National Highways Authority of India Request For Proposal

PROCEDURE UNDER E-TENDERING

INSTRUCTIONS TO BIDDER FOR e-TENDERING

(Note: RFP stands modified to the extent required as per these instructions)
Name of Work: 4-Laning of Jagtial - Karimnagar Section of NH-563 from Jagtial Bypass
Start at Design Ch. 0.000 (Existing chainage 90/500 on NH-63) to Design
Ch.28.000 km (Existing chainage 23/350 on NH-563) near Gangadhara
(Design Length 28.000 km) under NH(O) on Hybrid Annuity Mode in the
State of Telangana.

Definitions:

a. National Informatics Centre (NIC): A service provider to develop and customize the
software and facilitate the process of e-tendering on application service provider model.

b. https://etenders.gov.in: An e-tendering portal of National Highways authority of India

(“NHAI”) introduced for the process of e-tendering which can be accessed on
https://etenders.gov.in.

Words in capital and not defined in this document shall have the same meaning as in the
Request for Proposal (“RFP”).

1. Accessing/ Purchasing of BID documents

(i) It is mandatory for all the bidders to have class-III Digital Signature Certificate (DSC)
and encryption Component (in the name of person who will sign the BID) from any of
the licensed Certifying Agency (Bidders can see the list of licensed CAs from the link
www.cca.gov.in) to participate in e-tendering of National Highways Authority of India,
New Delhi.
DSC should be in the name of the authorized signatory as authorized Appendix III of the
submitted RFP. It should be in corporate capacity (that is in Bidder capacity / in case of
JV in the Lead Member capacity, as applicable). Please ensure the submission of
document certifying the class III DSC.

(ii) The Authorized Signatory holding Power of Attorney (POA) or the person
executing/delegating such POA shall only be the Digital Signatory. In other cases, the
Bid shall be considered non–responsive.

(iii) To participate in the bidding, it is mandatory for the bidders to get registered their firm /
Consortium with e-tendering portal of NHAI https://etenders.gov.in to have user ID &
password which has to be obtained free of cost.

Following may kindly be noted:

(a) Registration should be valid at least up to the date of submission of BID.
(b) BIDs can be submitted only during the validity of their registration with the
4-Laning of Jagtial - Karimnagar Section of NH-563 from Jagtial Bypass Start at Design Ch. 0.000 (Existing chainage 90/500 on
NH-63) to Design Ch.28.000 km (Existing chainage 23/350 on NH-563) near Gangadhara (Design Length 28.000 km) under
NH(O) on Hybrid Annuity Mode in the State of Telangana
National Highways Authority of India Request For Proposal
https://etenders.gov.in
(c) The amendments / clarifications to the BID document, if any, will be hosted on
the NHAI website (https://nhai.gov.in) / NHAI e-tendering portal
https://etenders.gov.in
(d) If the firm / Consortium is already registered with e-tendering portal of NHAI,
Government of India and validity of registration is not expired the firm /
Consortium is not required a fresh registration.

(iv) The complete BID document can be viewed / downloaded from e-tender portal of NHAI
https://www.nhai.gov.in or https://etenders.gov.in from 23.07.2024 to 05.09.2024 (upto
1100 Hrs. IST).

(v) To participate in bidding, bidders have to pay a sum of Rs. 90,000/- (Rs. Ninety
Thousand only) as a cost of the RFP process (non-refundable) transmitted online.

2. Preparation & Submission of BIDs:

(i) Detailed tender documents for RFP may be downloaded from e-tender portal of
NHAI https://etenders.gov.in from 23.07.2024 to 05.09.2024 (up to 1100 Hrs. IST)
and tender may be submitted online following the instruction appearing on the
screen. A buyer manual containing the detailed guidelines for e-tendering is also
available on e- tender portal of NHAI, Government of India.

Bid must be submitted online only through e-procurement portal of NHAI

(https://etenders.gov.in) using the digital signature of authorized representative of
the Bidder on or before 05.09.2024 (upto 1100 hours IST).

(ii) The following documents shall be prepared and scanned in different files (in PDF or
RAR format such that file size is not more than 30 MB) and uploaded during the on-
line submission of BID.

A. Only Electronic Form (to be uploaded on the https://etenders.gov.in) (Refer to

Clause 2.11.1 of the RFP)
I. Technical Bid
(a) Appendix IA (Letter comprising the Technical Bid) including Annexure-I to VI
and supporting certificates / documents. However, those Bidders, whose RFAQ
eligibility limit assessed by NHAI is not less than the estimated cost of the
Project, are not required to submit Annexure II to IV of Appendix-IA. If RFAQ
results are not valid on the deadline for submission of the bids, then they have to
submit Annexure II to IV of Appendix-IA also;

(b) Power of Attorney for signing the BID as per the format at Appendix-III;

(c) if applicable, Power of Attorney for Lead Member of Consortium as per the
format at Appendix-IV
4-Laning of Jagtial - Karimnagar Section of NH-563 from Jagtial Bypass Start at Design Ch. 0.000 (Existing chainage 90/500 on
NH-63) to Design Ch.28.000 km (Existing chainage 23/350 on NH-563) near Gangadhara (Design Length 28.000 km) under
NH(O) on Hybrid Annuity Mode in the State of Telangana
National Highways Authority of India Request For Proposal
(d) if applicable, Joint Bidding Agreement for Consortium as per the format at
Appendix-V;

(e) copy of Memorandum and Articles of Association, if the Applicant is a body

corporate, and if a partnership then a copy of its partnership deed;

(f) Copies of Applicant’s duly audited balance sheet and profit and loss statement
for preceding 5 years.

(g) if applicable, Certificate/Copy of RFAQ eligibility limit assessed by NHAI.

(h) Integrity Pact as per format given in Appendix VI shall be submitted by the
Bidder with the RFP Bid duly signed by Authorised signatory & shall be part
of the Concession Agreement;

(i) Copy of BID Security of Rs. 8.48 Crore (Rupees Eight Crore and Forty-Eight
Lakhs only) in the form of Insurance Surety Bond (issued by Insurance
Company authorized by Insurance Regulatory and Development Authority of
India in the format at Appendix-VIII), Account Payee Demand Draft, Fixed
Deposit Receipt, Banker’s Cheque or e-Bank Guarantee in the format at
Appendix-II from a Scheduled Bank.

(j) Proof of online payment of Rs. 90,000/- (Rupees Ninety Thousand only)
towards cost of Bid Document transmitted online to NHAI.

(k) Deleted

(l) An undertaking from the person having PoA referred to in Sub. Clause-(b)
above that they agree and abide by the Bid documents uploaded by NHAI and
amendments uploaded, if any.

(m) Certificate regarding Compliance with Restrictions under Rule 144 (xi) of the
General Financial Rules (GFRs) as per format given in Appendix-VII shall be
submitted by the Bidder with the RFP Bid duly signed by Authorised signatory
& shall be part of the Concession Agreement.

(n) Copy of Registration from the Competent Authority as defined in Public

Procurement Order No. F. No. 6/18/2019-PPD dated 23rd July 2020, if
applicable (to be submitted by the “Bidder from a country which shares a land
border with India”).

FINANCIAL BID

(o) Appendix-IB (Letter comprising the Financial Bid).

Self-Certification:

4-Laning of Jagtial - Karimnagar Section of NH-563 from Jagtial Bypass Start at Design Ch. 0.000 (Existing chainage 90/500 on
NH-63) to Design Ch.28.000 km (Existing chainage 23/350 on NH-563) near Gangadhara (Design Length 28.000 km) under
NH(O) on Hybrid Annuity Mode in the State of Telangana
National Highways Authority of India Request For Proposal
Self- certification by the Bidder that its Bid meets the Local Content requirement
for ‘Class – I Local supplier’/ ‘Class – II Local supplier’, as the case may be. The
Self-certification shall also have details of the location(s) at which the local value
addition is made. In case, bidder do not submit the aforesaid Certification, the
bidder will be summarily treated as ‘NonLocal Supplier’.

In case of procurement for a value in excess of Rs. 10 crores, the ‘Class – I Local
supplier’ / ‘Class – II Local supplier’ shall have to provide a Certificate from the
Statutory Auditor or Cost Auditor of the Company (in case of Companies) or from
a practicing Cost Accountant or practicing Chartered Accountant (in respect of
Suppliers other than Companies) giving the percentage of Local Content upon
Construction of the Project.

B. Original (in Envelope) and Electronic form (to be uploaded on the

https://etenders.gov.in) (Refer to Clause 2.11.2 of the RFP).

The Lowest Bidder shall submit the following documents physically before
issuance of Letter of Award (LOA) by the Authority:

(a) Original Power of Attorney for signing the Bid as per the format at Appendix-
III;

(b) If applicable, Original Power of Attorney for Lead Member of Consortium as

per the format at Appendix–IV;

(c) If applicable, Original Joint Bidding Agreement for Consortium as per the
format at Appendix–V;

(d) if applicable, Certificate/Copy of RFAQ eligibility limit assessed by NHAI

(e) Copy of BID Security of Rs. 8.48 Crore (Rupees Eight Crore and Forty-
Eight Lakhs only) in the form of Insurance Surety Bond (issued by Insurance
Company authorized by Insurance Regulatory and Development Authority of
India in the format at Appendix-VIII), Account Payee Demand Draft, Fixed
Deposit Receipt, Banker’s Cheque or e-Bank Guarantee in the format at
Appendix-II from a Scheduled Bank.

(f) Deleted.

(g) Integrity pact on plain paper shall be submitted by the Bidder with the RFP Bid
duly signed by Authorized signatory & shall be part of the Concession
Agreement;

(h) Deleted

4-Laning of Jagtial - Karimnagar Section of NH-563 from Jagtial Bypass Start at Design Ch. 0.000 (Existing chainage 90/500 on
NH-63) to Design Ch.28.000 km (Existing chainage 23/350 on NH-563) near Gangadhara (Design Length 28.000 km) under
NH(O) on Hybrid Annuity Mode in the State of Telangana
National Highways Authority of India Request For Proposal
(i) An undertaking from the person having PoA referred to in Sub. Clause-(a)
above that they agree and abide by the Bid documents uploaded by NHAI and
amendments uploaded, if any.

(j) Original Statement of Legal Capacity as per format at Annexure V to Appendix

I.

(k) Original of experience certificates apostile at foreign origin, if any

(l) Certificate regarding Compliance with Restrictions under Rule 144 (xi) of the
General Financial Rules (GFRs) as per format given in Appendix-VII shall be
submitted by the Bidder with the RFP Bid duly signed by Authorised signatory
& shall be part of the Concession Agreement.

(m) Copy of Registration from the Competent Authority as defined in Public

Procurement Order No. F. No. 6/18/2019-PPD dated 23rd July 2020, if
applicable (to be submitted by the “Bidder from a country which shares a land
border with India”).

While submitting Bid Security via Account Payee demand draft, Fixed Deposit Receipt
or Banker’s cheque, it is to be ensured by the bidder that Account Payee demand draft,
Fixed Deposit Receipt or Banker’s cheque are submitted physically latest within 5
working days of the Bid Due Date (upto 1100 hours IST) to the following address
placed in a sealed envelope and bearing the identification “4-Laning of Jagtial -
Karimnagar Section of NH-563 from Jagtial Bypass Start at Design Ch. 0.000
(Existing chainage 90/500 on NH-63) to Design Ch.28.000 km (Existing chainage
23/350 on NH-563) near Gangadhara (Design Length 28.000 km) under NH(O) on
Hybrid Annuity Mode in the State of Telangana.”

[Address: National Highways Authority of India G-5&6, Sector -10, Dwarka, New
Delhi-110075]. Else the bid submitted will be rejected

(ii) The Lowest Bidder shall submit the original documents specified above in point no. 2
(ii) (B) together with their respective enclosures physically before the
issuance of Letter of Award (LOA) by the Authority and seal it in an envelope and
mark the envelope as “Bids”. Lowest Bidder (including all its Consortium Members)
failing to submit the original documents required as per above shall be unconditionally
debarred from bidding in NHAI projects for a period of 5 years. The said envelope shall
clearly bear the name of the Project and name and address of the Bidder. A receipt
thereof should be obtained from the below mentioned person.

ATTN. OF : Sh.: Ajay Singh Bargoti

DESIGNATION : General Manager (T) Telangana
ADDRESS : National Highways Authority of India,
G-5&6, Sector-10, Dwarka, New Delhi-
110075
4-Laning of Jagtial - Karimnagar Section of NH-563 from Jagtial Bypass Start at Design Ch. 0.000 (Existing chainage 90/500 on
NH-63) to Design Ch.28.000 km (Existing chainage 23/350 on NH-563) near Gangadhara (Design Length 28.000 km) under
NH(O) on Hybrid Annuity Mode in the State of Telangana
National Highways Authority of India Request For Proposal
Phone No. : 011-25074100/200 (Extn. – 1409)
E-MAIL ADDRESS : [email protected]

(iii) The Bidder shall upload scanned copies of the documents as specified in point
nos.2(ii)(A) & (B) above on the https://etenders.gov.in before 1100 hours Indian
Standard Time, on the Bid Due Date. In the event of any discrepancy between the
original and the copy (in electronic form), the original shall prevail.
(iv) It may be noted that scan copies can be prepared in different file format i.e. PDF and/ or
RAR only. The Bidders can upload a single file of size of 30MB only but can upload
multiple files.

3. AMENDMENT OF RFP:
Any Addendum to the RFP shall be uploaded only on the https://etenders.gov.in
(Refer Clause 2.9.2 of the RFP)

4. MODIFICATION/SUBSTITUTION/WITHDRAWAL OF BIDS (Refer

Clause 2.14.3 of the RFP):

i. The Bidder may modify, substitute or withdraw its e- Bid after submission prior to
the Bid Due Date. No Bid can be modified, substituted or withdrawn by the Bidder
on or after the Bid Due Date & Time.
ii. For modification of e-Bid, Bidder has to detach its old Bid from e-procurement
portal and upload / resubmit digitally signed modified Bid. For withdrawal of Bid,
a Bidder has to click on withdrawal icon at e-procurement portal and can withdraw
its e-Bid. Before withdrawal of a Bid, it may specifically be noted that after
withdrawal of a Bid for any reason, Bidder cannot re-submit e-Bid again.

5. OPENING AND EVALUATION OF BIDS (Refer to Clause 3.1 of the RFP):

(i) The Authority shall open documents of the Bid received in electronic form as
mentioned in point nos. 2(ii)(A) &(B) at 1130 hours Indian Standard Time on
06.09.2024, online, in the presence of the Bidders who choose to attend. The
Authority will subsequently examine and evaluate the Bids in accordance with the
provisions set out in the RFP.

DISCLAIMER
The Bidder must read all the instructions in the RFP and submit the same
accordingly.

4-Laning of Jagtial - Karimnagar Section of NH-563 from Jagtial Bypass Start at Design Ch. 0.000 (Existing chainage 90/500 on
NH-63) to Design Ch.28.000 km (Existing chainage 23/350 on NH-563) near Gangadhara (Design Length 28.000 km) under
NH(O) on Hybrid Annuity Mode in the State of Telangana