Doc No : KI:F:PUR:02

KANSAL INDUSTRIES SUPPLIER AUDIT CHECKSHEET Rev No : 03

Date : 01.04.2024
VENDOR ATTENDEES :
DATE OF AUDIT :
Supplier Name
Auditors :

Part Name :

Part Number：

Category Audit Area Concerning regulation Judgment Remarks Follow Up

Do you define the procedure for Product
Regarding implementation rule of development including the following ? -scope of
1
1 production preparation parts, responsibility of each department, control
contents / items?
Regarding management /
Do you implement follow-up to control the
implementation by production
1 schedule and progress of production preparation
2 preparation plan / report (master
items? Incl top management
1. Production plan)
preparation / New
Product Do you consider following items and implement
Development corrective and preventive action to the processes
Defect prevention on the stage of
and standards before regular production?
process design by using 1
3 -Troubles in the past; -Defect items expected;
FMEA/Matrix diagram
-Defect items unable to capture at customer;
-Defect items difficult to repair;

Product/process evaluation at the Do you prevent defects by quality improving

quality evaluation meeting in 1 activities of cross-function team to evaluate
4
each trial quality performance?
Do you define following items related to initial
production control by standards ?
-controlled parts; -controlled items; -inspection
1 method;
-initial production control period;
２． Regulation for
-a person who announce start/end of initial
Regulation for 1 initial production control
production control; -finish condition;
initial production
control How do you define items required special control
during initial production control? Do you set
2
stricter inspection methods than the ordinary
inspection?
Implementation of initial Do you control process capability and defect rate
1
2 production control during initial production control?
Do you define unexpected change (unusual) and
1
planned change clearly?
Do you define procedure(rules applied from
Definition and implementation of
2 sharing information to result confirmation) at
© 1 changing management
change occurrence?
３． Do you record product quality check results to
Changing 3
ensure traceability? Incl retroactive checks
management 1 Do you define and control initial part clearly?
Definition and control method for Do you control initial parts separately and make
2 initial part 2 quality records about them?(both internal and
outsourced process are included)
Do you make and review process control
Procedure to make process
standards, Inspection specifications, Operation
control standards(QA process 1
1 instructions for all products which is shipped to
charts)
４． SMC / MSIL / Tier 1 ?
Standards Procedure to control standards
management Do you have consistency to keep process control
・Process control standards 1 standard, inspection specification, operation
2
・Inspection specifications inspection and parameter chart?
・Operation instructions
Do you clarify the department in charge of
promoting quality education, implement
1
education based on annual plan?
Are records of education kept?
© 1
Education/ training procedure
Do you define and implement the skill evaluation
５． of operator to determine whether operator can
Education and 2
work without surveillance?(e.g. acceptable
training revel/evaluation frequency/evaluation method)

Education for Do you periodically monitor the skill of

managers/Inspectors/ 1 certificated operators and follow up to improve
2
Special operators their skill?
Activity to keep/improve Do you conduct quality audit to identify issues
1
1 production quality and properly improve them?
６．
Do you confirm consistency between actual
Quality audit and 1
operation and standard?
process
Content of process review
verification 2 Do you confirm if countermeasures are taken
2
properly to prevent reoccurring of quality failure?

７． Evaluation method for new Do you define criteria to certificate new suppliers
1 1
Supplier control suppliers and implement them?
Do you define clearly what is abnormal situation
1
and make operators know the definition?

Do you clarify and standardize the handling

Handling when abnormal 2 rules/routes for customer claims, in process
1 situation occurs failure and supplier failure?
Do you have criteria to estimate the scope of
suspected lot for abnormal situation? When
© 3
abnormal situation occurs, do you trace
８． suspected lot based upon the criteria?
Handling
abnormality in Do you prevent recurrence of issues by analyzing
quality 1 cause of occurring defect based on process
Prevention of recurrence investigation result such as 5-why analysis?

・Customer claims Do you reflect corrective action to improvement

2 2
・In process failure of process control and review of standards?
・Suppliers failure
After corrective action are taken, do you conduct
3 on-site check up and evaluate the effectiveness?
And horizontal deployment.
 Category Audit Area Concerning regulation Judgment Remarks Follow Up
Do you keep store material, work-in-process,
finished products, inventory and container at
1
appropriate storage prevented from dust, rust,
scratch, deformation and rainwater?
Do you control material, work-in-process and
2 finished product by designated location, volume
Location of production site
1 and standard using visual control?
９． Do you implement inspection or critical
5S management operation under the properly controlled
3 environment luminance
/temperature/humidity/vibration/noise/work table,
etc.)?
Do you keep condition of production
1
Production equipment's equipment's, jigs and tools properly?
2 management Do you keep condition of inspection equipment's
2
properly to ensure accuracy?
Do you conduct daily/regularly check of
1 production equipment's, dies and jigs? Are
records of maintenance kept?
Do you confirm regularly the function of
Maintenance of equipment's , jigs
2 Pokayoke, automated stop and alarm? Are
© 1 and tools
records of maintenance kept?
1０． Do you standardize frequency of polishing and
Equipment/Inspec 3 replacement for consumable
tion equipment's tools(blade/electrode/rub stone, etc.)?
management Do you calibrate regularly inspection
1
equipment's and put the expire date on them?
Maintenance of inspection
Do you control deterioration (expire date) of
2 equipment's
2 boundary samples for objective judgments such
as appearance inspection?
Do you use easy expression (visualizer,
onomatopoeia ,etc.) for operation instructions?
1
So that operator can easily understand process
and critical points.
Do you keep operation instructions on the
accessible place and post important quality
１１． 2 points and critical operation points on the place
Implementation Implementation of standards where operators can see it easily?
1
of standards
Do you regularly monitored that each operator
3 operates according to the operation
instructions？
Is it possible to judge OK/NG specifically by each
4 check sheet (of daily equipment check, quality
control report, etc.) you use?

Do you keep first-in first-out of finished products

1 and work-in-process (material, reserve parts） by
using identification tag or lot indication?

Do you control follows production history by

management of parts flow
1 product lot numbers?
2
-production date; -production volume; -shipping
１２． date
Products Do you control identification of similar parts
3
management separately?
Do you control identification of non-confirming
1 parts and parts on hold. Do you store them
separately?
Non-confirming parts
Regarding repaired non-conforming parts and
2 management
parts on hold to re-use, do you define
2
responsibility to implement? Are repair record
kept?
Do you make arrangements with customers
about the packing style & transportation system
13. 1
to prevent damage during handling of finished
Handling 1 Bins/ Trolley Management
products & perform accordingly.
Management
Do you have system to maintain Bins /Trolleys in
2
Good Condition.
Do you have Special checks/Inspection for Maru
1 A, AR, A/AR parameters of Maru A, AR, A/AR part
14. are available.
Maru A, AR, A/AR Parts
Critical parts 1 Do you have Identification of Maru A, AR, A/AR
Management 2
Management Process/Operator on Shop Floor.
Do you keep the repair history when repairing &
3
using Maru A, AR, A/AR items.
Does the supplier has all inspection instruments
1
required as per drawing requirements

Does the supplier has all Testing

15. Adequate
1 Testing Facility 2 Equipment/Rigs required as per drawing
testing facility
requirements

Does the Supplier has trained manpower to

3
operate these inspection and testing instruments

Conduct process audit as per process control

1
16. Process Audit 1 As per PCS standard
2 Closure of all the observations
Do you have adequate orgnisation structure and
Management Bandwidth & defined roles/ responsibilities for key areas such
1 1
Organization Structure as Plant Head, Quality, Production and
Maintenance?
17. Scale and Top
Management How frequently Top management visits the shop
bandwidth floor?
2 Review Mechanism 2 How frequently Top Management monitors key
performances (Performance at customer end, in-
house quality, productivity, maintenance, safety
etc.)?
 Category Audit Area Concerning regulation Judgment Remarks Follow Up

Is shop floor temperature, noise level, air quality

(fumes) ok?
Is layout and escape route on shop floor Ok ?
1 Working Conditions 1
Is Rest Area/Toilets Available?
Is area/machine sufficient enough to allow easy
movement of machines and tools.

Are Safety Standards made (as per process

2 requirement) and taught to all operators?
Are PPEs available as per the standards or not?

Machine Safety system (Door sensors etc. )

18. Safety available or not?
3
Is Safety in material movement and tools
2 Human and Machine Safety ensured or not?
Are safety standards followed on shop floor as
per the procedure?
Are usage of PPES adhered and monitored (by
4 supervisor/senior) on shop floor ?
Accident reporting mechanism defined ?
Countermeasures against accidents taken and
periodic verification being done ?
Audit Conducted by reputed 3rd party on MSIL
3 Fire Safety* 5
defined check sheet?
Consent to operate (Valid as on date) available or
1 Consent to Operate 1
not?
Are all operators enrolled for ESI and PF?
Management reviews the status of PF
contributions /ESI payment?
2 ESI & PF 2
If ESI& PF managed by Contractor, then does
19. Legal management reviews and checks the ESI
Compliance and enrolment/ payments?
Environment
Are different type of wastes identified on shop
floor and standards/ Procedures made?
Is Segregation done at source for different type
3 Hazardous Waste Management 3
of wastes?
Storage and disposal being done as per consent
and periodic confirmation at disposal stage?

1 1) Previous Audit NC verification 1 Closure of all the observations and evidences.

20. NC
Verification Verify the last NC Closure Check the effectiveness of previous
2 2
adherence countermeasures.
Dose you have procedure for the SOC
1
management.
2 Dose you have latest version of SES 2402 N
Dose you have environmental laws and
3
regulation laws related to your product.
21. SOC Implementation of SOC Dose submitted green procurement, asbestos
1 4
Management management free , POP declaration
5 Done list is available with product wise
Dose you have plan for the testing of SOC
6
compliances related to your products.
Dose you have declaration has been taken from
7
sub supplier
Achieved Score
Maximum Score
Audit Rating
RATING DESCRIPTION CRITERIA FOR MARKING
RATING SCORE JUDGEMENT Criteria Marks
A Overall ≥ 80% & min 50% in each Critical clause PREFERRED SUPPLIER System is totally collapse or requirement is not defined / captured any where 0
B Overall ≥ 70% & min (10~30)% in each Critical clause ACCEPTABLE SUPPLIER Partially implemented 1
C Overall <70% & <10% in any Critical clause TO BE IMPROVED Fully Implemented 2

NOTE : Minimum 50% marks required in Critical clauses.

1. All the © marked clauses are critical and if the New Supplier fails in that (>50%), the supplier will be treated as un-approved and re-audit will be conducted after closing the points within 60 days.