MPhil/MS/LLM/MSc (Hons)/MBA Degree Regulations-2024

The Islamia University of Bahawalpur

Directorate of Advanced Studies and Research

Syed Tabish Alwari Building, Baghdad-ul-Jadeed Campus
Email: [email protected] Ph # 062-9255484

Drafted and compiled by Checked by

Muhammad Zulqarnain Asab Prof. Dr. Asif Naveed Ranjha Mr. Ifran Hidayat
Deputy Director (AS&R) Director (AS&R) Additional Director
(AS&R)
Detail of the committee constituted by the Advanced Studies and Research Board in its 85th meeting
vide 1221/DASR dated 8th December 2023 for proposing MPhil/PhD Regulations.

Prof. Dr. Jawad Iqbal Chairman

Director Academics

Prof. Dr. Abdul Rauf Member

Director Institute of Chemistry

Prof. Dr. Rubina Bhatti Member

Dean, Faculty of Social Sciences

Prof. Dr. Irshad Hussain Member

Dean, Faculty of Education

Member
Prof. Dr. Asif Naveed Ranjha
Director, Advanced Studies and Research

Prof. Dr. Asad Ullah Madni Member

Director, Quality Enhancement Cell

Mr. Muhammad Zulqarnain Asab Secretary

Deputy Director (AS&R)
 Foreword

The Directorate of Advanced Studies and Research has been playing a vital role in improving
the overall research standards at the Islamia University of Bahawalpur (IUB). It has strived to
create a conducive environment for research at IUB through its wide array of proactive
initiatives, and this culture shift in academic ventures is expected to bring about a meaningful
change which will enhance the visibility, quality, and impact of research at IUB. The
Syndicate in its meeting held on 13th of June, 2024 has approved rectified/amended rules
and regulations for MPhil and PhD degrees. These rules and regulations aim to improve the
quality and rigor of our research programs, ensuring that the research output meets the
highest standards and is suitable for implementation at IUB. The MPhil and PhD programs
of an institute are not merely a process of personal and professional development, but also
are a substantial contribution to the existing knowledge in specific areas of study. Therefore,
it is crucial that the utmost levels of academic rigor and honesty during this process are
upheld. The rectified/amended rules and regulations have been meticulously designed to
guarantee that all applicants receive the requisite assistance and direction while being
pushed to achieve their maximum capabilities. They aim to maintain the quality and
relevance of research outputs, ensuring that they meet the high global standards expected of
top academic institutions. I strongly urge all the faculty members, supervisors, and scholars
of IUB to completely familiarize themselves with these rules and regulations. These
guidelines will help us proceed smoothly in higher studies and guarantee that the efforts will
be acknowledged and appreciated at the highest levels. I believe that these
rectified/amended rules and regulations will help protect the academic standards of our
institution and increase international recognition. I extend my heartfelt appreciation to all
those involved in developing and implementing these rules and regulations.
Together, let us continue to uphold and advance IUB's reputation as a leading center of
academic and research excellence.

PROF. DR. NAVEED AKHTER

Vice Chancellor
 Preface

The rectified/amended rules and regulations for MPhil and PhD degree programs of the
Islamia University Bahawalpur (IUB), keeping in perspective the Graduate Policy-2023 of
the Higher Education Commission of Pakistan, have formally been approved by the
Syndicate in its meeting held on 13th of June, 2024. They are hence being put forth for
implementation at IUB to be applied for all MPhil/PhD scholars. These rules and regulations
aim to improve the educational quality, research capabilities, and general performance of
graduate programs at a national and international level. The amendments comprise of major
enhancements to the measures for admission, courses of study, research supervision, and
review process of thesis/dissertations. Please take time to familiarize yourself with these
amended rules and regulations, as they will save a great deal of hassle to all the academic
faculty and research scholars, while moving forward in their compliance. The amended rules
and regulations are available in full on the university's official website, and will also be
shared across all relevant faculties and departments of the IUB in due course of time. The
Directorate of Advanced Studies and Research, IUB will be happy to address any queries or
assist you further, if need be. It is believed that these improvements will enhance the research
and academic excellence of IUB to a greater magnitude.

PROF. DR. ASIF NAVEED RANJHA

Director, Advanced Studies and Research
 Table of Contents

1. Title and Commencement ......................................................................................................1

2. Definitions ...............................................................................................................................1
3. Abbreviations...........................................................................................................................2
4. Applicability ............................................................................................................................3
5. Minimum Requirements to Launch MPhil/MS or Equivalent Programs ................................3
6. General.....................................................................................................................................4
7. Course-based and Research-based Degree Programs ..............................................................4
8. Synopsis ...................................................................................................................................5
9. Constitution of Departmental Research Committee ................................................................5
10. Functions/Powers of Departmental Research Committee ...................................................5
11. Responsibilities of MS/MPhil/MSc(Hons)/LLM/MBA Coordinators ................................6
12. Comprehensive Examination ...............................................................................................6
13. Duration of Degree ..............................................................................................................7
14. Announcement of Schedule for Depositing of Fees and Dues ............................................8
15. Scheme of Studies and Distribution of Credit Hours...........................................................9
16. Standard Duration of Credit Hours ......................................................................................9
17. Academic Calendar ..............................................................................................................9
18. Organization of Teaching ....................................................................................................9
19. Consideration of Work Load and Class Strength ..............................................................10
20. Tuition Fee and other Fees/Dues .......................................................................................11
21. Admissions.........................................................................................................................11
22. Intradisciplinary/Multidisciplinary Studies .......................................................................12
23. Credit Hours Transfer/Migration .......................................................................................13
25. Cancellation of Admission .................................................................................................15
26. Appointment of Supervisor ................................................................................................15
27. Examinations......................................................................................................................16
28. Departmental Examination Committee..............................................................................16
29. Functions of the Departmental Incharge of Examinations ................................................16
30. Functions of the Departmental Examinations Committee .................................................17
34. Course File .........................................................................................................................18
35. Attendance Requirements for Examination .......................................................................18
36. Performance and Evaluation ..............................................................................................19
37. Invigilation for One Class ..................................................................................................21
38. GRADING .........................................................................................................................21
39. Good Standing/Probation ...................................................................................................22
40. Retention ............................................................................................................................22
41. Incomplete Grade/Special Exam........................................................................................23
42. Repeating Courses .............................................................................................................23
43. Course Enrollment .............................................................................................................24
44. Change of Optional Course ................................................................................................24
45. Semester Break/Freezing ...................................................................................................24
46. Course Withdrawal ............................................................................................................24
47. Research and Thesis ...........................................................................................................25
48. Thesis Evaluation and Viva Voce ......................................................................................25
49. Plagiarism and Similarity Test ...........................................................................................26
50. Declaration of Result and Award of Degre for the Course Work Component: .................28
51. For the Research Work and Thesis Evaluation Component ..............................................28
52. Award of Degree: ...............................................................................................................29
53. Grievance Management System ........................................................................................29
54. Procedure for Evaluation, Submission and Processing of MPhil/MS Theses at Sub-
Campus .........................................................................................................................................30

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 The Islamia University of Bahawalpur
Directorate of Advanced Studies and Research

MPhil/MS/LLM/MSc (Hons)/MBA Degree Regulations-2024

1. Title and Commencement

(i) These Regulations may be called "The Islamia University of Bahawalpur
MPhil/MS/LLM/MSc (Hons)/MBA Degree Regulations-2024" framed under the
provision of Section 48 (5) (4a) (4b) and (4c) of the Islamia University of
Bahawalpur Act, 1975.
(ii) These Regulations shall come into force at once and will apply to all
Departments/Colleges/Institutes of the Islamia University of Bahawalpur offering
MPhil/MS/LLM/MSc (Hons)/MBA Degrees or equivalent.
(iii) These Regulations shall come into force from the date of approval of the
Syndicate or as may be prescribed by the Syndicate.
(iv) These rules will apply to all eighteen-year education programs including
MPhil/MS/MSc (Hons) (2-Years) or equivalent degree programs unless
otherwise specified. No department is allowed to frame its separate regulations. If
any department needs to include a new rule or policy the department may contact
the Directorate of Advanced Studies and Research for approval of such provision.
Any approval without involving the Directorate of Advanced Studies and
Research shall have no effect and thereby will not be implemented.

2. Definitions

(i) Act means “The Islamia University of Bahawalpur Act-1975”.

(ii) “Regulations” means MPhil/MS/LLM/MSc (Hons)/MBA degree Regulations-
2024.
(iii) “HEC” means Higher Education Commission, Islamabad (HEC).
(iv) “University” means the Islamia University of Bahawalpur (IUB).
(v) “Board” means the Advanced Studies and Research Board.
(vi) “Department” means teaching departments of the University.
(vii) “Constituent College” means a college maintained and administered by the
University.
(viii) “Institute” means the teaching institute of the University.
(ix) “Faculty: means a faculty of the University.
(x) “Adjunct Faculty” means a contractual faculty member, temporary or part-time,
hired outside their full-time profession such as researchers and scientists at any
R&D or public/private sector organization, by educational institutions, typically
colleges or universities, to teach specific courses or provide instructional support.
(xi) “Vice-Chancellor” means the Vice-Chancellor of the University.
(xii) “Pro Vice-Chancellor” means the University's Pro Vice-Chancellor.
(xiii) “Chairperson/Chairman” means the head of the teaching departments.
(xiv) “Principal” means the Principal of the University Constituent College.
(xv) “Director” means the Director of the Teaching Institute.
(xvi) “Dean(s)” means the Dean(s) of the concerned faculty/faculties.
(xvii) “Director Advanced Studies and Research/Dir (AS&R)” means the Head of the
Directorate of Advanced Studies and Research.

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 (xviii) “Prescribed” means prescribed by Rules, Statutes, or Regulations.
(xix) “MPhil” means Master of Philosophy.
(xx) “MS” means Master of Studies.
(xxi) “MSc (Hons)” means Master in Science with honours.
(xxii) “LLM” means Master of Law.
(xxiii) “MBA” means Master of Business Administration.
(xxiv) “Level 7 Degree Programs” as defined and mentioned in the National
Qualifications Framework, including MS, MPhil, MBA, MSc (Eng.), ME, M.
Tech., LLM etc.
(xxv) “Level 8 Degree Programs” as defined and mentioned in the National
Qualifications Framework, this includes PhD.
(xxvi) “Supervisor” means a faculty member appointed by the Board of Studies to guide
the scholar.
(xxvii) “Co-supervisor” means a faculty member appointed by the Board of Studies to
assist the supervisor and guide the scholar in research work.
(xxviii)“Scholar” means a person registered in MPhil/MS/MSc (Hons)/MBA/LLM
program.
(xxix) “Thesis” means original research work carried out by the scholar under the
supervision of a supervisor/co-supervisor.
(xxx) “Course” means a course of study leading to the successful completion of the
degree.
(xxxi) “Credits Hours” means A uniformly recognized measure of time and effort
expended to acquire knowledge, skills, competencies, and recognition that a
learner has successfully completed the prior course of learning, corresponding to
the qualification at a given level. One credit hour is equal to one hour of student –
teacher contact per week for the aforementioned purpose.
(xxxii) “GPA” means Grade Point Average ranging from 0 to 4.0 and “CGPA” means
the Cumulative Grade Point Average.
(xxxiii)“Grade” means the letter awarded to the students on the basis of the earned score
in accordance with these regulations.
(xxxiv) “Semester” means a specific time period during which the academic activities
shall be conducted in accordance with these regulations.
(xxxv) “Coursework” is the mode of study whereby the candidates are required to follow
instructions in the form of lectures, discussions, case studies, assignments,
examinations, etc.
(xxxvi) “Credit Hour” means the duration of lecture hours per week, i.e., a course of
three credit hours means at least three hours teaching of that course in a week as
explained below:
(xxxvii) “Academic Calander” means a schedule of the whole academic year
(including fall, spring and summer semesters, semester starting date, holidays
during the semester, semester termination date, Mid-Term exam week, Final
exam week, Combined Exam, Result notification date etc.).

3. Abbreviations
APA: American Psychological Association
CGPA: Cumulative Grade Point Average
CH: Credit Hour
COPE: Committee on Publication Ethics
DAI: Degree Awarding Institute
DASR: Directorate of Advance Studies and Research
F.A: Faculty of Arts
F.Sc: Faculty of Science

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GEP: Graduate Education Policy
GRE: Graduate Record Examination
HAT: Higher Education Aptitude test
HEC: Higher Education Commission
HEIs: Higher education institutions
HJRS: HEC Journal Recognition System
HSSC: Higher Secondary School Certificate
IEEE: Institute for Electrical and Electronics Engineers
ISCED: International Standard Classification of Education
MLA: Modern Language Association
MOOCS: Massive Open Online Courses
MPhil: Master of Philosophy
MS: Master of Science
NAHE: National Academy of Higher Education
NOCs: No Objection Certificates
NQF: National Qualification Framework
PhD: Doctor of Philosophy
RAC: Relevance Assessment Committee
SDGs: Sustainable development goals
WOS: Web of Science

4. Applicability

1. This policy shall be effective from the date of the Syndicate's approval. Any
additional requirements in this policy in comparison with the HEC’s previously
applicable policies on MS/MPhil/Equivalent & PhD Programs (2016 and 2021)
shall apply from the Effective Date and shall not be retroactively applicable.
2. To assess whether a graduating student is compliant with the HEC’s policies, the
HEC shall generally consider this policy applicable to the date of student
enrollment in the graduate program.
3. Notwithstanding the foregoing, the IUB and currently enrolled students may take
advantage of the revisions in the policy, even if the student has enrolled before
the effective date, provided that the IUB has adopted or adapted the policy
through its statutory bodies. It is, however, to be noted that this policy prescribes
broader outlines/guidelines and minimum standards that cannot be lowered. Only
the enhancement of standards is admissible.

5. Minimum Requirements to Launch MPhil/MS or Equivalent Programs

(1) Higher Education Commission, Islamabad serves as the apex forum for the
enforcement of quality parameters for MPhil programs. These requirements cover a
wide range of quality standards to guarantee that MPhil students get excellent
instruction and research opportunities. To launch a new MPhil/MS or equivalent
program, departments/colleges/institutes are required to submit a dossier to the
Directorate of Advanced Studies and Research for obtaining NOC from HEC. The
Directorate of Advanced Studies and Research will review the dossier and, after
completing it in all respects, submit it to HEC for obtaining NOC, thereby ensutring the
fulfillment of the following requirements:
(i) The university's Act/Charter allows the program to be offered.
(ii) The rationale for launching the program is established. It delineates that the need,
scope and objectives of launching the degree program in terms of market demand
and supply (both students and resources) have been assessed; societal problems
expected to be resolved have been identified, and the employability of graduates

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 that the prospective program is expected to enhance has been determined,
satisfactorily through all the statutory bodies keeping in view the national
research agenda and sustainable development goals.
(iii) The title of the program is defined in light of the “Criteria for Use of
Titles/Nomenclature for the Degree” as listed in the National Qualification
Framework
(iv) The curriculum of the program is consistent with the guidelines issued by the
HEC and international best practices.
(v) Admission policy with the following information:
(a) An Academic Calendar as per HEC and University policy.
(b) Procedures and processes to submit an application for admission
explaining the manual and electronic ways.
(c) Processes ensuring the dissemination of admission information to
prospective students.
(d) The documentary requirements for admission
(e) Merit determination criteria defined and explained.
(f) Minimum eligibility criteria for granting admission.
(vi) The program completion requirements satisfy the HEC’s minimum criteria for
awarding graduate degrees.
(vii) The other requirements of HEC regarding the arrangement of relevant faculty (in
terms of numbers, level, student-to-teacher ratio, student-to-supervisor ratio etc.),
establishment of a library and laboratory have been met.
(viii) The degree program has been approved for launch by all relevant statutory bodies
of
the university/HEI/DAI.
(ix) If applicable, any necessary approval is obtained from the accreditation council to
launch the program.
(x) Policies to inculcate a research culture by incorporating a system of research
supervision that has been approved by relevant statutory bodies and governed
by the guidelines provided in this policy.
(xi) Policies to ensure that academic research ethics have been developed, approved
by the relevant statutory bodies and implemented as prescribed in this policy.
(xii) Policies to address academic grievances of graduate students have been outlined,
approved by the relevant statutory bodies and implemented through a grievance
management system, as advised in this policy.

6. General
(i) MPhil/MS/MSc (Hons)/LLM/MBA degree may be conferred upon a student who is a
graduate of the Islamia University of Bahawalpur (IUB) or any other HEC recognized
University/institute with M.A/M.Sc./BS/LLB or equivalent (16-year education) degree
and admitted to a suitable program of study at IUB and successfully fulfills all the
requirements described in these regulations.

7. Course-based and Research-based Degree Programs

(i) Course and research-based programs classically refer to two types of degree programs.
To earn a research-based degree, students are required to complete both the coursework
requirements and the research requirements, which often include completing a research
thesis or a significant research project. To earn a course-based degree, students are
required to complete a set of prescribed courses that cover fundamental and specialized

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 topics related to their field of study. The distribution of credit hours will be followed as
under:

Research-based Degree The scholar will complete 24 credit hours of coursework

along with a 6-credit hours thesis/research project.
Course-based Degree The scholar will complete 36 credit hours of coursework
of level 07 without research work. Those who choose
coursework will need to pay fees and dues of Rs.
10,000/- per course in addition to semester fees and dues
(or as may be prescribed by the university from time to
time) in lieu of the thesis requirement.

8. Synopsis
The scholars shall submit their synopses to their respective supervisors within 8 weeks of
the start of the 3rd semester and present/defend their proposals/synopses before the Departmental
Research Committee. The departments will assign supervisors to students by the end of the
second semester through the Board of Studies and update the supervisors' names on the MPhil
portal established by the Directorate of Advanced Studies and Research.

9. Constitution of Departmental Research Committee

(i) There will be a Departmental Research Committee that will consist of the
following members:
(a) Director/Principal/Chairperson of the relevant Institute/Constituent
College/Department shall be the convener;
(b) Two most senior faculty members having PhD degree in the relevant
subject ;
(c) Supervisor/co-supervisor concerned;
(d) One member will be co-opted of the concerned specialized area (if any);
(e) The MPhil Coordinator will be the secretary of the Departmental
Research Committee.

10. Functions/Powers of Departmental Research Committee

i. After completing the coursework with a minimum CGPA of 2.70/4.0, the scholar
will submit two copies of the synopsis to the secretary of the Departmental
Research Committee, accompanied by a permission letter signed by the
supervisor regarding the synopsis submission to DRC. Upon receiving the
synopsis, the secretary, with the approval of the Director/Principal/Chairperson
will arrange a meeting within 15 days.
ii. The convener may call a meeting at any time.
iii. The convener will also call a meeting upon receiving a written request from any
scholar/supervisor within 10 days.
iv. To permit and review the presentation of synopsis of scholars after successful
completion of their coursework.
v. To recommend and suggest the corrections in the synopsis after taking the
presentation from the scholars;
vi. To recommend the title of synopsis/thesis of MPhil/MS/MSc (Hons)/LLM/MBA
scholars to the Board of Studies for approval;
vii. To periodically assess the MPhil/MS/MSc (Hons)/LLM/MBA scholar’s progress;

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 viii. To record the reasons for unsatisfactory progress of the scholar and suggest
corrective measures.
ix. To recommend to the Director AS&R specific reasons for cancellations of
registration of the scholar for want of good academic standing.
x. To conduct preliminary evaluation of the dissertation/thesis before submitting to
the Directorate of Advanced Studies and Research for evaluation.
xi. To ensure the implementation of thesis/synopsis writing guidelines prescribed
from time to time.
xii. To review the referee/examiner report(s) and make sure that the necessary
amendments have been made as recommended by the examiners.
xiii. To monitor the progress of ongoing research projects, assess research outcomes,
and evaluate the impact of research activities within the department.
xiv. To promote a culture of research excellence within the department by recognizing
and rewarding outstanding research achievements, publications, and contributions
to the academic and scientific community.

11. Responsibilities of MS/MPhil/MSc(Hons)/LLM/MBA Coordinators

(i) A faculty member shall be appointed by the concerned

Director/Principal/Chairperson of the Institute/Constituent College/Department as
MPhil/MS/MSc (Hons)/LLM/MBA Coordinator.
(ii) The coordinator should hold a PhD degree; however, this requirement will not
apply to programs where a PhD degree-holding faculty member is not available.
(iii) The coordinator will make all arrangements for DRC meetings, such as
preparation of agenda, recording the minutes, and ensuring the timely
accomplishment of of all the related matters .
(iv) The coordinator will maintain all the records of the graduate scholars and provide
necessary administrative guidance to the scholars as and when needed .

12. Comprehensive Examination

(i) There will be no comprehensive examination at the MPhil/MS/MSc (Hons) level
except for the programs offered by the Institute of Business, Management, and
Administrative Sciences, and the Department of Law will conduct a
comprehensive examination within 30 days after the completion of 24 credit
hours of coursework with CGPA 2.7/4.0. Students who opt for a course-based
degree will also sit for the comprehensive examination within 60 days after
completing 36 credit hours of coursework with a CGPA of 2.7/4.0.
(ii) Once the student has successfully completed the prescribed coursework with a
minimum CGPA of 2.70/4.0, he/she will appear in a comprehensive examination
(written and oral).
(iii) If the student is unable to pass the comprehensive examination in the first
attempt, another chance will be offered to him/her within next 30 days beyond
which no further chance will be given in any case. The student failing to qualify
for the comprehensive examination will be dropped out from the roll of the
department.
(iv) The paper for the comprehensive examination will be prepared in consultation
with all the teachers who have taught the courses by the chairperson of the
Department. The teachers who have taught the courses will be the internal
examiners. The same paper will be sent to the external examiner appointed by the
Dean from among the list of three experts recommended by the BOS/BOF. The

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 script will be marked and oral examination will be conducted by the
expert/external examiner and the result will be finalized on the same date. The
result will be signed by the Chairperson, internal examiners and external
examiner which will be notified accordingly. The passing score for both the oral
and written parts will be 60%. The external examiner will conduct the
examination on the date fixed for this purpose. The Directorate of Advanced
Studies and Research will notify the names of the external examiners and the date
of the comprehensive exam.
(v) The paper pattern for the conduct of the comprehensive examination will be as
follows: -

Questions Marks
True/False 20
Multiple Choice 20
Short Questions 20
Oral Examination (Separately) 40

13. Duration of Degree

(i) The MPhil/MS/MSc (Hons)/LLM/MBA degree programs shall span a minimum

period of 2 years/4 semesters and a maximum of 4 years/8 semesters.
(ii) In case a student fails to submit his/her thesis within 02 years/4 Semesters from
his/her date of admission, extension for 3rd year/5th and 6th Semester(s) will be
granted by the Chairperson of the concerned department on the recommendations
of the supervisor in favor of only those students who maintain their student status
and are not absconders. After the approval of the Chairperson, the cases will be
submitted in the office of AS&RB for Notification of extension of 3rd Year (5th or
6th Semesters). If the Chairperson of the concerned department is not available
due to certain reasons, the 3rd year (7th and 8th Semester) extension will be
granted by the Director, Advanced Studies and Research and same will be
notified by the Directorate of Advanced Studies and Research.
(iii) The 4th year (7th & 8th Semesters) extension will be granted by the Director,
Advanced Studies and Research in case of hardship cases on the
recommendations of the Supervisor, Chairman and Dean concerned if justified in
written along with his/her research progress. No extension beyond four years
shall be granted, save exceptions mentioned at para 11 (v). The scholar will pay
the prescribed semester fee and dues until the thesis is submitted to the
Directorate of Advanced Studies and Research.
(iv) A student/scholar, who will avail the benefit of extension after 4th semester, shall
be allowed to submit his/her thesis and appear in the viva voce examination
within the extended period. He/she shall also pay the semester fee and dues until
the thesis is submitted to the Directorate of Advanced Studies and Research.
(v) In case a student is unable to earn an MS/MPhil degree within 4 years
and claims for further extension in duration due to the unavoidable
circumstances, the Chairperson of the concerned department on the
recommendation of the supervisor will place his/her request before the
Departmental Research Committee. The Departmental Research Committee will
determine the causes of the delay and may recommend a further extension of one
year in duration with proper justification and establishment of the inability of the
student to timely qualifying. The Advanced Studies and Research Board on the
recommendation of the Departmental Research Committee shall address the

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 delay caused by process or administrative reasons. In case of force majeure (i.e.,
delay on account of circumstances beyond the control of the student), may grant
him/her an extension of one more year in the period of award of MS/MPhil
degree. No extension beyond 5 years shall be granted in any case.
(vi) The schedule for submission of thesis will be notified by the Directorate of
Advanced Studies and Research. The official date of thesis submission by the
student/department is the date on which the thesis is submitted to the Directorate
of Advanced Studies and Research. The concerned official of the Directorate of
Advanced Studies and Research will sign and stamp the document after receiving
the thesis. If a student has paid the thesis submission fee by the due date or earlier
but not submitted the thesis to the Directorate of Advanced Studies and Research
on the due date, he/she will be liable to pay a fine or full semester fee as per the
following schedule: -

Delay in submission
Programs Fine/Amount
of Thesis (Days)
MPhil 07 business days Rs. 5,000/-
MS (as may be prescribed by the
MSc (Hons) university from time to time)
LLM 15 business days Rs. 10,000/-
MBA 2 Years (as may be prescribed by the
MBA 2.5 Years university from time to time)
MBA 4 Years Beyond 15 business Full fee & dues of the next semester
days
Note: This scheme will not apply to the students of 8th semester of
MPhil/MS/MSc (Hons)/MBA/LLM program.

14. Announcement of Schedule for Depositing of Fees and Dues

(i) The schedule for depositing fees and dues will be announced by the Directorate
of Advanced Studies and Research.
(ii) In case the fees & dues are not deposited by the due date, the student(s) shall
have to pay the late fee fine as per the following schedule: -

Fine Amount
Rs: 1000/- (within 10 days) after the due date.
Rs: 2000/- (within 20 days) after the due date.
Rs: 4000/- (within 30 days) after the due date.
Note: A student who does not deposit his/her fees & dues after the period of 30
working days of the last date fixed, his/her admission shall be canceled. He/She
may be reinstated by the Vice-Chancellor on the recommendation of
Incharge/Chairman/Principal/Director upon deposit of reinstatement fee Rs.
4000/-. The Vice-Chancellor is empowered to waive off the fine on the
recommendation of the Chairperson and Dean concerned.

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15. Scheme of Studies and Distribution of Credit Hours
Following will be the scheme of study and distribution of courses. Slight
modifications/adjustments may be made as per recommendations of HEC/governing
bodies/councils: -

Sr. # Item Explanation

i. Total No. of Credit Hours 24+12=36
(for course-based degree)

24+6=30
(for research-based degree)
ii. Semester Duration 18 Weeks
iii. Number of Regular Semesters 04
iv. 1st and 2nd Semester 12 credit hours in each semester
v. 3rd and 4th semester (i) 06 Credit hours of thesis for the
research-based program.
(ii) 12 credit hours of coursework
(level 07) for course-based degree
programs.

16. Standard Duration of Credit Hours

Theory: 1 Credit hour 1 contact hour each week in a semester

Practical: 1 Credit hour 2-3 contact hours each week in a semester

Note: The credit hours are denoted by two digits within brackets with hyphen in
between. The first digit represents the theory part while the second (right side) digit
represents the practical. Thus 3 (3-0) means three credit hours of theory, while 4 (3-1)
means a total of four credit hours of which three are of theory while one credit hour is for
laboratory/practical work. The weekly contact hours of a 3(3-0) course will be three-hour
class work while the contact hours of a 4 (3-1) course will be 3 hours class work and 2-3
hours of lab work per week. Similarly, the contact hours for a 3(2-1) course will be 2
hours class work and 2-3 hours lab work per week. A 3(0-3) course will be an all
practical course requiring 6-9 contact hours lab work per week.

17. Academic Calendar

(i) Under the semester system, the academic year/session will begin either in
September (Fall Semester) or February (Spring Semester). A semester shall last
18 weeks, with 2 weeks reserved for mid and final-term examinations. In special
circumstances, the Directorate of Advanced Studies and Research may announce
to conduct combined mid and final-term examinations with the approval of the
Vice-Chancellor.

18. Organization of Teaching

(i) Teaching for MPhil/MS/MSc (Hons)/LLM/MBA programs shall be conducted in
the university Institutes/Constituent Colleges/Departments through lectures,
tutorials, discussions, seminars, fieldwork, practical and other methods of

9
 instructions as approved by the Advanced Studies and Research Board, Academic
Council, and the Syndicate.
(ii) Teaching in each department shall be conducted by the university teachers or by
such other persons who may be allowed to teach.

19. Consideration of Work Load and Class Strength

(i) The following scheme will be followed for considering the workload:

Condition Workload Calculation for

Number of Students
No. MPhil/MS/MBA/MSc (Hons)/LLM
i Equal to 8 or greater One class.
ii Between 5 to 7 Two courses are equal to One course for
workload calculation.
iii Less than 5 Complimentary basis

(ii) To start any MPhil/MS/MSc (Hons)/MBA program, the minimum and maximum
strength of students shall be 08 and 40, respectively. If the number of students is
more than 40 then another section shall be offered. However, for the LLM
program, the maximum class size is limited to 20 students, as mandated by the
Honorable Supreme Court of Pakistan. The minimum strength for starting the
LLM program will be 08.

(iii) Special Supervised Classes shall be offered at MPhil/MS/MSc

(Hons)LLM/MBA level according to the following scheme:
For Repeaters/Improvers/Special Cases
In case there are less than 5 students, an option of Special Supervised Classes will
be available (a) If subject(s) has/have been dropped out from the scheme of
studies of the relevant program (b) If subject(s) is/are not offered in the relevant
MPhil program due to non-offering/non-availability of MPhil program owing to
teacher/student ratio. Each student will pay Rs. 10,000/- for
failed/repeated/improved subjects. The concerned teacher will be paid 60% of
the fee paid by the student. The university share will be 40%. The
Directors/Principals/Chairperson will submit the request through the concerned
Dean to the Directorate of Advanced Studies Research for approval of the Vice-
Chancellor.
(iv) For Specialization Subject/Regular Classes
Special Supervised Classes will be arranged for fresh students in 1st and 2nd
semester if the total strength is less than 05 in any MPhil/MS/MSc
(Hons)LLM/MBA program. The fresh students will not pay fee for special
supervised classes; however, they will pay the semester fee and dues as per IUB
policy. The concerned teacher will be paid the amount of Rs. 6000/- per class up-
to 05 students. If a teacher takes 3 subject/classes as special supervised classes
his/her work load will be considered equal to 01 course/subject. The concerned
teacher can claim his/her part time against 01 subject if he/she takes 3
subjects/Special Supervised Classes. If the workload of a teacher is complete, the
part-time remuneration will be paid only for one course otherwise the Special
Supervised Class will be treated as workload.

10
20. Tuition Fee and other Fees/Dues

(i) University employees and faculty members are required to pay the prescribed
fees and dues, and they will be provided a concession in fees as per the approved
rates of the syndicate. Disabled candidates will be exempt from paying fees and
dues during their studies at IUB as per the policy of Government of the Punjab.
(ii) Other students will pay the fees and dues as approved by the Syndicate and
notified by the university from time to time.

21. Admissions
(i) Sixteen years of schooling or 4-year education (minimum 120 credit hours) after
HSSC/F.A./F.Sc/Grade 12 or Equivalent shall be required for admission to
MPhil/MS/MSc (Hons)/MBA program(s) if he/she produces a certificate of good
conduct/character from (a) the employer, if employed, or from (b) the Head of
Institution last attended.
(ii) Has obtained his/her terminal degree with at least 2nd division in the relevant
subject under the annual System or with 2.0 out of 4.00 CGPA under the
Semester System. For LLM admission, a candidate is eligible who has obtained
his/her terminal degree with at least 50% marks under the annual system or with
3.0 out of 4.00 CGPA under the semester system.
(iii) Any person who has been rusticated or expelled by any University or College for
misconduct or for use of unfair means in the examination or any offence
involving moral turpitude shall not be eligible for admission.
(iv) Each candidate for admission in an MPhil/MS/LLM/MSc (Hons) program at IUB
shall make an application for admission in response to advertisement by the
University on a prescribed form.
(v) Each student shall be admitted on the basis of accumulative merit to be
determined from previous academic record, written test and interview.
(vi) The merit shall be determined on the following criteria
(i) 90% weightage will be given to the marks obtained in the terminal degree.
Provided further that conversion of CGPA to percentage shall be
calculated as under:

Scale 4 Scale 5
CGPA CGPA
Formula Formula
Obtained Obtained
cgpa>=3.63 (cgpa-0.3)/0.037 cgpa>=4.63 (cgpa-1.3)/0.037
cgpa>=3.25 (cgpa-0.29)/0.037 cgpa>=4.25 (cgpa-1.29)/0.037
cgpa>=2.88 (cgpa-0.36)/0.036 cgpa>=3.88 (cgpa-1.36)/0.036
cgpa>=2.5 (cgpa-0.28)/0.037 cgpa>=3.5 (cgpa-1.28)/0.037
cgpa>=1.8 (cgpa+1.65)/0.069 cgpa>=2.8 (cgpa+0.65)/0.069
cgpa>=1 (cgpa+2.16)/0.079 cgpa>=2 (cgpa+1.16)/0.079
cgpa>0 (cgpa/0.0248) cgpa>0 (cgpa-1/0.0248)
(ii) 10% weightage shall be given to the interview performance and passing
marks of the interview shall be at least 50%.
(vii) GRE / HAT(General) / IUB Departmental Test or equivalent test conducted by
any recognized agency should have been passed with a minimum score of 50%
marks before admission; however, the Vice-Chancellor may relax this
requirement on the recommendations of the Directorate of Advanced Studies and
Research. The student availing the admission test relaxation must pass the

11
 prescribed admission test before submitting the thesis. Otherwise, his/her
admission will not be canceled.
(viii) The validity of the IUB (GRE General) will be one year. Candidates whose IUB
(GRE/HAT General) validity expires on and after the date of the advertisement
and till the closing date of admissions will be considered eligible for MPhil/MS
admission.
(ix) The IUB (GRE/HAT General) will be conducted on computers by the IUB
Testing Service following the pattern of GRE/HAT General.
(x) The Departmental admission committees will conduct the interviews of the
candidates for MPhil/MS/MSc (Hons)/LLM/MBA programs.
(xi) Each admission shall be recommended by the Departmental Admission
Committee of the concerned department in respect of the candidates.
(xii) The Director AS&R shall maintain a register/database of MPhil / MS / MSc
(Hons) / MBA / LLM candidates and shall assign a registration number to each
candidate.
(xiii) The local and foreign students will pay the registration, tuition and examination
fee as per rate notified from time to time by the Accounts Department of IUB.
(xiv) The Admission Committee for each department shall be constituted by the Dean
of the Faculty concerned on the recommendations of the Chairperson of the
Department. However, the admission committees shall be constituted by the
Director Sub-Campuses on the recommendation of the Incharge of the concerned
department.
(xv) A MPhil/MS/MSc(Hons)/LLM/MBA student shall be a full-time student and
shall pursue his/her course work at Bahawalpur or Sub-Campuses (where he/she
takes the admission). However, he/she may be permitted by his/her supervisor to
do the research work at any other place, if thought advisable.
(xvi) There will be no age limit for taking admission in any MPhil/MS/MSc
(Hons)/MBA/LLM program.
(xvii) One seat will be reserved for special persons in each MPhil/MS/MSc
(Hons)/MBA/LLM program. The special persons will not pay any fee. If more
than one applicants apply for admission, one will be accommodated on a reserved
seat in each program, and the remaining one will have to compete on open merit.
The special person admitted on open merit will also be exempted from paying
any fees.
(xviii) No candidate shall undertake any employment against a position during the
period of MPhil/MS/MSc (Hons)/LLM/MBA Program. This clause, however,
shall not apply to an employee of IUB or an employee working in the District
Bahawalpur. The IUB and other employees will provide the NOC from his/her
employer agency within 30 days of admission; otherwise, his/her admission will
be cancelled.

22. Intradisciplinary/Multidisciplinary Studies

(A) IUB has already introduced multidisciplinary studies has and opened the doors of
higher education for interested candidates who have knowledge in their primary area and
sufficient education for multidisciplinary or intradisciplinary studies.

(i) Such candidates will be enrolled provisionally in the foundation semester

consisting of a maximum 05 and a minimum 03 undergraduate level deficiency
courses (3-credit hours each) if they have passed the IUB GRE-General or
equivalent test with 50% marks. The applicant will also have to pass IUB GRE-
Subject/equivalent test with a minimum 50% marks in the discipline of admission

12
 before the completion of the foundation semester. The passing CGPA in the
foundation semester will be 2.5/4.00.
(ii) The CGPA of the foundation semester will have no weightage in the next four
semesters. After passing the foundation semester the students will be promoted in
the first semester. Such candidates will be offered a foundation semester and four
regular semesters.
(iii) All Institutes/Colleges/Departments are independent to offer
multidisciplinary/intradisciplinary studies at MPhil/MS/MSc (Hons)/LLM/MBA
level.
(iv) Separate merit lists will be prepared for the students seeking admission under the
multidisciplinary studies pathway.
(v) Priority will be given to the students having relevant qualifications/education in
the relevant stream.
(vi) The candidates will appear before the admission committee for an interview. If
the committee is satisfied that the applicant's knowledge of the primary area
(Masters-Level 6) has sufficiently prepared him or her to undertake the course of
studies of the MS/MPhil/equivalent program, or if, in the opinion of the
admission committee, the preparation can be deemed satisfactory by taking a few
additional courses after starting the program
(vii) A fully worked out version of the admission criteria under multidisciplinary
studies pathways will be followed. The Directorate of Advanced Studies and
Research will prepare a list of multidisciplinary studies with the coordination of
the Institutes/Colleges/Departments.

23. Credit Hours Transfer/Migration

(i) IUB allows credit hour transfers under the 'Rules Relating to Migration/Transfer
of Course Work Credit Hours for Postgraduate level MPhil/MS/LLM/MBA/MSc
(Hons) & PhD Programs – 2024'. Coursework credits will be accepted; however,
research work will not be transferred to IUB. Migrated candidates must start their
research on new topic as suggested by concened supervisor. Other rules will also apply
as mentioned in the said policy.

24. Eligibility Criteria for Admission in MS Nursing

A: The nursing professionals have been divided into two categories due to
multiple type of degrees, diplomas, clinical, research, and professional experiences:-

Category-I
✓ 10-year of schooling (Matric/FA/FSc 1st Division)
✓ 03-year Diploma in Nursing
✓ 01-year Diploma in Midwifery or any Post Basic Specialty Diploma recognized and
registered with the Pakistan Nursing and Midwifery Council.
✓ 01-year experience as RN for admission in Post RN BSN/BSM degree.
✓ 02-year Post RN BSN/BSM (CGPA ≥ 2.5), Degree program as specified by PNC and HEC
vide Notification No. 8(61)/A&A/2018/HEC/5799, dated 26.04.2018 and registered with
PNC.
✓ 02-year experience as RN after Post RN BSN (clinical includes inpatient and outpatient in
primary and tertiary care, as well as teaching and research) for admission in MSN degree
✓ Minimum ‘1’ Research Publication in a relevant field in HEC recognized Journal.

13
✓ IUB GRE/HAT Nursing with 50% marks before admission.
✓ Valid PNC License

Category-II
✓ 12-years schooling (Matric + FSc Pre Medical 1st Division)
✓ 04-year BSN Generic with 2.5 out of 4.0 CGPA recognized and registered with Pakistan
Nursing and Midwifery Council.
✓ 01-year Internship (Bedside care)
✓ 02-year experience as RN after BSN Generic (Clinical includes inpatient and outpatient in
primary and tertiary care) (excluding 01-Year Internship) for admission in MSN.
✓ Minimum ‘1’ Research Publication in a relevant field and in HEC recognized Journal.
✓ IUB GAT Nursing with 50% marks before admission.
✓ Valid PNC License

B. Merit Calculation Formula for MS Nursing Program

✓ 40% weightage ---- academics first attempts, 5 % will be deducted for one
supplementary attempt
✓ 5 % weightage for two years of experience
✓ 5 % weightage for publication
✓ 40 % weightage for IUB GRE/HAT Nursing
✓ 10 % weightage ---Interview (The candidate who scores less than 50% marks in the
interview will not be considered eligible for admission and will be declared failed in the
interview)
C. If the percentage score is not mentioned on any degree, the following scheme will
be used to convert CGPA into a percentage for the calculation of merit:
Scale 4 Scale 5
CGPA CGPA
Formula Formula
Obtained Obtained
cgpa>=3.63 (cgpa-0.3)/0.037 cgpa>=4.63 (cgpa-1.3)/0.037
cgpa>=3.25 (cgpa-0.29)/0.037 cgpa>=4.25 (cgpa-1.29)/0.037
cgpa>=2.88 (cgpa-0.36)/0.036 cgpa>=3.88 (cgpa-1.36)/0.036
cgpa>=2.5 (cgpa-0.28)/0.037 cgpa>=3.5 (cgpa-1.28)/0.037
cgpa>=1.8 (cgpa+1.65)/0.069 cgpa>=2.8 (cgpa+0.65)/0.069
cgpa>=1 (cgpa+2.16)/0.079 cgpa>=2 (cgpa+1.16)/0.079
cgpa>0 (cgpa/0.0248) cgpa>0 (cgpa-1/0.0248)
D. Conduct and Pattern of IUB GRE/HAT Nursing:

a) The Examinations Department will conduct the exam with the

coordination of the Directorate of Information Technology on the
stipulated date and time and provide the result. The invigilation staff will
be paid an honorarium as per IUB rules/policies. The test will be taken on
a bubble sheet. A carbon copy will be provided so that candidates can
match their answers after the test for immediate feedback. The fee for the
MS Nursing Test will be Rs. 4000/-. The format of the IUB GAT Nursing
will be as follows:-

14
 Subject-based Mathematics+English Total Passing
MCQs +Analytical Marks Marks
70 30 100 50

25. Cancellation of Admission

(i) Admission of a candidate is liable to be canceled if s/he is found guilty of
suppression or misrepresentation of material facts at any stage.
(ii) Earns adverse remarks from Supervisor/Chairperson/Director regarding conduct
or character or found guilty of misconduct.
(iii) Leaves the program/department/university and is not in contact with his/her
supervisor.
(iv) The Directorate of Advanced Studies and Research will notify the cancellation of
admission/registration on the recommendation of the concerned supervisor duly
endorsed by Incharge / Principal / Chairperson / Director and Dean.
(v) Appeal: The concerned scholar may submit an appeal regarding cancellation of
admission to the concerned Dean within a period of 10 business days. The Dean
will give him/her an opportunity to be heard in person and the case will be
furnished with the comments of Dean through Director, Advanced Studies and
Research to the Vice-Chancellor for final approval/decision which will be
notified by the Directorate of Advanced Studies and Research. The student may
submit an other appeal to the Vice-Chancellor if not satisfied with the
decision of the Dean within10 days after the notification.

26. Appointment of Supervisor

(i) After completing the coursework in accordance with the provisions of these
Regulations, each student shall work under the supervision of a teacher appointed
by the Board of Studies of the concerned department. A Supervisor appointed for
the MPhil/MS/MSc(Hons)/LLM/MBA Degree must hold a Doctorate degree. The
Supervisor shall be appointed immediately after the announcement of the result
of the second semester.
(ii) The research topic offered to each student shall be approved by the Board of
Studies that may be proposed in consulation with the supervisor.
(iii) Researchers holding requisite level of qualification (PhD) working in any
research institute or other department of IUB shall be allowed to supervise MPhil
students within the relevant Teaching Departments/subjects of the university, or
otherwise as approved on case-to-case basis.
(iv) The Department may also appoint a co-supervisor from foreign or local
university/institute/organization, if required, for special field of research. A
faculty member from IUB, with specialization other than the Supervisor, may
also be appointed, if justified in writing. In such a case the recommendation,
however, has to be made by the Supervisor through the concerned BoS.
(v) During the MPhil/MS/MSc(Hons)/LLM/MBA program, there shall be two
examinations viz; coursework examination and viva-voce examination. The
coursework examination in each paper and viva-voce examination of the thesis
will normally be held, on such dates as may be fixed by the Directorate of
Advanced Studies and Research on the recommendations of the Supervisor and
Chairperson concerned.
(vi) The viva-voce examination of the thesis shall be open to a candidate. The
Directorate of Advanced Studies and Reserch will issue a list of documents
required for submission along with thesis.

15
 (vii) Each student shall submit one soft and hard copy of his/her thesis/dissertation to
the Sir Sadiq Muhammad Khan Library, Baghdad-ul-Jadeed, the Islamia
University of Bahawalpur after the successful defence of the thesis.

27. Examinations
Examinations under the semester system will be conducted according to the regulations
prescribned elsewhere in this document and as per the semester calendar announced by
the University OR schedule announced by the Directorate of Advanced Studies and
Research.

28. Departmental Examination Committee

There will be an examination committee consisting of the following members:
(a) For Departments of Main Campuses in Bahawalpur
i. Director/Principal/Chairperson of Institute/Constituent College/Department
(Dean in case of the departments where Assistant Professor is appointed as
Incharge)
ii. One teacher appointed by the Chairperson (preferably from among the
senior most faculty members)
iii. Concerned Incharge of the Examinations of the Department
iv. Controller of Examinations, IUB or his nominee not below the rank of
Assistant Controller of Examinations.
Note: The Clerk/Assistant deputed for examination shall be entitled to extra
remuneration (only if performing as additional duty).
(b) For Sub-Campuses of IUB
i. Director (If Professor or Associate Professor) otherwise Dean
ii. Director Campus
iii. Incharge of Department
iv. Controller of Examinations, IUB or his nominee not below the rank of
Assistant Controller of Examinations.

29. Functions of the Departmental Incharge of Examinations

i. To prepare and announce the schedule of examination according to the
University Academic Calendar or schedule announced by the Directorate of
Advanced Studies and Research.
ii. To collect the Question papers and get these photocopied or collect
photocopies of the question papers in the required number from the
instructors well before the examination date. The instructor is also required
to submit a key of the question paper in a sealed envelope that will be
opened by the appeal committee if a dispute arises.
iii. To eensure the conduct of the examination process according to the
schedule
iv. To maintain secrecy where required
v. To maintain the examination record
vi. To entertain and dispose of recheck cases within five working days
vii. Incharge examination will be entitled to receive remuneration as per
approved rules by the syndicate/competent authority.

16
30. Functions of the Departmental Examinations Committee
The main functions of the Committee will be to:
i. Finalize and forward the results in accordance with the award list and
answer sheets by the course instructor to the Controller of Examinations
IUB for notification.
ii. Conduct evaluation/Viva Voce.
iii. Consider/decide Special Mid/Final term examination request
iv. Take the necessary action(s) against the student/s involved in malpractices
or misconduct during the examination. The examination committee may
impose a penalty/penalties mentioned below against each type of
malpractice:

Malpractices or misconduct Penalty

Cheating during exam Fine of Rs. 5000 Cancellation of paper or both
Seeking help from others during exam Fine of Rs. 5000 Cancellation of paper or both
Misconducting during exam Fine of Rs. 10000, Cancellation of paper or both
Fine of Rs. 15000 placing on probation for the
or provoking to boycott
next semester or both
Any other misconduct or malpractice Fine of Rs. 10000, Cancellation of paper or both

31. Answer Books and Continuation Sheets

(i) If required, the Controller of Examinations will provide answer
books/continuation sheets to all the departments on demand as per prescribed
form. The instructor will submit the marked scripts along with the result sheet to
the concerned departmental Incharge Examination who will keep the used answer
sheets for one year after completion of the concerned session and declaration of
its final term result. The record of blank answer books/continuation sheets will be
maintained as to be prescribed by the Controller of Examinations.
32. Appeal Committee
(i) There will be an Appeal Committee of each department consisting of the
following members:
a) For Institutes/Colleges/Departments of Main Campuses Bahawalpur
i) Dean of the concerned faculty
ii) Chairperson
iii) A senior teacher of the same department preferably from the concerned
field to be co-opted by the Dean of the concerned faculty
iv) Director, Advanced Studies and Research or his/her nominee
v) Controller of examinations or his/her nominee
vi) Concerned Incharge of examination of the department as secretary
vii) However, if the complaint is against any member of the Appeal Committee,
he/she will not be allowed to sit in the meeting as member and the next
senior teacher will be coopted as the member.

b) For Sub-Campuses of IUB

i) Director Sub-Campus.
ii) Incharge of the Department
iii) A senior teacher of the same department preferably from concerned field to
be co-opted by the Director Sub-Campus
iv) Director, Advanced Studies and Research or his/her nominee
v) Controller of examinations or his/her nominee
vi) Concerned Incharge of examination of the department as secretary.

17
 vii) However, if the complaint is against any member of the Appeal Committee,
he/she will be not allowed to sit in the committee as member and the next
senior teacher will be coopted as the member.
33. Functions of the Appeal Committee
(i) A student who is not satisfied with the assessment of his/her assignments, tests,
quizzes, presentations, seminars, mid-term and final term papers may file an
appeal to the Appeal Committee. The student must apply to the Head of the
Department within five working days from the date of declaration of the result by
the controller of examiners by paying a prescribed fee Rs. 1500/- per appeal. The
Director/Principal/Chairperson of the Institute/Constituent College/Department
shall forward the matter to the appeal committee and it will be binding on the
committee for hearing both sides (the student and the instructor), and will give a
final decision within 10 days. If the complaints are found true, the result of the
course under question will be canceled and another instructor will be asked to
conduct the examination. The function of this committee will be to resolve any
dispute related to the assessment and examination. The Quorum for the meeting
will be 2/3 of the total. The Vice Chancellor will appoint another member in the
absence of a member. The decision of the Committee will be final.
Note: Where the appeal is against a teacher who is a member of the Appeal Committee,
the next senior teacher will be co-opted.

34. Course File

(i) Maintenance of the course file is compulsory for the teacher/course instructor. It
should contain a complete record of activities during the semester that shall be
kept intanct for one year after completion of the concerned session and
declaration of its final term result.
The course file will contain the following:
• Description of the Course
• Course coding
• Weekly teaching schedule
• Copy of the material/outline/presentation distributed
• Topic & Evaluation record of assignments
• Copy of the quiz/test
• Copy of mid/final semester question papers (with key where applicable)
• Course Award list

35. Attendance Requirements for Examination

(i) For every course 80% attendance will be required in each component (seminars,
presentations, internship etc.) to qualify for appearing in the final term
examination.
(ii) Inability to appear in the examination of a course due to shortage of attendance
shall be treated as failure in that course. Such a failure on record of a student will
have all the implications of deficiency for the purpose of determining “Good
Standing” of a student.
(iii) Students having class attendance less than 80% in a particular course will be
required to repeat the course.
(iv) In case a student due to some unavoidable circumstances (Performing Umrah,
sports, accident or such other genuine reasons) having less than 80% but up to
70% attendance in a course and having made up the deficiency in the form of

18
 attending extra classes/submitting extra assignment arranged by the concerned
teacher may be allowed to sit in the examination.
(v) No student shall be eligible to appear in any examination unless he/she is enrolled
in the department and has paid all the necessary dues.

36. Performance and Evaluation

(i) MPhil/MS/MSc (Hons)/LLM/MBA level students will be evaluated for two

components; course work and the research work/thesis. Students shall be evaluated
through a system of continuous evaluation spread over the entire period. The
details are presented below:

(ii) Criteria
(a) Classroom participation / General behavior / Group Work: A total of
5% marks are allocated to students’ classroom participation, general
behavior and performance in group work.
(b) Quiz: Surprise written quiz/test/s will be taken to evaluate the student’s
learning. These may range from 2-5 all having 5 questions with each
question carrying 1 mark. Marks obtained however will carry a weightage
of 5% in the total marks.
(c) Assignment: One assignment (minimum) will be given to the students in
each course. The teachers may give more than one assignments where
necessary. However, the weightage of marks will remain the same i.e.,
5% of the total marks. The assignments will be assessed on the basis of
information and references included, logical reasoning and organization
of material.
(d) Presentation: The students will individually or in groups give a
comprehensive presentation of their assignment. Each presentation should
not be longer than 10-20 minutes. These presentations will contribute a
maximum of 5% marks towards the total marks.
(iii) Theoretical Component
There will be the following stages/components of evaluation of each course
during each semester. However, if the nature of the course so demands, this
proportion of marks for objective-type and essay-type questions may be changed
with the approval of the concerned Director/Principal/Chairperson of the
Institutes/Constituent College/Department.

Component Weightage
Sessional 20%
Mid Term Examination 30%
Final Term Examination 50%

(a) Sessional Evaluation (20%): This component evaluates the student

according to the following parameters.

Component Weightage
Classroom participation/general
05%
behavior/group work
Surprise test (documented) 05%

19
 Presentation/Seminar 05%
Assignment (documented) 05%

(b) Mid-Term Examination (30%): This examination will be conducted

after 7/8 weeks of teaching. There will be different types of questions.
The type and number of questions included in the exam, the division of
marks and the time allocated for each component is given below:

Types of Questions No. of Questions Marks Time Allocated

Objective Type Questions 10 or 20 10 15 min
Short Answer Questions 5 (2 marks each) 10 25 min
Essay type Question 1 10 35 min
Total - 30 1 hour 15 minutes

(c) Final-Term Examination (50%): The final-term exam will be based on

the entire syllabus taught for a particular course during the semester. At
least 20% to 30% weightage will be given to the syllabus taught before
the mid-term examination. The type and number of questions included in
the exam, the division of marks, and the time allocated for each
component is given below.

Types of Questions No. of Question Marks Time Allocated

Objective Type Questions 20 (1 mark each) 20 20 min
Short Answer Questions 7 (2 marks each) 14 40 min
Essay type Questions 2-4 16 60 min
Total - 50 2 hours

(d) Practical / Lab Courses: Although a practical/lab course at

MPhil/MS/MSc (Hons)/LLM/MBA level be deemed necessary, it is
strongly discouraged and the instructors are required to accomplish the
corresponding training through practical work in the lab during research.
For this purpose, it is suggested that the students may be asked to take up
small projects, for training, during the coursework semesters.
(e) Sessional Evaluation: (20%)

Lab. Participation / Group work / Behavior 5%

Quiz / short Answer Questions / Definitions 5%
In time submission of practical reports 5%
Presentation / Seminars 5%

(f) Mid-Term Examination: (30%)

Type of Questions Marks Time

Problem Solving to evaluate understating of the principles as well as
10%
critical evaluation of the practical data
1-2
Practical performance up to the mid-term (based on
hours
portfolio/practical evaluation which may be made on continuous 20%
assessment during course practical

(g) Final-Term Examination: (50%)

Type of Questions Marks Time

Problem Solving to evaluate understating of the principles as well as 15% 2-3

20
 critical evaluation of the practical data hours
Practical performance up to the mid-term (based on
portfolio/practical evaluation which may be made on continuous 20%
assessment during course practical
Final presentation/Practical 10%
Viva Voce 05%

37. Invigilation for One Class

(i) There will be two invigilators (one teacher and one assistant/clerk) for 30
students. For every additional 30 students or a fraction thereof, one more teacher
and clerk will be appointed.

(iii) There will be one exam per day. However, if the number of courses demands
more days for examination the department may set the date sheet for more than a
week.

38. GRADING

(i) Students will be rated according to the 4-letter grade system i.e. A, B, C, and D,
with six performance levels of A+, A, B+, B, C, and D for MPhil/MS/MSc
(Hons) Degrees. Grade “D” will be the failing grade. Equivalence between letter
grades, grade points along with percentages shall be as follows:

GRADING CRITERIA/READY RECKNOR TABLE

Numeric Grade Letter Remarks Numeric Grade Letter Remarks
Equivalence Point Grade Equivalence Point Grade
100 4.0 A+ Excellent 74 3.3 B Good
99 4.0 A+ Excellent 73 3.2 B Good
98 4.0 A+ Excellent 72 3.1 B Good
97 4.0 A+ Excellent 71 3.1 B Good
96 4.0 A+ Excellent 70 3.0 B Good
95 4.0 A+ Excellent 69 2.9 C Satisfactory
94 4.0 A Very Good 68 2.8 C Satisfactory
93 4.0 A Very Good 67 2.7 C Satisfactory
92 4.0 A Very Good 66 2.6 C Satisfactory
91 4.0 A Very Good 65 2.5 C Satisfactory
90 4.0 A Very Good 64 2.4 C Satisfactory
89 4.0 A Very Good 63 2.3 C Satisfactory
88 4.0 A Very Good 62 2.2 C Satisfactory
87 4.0 A Very Good 61 2.1 C Satisfactory
86 4.0 A Very Good 60 2.0 C Satisfactory
85 4.0 A Very Good 59 or below 1.9 D Fail
84 3.9 B+ Good
83 3.9 B+ Good
82 3.8 B+ Good
81 3.7 B+ Good
80 3.7 B+ Good
79 3.6 B Good
78 3.5 B Good
77 3.5 B Good
76 3.4 B Good
75 3.3 B Good

21
 (ii) Fractional marks obtained in a course are to be rounded up to the nearest ext
whole figure such as 64.10 to 65.00.
(iii) CGPA (Cumulative Grade Point Average)/SGPA(Semester Grade Point Average)
of a student will be calculated as per the following example:

Credit Marks Grade Quality Point

Course Grade
Hours Obtained (%) Point (GP) (QP)
C G CxG
I 2 95 A+ 4.00 08.00
II 3 80 B+ 3.70 11.10
III 3 81 B+ 3.70 11.10
IV 3 70 B 3.00 09.00
V 2 67 C 2.70 05.40
Total 13 44.60
SGPA = Sum of QPs of all the courses in a semester / Sum of Credit Hours of all the
courses in a semester
Thus SGPA = 44.60/13 = 3.43
CGPA = Sum of ‘n’ Quality Points / Sum of Credit Hours of ‘n’ semesters

39. Good Standing/Probation

(i) In order to remain on the roll of the Department at MPhil/MS/MSc (Hons) level a
student has to continuously maintain “Good Standing” namely a satisfactory
standard of attendance, academic performance i.e. minimum CGPA of 2.70 as
well as good conduct and discipline. A student failing to meet any of the above
mentioned conditions will not be eligible for the award of degree. However, at
the end of the first semester a student having a satisfactory standard of
attendance, conduct and discipline, with a minimum SGPA of 2.30/4.0 will be
eligible for promotion to the second semester on probation.
(ii) A student who secures less than CGPA 2.70/4.0 in second or subsequent
semesters will be dropped out from the role of the Department.
(iii) The minimum CGPA for award of the degree will be 2.70 with no “D” grade.
However, the required pass percentage marks will be 60% marks.
(iv) A student may clear his/her failed course(s) or improve courses in which he/she
obtained “C or B” grades by repeating the said courses with subsequent session to
be offered by the Department OR through Special Supervisor Classes.
Entry/examination fee per course will be applicable.
(v) In case of a drop because of poor academic performance, the student of the
Islamia University of Bahawalpur may have one time re-admission facility in first
semester of the next Academic session in the same or a different program.

40. Retention
(i) A student who secures less than 2.3 SGPA in 1st Semester or less than 2.70
CGPA in subsequent Semesters and is to be dropped out may be given one time
chance of being retained in the same semester. The decision will be made by an
advisory committee set up by the Chairperson of the Department concerned. The
committee will consist of the Chairperson, Departmental In-charge Examination
and a senior faculty member nominated by the Chairperson. The option of
retention, however, would be available only once during the whole duration of
program.

22
41. Incomplete Grade/Special Exam
(i) If an otherwise eligible student has missed the mid/final-term examination
because of a genuine personal problem or serious illness he/she will be given an
incomplete grade (I) in the semester transcript. However, if such a student
produces documentary evidence such as a medical certificate, the Department
will arrange a special mid/final-term examination for such student(s) after
determining the genuineness of the problem. The genuineness of the personal
problem will be determined by the departmental examination committee whose
decision will be final. The medical certificate signed by Chief Medical Officer
(CMO) and information of the personal problem must reach the Department
before the exam or not later than one week after the conduct of exam for the said
course. There will be no fee for special examination. Those who have left the
exam without medical or genuine personal problems and want to appear in the
Special Mid-Term Exam will pay Rs. 10,000/- fee for each paper. If any student
wants to appear in both the Special Mid and Final Term Exams will be required
to pay Rs. 15000/- per paper.

42. Repeating Courses

(i) A student may repeat a course under obligation if he/she has failed in the said
course, or optionally if he/she needs to improve his/her grades.
(ii) To pass a failed course, the student will have to repeat the said course when
offered by the Department in the subsequent session(s) OR through Special
Supervisory Classes/Guided study if the subsequent class is unavailable. Such a
repeat course is an obligation to fulfil degree award requirements.
(iii) To improve the grades, however, a student may optionally repeat a course(s). The
student(s) desiring to repeat a course(s) will request in writing to the Chairperson
concerned one week before commencement of the concerned semester. If allowed
by the Chairperson, the student will have to deposit a prescribed fee for each
course.
(iv) A student repeating a failed course will be bound to attend the lectures whereas a
student desiring to improve his/her grades may be exempted from attending the
lectures but in both cases fees and dues of the said course will be payable by the
student. The exemption will, however, be based on the genuineness of the case.
Such cases after approval by Chairperson and deposit of fee will be reported by
the departmental Incharge examination to the concerned teacher(s)/course
instructor(s). The student will have to be in regular contact with the course
instructor and complete all assignments, term papers, reports and presentations.
Following are the conditions for repeating a course:
(a) Whenever a student fails and gets below 60% marks he/she should repeat
the course.
(b) A student who gets a “C” or “B” grade in a course may repeat the course
to improve his/her grades as per conditions mentioned above. However, a
student who has already passed a course with a “B+”, “A” or “A+” grade
will not be allowed to repeat.
(c) A student can be allowed to improve a maximum of three 3-credit hour
courses (a total of 9 credit hours courses) during the total duration of
his/her degree program to improve his/her grades but no more than one
course per Fall or Spring semester.
(d) Only improved/better course grade shall be included in his/her transcripts.

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43. Course Enrollment
Before commencement of semester, subject to availability of specialized faculty,
the Departments will announce list of Optional and Elective courses for
enrollment.

44. Change of Optional Course

No student shall change an optional/elective course except with the written
approval/re-assignment by the Chairperson of the Department. The time period
for such a change shall be seven days from the commencement of the course.
Note: The department may swap the courses of different semesters according to
the need or availability of the teaching faculty.

45. Semester Break/Freezing

(i) In case a student due to some unavoidable circumstances (prolonged illness,
performing Haj or such other genuine reasons) is unable to continue his/her
studies, he/she may apply for a semester break. However, such a student will pay
a prescribed semester freezing fee per frozen semester in advance.
(ii) This option will be available only once during the course of his/her studies. The
case will be put up to the Departmental Examination Committee for
consideration. In case, the Committee recommends it, semester break will be
allowed by the Dean concerned/Director Campus for a maximum period of one
year.
(iii) However, the Director Advanced Studies and Research on recommendations of
the Director / Principal / Chairperson of the Institutes / constituent college /
Department and Dean of faculty concerned may extend this time duration for two
additional semesters only in extreme hardship cases, provided the maximum
duration does not exceed four years, the maximum permitted duration for the
MPhil/MS/MSc (Hons) program. The student will join the next available
semester in the subsequent academic session within 10 days of the
commencement of semester. He/she will submit an application to
Director/Principal/Chairperson for resumption of studies, failure to join may be
considered as "Withdrawn”.
(v) The Maximum duration, for completion of the program will remain the same as
prescribed in these rules. The scholar will be exempted from paying the fees and
dues during the semester break.
(vi) The Director / Principal / Chairperson of the Institutes / constituent college /
Department will submit the cases of semester break/resumption of studies in the
Directorate of Advanced Studies and Research for notification.

46. Course Withdrawal

(i) A student may withdraw from one course of a total of four courses in a semester.
Option for withdrawal will only be available for credit courses. Withdrawal
option will be available only if an earlier withdrawn course, if any, has
successfully been completed. Withdrawal option can be availed in consultation
with and on the recommendation of a departmental advisory committee. The
committee will consist of the Chairperson, Course Instructor, concerned Incharge
Examination, and a senior faculty member nominated by the Chairperson.

24
 Withdrawn course will appear on the transcript with a letter grade ‘W’. Credits
hours of a withdrawn course will not be used for the calculation of SGPA/CGPA.

47. Research and Thesis

(i) After successful completion of the course work in accordance with the provisions
stated earlier, each student shall work under the supervision of a faculty member
appointed for this purpose by the departmental Board of Studies.
(ii) The Board of Studies will appoint a supervisor upon the written consent given by
the supervisor. A supervisor should hold a PhD degree. The faculty members in
the University College of Nursing and University College of Arts and Design not
holding PhD degree are allowed to supervise upto 05 MPhil/MS students at one
time. A faculty member having a relevant PhD degree can supervise 12 students
at oen time with no more than 05 of PhD scholars. If a faculty member has no
PhD student, s/he can take 12 students of MPhil/MS/MSc (Hons)LLM/MBA at
one time.
(iii) The research/thesis title assigned to the student shall be approved by the
concerned Board of Studies on the recommendations of the approved Supervisor.
This title must be finalized by the end of the third semester and information
uploaded on the portal. The Chairperson/Dean of the Faculty may approve the
title in anticipation, if required.
(iv) After completing the supervised research work, each student will prepare a thesis
in line with the advice of the supervisor and the guidelines notified by the
Advanced Studies and Research Board (AS&RB) time to time .
(v) Each student shall submit one printed copy of his/her thesis along with soft copy
and plagiarism report in Sir Sadiq Muhammad Khan Library, Baghdad-ul-Jadeed
Campus. The student of sub-campuses will also submit one printed copy along
with one soft copy in the libraries of their campuses.
(vi) The scholar will submit the requisite documents, a letter of approval, and a
plagiarism check report duly signed by his/her Supervisor. One copy will be
retained by the Supervisor while two copies will be submitted to the DASR.
(vii) Each Institute/College/Department will submit one copy of thesis in the
Directorate of Advanced Studies and Research as per the checklist for evaluation
by the examiner. The copy of thesis should be supported by relevant documents
and a plagiarism report.

48. Thesis Evaluation and Viva Voce

i. The thesis/project of Master's in Fine Arts (Visual Arts)/18 Year of Education
will be submitted in two parts: 30% theoretical thesis and 70% practical artworks.
The written thesis will contain 10,000 to 15000 words and will be submitted for
evaluation process. The thesis will be submitted to the Directorate of Advanced
Studies and Research for evaluation process as per policy. The practical part of
the thesis will be displayed or exhibited in any art form including Painting,
Graphic Art, Sculpture, Artistic Performances, Graphic Design, Textile Design,
Fashion Design, and any other contemporary style. It will be displayed as per the
schedule announced by the Directorate of Advanced Studies and Research on the
recommendation of the Principal, UCA&D. The external examiner will be
appointed by the Dean from the panel of six examiners for each student
recommended by the copncerned Board of Studies. The appointed examiner(s)
will conduct the viva-voce examination and evaluate the project exhibition.

25
 ii. For practical work, the raw data will have to be submitted to the supervisor along
with a copy of the thesis.
iii. The viva-voce Examination of the thesis shall be open to a candidate who
produces the certificates according to the checklist issued by the
Directorate of Advanced Studies and Reseach at the time of submission of thesis from
research Supervisor and Director of the Institute/Chairperson of the
Department/Principal of the College.
iv. There will be two examiners: one internal who will be the supervisor and one
external examiners for the evaluation of the thesis/report.
v. One external examiner will be appointed by the Dean from amongst a panel of at
least six examiners recommended by the concerned Board of Studies for thesis
evaluation. Preferably, the same external examiner will be invited for viva-voce. If
the appointed examiner is unable to evaluate the thesis or conduct the viva-voce due to
any reason, then the second examiner different from the previous examiners shall be
appointed by the Dean from amongst a panel of examiners already recommended. If
an examiner has evaluated the thesis but is unable to conduct the viva voce, the Dean
can appoint another examiner for the viva voce examination from the panel already
recommended.
vi. The external examiner will submit a written evaluation report of the thesis. On
receipt of a satisfactory report from the external examiner, the candidate shall
present his/her research and findings in a viva voce examination in the presence
of external examiner. Presentation in the form of an open defense shall be preferred.
vii. The Examiner shall either accept, reject or defer the thesis for re-submission and
re-examination. If the examiner find that the thesis is wholly inadequate, s/he
may recommend that it be rejected without any further test.
viii. If the thesis, though inadequate, is found by the examiner to be of sufficient
merit, they may recommend its re-submission in a revised form within six
months from the date of intimation from the Directorate of Advanced Studies
and Research. Besides, the students shall be required to pay the prescribed fee
and dues.
ix. In case of difference of opinion between internal and external examiners,
another examiner, different from the previous examiner, shall be appointed by
the Dean from amongst the panel of examiners already recommended by the
departmental Board of Studies. This examiner shall re-examine the candidate
and his/her research and thesis. Evaluation and recommendation of this external
examiner will be final.
x. The viva-voce Examination of an MPhil or equivalent program will be conducted
only if the students has cleared all dues and paid full prescribed examination fees. The
thesis will not be submitted without approval/certificate from the supervisor
(internal examiner).
xi. After viva-voce, final decision shall be expressed in the following terms:
• Pass or
• Pass with minor amendments or
• Deferred for resubmission and re-defense or.
• Fail

49. Plagiarism and Similarity Test

(1) Plagiarism is using someone else's ideas, research, thoughts, words, graphics,
tables, etc. either directly or indirectly, without properly acknowledging where
the information is from. This Policy seeks to create awareness about avoiding all
kinds of plagiarism among the stakeholders i.e., students, mentors/supervisors,
researchers, faculty members, and staff of universities or Degree Awarding
Institutions (DAIs), constituent colleges, affiliated colleges, and affiliated R&D

26
 institutes/organizations. It addresses a central problem regarding academic
dishonesty and the processes involved in probing any complaint of plagiarism.
The Directorate of Advanced Studes and Research and faculty members should
arrange regular capacity-building activities, within each calendar year, to create
awareness about avoiding plagiarism in its various forms.

A. The following acts fall within the scope and definition of plagiarism:
(i) Stealing and presenting the ideas or words of others as one’s own
(ii) Using another person’s production, without citing and crediting the
source
(iii) Commiting the literary theft
(iv) Presenting as a new and original idea or product derived from an
existing scholarly source.
(v) Turning in someone else’s work as one’s own
(vi) Copying words or ideas from someone else without giving credit
(vii) Failing to put a quote or quotation marks, when copying the exact
language from a source
(viii) Giving incorrect information about the source of a quotation
(ix) Changing words but copying the sentence structure of a source without
giving credit
(x) Copying a bulk of words or ideas from other references and including
them in your work, whether you give credit or not.
B. The following activities are prevalent in today’s technology-driven
society. Despite their everyday use, they still count as academic
cheating and plagiarism if done without permission from the original
artists/creators.
(i) Copying media (especially images) from other websites to paste them into
your work or websites.
(ii) Making a video using footage from others’ videos or copyrighted art and
music as part of a soundtrack.
(iii) Performing another person’s copyrighted music (i.e., playing a cover)
without permission.
(iv) Composing a piece of music which is heavily borrowed from another
composition.
C. Indeed, some media can create challenging situations to determine if
the copyrights of a work are being violated. For example:
(i) Taking a photograph or scanning of a copyrighted image (using a picture
of a book cover to represent that book on one’s website)
(ii) Recording audio or video in which copyrighted music or video is playing
in the background.
(iii) Re-creating a visual work in the same medium. (shooting a photograph
that uses the same composition and subject matter as someone else’s
photograph)
(iv) Re-creating a graphic work in a different medium (making a painting
closely resembling another person’s photo without permission).
(v) Re-mixing or altering copyrighted images, videos, audio, or other artistic
expressions.
(vi) Using ChatGPT and similar machine-generated text

(2) For determining/avoiding unauthorized use of somebody else’s copyrighted

material, guidelines from the Committee on Publication Ethics (COPE) are
available at https://publicationethics.org/guidance/Guidelines.
(3) Plagiarism is not allowed at all. The similarity index should be less than or equal
to 19%, which is supposed to be a connection with the existing knowledge and

27
 80% of research is contributed by the author. Further, less than 5% from a single
source is allowed. The Similarity index should be considered very seriously in the
section of findings and conclusion of the document. The similarity index for that
section should not be more than 9%.
(4) Researchers may use Chatgpt, Artifical Intelligence (AI) and AI assisted
technologies to understand basic phenomena of anything and should not replace
the key researcher tasks such as producing scientific insights analyzing and
interpreting data or drawing scientific conclusions. The authors are responsible
and accountable for the contents of the work and should not rely solely on AI-
generated content.
(5) Under no circumstances shall a dissertation based on plagiarized research be
acceptable. It is the primary responsibility of both PhD researchers and their
supervisors to prevent plagiarism. To avoid plagiarism, it is important to follow
the provisions outlined in this document i.e., Governing Research Supervision
and Research Ethics.
(a) For Plagiarism COPE guidelines must be followed.
(b) If a PhD dissertation is found to be plagiarized, it will be handled in
accordance with the Anti-Plagiarism Policy issued by the Higher Education
Commission, Pakistan, as updated from time to time
(6) A similarity test,10 in accordance with the HEC’s Anti-Plagiarism Policy, must be
conducted on the dissertation before its submission to the external experts by the
student.
(7) All cases will be dealt with according to the 'HEC Anti-Plagiarism Policy 2023'
or HEC policies as amended from time to time.

50. Declaration of Result and Award of Degre for the Course Work
Component:
(i) The teacher concerned is required to mark the mid/final-term papers within 7
days from the last paper as per date sheet, show the scripts to the students, and
display the result on 8th/subsequent day of the class before submitting the result
to the departmental in-charge examination. The schedule for showing scripts to
the students will be displayed on notice board with the examination date sheet.
The teacher will prepare three copies of the awards. He/she shall retain one copy
with him/her, display one copy on the notice board and submit the remaining
copy to the Incharge Examinations along with the marked answer sheets/Term
Papers/Reports etc. The departmental Incharge examinations will compile the
result, get it verified by the Controller of Examinations and display the final
result within 12 working days of the respective examination. The student may,
however, apply for rechecking within 5 days of the declaration of the final result.
(ii) The departmental Incharge examination will verify the comparison of marks
inside the answer sheet with the marks posted on the answer sheet as well as in
the prescribed award list. Based on the final award lists results of the relevant
semester will then be compiled in the prescribed manner.
(iii) At the end of each semester, every successful candidate will be issued a semester
result card.

51. For the Research Work and Thesis Evaluation Component

(i) Examiners shall jointly sign the result sheet and submit it to the departmental
Incharge Examination MPhil/MS/MSc (Hons)/MBA.

28
52. Award of Degree:

(i) The examination committee referred at Regulation (12) will verify the result
compiled by the department and finalize the same after necessary correction.
Three copies of the result of each semester will be prepared, one each for the
Controller of Examinations IUB, departmental record and display on notice board
of the concerned department. The result of each semester duly signed by the
examination committee will be notified by the Controller of Examinations IUB
within 12 days from the date of the examination of the last paper (Except final
semester result that will be notified by Controller Examinations within 15 days
from the date of the final evaluation of theses/projects. Each department will
provide soft copy of the result to the Controller Examinations for record and
further necessary action
(ii) On successful completion of the prescribed course of studies and other
requirements, a comprehensive transcript will be issued by the department
concerned. Degree will then be conferred upon the successful candidates as per
rules and regulations of the University.
(iii) There shall be a uniform format for DMC/Transcript in all departments of the
university. Cumulative Overall Percentage Marks (COPM), SGPAs of each
semester, CGPA and Total Marks shall be mentioned in DMCs/Transcripts.
(iv) Officers from the Directorate of Advanced Studies and Research will sign the
result cards/transcripts.

53. Grievance Management System

(i) The grievance management policy at the Islamia University of Bahawalpur is
covering:
(a) In general, all grievances of an academic nature include, but are not limited
to, issues related to student progress, assessment, curriculum, and awards
during study.
b) Values to inculcate a culture in which grievances are viewed as an
opportunity for improvement. In general, such values may include, but are
not limited to, valuing diversity, inclusiveness, equality, confidentiality,
and showing respect for all parties involved. Therefore, a culture of
reporting through appropriate forums should be encouraged.
c) Roles and responsibilities of the principal authorities responsible for
addressing academic grievances/complaints. In general, the Heads of the
Departments/Directors/Deans and the Vice Chancellor shall be responsible
for addressing the grievances of graduate students/prospective students and
stakeholders in line with the grievance management policy of their relevant
university/HEI.
d) Complainant’s rights, roles, and responsibilities: Procedures/processes and
timelines for easily accessing grievance settlement procedure/system,
lodging grievances/complaints, timely response thereto, and settlement
thereof, up to the satisfaction of all parties must be ensured.
e) Rules ensuring that the complainants shall have a fair opportunity to
formally present their case.
f) Methods and rules ensuring that complainants and respondents shall not be
victimized and/or discriminated against at any time.
g) Procedures of maintaining records and confidentiality.
h) Guidance to give hearing to the parties involved, taking notes, reasoning
for decisions to be written, and actions taken.

29
 i) Process elaborating how and when to launch an appeal in case the decision
does not support the complainer or the accused.
j) Process to implement the decision and/or required corrective and
preventive actions in case the decision supports the complaint

(ii) There will be a Grievances Committee which will consist of the following:

i Pro Vice-Chancellor Chairperson

ii Director Advanced Studies & Research Board Member
iii Dean of the concerned Faculty Member
iv Chairperson/HOD of the concerned department Member
v Director Quality Enhancement Cell Member
vi Deputy Registrar (AS&R)/Assistant Registrar Member/
(AS&R) Secretary
(iii) Terms of Reference:
a) To set and monitor institutional benchmarks for academic quality and outcomes.
b) To advise competent authority on academic research.
c) To reviewe the conduct of research at IUB in light of the academic policies, rules and
regulations.
d) To initiate inquires on receipt of complaint against any faculty member and/or supervisor
regarding conduct of research.
e) To initiate inquires on receipt of complaint against the Chairperson/Incharge
Examination regarding the conduct of exam or result preparation.
f) To propose recommendations to the competent authority after compiling inquiry against
any faculty member and supervisor.
g) The committee can co-opt any member from within or outside the university.
h) The Grievance Committee may exercise such other authority(ies) as may be delegated.
Note: If complaint is against the Pro Vice-Chancellor, then he will not chair the meeting. The
most senior professor after the Pro Vice-Chancellor will preside the meeting. If complaint is
againt the Dean, then he will not be a member of the committee. Similarly if complaint received
against the Chairperson/In-chrage, then the most senior teacher of the department will be a
member of the committee.

54. Procedure for Evaluation, Submission and Processing of MPhil/MS

Theses at Sub-Campus
(i) A desk/section will be established at Sub-Campuses for the
collection/submission, evaluation and processing of the theses of
postgraduate students.
(ii) An Assistant Controller of Examinations/Assistant Registrar shall be
nominated by the Director Sub-Campus to run the business of the theses
section. The nominee will collect the MPhil/MS thesis for further
processing and develop liaison with the Directorate of Advanced Studies
and Research.
(iii) The nominee will collect and maintain the record of theses according to
the dates and will issue a number to the concerned student as a token of
receipt for record and information.
(iv) The concerned Incharges of the teaching departments will place the case
before the concerned Board of Studies for approval of topic, the

30
 appointment of supervisor, and panel of examiners of each student
preferably at the end of the second semester.
(v) The concerned Incharges will furnish the case to the Assistant Controller
of Examination/Assistant Registrar along with the panel and minutes of
Board of Studies who will place the same before the concerned Dean for
the appointment of an external examiner.
(vi) The Assistant Controller of Examinations/Assistant Registrar will forward
the thesis in hard/soft form to the examiners appointed by the Dean.
(vii) After receiving the report, the Assistant Controller of Examinations/
Assistant Registrar will forward the report to the concerned supervisor
who will make the necessary arrangements for the incorporation of
corrections/suggestions if recommended by the external examiner and
communicate the date of viva-voce examinations in written form.
(viii) The supervisor concerned will submit the recommendation of the
Departmental Research Committee showing that the necessary
amendments have been incorporated, suggested by the external examiner,
and submit it to the Assistant Controller of Examinations/Assistant
Registrar along with the request for the conduct of viva-voce examination.
(ix) The concerned Assistant Controller of Examinations/Assistant Registrar
will submit a request to the Directorate of Advanced Studies and Research
for viva-voce examination at least 5 days before the schedule. He will
submit the copies of the following documents along with the request:
(a) Copy of the panel of the examiners approved by the Dean concerned
along with minutes of Board of Studies.
(b) Minutes of Board of Studies that approved the topic of thesis and
appointment of supervisor
(c) Evaluation report of external examiner
(d) Certificate issued by the supervisor regarding corrections /
amendments, if required.
(x) The Directorate of Advanced Studies and Research on provision of
documents will notify the date of the viva-voce examination.
(xi) Bill for payment in favor of the external examiner for the evaluation of
the thesis will be initiated by the Assistant Controller of
Examinations/Assistant Registrar and submitted to the Accounts
Department for payment.
(xii) The Assistant Controller of Examinations/Assistant Registrar will collect
the final copy of the thesis at the time of clearance in hard-bound form
and soft-form and submit it to the Librarian of Sir Sadiq Muhammad
Khan Abbasi Library, Baghdad-ul-Jadeed Campus, IUB for record.
During the issuance of the clearance certificate, the sub-campus
management will ensure that hard-bound copies of theses have been
submitted by the concerned scholar.
(xiii) The student’s personal file will remain in the custody of the sub-campus
and can be acquired any time as and when required. The Director Sub-
campus will be the custodian of the record. The admission record and
students’ files are vital and will be kept intact forever by the management
of the Sub-campus.
(xiv) The final transcript of MPhil/MS students will be signed by the officers
nominated by Director Advanced Studies and Research wih the
consultation of Director Sub-Campuses.
(xv) The independent Departmental Research Committees shall be constituted
at Sub-Campuses comprising the (i) Incharge of the Department (ii)
Supervisor (iii) One senior PhD teacher of the departments and (iv) MPhil

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 Program Coordinator will be the secretary of DRC. The committee will be
approved by the Director Sub-campus on the recommendation of the
Incharge. Following will be the function of Departmental Research
Committee:
a) After completing the coursework with a CGPA of 2.70/4.0, the
scholar will submit two copies of the synopsis to the secretary of
the Departmental Research Committee, accompanied by a
permission letter signed by the supervisor regarding the synopsis
submission to DRC. Upon receiving the synopsis, the secretary,
with the approval of the Director/Principal/Chairperson will
arrange a meeting within 15 days.
b) The convener may call a meeting at any time.
c) The convener will also call a meeting upon receiving a written
request from any scholar/supervisor within 10 days.
d) It will permit and review the presentation of synopsis of scholars
after successful completion of their course work.
e) It will recommend and suggest the corrections in the synopsis after
taking the presentation from the scholars;
f) It will recommend the title of synopsis/thesis of MPhil/MS/MSc
(Hons)/LLM/MBA scholars to the Board of Studies for approval;
g) It will periodically assess the MPhil/MS/MSc (Hons)/LLM/MBA
scholar’s progress;
h) In case the progress of the scholar is unsatisfactory, the
Departmental Research Committee shall record the reasons for the
same and suggest corrective measures, the DRC may recommend
to the Director AS&R specific reasons for cancellations of
registration of the scholar.
(i) It will conduct preliminary evaluation of the dissertation/thesis
before submitting to the Directorate of Advanced Studies and
Research for evaluation;
(j) It will ensure and implement the new thesis/synopsis writing
guidelines.
(k) The DRC will review the referee/examiner report(s) and will also
make sure that the necessary amendments have been made as
recommended by the foreign experts.
(l) The DRC will monitor the progress of ongoing research projects,
assess research outcomes, and evaluate the impact of research
activities within the department.
(m) The DRC will promote a culture of research excellence within the
department by recognizing and rewarding outstanding research
achievements, publications, and contributions to the academic and
scientific community.
(xvi) The Directorate of Advanced Studies and Research will pay quarterly
tours to the Sub-campus to monitor the progress of academic activities of
postgraduate programs
(xvii) The nominated officer at the Directorate of Advanced Studies and
Research will process the registration of MS/MPhil scholars.
(xviii) The Sub-campuses will be encouraged to launch/start PhD programs
where PhD teachers are available as per the guidelines of HEC.

NOTE: In case of any difficulty or problem in interpretation, the matter will be referred to the
following committee whose decision will be final. A department however may devise a
procedure of evaluation, under intimation to this committee, for a special component for which
these rules have no explanation but is within the framework (criteria) of these regulations.

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(i) Pro Vice-Chancellor
(ii) Director, Advanced Studies and Research
(iii) Director Academics
(iv) Director, Quality Enhancement Cell
(v) Deputy Registrar (AS&R)/Assistant Registrar (AS&R)

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