EGERTON UNIVERSITY ECONOMICS STUDENTS’ ASSOCIATION

(EUESA)
1. NAME

The name of the Association shall be EGERTON UNIVERSITY ECONOMICS STUDENTS’

ASSOCIATION (In this constitution referred to as (“ASSOCIATION”) P.O BOX 536-20115,

2. OBJECTIVES

 To promote and facilitate effective communication and understanding of economics

through research whenever possible, publications in form of newsletters and other
documentations
 To address the wellbeing of Needy Economics Students to relevant bodies.
 To Promote cordial Student-Lecturer relationship
 To promote personal and social development of members through participation in
activities such as community outreach.
 To channel and allocate some of the Associations proceeds to support Meals for
Vulnerable Economics Students.
 To sharpen skills and awareness of members in the wake of competitive labor market.
 To further academic and professional knowledge through professional discourses and soft
skills such as Microsoft office and statistical packages in line with MS DOS.
 To facilitate linkage between the theoretical knowledge and practical industry
applications of internships and attachments.

3. MEMBERSHIP

a) Any student/Alumni of Economics/Related professions any other related Egerton University

shall be eligible for membership of the group and shall become a member.
b) Every member shall pay a one-time membership registration fee of Ksh. 100.
c) Any member desiring to resign from the group shall notify the secretary in writing and the
resignation will take effect from the date of the receipt of the notification by the secretary and
upon proper handing over of the office in-case of an official.
d) Any member, who resigns or is removed from the membership register, shall not be entitled
to a refund of the membership fee or any other money contributed by him/her at any time
unless it is a loan to the association.

4. OFFICE BEARERS

a) The office bearers of the Association shall be;

 The Chairman
 The Secretary
 The Treasurer
 Director Publicity and External Affairs
 Project coordinator
 First Year Representative
 Second Year Representative
All these shall be registered member of the aassociation and shall be elected at the annual general
meeting to be held in each year.

b) All office bearers shall hold office for the term one year subject to conditions contained in
sub-paragraphs (c) and (d) of this rule and shall and shall be eligible for re-election.
c) Any office bearer who cease to be a member of the association shall automatically vacate
office.
d) Office bearers may resign from the office in the same way as is laid down for the ordinary
member resignation procedure rule 3 (d) and vacancies thus created shall be filled by
persons elected at the general meeting.

5. DUTIES OF OFFICE BEARERS

a) Chairman - The Chairman shall, unless prevented by illness or other sufficient cause, preside
over all meetings of the committee and all general meeting.
b) Secretary -The Secretary shall deal with all the correspondence of the group under the general
supervision of the committee in-case of urgent matters where the committee cannot be
consulted, s/he shall consult the chairman. The decision reached shall be subject to ratification
to otherwise at the next meeting. S/he shall issue notices convening all meetings of the
committee and all general meeting of the group and shall be responsible for keeping minutes
of all such meetings, and for the preservation of all records of proceedings of the group and
committee.
c) Treasurer – The Treasurer shall receive and shall also disburse, under the directions of the
committee, all moneys belonging to the association and shall issue receipt upon payment for
all moneys received by him/her and preserve vouchers for all monies paid. The Treasurer is
responsible to the committee and to the members that proper books of accounts of all moneys
received and paid by the association are written up, preserved and available for inspection.
d) Director Publicity and External Affairs -The holder of this position shall undertake a task to
sell the brand of the association in terms of advertisement. S/he is deemed also to partake the
to ensure posters for the association in regards to all the activities the association will
undertake. He/she is bound to notify the members in case of the general meetings.
e) Project coordinator -The holder of this position is thereto required to spearhead the
associations activities and scheme of work. S/he is required to keep other directors on toes in
line with meeting the associations objectives.
f) First Year Representative: Stand out for First Years and represent them in various occasions.
g) Second Year Representative – Also represent first years in all activities

6. COMMITTEE
a) The committee shall consist of all the office bearers of the association elected at the general
meeting and such committee members shall hold office a year. The committee shall meet at
such times and places as it shall resolve and shall meet not less than once in every three
months.
b) Any casual vacancies for members of the committee caused by natural attrition or resignation
shall be filled by the committee until the next annual general meeting as shown in rule 4(c)
7. DUTIES OF THE COMMITTEE

a) The committee shall be responsible for the management of the association and for that
purpose may give directions to the office bearers as to the manner in which, within the law,
they shall perform their duties.
b) All monies disbursed on behalf of the association shall be authorized by the committee.
c) The quorum for meetings of the committee shall be not less than two third of the members.

8. GENERAL MEETINGS

a) There shall be two classes of general meeting; Annual general meeting and special general
meetings.
b) The annual general meeting shall be held not later than end of each second semester of an
academic year. A notice in writing of such annual general meeting accompanied by the
audited annual statement of accounts [see rule 11(b)] and the agenda for the meeting shall be
sent to all members not less than 16 days before the date of the meeting. Agenda of the
Annual general meeting shall be:
 Confirmation of the last minutes of the previous annual general meeting.
 Election of office bearers and the committee members.
 Such other matters as the committee may decide or as to which notice shall
be given in writing by members to the secretary at least a week before the
date of the meeting.
 Any other business with the approval of the Chairman.

c) A special general meeting may be called for any specific purpose by the committee. Notice in
writing to the secretary of such meeting shall be sent to all members not less than 7 days
before the D Day.
d) A special general meeting may also be requisitioned for a specific purpose by order in wiring
to the secretary of not less than one third members and such meetings shall be held within 14
days of the date of requisition. The notice for such meeting shall be shown in rule 8(c) and no
matter shall be discussed other than stated in the requisition.
e) Quorum for general meeting shall be not less than one third of the registered members of the
Group.

9. PROCEDURES AT MEETINGS

a) At all meetings of the association, the Chairman or in his absence a member selected by the
members selected by the committee shall take chair.
b) The Chairman may at his discretion limit the number of persons permitted to speak in the
favour of and against any motion.
c) Resolution shall be decided by simple voting by a show of hands. In the case of equality of
votes, the chairman shall have a second or casting vote.

10. AUDITOR

a) An external auditor shall be appointed for the following year by the annual general meeting.
All Groups accounts, records and documents shall be opened to the inspection of the auditor
at anytime. The treasurer shall open the accounts of his receipts and statements of the assets
and liabilities made up to date which shall not be less than six weeks and not more than three
months before a date which shall be set at the annual general meeting. The auditor shall
examine such annual accounts and statement and either clarify that they are correct, duly
vouched and in accordance with the law.
 b) A copy of the auditor’s report on the accounts and statements together with such accounts and
statements shall be furnished to all members at the same time as the notice convening the
annual general meeting is sent out an auditor may be paid such honorarium for his duties as
may be resolved by the annual general meeting appointing him/her.
c) No auditor shall be an officer bearer or a member of the committee of the Group.

11. FUNDS

a) The funds for the association may only be used for the following;
 Lawful expenses of the association.
 Investment and projects approved by the management committee.
b) All moneys and funds shall be received by and paid to the Treasurer and shall be deposited by
him/her in the Group bank account.
c) No payments shall be made out of the bank account without a resolution of the committee
authorizing such payment and all cheques on such bank accounts shall be signed by the
Treasurer and two other office bearers of the association who shall be appointed by the
committee.
d) The financial year of the Association shall run and be read during the General meeting.

12. AMENDMENT TO THE CONSTITUTION

Amendments to the constitution of the association must be approved by at least a two-third majority at
general meetings of all members of the association. They cannot however be implemented without
prior consent in writing of the Dean of students, obtained upon application to him/her in writing and
signed by three of the office bearers.

13. DISSOLUTION.

a) The Association shall not be dissolved except by a resolution passed at a general meeting of
members by a vote of two-thirds of the registered members. The quorum at the meeting shall
be shown in 8(e). If no quorum is obtained, the proposal to dissolve the group shall be
submitted to a further meeting which shall be held one month later. Notice of this meeting
shall be given to all members at least 14 days before the date of the meeting.
b) Provided, however, that no dissolution shall be affected without prior permission in writing of
the Registrar (Dean of Students), obtained upon application to her/him made in writing and
signed by three of the office bearers.
c) When the dissolution of the group has been approved by the registrar, no further action shall
be taken by the committee or any office bearer of the group in connection with aims of the
Association other than to get in and liquidate for cash all the assets of the group subject to the
debts of the Association, the balance therefore shall be distributed in such other manner as
may be resolved by the meeting at which the resolution for the dissolution is passed.

14. INSPECTION OF ACCOUNTS AND LIST OF MEMBERS

The books of accounts and all document related there of and list of members of the Association shall
be available for inspection at registered office of the group by any officer or member of the
association on giving not less than 14 days notice in writing to the Association.