Handing over \ Taking over of Master
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Checklist for Handing over \ Taking over of Master
Handing Over and Taking Over is a critical thing for safe operation of ship.
A "officer or Cadet "should make a ship specific register so that your notes will be with
you for future Use also.
As " OVERALL IN CHARGE" of a ship, Taking over Master can consider below points.
1. Charterer Party Requirement ( Print out\ softcopy in which folder)
2. Important Folder and files in computer (Location in computer)
3. Copy of ship particular
4. Vessel on Voyage or Time charterer
5. Special instruction from Charterer or Owner
6. What is the current Voyage Number
7. Cargo onboard \ stowage
8. Hold\ Tank cleaning (any instruction)
9. Next Voyage (any instruction)
10. Port rotation (if any)
11. Passage Plan (if prepared)
12. Where are Folder of NOR, LOP and Port Paper in computer.
13. Cash Onboard
14. Master locker ( Location and Pin)
15. Keys (BNWAS, ODMES, VDR , Annex 1 overboard etc )
16. Daily Reporting (work done)
17. Monthly and Quarterly Paper work
18. Password ( Master computer, CCR computer etc)
19. Any defects in Bridge equipment (any Mail sent to company (date and to whom)).
20. Crew Recreation ( Monthly amount and onboard money)
21. Advance given if any
22. Bond Inventory
23. Rest hours
24. Stamp (How many and kept where)
25. Official Record book ( kept where)
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26. Things \ documentation to do when crew sign on and sign off
27. If any short forms used in emails ( what are those).
28. How to raise CTM
29. Agent details for current port and next port
30. Any dispensation
31. Bond Inventory
32. What is the name of Marine Superintendent.
33. What is the name of Technical Superintendent.
34. How often superintendent has to visit the ship
35. What is the name of Classification society
36. Is vessel Dual Class (If Yes) : Name
37. In which folder updated OCIMF HVPQ kept
Type of Inspection Date Port No No of Deficiency Status
of Observations
NC
Flag State
Port State control
Oil Major
Class visit
Sire Inspection
Superintendent’s inspection
(Marine/Technical)
Last SMC External audit
Last SMC internal audit
Master’s review of SMS
Navigational Audit
Last unannounced on-board
alcohol test
last calibration of Alcohol
meters
Last unannounced D & A
test undertaken by an
external Agency
Life Boat Last lowered in
water
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1. What is the status of deficiency/ observation of above inspection.
2. Name of the files in which these document are filed.
3. Was the vessel detained, if "yes" why and where is the record kept
Ship Certificates (click on me) and Initial Certificate (click here)
1. How many certificate files are there.
2. Is certificate file Index been maintained
3. Check that all the statutory certificates should be in file and are valid for 6 months
(annual and intermediate surveys are carried and endorsed as required).
4. Check that all Mandatory, Class, Trading and other certificate are filed in Certificate
file
5. Which all certificate will be expiring in next 6 months
6. Has Company been informed about the expiring Certificate (If yes when was email
sent and to whom, follow up from company)
7. Is Engine Room (Part I) is correctly completed and duly signed
8. Cargo (Part II) Oil Record Books (ORBs) is correctly completed and duly signed
9. Cargo Record Books is correctly completed and duly signed
10. Check that
1. there is any disparity between the capacities/location of sludge and bilge tanks
designated in Form B of the IOPP Certificate and those listed in the ORB Part I
2. If the disposal of engine room oily water or sludge to a cargo or slop tank has taken
place, (recorded in both Oil Record Books, was the receiving tank free of cargo and
have the transfer arrangements been approved by class)
Below documents\ reports should be available and filed
1. Class Survey Report
2. Condition of Class
3. ESP
4. UT gauging report for last IS or SS available
5. Classification Society Condition Assessment programme (CAP)
6. Plans and Manuals(click on me)
Dry Dock
1. Dry dock defect list ( Folder and file kept where in computer)
2. Last drydock (where and when)
3. Next Dry dock (Due where and when)
Fresh Water
1. Status of Fresh water
2. How many Fresh water tanks
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Requisitions
1. Status of Requisitions
2. Requisition which will be coming on current port
3. Procedure to raise requisition
4. Concerned person in office
5. Vendor contact details
Provision
1. Status of Provision
2. How to order
Bunker
1. Status of Bunker
2. How to order
3. Charterer Requirement
4. Whom to contact in company for bunker(mail ID of Bunker Dept)
5. Company requirement wrt Bunker Mixing
6. Company requirement wrt Bunker (company requirement)
7. Consumption in Loaded\Ballast Passage, Loading\ Discharging , Heating, Tank
cleaning, Inerting
Documentation
1. Which all documents to be sent to company after every port
(loading\discharging\bunkering\crew change )
2. Which all documents to be sent to Charterer after every port
(loading\discharging\bunkering )
3. Which all documents to be sent to agent after every port
(loading\discharging\bunkering\crew change )
4. Scan documents in which folder.
Defect List ( CCR, Deck, LSA\FFA, ECR, Navigation, steering)
1. In which folder and File in computer
Other useful blogs
1. Plans and Manuals
2. P and I clubs
3. Classification-societies
4. Marpol annex 5
5. Ballast water management- exchange
6. Marpol ammendment 2020
7. Marpol ammendment 2021
8. Marpol ammendment 2022
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9. Marpol ammendment 2023
10. Cargo document
11. Contents of procedure and arrangements manual
12. Tanker statement of fact
13. Tanker definations
14. Notice of readiness
15. Sopep
16. Drill
17. Stowage-plan-and-loadable
18. Work-rest-hour
19. Alcohol-testing-is-done-onboard
20. Duties-and-responsibilities-of-deck-cadets
21. Bill of lading
22. Emergency-towing-arrangement
23. Content-of-wheel-house-poster
24. Member-States-of-the-Prominent- MOU -on PSC
25. Triangle-permanently-marked-at-midship-on-some-ships
26. Guidelines-for-handling-high-viscous-molasses
27. Content-of-contract-of-employment
28. Master VIQ checklist
29. Iamsar
30. Brake-rendering-testing
31. Ships certificates
32. Hand-steering
33. Air draft
34. Ecdis
35. GP Rating course
36. Ship Pyrotechnics
37. Oil-spill-preparedness
38. Maritime-security
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