Standard: ISO 9001:2015
SRI VINAYAGA FUTURA TECHNOLOGIES
Issue No./Date:
01/09.04.2021
Document Ref No: QSP-02
Rev. No./Date:
00/09.04.2021
Title: Purchase
1.0 Purpose
To define the methodology of identifying the Supplier from where the
products and services required for production are either procured or
outsourced
2.0 Scope
This procedure is applicable to the entire Supplier where the products/
processes are outsourced that is required for products and services
realization.
3.0 Responsibility
Purchase Incharge
4.0 Procedure
4.1 Evaluation and selection
The identification of Supplier is initiated under the following
circumstances, but not limited to:
a. Requirement Material
b. Requirement consumables, Machine spare parts
c. Service base (Calibration)
d. Existing Supplier not capable
The Supplier are identified from sources like business Purchase
Incharge/ references or any other modes, who meet the following any
one of the criteria (except point a, which is mandatory)
a. Customer Approved Source
b. Past Experience
c. Authorized Distributor
d. ISO Certified Organization
e. Competitive pricing & Quality
Quality System Procedure Page 1 of 4
Standard: ISO 9001:2015
SRI VINAYAGA FUTURA TECHNOLOGIES
Issue No./Date:
01/09.04.2021
Document Ref No: QSP-02
Rev. No./Date:
00/09.04.2021
Title: Purchase
For the identified Supplier Evaluation form is issued to get the
details of Supplier to assess their capability. If the initial scrutiny of
Supplier demonstrates satisfactory results, trial orders are placed
which are monitored for minimum of five supplies and the details are
recorded in the Supplier Evaluation Form.
Supplier Re-Evaluation contact frequency of once in a year. If the initial
scrutiny of Supplier does not satisfy then assessment is carried out at
Supplier premises using Supplier Re-Evaluation form.
If the Supplier is involved in any Service provider, their work site is
assessed to evaluate the production capability, competence of
personnel and maintenance of any management system using
Supplier Evaluation form
On satisfactory performance on these supplies, they are approved and
their details are updated in the List of Approved Supplier.
4.2 Supplier Monitoring
The performance of the Supplier is monitored at a frequency of once in
a year using Supplier Monitoring Register.
The performance is monitored on the following factors, which would
affect the compliance to customers’ requirements
Delivery performance the Supplier are re-evaluated once in a year
based on the performance rating, which is arrived by the following
compilation of the data regarding their supplies:
Performance Rating = QR + DR = _____ %
Where;
QR refers to Quality Rating-100%
DR refers to Delivery Rating-100%
Quality System Procedure Page 2 of 4
Standard: ISO 9001:2015
SRI VINAYAGA FUTURA TECHNOLOGIES
Issue No./Date:
01/09.04.2021
Document Ref No: QSP-02
Rev. No./Date:
00/09.04.2021
Title: Purchase
Number of Quantity accepted
QR = X 100
Total no. of Quantity supplied
On time delivery= 100%
3 days delay= 90%
DR = 5 days delay= 70%
7 days delay = 50%
Above 7 days = 0
Based on the above analysis, the performance of the Supplier is re-
evaluated during the subsequent Management Review. In case of any
major customer complaints the performance is analyzed, and their
performance is re-evaluated.
Though the above explained methodology is common for all Supplier
the type and extent of control is expressed in the Approved Supplier
List considering the scope of supply by the Supplier
External Provided Process
The need for procurement may arise from any one of the following
situations.
a. Requirement Material
b. Requirement consumables, Machine spare parts
c. Service base (Calibration)
d. Existing Supplier not capable
e. Analysis of available stock
Quality System Procedure Page 3 of 4
Standard: ISO 9001:2015
SRI VINAYAGA FUTURA TECHNOLOGIES
Issue No./Date:
01/09.04.2021
Document Ref No: QSP-02
Rev. No./Date:
00/09.04.2021
Title: Purchase
The requirements are requested with app function by verbal
communication and if the requirement is approved by the Managing
Partner after reviewing the adequacy of requirements.
On approval of the purchase requirements, appropriate Supplier are
identified from the List of Approved Supplier and quotations are
obtained. On receipt of quotations they are compiled, compared and
cost-effective Supplier is selected and Purchase Order is prepared.
The requirements are clearly specified in detail, including any specific
requirements like Demo, Training, etc. The prepared Purchase Order or
Verbal order in Purchase Incharge approved by the Managing Partner
and then released to respective Supplier. The details are registered in
the Supplier Monitoring Register.
5.0 Reference Documented Information
1. List of Approved Supplier
2. Supplier Evaluation Form
3. Supplier Re-Evaluation Form
4. Supplier Monitoring Report
Prepared by: Approved by:
Quality System Procedure Page 4 of 4
