
monitoring can be done on both ECDIS. When one ECDIS is down, other one
automatically takes the master status.
GMDSS Equipments

All GMDSS equipment are of Furuno. Vessel has got 2 INMARSAT-C terminals
independent of each other. No Radio telex. All communication equipments
are working satisfactorily. 2 New Spare Portable VHF Batteries are received
and kept in 2nd Off Drawer on Bridge to renew old ones Expiring in Nov
2022. See GMDSS Log for Entries.

VDR

Vessel is equipped with Furuno VDR. Procedure to extract is posted near the
small VDR remote panel on bridge front control console on port side. VDR
Pen drive for the same is kept on bridge.

BNWAS
Vessel has got Furuno bridge watch alert system. It has 2 level passwords.
Level 1 password is for system settings and only master knows that. Same is
the case for level 2.

RADARS
Vessel has one X-Band and one S-Band radar of Furuno. Both are in good
working condition. Although, PM is checked every watch and is well within
the Makers limits. Magnetron for the X-band Radar is changed on 23-July-
2022 and we have one spare In IT Locker.
S-Band is a solid state Radar and doesn’t have Magnetron. During My tenure
X Band RADAR got frozen and issue was faced and Furuno Was advised
about the same, follow up is in mails. Presently Radar is working satisfactory.

Doppler Log
Furuno Doppler speed log is installed onboard. Please Note the Doppler gives
erratic readings when depths below 40 Mtrs are observed as it gives
erroneous speed and this will raise alarm in Autopilot and Gyro Compass
panel. You can switch to Speed over Ground using Track Button.

Satellite Log
Furuno satellite log is installed onboard with a separate antenna working on
the GPS principle.

DGPS

2 Furuno DGPS independent of each other.

Please note that the No. 2 DGPS above the chart table is connected to the
Master Clock and the Telegraph printer and also to the Engine Room
equipments.
All the Advancing/ Retarding is to be done using No. 2 DGPS above the chart
table:
MenuSystem SettingCorrection, OffsetLocal TimeManual InputSet
Time Zone (UTC +/- XX)
Please do not attempt to make any settings from the master clock otherwise
the clocks will start turning without control over it.
In case of GPS signal loss rarely in certain areas do not do anything, clocks
will start turning.
Inform all departments if necessary.
Just wait few seconds for the GPS signal to be normal, acknowledge the
alarm and all the clocks will return to normal time.

Advance/Retard to be done manually from Menu in Both ECDIS, RADARs and

AMS Conning Console

AIS
Furuno AIS is fitted capable of being reduced to 1 Watt power transmission.
When AIS Status is changed to “Moored” Power changes to 1 Watt.

Course Recorder
Digital course recorder with a stylus pen. Mark every noon, arrival &
departure with
the stylus pen.

Telephones
V-Sat phone is available on Bridge, CCR, ECR, Master & Ch. Engineer’s cabin
Crew personal call by chat card is installed near TV in Crew’s recreation
room. We do not have any chat cards on board at present since the internet
is working fine. FBB phone is on bridge.

Autopilot
Vessel has Yokogawa Make Autopilot, Testing off alarms is posted near to it
including all procedures of failure. Vessel is facing challenges regarding
autopilot when in use with No.1 Steering Motor and No.1 Telemotor and
rectification is in progress , After various tests and monitoring we have found
out that No.1 Steering Motor is causing issues(Office aware of present
scenario) .No.1 steering Motor Timer Delay is bypassed and will be renewed
on receipt of spares.

CARGO & BALLAST SYSTEM

Cargo:
1. Vessel is conventional tanker with configuration of cargo tank: 1W, 2W,
3W, 4W, 5W, 6W and Slop W cargo tanks with 1 Residual Oil Tank. 1W,
4W & both Slops tanks are in Group No.1, 2W and 5W are in Group
No.2 and finally 3W and 6W are in Group No.3.
2. The Cargo Oil Transfer system on board this vessel is able to load
and/or discharge three (3) different kinds of oil simultaneously without
any contamination of the grades.
3. Vessel is fitted with 3 steams driven centrifugal cargo oil pump of
capacity 3000 m3/hr each, 2 cargo educators of capacity 300 m3/hr
each, 1 stripping pump of capacity 200 m3/hr,
4. 2 centrifugal electric driven ballast pump of 2000 m3/hr each, 2 ballast
educators of capacity
200 m3/hr each.
5. The Cargo Pumping system allows a cargo maximum unloading rate of
9000 m3/hr with three (3) Centrifugal cargo pumps simultaneously.
6. The vessel is able to load at a rate of approx. 10,800 m3/hr, through
the three manifolds.
7. Vessel is fitted with Vacuum pumps (AUS system) for Ballast pump.

Ballast Tanks: FPK, 1W to 7W and APK tank.

1. You will find that Soundings of the ballast tanks shown by the
pneumatic gauging system & the Manual soundings are different;
Reason: Manual sounding table takes into account the increased
distance to the bottom of tank due to various bends/curvature of the
pipe. Also both the Sensor and the bottom of the Sounding pipes in
most tanks are at least 5 cm height above tank top
The ballast system gauges are of the electro/pneumatic type with
submerged sensor

BWTS

MAKER: SAMSUNG HEAVY INDUSTRIES

MODEL: SP-100, 4000m3
1. The BTWS consist in two main treatment unit,
a. Electrolysis
b. Neutralization
The first treatment phase is filtration with fully automatic back flushing – The
Overboard requires to be kept open during ballast operations to allow the
back flush overboard. The principal function of the filter unit is removal of
suspended object such as large organisms, mud salt particles, organic and
inorganic particulates that could be included in sediment. The additional
purpose of filter unit is to ensure water quality for treatment efficiency of
electrolysis unit. Treatment of filter unit will be used only in up take
(ballasting) operations and any reject from the filter return to their point of
origin. Therefore, no new waste is produced from filter.
The Filters should be cleaned before any ballasting operation else you may
have issues due to clogging of same, which may result in continuous back
flush operations effecting the ballast capacity or even a complete shutdown.
The second phase treatment is with electrolysis unit;
The key rolls of electrolysis unit are: generating active substances, which are
kind of disinfectant, and injecting sufficient concentration of disinfectant in to
main stream of ballast water. The operation of this unit is only in ballasting
operation.
Neutralizing Unit
The neutralization agent is stored in a tank in foam room; during deballasting
if the residual oxidant concentration is more than 0.2 ppm the Neutralizing
agent is injected into the ballast water to neutralize same
If the BWTS was used for ballasting – The BWTS must be used for
deballasting to ensure that the residual oxidant is neutralized if required
The system control unit of BWTS controls the system valves, electrolysis, and
neutralization and filter unit and monitor the status of the system.
After Ballasting to prevent corrosion of the BWTS turn off rectifier – Then
after 1 minute stop the booster pump
During Deballasting, Operate BWTS in ballast mode for 2 mins to clear
system of untreated sea water
The TRO unit requires its buffer / indicator solutions to be replaced every
three months. Spare Solution is in CCR.

Very important: Vessel has only D-2 certificate (IBWMC) so in the case of
BWTS failure vessel has to fill form ‘Env 1a - BWTS Failure Reporting Form’
and through the Office ask from flag state exemption to use ballast system
as per D-1 Water Ballast Management method.
Also, Note that for transfer of FW in APK for tank cleaning or any other
purpose, flag stage permission is required through the office.

ODME
 1. ODME is in good working condition. During last decanting on 12th Sep
2022, faced “Flow underrange alarm” issue, which was rectified by
cleaning sensor of flow meter of stripper line in Pumproom.
2. ODME last inspection/calibration was carried out in Singapore on 30
July 2021.
ODME measuring cell was replaced due to malfunction (self-test failed)
in May 2022. Annual calibration of the measuring cell is due in Nov
2022.
3. Capacity of ROT tank is 312.50 m3 (100%).
4. Present quantity of slops on board is approx. 123.97 m3 in ROT tank
post decanting.
5. Residual oil tank is fitted with pipeline arrangements to transfer the
tank washings after decanting & E/R bilges and shall not be used for
loading cargo.

TANK VENTING
1. One (1) independent pressure/vacuum valve (1400mmWG/-
350mmWG) is fitted on each cargo/slop tank for tank venting and
breathing.
2. The capacity of each valve on cargo tank is based on rates for cargo
loading of maximum 1800 m3/h and for cargo unloading of maximum
1500 m3/h.
3. When the vessel loads, the tank venting is taking place through the
common Mast riser located in way of 3W COT or through the Vapour
Control Manifold.
4. Vessel is equipped with breather valve, placed between main IG line
and Mast raiser (pressure/vacuum settings of the valve are:
1400mmWG/-350mmWG).
5. Three (3) portable gas-freeing fans of water turbine driven type with
accessory are available on board. Fire and G/S pumps are being
utilized for the operation of the portable gas freeing fans.
6. Portable / personal Gas meters are in good working condition and have
to be calibrated on-board as per company policy.
7. Vessel has one spare PV Valve kept in stbd midship store.

INERT GAS
1. The capacity of the inert gas system is 11250 m3/hr based on
maximum cargo discharge rate of 9000 m3/hr.
2. A branch line is leading from the inert gas distribution main line to
each cargo and slop tank.
3. One (1) water (anti-freeze) filled type pressure/vacuum breaker is
fitted on the Inert Gas main line on deck (1800mmWG/-700mmWG).
Density of liquid mixture is 1.062 t/m3.
 4. PV breaker liquid level and mesh condition is checked prior every
operation.

TANK CLEANING
1. Ship is provided with 2 fixed deck mounted fully programmable single
nozzle tank cleaning machines for tanks 1W-6W.
2. One (1) fixed deck mounted fully programmable single nozzle and
three (3) submerged non-programmable twin nozzle tank cleaning
machines are provided for each Slop tank.
3. One (1) fixed deck mounted fully programmable single nozzle and one
(1) submerged non-programmable twin nozzle tank cleaning machine
is provided for ROT tank.
4. All machines are in good working condition. Tank Cleaning Machines
have been used during tank cleaning operations (change of grades)
and all machines are running good and last inspection/greasing of
gears carried out in July 2022.
5. Tank cleaning Heater in good working condition. Please carry out
checks before using heater, drain steam lines properly. Last used on
04 Aug 2021 during HW wash tank cleaning operation.
All temperature gauges working in good condition.
6. Use slop tank stbd for tank cleaning, as the suction line (CO 198) is
around 1 mtrs above tank top, whereas slop port suction line (CO 221)
is around 2 mtrs above tank top. Less amount of water (approx.
150~160m3) is enough for tank cleaning operation using Slop S tank.
After washing the wash water to be transferred to Slop P for decanting
purpose as ODME recirculation discharge line is in Slop P.

CRANES
1. Vessel has 4 nos of crane on deck. Details as follows:
- 2 Hose handling crane at Midship- SWL 15T
- 2 provision crane (Stbd side -2T, Port side- 6.5T)
2. Hose handling cranes are in good working condition. Spare wires are
kept in stbd side mid-ship store. Maintenance related to hydraulic lines
is in progress on port provision crane. Crane is operational. Stbd
provision crane RAM seal leaks during operation. Vessel is waiting for
supply of spares for same.

REQUISITIONS
All required requisitions are made in NSE and are expected to arrive @ Khor
Fakkan.
All requisitions are to be made by you. Requisition list will be provided to you
by bosun, P/Man and Messman. Let C/O verify it before sending for approval.
COMMUNICATION
1. Internal communication is through 8 network computers provided on
board. Please go through IT policy provided. The passwords for
network PC's are available in IT Policy. Current Password :

2. Vessel is provided with 10 Motorola UHF Radio (1-Master, 1-Choff, 1-

Bosun, 1-Pman, 1-Deck cadet, 2- AB, 1-Bridge, 2-E/R, 1-C/E).
Additionally 1 new spare UHF kept in IT locker. Four (4) additional sets
of walkie-talkies are provided for fire fighters, Two (2) in foam room
and two (2) in A Deck Safety Locker. Updated inventory for walkie
talkies is present in C/O’s folder.

DECK / ACCOMODATION EQUIPMENTS AND MAINTENANCE

1. The Planned maintenance computer based system used on board is
the NS. Follow the maintenance schedule and reporting of work and
inform master. The same is used for raising requisitions.
2. Presently all maintenance is completed as per the schedule on deck.
3. All mooring wires/fire wires/ crane wires/ davit wires/ accommodation
ladder wires are well lubricated as per PMS.
4. Cargo & ballast valves are in good condition without operational
problems.
Fixed gas system monthly calibration carried out by vessel. Portable gas
equipment to be calibrated every monthly or prior every operation.
Requisition for the regulator of FGDS gas bottle has been made and same is
expected to arrive at Khor Fakkan.

Work orders will be made completed by you. The job findings, photos & JSA
(If applicable) are to be linked to the WO. Please go through the description
prior carrying out the job and putting the findings.

SMS AND PAPER WORK

1. Refer to Docmap (HSQEEn) for all your duties and responsibilities.
2. All the papers related to the month end are in the chief officer folder in
the shared drive.
3. You will also have to participate actively in raising near misses/Unsafe
act conditions reporting and making Safety and antipollution meeting
content each month. For this content mark each mail containing fleet
 flashes, safety bulletins and other related stuffs with CATEGORY colour
blue named as “HSE”.
4. All cargo related papers are in chief officer folder.
5. Weekly NPDES checklist to be carried out in Docmap, Please refer to
prior forms for dates.
6. Voyage and port work orders (m-port) to be filled in NS and required
attachments to be made. Refer to previous finding in NS for your
understanding.
7. Various on-board training matrix is attached for your perusal.
8. For cargo related checks and tests refer to CRG 16 file. (ex OTP File)
9. Monitor rest hours of deck staff in ISF, If NC arises inform C/O.
Necessary compensatory rest to be provided to the crew member, CAR
for all rest hour related NC will be issued by office. A weekly file sync is
to be carried out and sent to office, refer to old mails for the
procedure(Confirm with E/R prior sending the sync file).
10. Daily work planning meeting is carried out every day at in
between 1000 Hrs to 10:30 Hrs in CCR and form updated in ships
common drive, print out taken and filed.
11. All-important communication and safety related mails are kept in
CCR inbox. Please go through the folder to get brief idea about vessel’s
history since takeover and changes in company
policy/forms/procedures.
12. Blank Print outs of IG Record, repetitive checks(SSSCL), permits
are kept in the tray above the CCR bridge.
13. All old log books are kept in the bridge cabinet. Some of the old
CCR log books and papers are kept inside the cabinet besides the CCR
bridge.

Stencils
1. All size stencils are available.
2. Most of the stencilling is covered on deck
3. Old stencils are kept in ship’s office drawer besides the fridge cabinet.
4. Paper for stencils in kept in the stationary locker(Try using the white
chart paper instead of the paper charts)

CARGO CONTROL ROOM

1. Ballast tanks and draft gauges’ air purging is in Foam room and working
satisfactorily.
Before ballasting water ballast tanks make sure you disconnect the gas
detection system for the particular tank.
2. 0.2 Stbd list means vsl is upright
3. All high level/overfill alarms in working condition and all radar gauges are
accurate when compared with the UTI tapes. Tape was replaced in UTI Sr.
No. 62 due to high continuity. Requisition for spare tapes has been made.

LAST DONE DATES

AUDITS/INSPECTION/VETTING:

Last PSC Inspection: 03 Aug 2022 at Novorossiysk, Russia

Last Vetting inspection carried out at Tangier Med on 18 Jul 2022.
Last Annual Survey carried out at Fujairah on 19th Nov 2021

IG SYSTEM:
Date of PV Breaker Annual Inspection: 04 Oct 2021
Deck seal inspection Last inspection: 16 Sep 2022

ODME AND TANK CLEANING:

Last Date of Shore calibration – 30 July 2021
ODME Last monthly test was done on 20 Aug 2022
Last Date of Deslopping: 13 Apr 2022
Last Tank Cleaning carried out in: 22 Jul 2022
Last Date of Decanting operation: 14th Sep 2022
Last Date of Tank Cleaning Heater used: 04 Aug 2021
Last shore calibration of UTIs: 05 Nov 2021 (2 by shore, 1 by ship)

MOORING
LAST DATE OF WINCH BRAKE TEST: 27 Jul 2022
TAILS ROPE RENEWED: 30 Dec 2021

IMPORTANT
Please find below points which are relevant to the current issues:

 Please see attached pending defect list and their current status.
 BA030 valve is kept in open position by using manual hand pump for
normal ops
 BA002 valve is kept open locally for normal ops